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DOCUMENTS DEPARTMENT 




San Francisco Public Library 
5 i& Tlaor 



REFERENCE BOOK 

Not to be taken from the Library 



fee z 6 ana 



3 1223 06010 6342 




City and County of San Francisco 

Meeting Minutes 

Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Bierman, Tom Ammiano 
Clerk: Mary Red 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Thursday, June 22, 2000 



1:00 PM 
Departmental Budget Hearings 



City Hall, Room 263 



Members Present: Leland Y. Yee, Sue Bierman, Tom Ammiano. 



Meeting Convened 

The meeting convened at 1:10 p.m. 

001079 [2000 Affordable Housing Bond Award] 

Motion awarding Bonds and fixing definitive interest rates for S20,000,000 General Obligation Bonds 

(Affordable Housing), Senes 2000D. (Mayor) 

6/6/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 

Heard in Committee. Speakers: Supervisor Harvey Rose, Budget Analyst: Nadia Sadsay. Mayor's Office of 

Finance. 

AMENDED, AN AMENDMENT OF THE WHOLE BEARING SAME TITLE. 

AWARDED by the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



DOCUMENTS DEPT. 

JUN 2 7 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



City and County of San Francisco 



Printed at 11:2- AM on V21V0 



Finance and Labor Committee 



Meeting Minutes 



June 22. 2000 



000995 |Budget Hearing and Review, FY 2000-2001 1 

Hearing to consider the Annual Budget for Culture and Recreation; Public Works, Transportation and 
Commerce. 

Culture and Recreation: Asian Art Museum; Art Commission; Convention Facilities Management; Fine Arts 
Museum; Public Library; Law Library; Recreation and Park; Academy of Sciences; County Education Office; 
War Memorial ) 

(Public Works, Transportation and Commerce: Airport; Clean Water; Building Inspection; Public 
Transportation-Municipal Railway; Public Works; Emergency Communications Department; Business & 
Economic Development; 1 letch Hetchy Project; Light, Heat and Power; Board of Appeals; Port; Parking and 
Traffic; Public Utilities Commission (PLC); Telecommunications & Information Services; Water; Capital 
Projects; San Francisco Redevelopment Agency; companion to File 000979.) 
6/5/00. RECETV1 i) AND ASSIGNED i<> Finance and I ahor Committee 

Heard in Committee Speakers Harvey Rose, Budget Analyst, Ikuko Satoda, Chief Financial Officer, Asian 

Art Museum. Rich Newirth, Director. Art Commission; Ryan Brooks. Director. Administrate 
Supervisor Yee, Beverly Owens-Prindle, Budget Analyst's Office, Jack \4oerschbaccher. Director, Convention 
and Facilities Management, Harry Parker, Director. Fine Arts Museum Susan Hildreth, Acting City 
Librarian. Dehra Newman, Budget Analyst's Office, Marsha Bell, Law Library, Elizabeth Goldstein, General 
Manager Recreation and /'ark. Harlan Kelly, At ting I -uirtment ofPublU Works, Robert Jenkins. 

Director, Steinhart Aquarium, Ed Harrington, Controller; Enrique Navas, Chief Financial Officer. SFL'SD; 
Sally. Arts Program, SFUSD; Supervisor Ammiano, Beth Murray. Director. War Memorial, John Martin. 
Director of Airports; Larn Klein. Acting General Manager. Public Utilities Commission, Frank Chiu. 
Director. Department of Building Inspection. Michael Burns. General Manager. Municipal Railway; Bob 
Kuo. Director of Finance. Municipal Railway, TtnaOlsen, Department of Public Works, Ken Bruce. Budget 
Analyst's Office. Supervisor Bierman, Thelma Brodshaw, Director. Emergency Communications Services; 
Emilio Cruz. Director. Economic Development. Robert Feldman. Executive Director. Board of Appeals. Doug 
Wong. Director, Port of S F.. Ben Kutnick. Director of Finance. Port of S. F . Fred Hammond. Department 
of Parking and Traffic; Liza Lowery, Director. Telecommunications & Information Services, Jim Morales. 
Director. Redevelopment Agency Continued to June 29. 2000. 
CONTINUED by the following vote: 
Ayes: 3 - Yee, Bierman. Ammiano 



000984 [Transfer to General Fund - Pl'C/Hetch Hetchy Surplus| 

Resolution concurring with the Public Utilities Commission's fact finding that a fund surplus (529,850,000) 
exists in the utilities which can be transferred to the General Fund. (Public L'tihties Commission) 

(Fiscal impact.) 

5/24/00, RECEIVED AND ASSIGNED to Finance and Labor Committee 

Heard in Committe. Speakers Haney Rose. Budget Analyst. To Board on June 26. as Committee Report. 

RECOMMENDED by the following vote: 

Ayes: 3 - Yee. Bierman, Ammiano 



City and County of San Francisco 



Printed at 11:2? AM on 6.7XV0 



Finance and Labor Committee 



Meeting Minutes 



June 22, 2000 



001047 [Redevelopment Agency Budget and Bonds, Fiscal Year 2000-2001] 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 
fiscal year 2000-2001; and approving the issuance by the Agency of Bonds in an aggregate principal amount 
not to exceed 551,000,000 for the purpose of financing redevelopment activities in fiscal year 2000-2001. 
(Redevelopment Agency) 

6/1/00, RECEIVED AND ASSIGNED to Finance and Labor Committee 
Continued to June 29, 2000. 
CONTINUED by the following vote: 
Ayes: 3 - Yee, Bierman, Ammiano 



ADJOURNMENT 



The meeting adjourned at 5:30 p.m. 



City and County of San Francisco 



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Joo 



CITY AND COUNTY 




OF SAN FRANCISCO 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



June 19, 2000 



DOCUMENTS DEPT. 
J M 2 2 2000 



TO: ^Finance and Labor Committee 

FROM: <Budget Analyst 

SUBJECT: June 22, 2000 Finance and Labor Committee Meeting Dl ™ FRANC/SCO 

PL, BL/C LIBRARY 
Item 1 - File 00-1079 



Department: 
Item: 

Description: 



Comments: 



Mayor's Office of Public Finance 

Motion awarding bonds and fixing definitive interest 
rates for $20,000,000 in General Obligation Bonds 
(Affordable Housing), Series 2000D. 

On May 22, 2000, the Board of Supervisors approved a 
resolution authorizing and directing the sale of up to 
$20,000,000 in General Obligation Bonds (Affordable 
Housing), Series 2000D, to: (1) finance the development of 
rental housing affordable to low income households, and 
(2) to provide down payment assistance to low- and 
moderate-income first-time homebuyers. 

Ms. Karen Ribble of the Mayor's Office of Public Finance 
advises that the bids for the proposed bonds are scheduled 
to be opened at 8:00 a.m. on Thursday, June 22, 2000. 
According to Ms. Ribble, unless all of the bids are rejected, 
the Finance and Labor Committee will be asked to award 
the bonds to the bidder whose bid represents the lowest 
true interest cost to the City. Ms. Ribble reports that the 
Mayor's Office of Public Finance will submit an 
Amendment of the Whole to the Finance and Labor 
Committee's scheduled meeting at 10:00 a.m. on 



Memo to Finance and Labor Committee 

June 22, 2000 Finance and Labor Committee Meeting 

Thursday, June 22, 2000. which will list the gr inning 
bidder, the other bidders and the interest rate that each 
bidder offered to the City. Additionally, at the Thur- 
June 22, 2000 Finance and Labor Committee meeting, the 
Mayor's Office of Public Finance will provide the debt 
service payment schedule, including the bond maturity 
dates, principal amounts and interest rates. 

Recommendation: Approve a motion awarding the subject bonds to the low 

bidder, which represents the lowest true interest cost to 
the City. 



BOARD OF SUPERVISORS 
BUDGET ? ANALYST 



Memo to Finance Committee 

June 22, 2000 Finance Committee Meeting 



Item 3 - File 00-0984 
Departments: 

Item: 

Amount: 
Description: 



Public Utilities Commission (PUC) 

Hetch Hetchy Water and Power (Hetch Hetchy) 

Resolution concurring with the Public Utilities Commission's 
finding that Hetch Hetchy has a surplus which can be 
transferred to the City's General Fund. 

$29,850,000 

Requirements of Charter Section 16.103 

Charter Section 16.103(b)3 provides that the Public Utilities 
Commission, with the concurrence of two-thirds of the Board 
of Supervisors, may authorize the transfer of any portion of 
Hetch Hetchy surplus funds to the General Fund upon 
making all of the following findings of fact and judgment: 

(A) That a surplus exists or is projected to exist after 
meeting the requirements of this section; 

(B) That there is no unfunded operating or capital 
program that by its lack of funding could jeopardize 
health, safety, water supply or power production; 

(C) That there is no reasonably foreseeable operating 
contingency that cannot be funded without General 
Fund subsidy (meaning that the unappropriated 
fund balance for the Hetch Hetchy operating fund 
is sufficient to meet any "reasonably foreseeable 
operating contingency"); and 

(D) That such a transfer of funds in all other respects 
reflects prudent utility practice. 

Resolution Adopted by PUC 

On May 23, 2000 the Public Utilities Commission adopted a 
resolution authorizing a transfer to the City's General Fund 
totaling $29,850,000 in FY 2000-2001 surplus Hetch Hetchy 
funds, in accordance with the provisions of Charter Section 
16.103. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

June 22, 2000 Finance Committee Meeting 

Comment: The proposed Pi' 2000-2001 budget, as recommended by the 

Mayor, is based on this proposed subject transfer of Hetch 
Hetchy revenues to the General Fund in the amount of 
$29,850,000, which is $10,000,000 less than the $39,850,000 
transfer for FY 1999-2000. 

Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



Memo to Finance and Labor Committee 
June 22, 2000 Finance and Labor Committee 

Item 4 - File 00-1047 

The proposed resolution would approve the budget of the Redevelopment 
Agency of the City and County of San Francisco for Fiscal Year 2000-2001; and 
approve the issuance by the Agency of Bonds in an aggregate principal amount not 
to exceed $51,000,000 for the purpose of financing redevelopment activities in Fiscal 
Year 2000-2001. 

The Redevelopment Agency's proposed FY 2000-2001 budget is the subject of 
a separate budget review report issued by the Budget Analyst on June 19, 2000. 
The Redevelopment Agency budget is calendared to be considered by the Finance 
Committee on Wednesday, June 21, 2000 and Wednesday, June 29, 2000. 

Recommendation 

Continue the proposed resolution to the Finance and Labor Committee 
meeting of June 29, 2000. 




^. 



Harvey M. Rose 



<W 



Supervisor Yee 
Supervisor Bierman 
President Ammiano 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 






3 



'2oC0- 2-CO) 

f/aa/co 




CITY AND COUNTY \*bm nJgj OF SAN FRANCISCO 



^BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



June 20, 2000 ^r-«-r 

DOCUMENTS DEPT. 

TO: ^Finance and Labor Committee .IUN 2 3 2000 

=;AN FRANCISCO 
FROM: budget Analyst PUBLIC LIBRARY 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2000-2001 Budget. 



The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance and Labor Committee 
budget hearing. 

Finance and Labor Committee Budget Hearing- June 22, 2000, 1:00 p.m. 

Page 
Culture and Recreation 

AAM Asian Art Museum 1 

ART Art Commission 4 

CFM Administrative Services - Convention Facilities Management 8 

FAM Fine Arts Museums 19 

LIB Public Library 24 

LLB Law Library 38 

REC Recreation and Park 40 

SCI Academy of Sciences 57 

USD County Education Office 59 

WAR War Memorial 63 



Memo to Finance and Labor Committee 
June 20, 2000 
Page 2 

Page 

Public Works. Transportation and Commerce 

AIR Airport 67 

CWP Public Utilities Commission - Clean Water 96 

DBI Building Inspection 100 

DPW Public Works 110 

ECD Emergency Communications Department 143 

ECN Business & Economic Development 148 

HHP Public Utilities Commission - rletch Hetchy Project 155 

LHP Light, Heat and Power 164 

PAB Board of Appeals 168 

PRT Port 170 

PTC Parking and Traffic 184 

PUC Public Utilities Commission (PUC) 195 

TIS Telecommunications & Information Services 207 

WTR Water 215 

CAP Capital Projects 222 

San Francisco Redevelopment Agency .yr. 225 



75 



Harvey M Rose 



cc: Supervisor Yee 

Supervisor Bierman 
President Ammiano 
Clerk of the Board 
Controller 
Stephen Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



AAM ASIAN ART MUSEUM 



Financial Data: 

The Asian Art Museum's proposed Sl,872,062 budget for FY 2000-01 is $109,365 or 6.20 
percent more than the original FY 1999-2000 budget of $1,762,697. The net decrease from the revised 
FY 1999-2000 budget is $35,532 or 1.86 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures Original 



Revised 



2000-2001 



Original Budget 



Asian Art Museum 



$ 1,762,697 $ 1,907,594 $ 



1,872,062 $ 



.09.365 



Total Expenditures 



$ 1,762.697 $ 1.907,594 $ 



1.872.062 $ 



109.365 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 10.00 FTEs, which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 



Original 



Revised 



Original Budget 



Asian Art Museum 



10.00 



0.00 



iO.OO 



Total 



10.00 



0.00 



0.00 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ,W\nM FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AAM ASIAN ART MUSEUM (continued) 

DEPARTMENT REVENUES 

Department revenues have increased by SI 09,365 or 6.2 percent. 

DESCRIPTION 

The Asian Art Museum is maintained and operated by the non-profit corporation, Asian Art 
Museum Foundation, with a proposed budget in FY 2000-01 of 57,999,000. Of the amount of 
57,999.000, the City contributes SI. 872,062 and the remaining amount of S6.126.93S comes from 
private donations and admission revenues. The City provides 10 curatorial staff, funds to supplement 
education, conservation, and exhibition programs, and services of City departments, such as light, heat 
and power, and telecommunication services. 

The proposed FY 2000-01 budget is 5109,365 more than the FY 1999-00 budget and contains 
(a) an increase of 538, S59 for personnel costs, including the upward substitution of three positions plus 
MOU-mandated salary and fringe benefit increases, (b) an increase of S73.244 for education and 
conservation programs, (c) a decrease of S2.738 for services of other departments. 

The proposed FY 2000-01 budget includes the upward substitution of three positions, as follows 

• 3556 Museum Registrar to 3558 Senior Museum Registrar 

• 3524 Principal Museum Preparator to 1368 Special Assistant IX 

• 3546 Curator FV to 3547 Curator V 



Comment 

The Mayor's budget provides an increase of SI 09.365. Our recommended reductions, which total 
S7.6S2. would still allow an increase of S101.683 or 5.8% in the Department's budget. 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: Asian Art Museum 



Ob ject 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations reeardme individual classifications. 



677,736 671,639 



2-54 



001 Attrition Savings 

Increase attrition savings by S6.097 to offset the effect of 
the Asian Art Museum's upward substitution of three 
positions (3524 Principal Preparator to 1368 Special 
Assistant DC, 3556 Museum Registrar to 3558 Senior 
Museum Registrar, and 3546 Curator IV to 3547 Curator 
V) that woudl result in increased salary an dfnnge benefit 
costs made during the past year, without budgetary 
approval by the Board of Supervisors. This 
recommendatin will enable the Asian An Museum to 
connnue to maintain the existing filled positions at the 
higher salary and fringe benefit cost, but will not result in 
additional expendiutre for the Museum because an 
offsetting amount will be eliminated from the budget by 
this increase in attnoon savings. 



(6.097) 6,097 



013 Mandatory' Fringe Benefits 

Corresponds with with recommended reductions in 
salaries 



5155,496 5153,911 1.585 



Total Recommended Reductions 



S7.68: 



Board of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

WIENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ART art Commission 



Financial Data: 

The Art Commission's proposed S7.344.45! budget for FY 2000-01 is S623.609 or 9.28 percent 
more than the original FY 1999-2000 budget of 56.720,842. The net increase from the revised FY 1999- 
2000 budget is S 1 28,950 or 1 .79 percent. 



si mmarv of Program Expenditi res: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Original 




Revised 




2000-2001 


Original 


Budget 


S 853,419 


S 


830.819 
30.000 


S 


935.106 


S 


81.687 


2.516.060 




2.823.660 




2.606.918 




90.858 


1.854.997 




1.854.997 
12.000 




2.045.925 




190.928 


770.000 




SXQ.I44 




889.144 




119.144 


414.866 




322.066 




59(. 




176.121 


155.500 




155.500 




141. "1 




(13.-291 


S 6. 


s 


6.918.186 


s 


7.209.851 


s 


009 


1^6 000 




2Q- .31 5 




134.600 




(21 4001 



Program Expenditures 

Art Commission - Administration 

Civic Collection 

Community Arts & Education 

Cultural Equity 

Gallery 

Golden Gate Park 

Municipal Symphony Concerts 

Public An 

Street Artist Program 

Turf Manacement 



Total Operating Expenditures 

Capital Improvements &. Fac Maim 

Total Expenditures S 6.720.842 S ".215.501 S 7.344.451 S 623.609 

Less Worker Order Recoveries (474.023 ) (542.537 1 (660.744 ) (186. ~21 ) 

Net Expenditures S 6.246.819 S 6.672.964 S 6.683.707 S 436.888 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ART ART COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2000-01 is 22.76 FTEs, which is 
2.55 FTEs more than the 20.21 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Budget 

(0.45) 



3.00 



Full Time Equivalents 


O 


riginal 


R 


evised 


2000-2001 


Art Commission - Admin 




9.71 




9.71 


9.26 


Community Arts & Education 




1.50 




1.50 


1.50 


Cultural Equity 




2.00 




2.00 


2.00 


Public Art 




5.00 




5.00 


8.00 


Street Artist 




2.00 




2.00 


2.00 



Total 



20.21 



20.21 



22.76 



The increase of 2.55 FTEs results from 3.0 new FTEs included in the proposed FY 2000-01 
budget offset bv an increase in attrition savings. 



Department Revenues 

Department revenues have increased by S623,609 or 9.28 percent and General Fund support has 
increased by S220,l 16 or 13 percent. 



Description 



Art Commission revenues in FY 2000-01 have increased due to increases in Hotel Tax revenues 
(S206,729), General Fund support (S220.116), and other adjustments, including increased expenditure 
recoveries (S196,764). 

The major increases in the Art Commission's non-salary expenditures are as follows: 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BL'DGET ANALYST FOR 

AMENDMENT OF Bl'DGET ITEMS 

2000-01 



Department: ART ART COMMISSION (continued) 

• The Community Arts and Educauon program budget has increased by S76.380, from S2, 44 1,060 to 
S2,5 17,440. This increase includes additional funding for the City's four cultural centers (Bayview 
Opera House, Mission Cultural Center, South of Market Cultural Center, and the Center for African 
and African- American Art) and for Youth Arts Fund programs, offset by decreases in other 
programs. 

• The Municipal Symphony Concerts program budget has increased by SI 19. 144. from S770.000 to 
S889.I44. These funds are provided to the San Francisco Symphony to produce the Summer Pops 
series. 

• The Cultural Equity program budget has increased by SI 90,928, which includes increased grant 
funding to artists and art organizations. 

Increases in salary related expenditures in the proposed FY 2000-01 budget include upward substitution 
of three positions and 3.0 new FTEs 2292 Curator II. 

The Art Commission has proposed upward substitutions of three positions as follows: 

• 1450 Executive Secretary I to 1452 Executive Secretary II; 

• 1565 Assistant Director, Art Commission, to 1372 Special Assistant XIII. and 

• 3556 Museum Registrar to 3544 Curator III. 

The requested three new Curator II positions in the Public Art program would be funded by the 2 percent 
surcharge for public art which is added to bonds or appropriations for City construction protects, as 
provided in Section 3.19 of the Administrative Code These three new positions would be responsible 
for implementation of public art projects for (a) Moscone Center, (b) Airport expansion and (d) Third 
Street Light Rail projects. According to the Art Commission, two of the three proposed positions were 
filled on a temporary part-time basis in FY 1999-00. 



COMMENT 

The Mayor's budget provides an increase of S623.609 Our recommended reductions, which total 
S5 1,934, would still allow an increase of 5571,675 or S.5% in the Department's budget. 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: Art Commission 



age 

•Jo. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Savings 



ogram: Public Art 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



398,017 356,800 



001 Curator II 
Curator II 



3542N 3.00 0.00 
3542L 0.00 2.05 



130,160 



88,943 



41,217 



Reduce the requested 3.0 FTE to 2.05 FTE to include (a) 0.5 FTE which 
is currently filled on a temporary, pan-time basis, (b) one 0.8 FTE 
which is currently filled on a temporary part-time basis, and (c) one 
0.75 FTE. which is vacant and budgeted as a full-year FTE, to reflect 
the likely hiring date of October 1 , 2000 According to the Art 
Commission, two of the 3 requested new positions have been filled 
temporarily on a part-time basis in FY l°99-00 The Budget Analyst 
recommends approval of 2.05 FTEs as L or limited tenure positions for 
one-year, so that these positions can be reviewed to determine if the 
level of funding will be maintained 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries 



5,249 



87,532 



10.717 



Total Recommended Reductions 



S 51,934 



Board of Supervisors - Budpet Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



CFM Convention Facilities Management 



Financial Data: 

The Convention Facilities Management's proposed $58,395,589 budget for FY 2000-01 is 
$49,248,501 or 45.75 percent less than the onginaJ FY 1999-2000 budget of $107,644,090 The net 
decrease from the revised FY 1999-2000 budget is 549,260,501 or 45.76 percent. 



Summary of Program Expenditi res: 



Program Eipenditures 

Building Operations 

Convention Facilities Program 

Management 

Moscone Expansion Project 



Total Operating Expenditures 
Capital Improvements & Fac. Mamt. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 





Original 




Revised 




2000-2001 


Origi 


nal Budget 


s 


3,606.324 

48.987,766 
55.000.000 


5 


3.606.324 

48.999,766 
55,000,000 


S 


4,277.845 

54.067.744 



S 


671.521 

5.079.978 
(55.000.000) 


s 


107,594.090 
50.000 

ICP.644,090 


S 
S 

? 


107.606.090 
50.000 

107.656.090 
(12.000) 

107.644.090 


s 
I 

s 


58.345.589 

50.000 

58.395.589 

(70.000) 

58.325.589 


S 


^.501 > 


s 


S 


(49. 248.501) 
(70.000) 


s 


107.644,090 


S 


(49.318.501) 



Board of Supervisors - Budget Analyst 



8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONVENTION FACILITIES MANAGEMENT (continued) 
DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 68.83 FTEs, which is 
9.61 FTEs more than the 59.22 FTEs in the original FY 1999-2000 budget. The FTE allocations by. 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Building Operations 42.83 42.83 44.84 2.01 
Convention Facilities 

Program Management 16.39 16.39 23.99 7.60 

Total 59.22 59.22 68.83 9.61 



DEPARTMENT REVENUES 

Department revenue for Convention Facilities Management budgeted for FY 2000-01 is 
$54,067,744, which is $62,720,022 less than the department revenue of $1 16,787,766 in the FY 1999-00 
budget. FY 1999-00 revenues included (a) $55.0 million funded from existing surplus Moscone Project 
funds for the initial capital outlay of the Moscone Center Expansion project which is not included in 
revenues for FY 2000-01, and (b) $11.5 million in Convention Facilities Management beginning fund 
balance which was not included in revenues for FY 2000-01. These reductions are offset by increases in 
Hotel Tax of $2.7 million and in other rental and concession revenues of $1.2 million. General fund 
support for this department has increased by $601,520 from $3,656,325 in the FY 1999-00 budget to 
$4,257,845 in the FY 2000-01 budget, or 16.5 percent. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONVENTION FACILITIES MANAGEMENT (continued) 

Description 

1. The Department transferred positions between Building Operations, funded by the General Fund, 
and the Convention Facilities Management in this department. The Department stated that the 
additional positions that were transferred to Convention Facilities Management are Citv Hall Event 
Management staff that should have been transferred to Convention Facilities Management in FY 
1999-00, but were not due to the uncertainty of the level of City Hall event revenues. Since revenues 
are much stronger than anticipated, these positions were transferred in FY 2000-01 . Additionally, 
new positions were added to the Department. A summary of the personnel transactions for the 
Department is shown below: 





Building 
Operations 


Convention 

Facilities 
Management 


Department Total 


Action 


Permanent 
Salary 


FTE 


Permanent 
Salary 


FTE 


Permanent 
Salary 


FTE 
















Reclassifications 


(192,850) 


(4.0) 


192,850 


4.0 








Substitutions 


75,430 


1.0 


(70,094) 


(1.0) 


5,336 





New Positions 


91,068 


2.25 


102.466 


2.25 


193.534 


4.50 


Annualization new positions 


173,071 


3.0 


138.644 


2.75 


311.715 


5.75 


Subtotal all changes 


146,719 


2.25 


363,866 


8.0 


510,585 


10.25 
















Adj — attrition, temp, other 




(.25) 




(• 4 ) 




(-9) 


Total FTE Change 




2.0 




7.6 




9.6 



The new positions being requested represent 4.5 FTE in the 2000-01 Budget. These positions 
annualize to 6.0 FTE with permanent salaries of S258,046 at top step. 

The Convention Facilities Program Management portion of the Department has a SI, 045, 301 (4.8%) 
increase in Professional and Specialized Services from $2 1,849,461 to $22,894,762. This increase 
represents increased operating and maintenance costs for the City's convention facilities and a 
S350.0OO (4.7%) increase in the operating costs of the San Francisco Convention & Visitors Bureau. 
Additionally, this Program has a S3. 5 million unreserved fund balance representing excess revenues 
over current year expenditures. 

The Building Operations portion of the Department has an increase of S208.050 for planned 
equipment purchases. An exterior lift (S10L050) will be purchased to use in the exterior cleaning of 
City Hall. The Library and the War Memorial will share this lift, and recovery from these 
Departments will be $70,000. Additionally, the Department will purchase replacement light globes 
and heat pumps for City Hall. The purchases are being made because the manufacturer is 
discontinuing these products and models. 



Board of Supervisors - Budget Analyst 



10 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONVENTION FACILITIES MANAGEMENT (continued) 
COMMENTS 

1 . The Department has two specific divisions: 

• Convention Facilities Management is a special fund that receives Hotel Tax Revenues and is 
responsible for promoting San Francisco as a convention destination by marketing and 
managing the Moscone Center and the Bill Graham Civic auditorium. In FY 1999-00, event 
management staff for City Hall was moved to the Convention Facilities Management fund, 
along with all of the revenues related to City Hall events. 

• Building Operations is funded by the General Fund and is responsible for City Hall 
maintenance, including day-to-day janitorial operations and on-going facilities maintenance. 
Although most of the staff costs related to City Hall event management are being charged to 
the Convention Facilities Management fund, miscellaneous administrative costs related to 
this staff (e.g., training, some supervisory costs, materials and supplies, worker's 
compensations charges) are being charged to Building Operations. 

The Budget Analyst recommends moving all of the revenues and staffing related to the City Hall 
event management from Convention Facilities Management (CFM) to the Building Operations 
division, which is funded by the General Fund. This will provide two benefits: 1) it will provide 
a more accurate and clear picture of the revenues and costs related to the operations of the 
Convention Facilities Management special fund, and 2) it will provide a more accurate and clear 
picture of the cost of total City Hal] operations. We are increasing General Fund revenues by 
SI, 083, 000 and transferring expenses of S948,173 to the General Fund, resulting in a net savings 
to the General Fund of $134,287. 





Total To Be Moved From CFM 
to Building Operations 


Revenues 


$1,083,000 




Staff— FTE 15.75 




Permanent Salaries, net of 
misc. salary adjustments 


635.399 


Temporary Salaries 


73.000 


Premium Pay 


15,000 


Overtime 


53.000 


Fringe Benefits 


171.774 


Subtotal, Expenses 


$948,173 




Revenues less Expenses- 
General Fund Benefit 


$134,827 



Board of Supervisors - Budget Analyst 



1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONVENTION FACILITIES MANAGEMENT (continued) 

Including additional savings related to the reduction of the salary for new positions from fifth to first 
step, the disapproval of a substitution, the reduction of temporary salaries and the reduction of fringe 
benefits related to these salary issues, the total General Fund savings is 5235,197. 



Board of Supervisors - Budget Analyst 



12 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



CFM - Convention Facilities Maintenance 



Inilding Operations 

Page 

No. Object 



Position/ Number 

Equipment 
Number From Iq 



Amount 
Fro m To 



Savings 



2305 60154 North Light Court Cafe Rentals 
2305 60155 City Hall Tours 
2305 60156 Event Fees 



$0 S 25,000 $25,000 

8,000 8,000 

1,050,000 1,050,000 



The Budget Analysts recommends that the Revenues related to City Hall 
events and activities, as certified by the Controller, be moved back to the 
General Fund. In FY 1999-00, these revenues and other expenditures related 
to City Hall events and activities were recorded in the Convention Facilities 
Management special fund. The Budget Analyst recommends moving these 
revenues and the related expenses back to the General Fund to more 
accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund. 



'.313 001 Permanent Salaries - Misc. 



2,014,980 2,057,607 



* The recommended reductions in Permanent Salaries-- Misc. is the total of 
the following specific recommendations regarding individual classifications. 



001 Special Assistant II 
001 Special Assistant III 



1361N 


0.75 


0.75 


27,331 


24,160 


3.171 


1362N 


0.75 


0.75 


29,363 


25,947 


3,41b 



Reduce the funding for the positions from fifth step to 
first step. 



001 


Secretary EI 


1446N 


0.75 





34,374 





34,374 


001 


Senior Clerk Typist 


1426N 





0.75 





27.571 


(27,571) 



Justification by department identified additional clerical need in the 
department, which is currently being filled with a temporary 1426. 
The Department did not provide additional justification to upgrade 
the position to a 1446. Therefore, we recommend disapproval of the 
upgrade and further recommend that funding for the position be 
reduced from fifth step to first step since this is a new position. 



Board Of Supervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET (TEMS 

2000-01 



Department: CFM - Convention Facilities Maintenance 












BMildJn 


g Operations 










Position/ 


Nu 


mbcr 


Amojinj 




Page 




Equipment 












No. 


Object 


Number 


From 


la 


Fxojn 


Ifl 


Savings 


2315 


00 1 Special Assistant VTJ 


1367R 


0.00 


l 00 


SO 


556,017 


($56,017) 




Special Assistant IX 


1368N 


0.00 


0.75 





45,190 


(45.190) 




Special Assistant XI 


13^0C 


0.00 


2.00 





140,189 


(140.189) 




Secretary II 


1446C 


0.00 


l.OO 





45.832 


,832) 




Custodian 


2708C 


0.00 


7.00 





267.290 


(267.290) 




Custodian 


2708R 


0.00 


l.OO 





38,184 


(38.184) 


•\ 


Custodial Assistant 


2716A 


0.00 


1.00 





41.943 


(41,943) 




Stationary Engineer 


7334R 


0.00 


1.00 





55,450 


(55,450) 




General Laborer 


7514R 


0.00 


1.00 





43,199 


(43,199) 




Step Adjustment, Misc 


STEPM 


0.00 


0.00 





(62,348) 


62,348 




Special Salary Savings 


999 lM 


0.00 


0.00 





(2,664) 


2,664 




Attrition Savings, Misc 


9993M 


0.00 


(0.78) 





(32.883) 


883 



The Budget Analysts recommends that the above listed FTEs related to City Hall 
events and activities be moved back to the General Fund. In FY 1999-00. the revenues 
and expenditures related to City Hall events and acnvines were recorded in the 
Convention Facihnes Management special fund The Budget Analyst recommends 
moving these 14.97 FTEs representing $635,399 in permanent Salaries back to the 
General Fund to more accurately reflect the costs and revenues related to the 
Convention Facilities Management special fund. 



2316 001 Special Assistant XII 



1371S 



1.00 0.75 



75,430 



49.820 



Reduce the funding for the position from fifth step to first 
step since this position is not currently filled and will have to 
be recruited. Additionally, since hinng before October 1 , 
2000 is unlikely, we recommend that funding for this 1 FTE 
position be reduced to reflect the projected hiring date. 



Board Of Supervisors - Budpet Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM - Convention Facilities Maintenance 



Building Operations 

Page 
No. Object 

23 1 3 005 Temporary Salaries 



Position/ 

Equipment 

Number 



Number 
From To 



Amouq t 
Fr om Xq 



Savin g; 



To reduce temporary salaries by $47,000. Temporary salaries in FY 
1999-00 included the cost for filling new positions (which were only 
funded at .75 FTE each) that were added in FY 1999-00 and were 
already filled to support Building Operations between July 1 and 
October 1, 1999. Only $50,000 of the temporary salaries from the 
previous budget were identified to provide "as needed" staffing to 
enable short term replacement of staff during vacancies or special 
events. Temporary salaries have been reduced to this level, including a 
cost of living factor. 

In addition to the reductions recommended above, the Budget Analyst 
recommends the transfer of $73,000 in Temporary Salaries from the 
Convention Facilities Management fund to the General Fund related to 
the City Hall events and activities. 



2313 009 Premium Pay 



Transfer $15,000 m Premium Pay to the General Fund from the 
Convention Facilities Management fund related to the City Hall 
events and activities. 



2309 011 Overtime 



Transfer $53,000 in Overtime to the General Fund from the 
Convention Facilities Management fund related to the City Hall 
events and activities. 



$100,000 553,000 547,000 
53,000 126,000 (73,000) 



40,000 55,000 (15,000) 



30,000 83,000 (53,000) 



Z313 013 Mandatory Fringe Benefits 



550,834 708,238 (157,404) 



Corresponds to reductions in 
Permanent and Temporary Salaries. 



Total Recommended Reductions— Building Operations— General Fund 
Board Of Supervisors - Budget Analyst 



S235.197 

15 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



S25.000 


SO 


is:5,ooo) 


8,000 





(8.000) 


.050.000 





(1,050.000) 



Department: CFM - Convention Facilities Maintenance 

Building Operations 

Position/ renter AmojwJ 

Page Equipment 

ZhL Object Number From Io. Erom Jjj Savings 

Convention Facilities Management 

2304 60154 North Light Court Cafe Rentals 
2304 60155 City Hall Tours 
2304 60156 Event Fees 

The Budget Analyst recommends that the Revenues related to City Hall 
% events and activities, as certified by the Controller, be moved back to the 

General Fund. In FY 1 999-00, these revenues and other expenditures related 
to City Hall events and activities were recorded in the Convennon Facilities 
Management special fund. The Budget Analyst recommends moving these 
revenues and the related expenses back to the General Fund to more 
accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund 

2309 001 Permanent Salaries - Misc. 1.011.622 948.961 

* The recommended reducnons in Permanent Salanes-Misc. is the total of 
the following specific recommendations regarding individual classifications 



2315 001 Special Assistant IX 1368N 0.75 0.75 45.190 39,805 5,385 

Reduce the funding for the position from fifth 
step to first step since this is a new posinon. 

2315 001 Custodian 2708N 1.50 0.00 57.276 c ~.:~' 

Department has not jusnfied the addinon of rwo 
Custodian staff. We are, however, recommending 4 of 
the 6 requested new positions. 



-J £} 

Board Of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: CFM - Convention Facilities Maintenance 












iuilding Operations 










Position/ 


Nu 


mber 


Amount 






Page 




Equipment 












No. 


Object 


Number 


From 


Iq 


From Tq 




Savings 


2315 


001 Special Assistant VII 


1367R 


1.00 


0.00 


556,017 


SO 


S56,017 




Special Assistant IX 


1368N 


0.75 


0.00 


45,190 





45,190 




Special Assistant XI 


1370C 


2.00 


0.00 


140,189 





140.189 




Secretary II 


1446C 


1.00 


0.00 


45,832 





45,832 




Custodian 


2708C 


7.00 


0.00 


267,290 





267,290 




Custodian 


2708R 


1.00 


0.00 


38,184 





38,184 




Custodial Assistant 


2716A 


1.00 


0.00 


41,943 





41,943 




Stationary Engineer 


7334R 


1.00 


0.00 


55,450 





55,450 




General Laborer 


7514R 


1.00 


0.00 


43,199 





43,199 




Step Adjustment, Misc 


STEPM 


0.00 


0.00 


(62,348) 





(62,348) 




Special Salary Savings 


999 1M 


0.00 


0.00 


(2,664) 





(2,664) 




Attrition Savings, Misc 


9993M 


(0.78) 


0.00 


(32,883) 





(32,883) 



The Budget Analysts recommends that the FTE related to City Hall events and 
activities be moved back to the General Fund. In FY 1999-00, the revenues and 
expenditures related to City Hall events and activities were recorded in the Convention 
Facilities Management special fund. The Budget Analyst recommends moving these 
14.97 FTEs representing 5635,399 in permanent Salaries back to the General Fund to 
more accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund. 



005 Temporary Salaries 
005 Temporary Salaries 



165,000 
115,000 



115,000 50.000 
42,000 73,000 



Reduce Temporary Salaries by $50,000. The recommended amount of 
SI 15,000 is $15,000 more than the estimated spending m FY 1999-00 
of $100,000. 

The Budget Analyst further recommends the transfer of $73,000 in 
Temporary Salaries to the General Fund related to the City Hall events 
and activities. 



009 Premium Pay 



33,319 



18,319 15,000 



Transfer $15,000 in Premium Pay to the General Fund related to 
the City Hall events and activities. 



Board Of Supervisors - Budget Analyst 



17 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM - Convention Facilities Maintenance 

Building Operations 

Position/ Number AlDjwni 

Page Equipment 

INfl, Object Number From Iq From To Savings 

2309 Oil Overtime S53,OO0 SO S53.0O0 

Transfer 553,000 in Overtime to the General Fund related to the 
City Hall events and activities 

2309 013 Mandatory Fringe Benefits 282,143 89,5"" 192.566 

Corresponds to reductions in Permanent and Temporary 
Salaries 



Total Recommended Reductions— Convention Facilities Management S (1374) 



Board Of Supervisors - Budget Analvst 1 8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: FAM FINE ARTS MUSEUMS 



Financial Data: 

The Fine Arts Museums' proposed $7,804,784 budget for FY 2000-01 is S46 1,991 or 5.59 
percent less than the original FY 1999-2000 budget of S8.266,775. The net decrease from the revised FY 
1999-2000 budget is $461,991 or 5.59 percent. 



Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Admissions S 2.038.000 S 2.038.000 S 2,038,000 S 

Oper&Maint of Museums- 6.153.775 6.153,775 5.691,784 (461,991) 



Total Operating Expenditures S 8.191.775 S 8.191.775 S 7.729,784 $ (461.991) 

Facilities Maintenance n 5 .000 7 5.000 75.000 - 

Total Expenditures S 8.266.775 S 8.266.775 S 7.804.784 S (461,991) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 76.95 FTEs, which is 
4.94 FTEs less than the 81.89 FTEs in the original FY 1999-2000 budget. The FTE allocations bv 



program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Admissions 3.84 3.84 3.89 0.05 

Oper& Maint of Museums 78.05 78.05 73.06 (4.99 ) 

Total 81.89 81.89 76.95 (4 94) 

Board of Supervisors - Budget Analyst 1 q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FAM FINE ARTS MUSEUMS (continued) 

The reduction of 4.94 FTEs in the proposed FY 2000-01 budget results from an increase in 
attrition savings, plus other adjustments, offset by a new 0.5 FTE. 



Department Revenues 

Department revenues have decreased by S46 1,991 or 5 6 percent. Hotel Tax revenue has 
increased by S275.686 and General Fund support has decreased by $737,677 or 58.7 percent 



Description 

The Fine Arts Museums include the Palace of the Legion of Honor and the de Young Museum 
Demolition and construction of the de Young Museum is scheduled to begin in FY 2001-02, and the 
new de Young Museum is expected to open July of 2005 The de Young Museum will close to the 
public on December 31, 2000, and the collection will be moved to an offsite facility The proposed FY 
2000-01 budget contains decreases in the amount budgeted for (a) reimbursement to the Corporation of 
the Fine .Arts Museum (COFAM) for educational programs and museum administrative and operating 
expenses, and (b) light, heat and power for the de Young. 

The non-profit COFAM provides most of the curatorial, conservation, education, exhibitions, 
fund-raising and administration staff for the de Young Museum and the Palace of the Legion of Honor. 
The positions funded in the Fine .Art Museums budget include 65.5 security guards. 8 building 
maintenance staff, 5 curatorial staff, and 3 administrative staff The Fine Arts Museums staff provide 
security and maintenance services for the Palace of the Legion of Honor, the de Young Museum, and the 
Asian .Art Museum, which has been located in the same building as the de Young Museum since 1966. 
As noted above, the de Young Museum will close on December 31. 2000. and will not reopen until July 
of 2005. The Asian .Art Museum will continue to operate at the present site until it moves into the new 
facility at Larkin Street and Golden Gate Avenue in late 2002. According to the Fine Arts Museums, 
closure of the de Young Museum, packing of the collection, and moving to the offsite facility will take 
place from January 1. 2001 through June 30, 2001, a six-month period. The Fine Arts Museums will 
require staff to pack and move the collection, to provide security at the de Young Museum during the 
packing (which is expected to take approximately four months), and to provide 24-hour security at the 
de Young Museum and at the offsite storage facility during the move of the collection (which is 
expected to take approximately two months). The Fine .Arts Museums will also continue to provide 
security guard and building maintenance staff to the Asian .Art Museum, as noted above. Currently, the 
Fine .Arts Museums allocate 40 staff to the de Young Museum, of which 33 are security guards. 
Because the packing and moving of the collection is expected to take approximately six months, 
attrition savings have been increased by S260.395, from S228.079 in FY 1999-00 to S4S8.474 in FY 
2000-01, which is equal to approximately 5 FTEs. 



Board of Supervisors - Budget analyst 



20 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FAM FINE ARTS MUSEUMS (continued) 

The proposed budget contains upward substitution of 3 positions: 

1652 Senior Accountant to 1654 Principal Accountant 

3546 Curator IV to 3547 Curator V 

8209 Institutional Police Lieutenant to 8206 Institutional Police Captain 

Additionally, the proposed budget contains one new 0.5 FTE 1270 Departmental Personnel Officer. 
Currently, the Fine Arts Museums share a Departmental Personnel Officer position with the War 
Memorial, with the Fine Arts Museums reimbursing the War Memorial for 30 percent of the position. 
In the proposed FY 2000-01 budget, the shared position would become a full-time position solely 
responsible for the War Memorial, and the Fine Arts Museums would add one new 0.5 FTE 
Departmental Personnel Officer to their budget. We are recommending disapproval of the one new 0.5 
FTE to the Fine .Arts Museums budget and recommending continuation of the existing shared position. 



Board of Supervisors - Budget Analyst 2 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Fine Arts Museums 



Page 
No. Object 



Amount 



Position/ Number 

Equipment 
Number From Iq From To Saving s 



2324 001 Permanent Salaries - Misc 






* The recommended reduction in Permanent Salaries - Misc is the total 
of the following specific recommendations regarding individual 
classifications 



00 1 Departmental Personnel 
Officer 



!70N 



0.50 0.00 



39,880 



39.880 



Disapprove 0.5 FTE for the Departmental Personnel Officer This 
posinon was budgeted at an annualized salary of S'tQJbO. which is 
S2.046 more than the actual annualized salary ai Step 5 of S ,714 
This proposal would reinstate sharing of 70 percent for the War 
Memorial and 30 percent for the Fine Arts Museum of one full-time 
1270 Department Personnel Officer included in War Memorial's FY 
1 999-00 budeet 



; 2~ 001 Estimated Project Funding 

Misc 



9996M 



(22,45(1 



Increase the amount budgeted lor Permanent Salaries by 
The Estimated Project Funding - Misc represents Fine Arts 
Museum's share of the cost for the shared 1270 Departmental 
Personnel Officer position 



Board of Supervisors - Budget Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: Fine Arts Museums 



Page 

No. Object 

327 001 Attrition Savings 



Position/ Number 

Equipment 
Number From To 

9993M 



Amount 

From To Savings 

(488,474) (497,429) 8,955 



Increase attrition savings by S8. 955 to offset the effect of the 
Department's upward substitution three positions ( 1652 Senior 
Accountant to 1654 Principal Account. 3546 Curator TV to 3547 
Curator V, and 8209 Institutional Police Lieutenant to 8206 
Institutional Police Captain) that would result in increased salary and 
fringe benefit costs made during the past year, without budgetary 
approval by the Board of Supervisors This recommendation will 
enable the Department to continue to maintain the existing filled 
position at the higher salary and fringe benefit cost, but will not result 
in additional expenditure for the Department because an offsetting 
amount will be eliminated from the budget by this increase in attrition 
savings. 



24 



Mandatory Fnnge Benefits 

Corresponds with reduction in salaries. 



915.051 908.191 6.860 



)tal Recommended Reductions 



33.245 



Board of Supervisors - Budget Analyst 



23 



DEPARTMENT: 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB Piblic Library 



Financial Data: 

The Public Library's proposed S49.424.796 budget for FY 2000-01 is S3.358.791 or " 29 percent 
more than the original FY 1999-2000 budget of S46.066.005 The net increase from the revised FY 
1 999-2000 budget is S2.85 1 ,996 or 6. 1 2 percent. 



Summary of Program Expenditures: 



Fiscal Year !°"9-2000 



Proposed 
Mj\or\ Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures, 


Original 


Revised 


2000-2001 


Original Budget 


Automation 


S 3.353.004 ! 


! 3.372.893 S 2.258.114 


J (1.094.890) 


Branch Program 


1 1.245.790 


1 1.226.530 


11.079.189 


(166.601) 


CHF-Library 


431.68" 


4 31.687 


434.214 


2.52" 


Children's Baseline 


4.127.031 


4.627.031 


4.159.310 


' ■> 1 7 o 


Community Arts & Education 






• 


- 


Information and Resource Management 


4.687.374 


374 


5.097 


410.326 


Library Administration 


2.272.381 


2.323.547 


4.111.392 


1.S39.011 


Main Proeram 


10.374.218 


10.374.218 


1 1 .24 | 




Operations and Maintenance 


5.1 "4.849 


5.174.849 


• 49Q 


""'..650 


Public Affairs 


-99 


;-99 


831.992 


46.593 


Technical Services 


3.124.272 


3.124.272 


4 41 I 


1 50. 1 39 



Total Operating Expenditures 
Capital Improvements & Fac Maim. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



45.576.005 S 46. 12". 800 S S 

490.000 44 5.000 990.000 SflJ 



S 46.066.005 S 46.572.800 S 40 «4 ~Q b s 

f434 : 



■ 



S 46.066.005 S 46.5"2.800 S 4S.990.5S2 S 






Board of Supervisors - Budget analyst 



24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PUBLIC LIBRARY (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 607.57 FTEs. which is 
13.51 FTEs more than the 594.06 FTEs in the original FY 1999-2000 budget. The FTE allocations bv 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents 


Original 


Revised 


2000-2001 


Original Budget 


Automation 


15.11 


15.11 


12.31 


(2.80) 


Branch Program 


189.03 


189.03 


178.47 


(10.56) 


CHF-Library 


6.00 


600 


5.88 


(0.12) 


Children's Baseline 


58.78 


58.78 


58.81 


0.03 


Information and Resource 










Management 


8.13 


8.13 


9.56 


1.43 


Library Administration 


22.14 


22.14 


22.56 


0.42 


Main Program 


174.11 


174.1 1 


191.28 


17.17 


Operations and Maintenance 


64.21 


64.21 


69. SI 


5.60 


Public Affairs 


10.01 


10.01 


1 1.54 


1.53 


Technical Services 


46.54 


46.54 


47.35 


0.81 



Total 594.06 594.06 607.57 13 51 

Department Revenues 

Department revenues have increased by S3, 389, 577 or 7.28 percent and General Fund support 
has increased by SI, 148, 426 or 4.37 percent. 

The Public Library General Fund Baseline amount is dictated by Charter Section 16.109 
(Proposition E approved in June, 1994) which requires that Property Tax revenue equal to SO. 25 per one 
hundred dollars of total assessed valuation oe set aside for the Library Preservation Fund. For FY 2000- 
01, the required General Fund Baseline for the Library Preservation Fund totals 528,734,982. However, 
the FY 2000-01 budget includes a total appropriation of S29.333.557 for the Public Library, or a 
S598.575 sreater contribution of General Fund revenues than is required by the City's Charter 



Board of Supervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET W VLYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PUBLIC LIBRARY (continued) 

Therefore, any reductions made to the Public Library budget, up to the amount of S598.575 would 
represent a General Fund savings 

Description 

The Public Library's proposed FY 2000-01 budget includes 1? 58 Full-Time Equivalent (FTEi 
new positions, including the following. 

0.70 FTE - 1840 Junior Management Assistant. 

- 4. 84 FTE - 3602 Library Pages 

- 2.42 FTE - 3630 Librarian Is; 

- 0.75 FTE - 3634 Librarian Ills. 

1.5 FTE - 1012 IS Technician -Joumes 

- 0.37 FTE - 7334 Stationary Engineer. 
1 .5 FTE - 75 14 General Laborer, 

- 0.75 FTE - 8207 Building and Grounds Patrol Officer. 

- 0.75 FTE - 5322 Graphic Artist 

There is also an offsetting reduction of 0.07 FTEs. resulting in an overall net increase of 13 51 FTE 
positions for FY 2000-01. 

In FY 1999-00, the Library converted some of the Library Page positions from 15 hours to 20 
hours per week, without an overall increase in the number of 3602 Library Pages FTE positions 
However as shown above, the Library is now requesting an additional 4 S4 FTE 3602 Library Page 
positions, due to management and operational demands In addition, the Department is requesting 
numerous substitutions and reclassification of positions, primarily to reconcile the Public Library's 
existing workforce with the budget document As a result of these new positions, reclassifications, 
substitutions, annualizations of previously authorized positions, step adjustments and cost of living 
increases, the costs for Permanent Salaries - Misc. Temporary Salaries and Fringe Benefits is increasing 
overall by S975,943, as identified by the increases and decreases in the following eight Divisions. 

(1) Main Library is increasing by S619.7S". 

(2) Branch Libraries are decreasing by S264.379, 

(3) Technical Services is increasing by S90.139, 

(4) Information and Resource Management is increasing by S62.S9S. 

(5) Public Affairs is increasing by S75.593, 

(6) Automation is decreasing by SI 45.855, 

(7) Operations and Maintenance is increasing by $409,991. and 

(8) Administration is increasing by 5127,769. 



Board of Supervisors - Budget analyst 

26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PUBLIC LIBRARY (continued) 

The proposed budget also provides an additional S500.000 for electrical upgrades for the Branch 
Libraries and S600.000 for new technology improvements. This is in addition to the proposed S240.000 
for Facilities Maintenance and S250.000 for roof repairs, which were the amounts included for Facilities 
Maintenance and Capital Improvements for the current year. In addition, the book budget is proposed to 
increase from $4,143,026 in FY 1999-00 to S4.496.026. an increase of S353.000, or 8.5*percent. 

A new Tool Lending Library, which was approved in the FY 1999-2000 budget, was not 
implemented during the past Fiscal Year. The Library has now decided to contract with a non-profit 
organization for operation of the new Tool Lending Library, at an estimated cost of approximated 
S359.000 in FY 2000-01. On June 12. 2000. the Public Library issued a Request for Proposal (RFP). 
with the proposals due by July 19, 2000. for this new Tool Lending Library. - 

On June 19. 2000. the Board of Supervisors approved a resolution (File 00-1058) of public 
interest and necessity for the November 7. 2000 ballot for a SI 05.865.000 General Obligation Bond 
Measure to rehabilitate and modernize 19 Branch Libraries, acquire land in order to construct five new 
Branch Libraries, including one in Mission Bay. rehabilitate Brooks Hall and construct a system-wide 
support center for processing Library materials If the Bond Measure is approved by the San Francisco 
voters on November 7. 2000. the Public Library estimates that it will take approximately ten years to 
complete the work. 

Comment 

The Mayor's budget provides an increase of S3. 358. 791. Our recommended reductions, which 
total SI. 086. 819. would still allow an increase of S2. 271. 972 or 4.93% in the Department's budget. 



Board of Supervisors - Budget Analyst 2 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 
2iiL 



Object 



>u ruber 



Position/ 
Equipment 
> umber Fro m la 



AjnojLOi 

\ r.-m Jjj 



Savings 



OLE Main Program 



2342 005 Temporary' Salaries - Misc 



SI 55.034 si: 






Reduce lo reflect the Temporarv Salar\ expenditure 
rale in the Main Library over the past two years 
adjusted for an anticipated increase in Fiscal Year 
2O00-0 I 



2342 013 Mandatory Fringe Benefits 



1,952.514 1.94 



■ 



Corresponds to the reduction in Temporal Salaries 
Misc 



049 Other Materials & Supplies 

Delete S8.000 for ergonomic accessories which 
should be centralized with other economic 
equipment under Equipment Purchase in the 
Operations and Maintenance Division's budect 
Further reduce Other Materials & Supplies b\ an 
additional S20.000 to reflect historical expenditure 
patterns and to off-set a portion of the proposed 
increase for FY 2000-01 The proposed reduction 
of S28.000 will still provide an increase of S.vl 16 in 
the Main Library's Other Materials & Supplies 
budeet 



121.309 






.000 



Subtotal Recommended Reductions - Main Prograr 



Sr>-.550 



Board of Supervisors - Budget Analyst 



28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



EEG Branch Program 

2344 001 Permanent Salaries - Misc 



S7.880.955 S".765.84S 



'The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications 



2364 
2364 
2364 



Special Assistant IV 
Special Assistant VIII 
Library Page 



1363 


l.OO 


0.00 


42.073 


I 367 


1.00 


00 


56.017 


3602 


0.50 


0.00 


17.017 






42.073 





56.01" 





17.01" 



Eliminate these positions which were specificallv 
added to the current Fiscal Year budget for the new 
Tool Lending Library The Tool Lending Librar\ is 
on hold until a non-profit manager is retained on a 
contractual basis and a plan for implementation is 
finalized RFPs for this project are being accepted 
until Julv 19. 2000 



*44 005 Temporary Salaries - Misc 



Although the Library charged their Temporary 
Salaries to the Permanent Salaries account, actual 
expenditure rates for both Permanent and 
Temporary Salaries in the Branches will result in a 
surplus of at least an estimated S I 39.000 in the 
current Fiscal Year Therefore, reduce Temporary 
Salanes-Misc to reflect this underspending, adjusted 
for an increase in salaries 



289.891 



159.891 



130.000 



2344 



oi: 



Mandatory Fringe Benefits 



289.891 



243.063 



46.S2S 



Corresponds to the reduction in both Permanent Salaries 
Misc and Temporary Salaries • Misc 



Board of Supervisors - Bu d get Analvst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 

Nil Object 



Position/ -N amber 

Fquipment 
Number From Tj; 



2 344 027 Professional & Specialized Services 



Amount 
From To Savings 

So $359 "24 (S3f 



The Public Librarv is seeking a non-profil 
organization lo manage the proposed Tool Lending 
Librar\ The deadline for RFPs is JuK 1 9. 2000 
The Library estimates the total cost of this new Tool 
Lending Library to be SJ59.724 Therefore, this 
recommendation transfers such funds from the other 
line item accounts to the Professional & Specialized 
Serv ices account 



2344 030 Rents & Leases - Buildings & Structures 



Reduce by S25.000 to reflect (he actual cost of rent for 
the Branch Libraries Further reduce Rents & Lcascs- 
Buildings & Structures b\ S I 9.200 for the Tool Lending 
Library The Tool Lending Ltbrar\ is on hold until a 
non-profit manager is selected on j contractual basis 
and a plan for implementation is finalized RFPs for 
this projeci are being accepted until July l<). 2000 \A e 
have recommended that funds for this Tool Lending 
Library be added lo the Professional & Specialized 
Services account 



2344 035 Other Current Expenses 



Reduce Other Current Expenses b\ S40.000 for the 
Tool Lending Library The Tool Lending Librarv is 
on hold until a non-profit manager is selected on a 
contractual basis and a plan for implementation is 
finalized RFPs for this project are being accepted 
until July 19. 2000 We have recommended thai 
funds for this Tool Lending Librar\ be added to the 
Professional & Specialized Services account 












40.000 



40.000 



Board of Supervisors - Budget Analyst 



30 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 

2544 



Object 

040 



Materials & Supplies 



Position/ 

Equipment 

Number 



Reduce Materials* Supplies b> SI 40.000 for the 
Tool Lending Library The Tool Lending Librarv is 
on hold until a non-profit manager is selected on a 
contractual basis and a plan for implementation is 
finalized RFPs for this project are being accepted 
until July I 9. 2000 We have recommended that 
funds for this Tool Lending Library be added to the 
Professional <& Specialized Services account 



Number 
From To 



Amount 



From 

SI 40.000 



To 



Savings 

SO SI 40.000 



2344 049 Other Materials & Supplies 



178.496 



14S.496 



30.000 



Reduce Other Materials & Supplies by S30.000 for 
the Tool Lending Library The Tool Lending 
Library is on hold until a non-profit manager is 
selected on a contractual basis and a plan for 
implementation is finalized RFPs for this project 
are being accepted until July 19. 2000 We have 
recommended that funds for this Tool Lending 
Library be added to the Professional & Specialized 
Services account 



Subtotal Recommended Reductions - Branch Program 



S186.411 






Board of Supervisors - Budget Analyst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 

N_1L Object 
EGD 



Position 
Equipment 
Number From 



>unjtu-r 



Amount 
Fro m la 



Savings 



2346 00 1 Permanent Salaries - Misc 

*The recommended reduction in Pcrmancni 
Salaries - Misc is the total of the follow mg specifi 
recommendations regarding individual 
classifications 



■'86 S2 2 



-2366 



Librarian III 






• 



47 



Delete requested new posuion because the current 
staffing already includes two 3634 Librarian Ills and 
one AB42 Librarian IV who should be able to assume 
the necessary supervisorial responsibilities The 
Division Chief of Technical Services has taken on the 
additional responsibility of management of the 
Automation Division, which also has three 
supervisorial level positions, which should be 
sufficient to handle the I 2 3 l FTEs in the Automation 
Division We are however recommcndine approval of 
1 0.58 of the I 3 58 new positions requested b\ the 
Department 



2346 013 Mandator) Fringe Benetits 

Corresponds to the reduction in Permanent Salaries 



58! 877 






Subtotal Recommended Reductions - Technical Ser% i 



S5«.b40 



Board o f Supervisors - Budget Analvst 



32 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB - Public Librarv 



Position/ Number Amount 

Page Equipment 

No. Object Number From To From To Savings 

•GF Public Affairs 

!349 001 Permanent Salaries - M isc S552.542 S524.022 

•The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications 



Graphic Artist 5322 0.75 0.00 28.520 28.520 

Delete the proposed new position for an in-house 
graphic and web-page designer The Public Affairs 
Division does not warrant the addition of one full- 
time permanent Graphic Artist Furthermore. 
Reproduction Services in the Administrative 
Services Department is purchasing in-house color 
reproduction equipment and has added Graphic 
Ams: positions in order to accommodate 
increasing City-wide graphic and web-page design 
needs We are however recommending approval of 
I 58 of the 13 58 new positions requested by the 
Department 



49 013 Mandatory Fringe Benefits 144.650 13". 235 .415 

Corresponds to the reduction in Permanent Salaries - 
Misc 

Subtotal Recommended Reductions - Public Affairs $35,935 



Board of Supervisors - Budget Analyst 3 O 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 

;nil O b je ct 

EGG Automation 



\iirnl" r 



Position 
F.quipment 
Number From la 



Amount 

Elfin To 



Savings 



2350 060 Equipment Purchase 






000 



'The recommended reduction in Equipment 
Purchase is the total of the follow me specific 
recommendations regarding indn idual technologv 
upgrades 

f83 LB016N Main Library Network L'pyrade 

Deny request for first phase of multi-year upgrade 
project at the Main Library due to lack of specific 
details, timeline, budget, and needs assessment 









2383 LB017N Technolocv Refreshment 



265.000 



265.000 



Deny request for replaccrru- -nputers 

Only justification for replacement plan is that 
computers arc more than three \ears old 



Subtotal Recommended Reductions - Automation 



S45-.000 



Board of Supervisors - Budget Analyst 



34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Position/ Number Amount 

Page Equipment 

No. Object Number From To. From To Savings 

Operations and Maintenance 

001 Permanent Salaries - Misc S3. 055. 487 S2.998.46l 

"The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications 

■37] General Laborer 7514 l .50 0.75 56.070 28.035 28.035 

Deny request for one of two new General Laborers because the 
workload does not justify such an increase We are however 
recommending approval of 10 5S of the 13 58 new positions 
requested by the Department 

23"! Building and Grounds Patrol C 8207 0.75 0.00 28.991 28.991 

Deny request for one nev. Building and Grounds Patrol Officer 
Public Library has I 1.5 FTE Building and Grounds Patrol 
Officers and workload does nol justify a further increase We are 
however recommending approval of 10 58 of the I 3 58 nev. 
positions requested b> the Department 

35! 013 Mandatory Fringe Benefits 839.827 825.000 14. S2~ 

Corresponds to the reduction in Permanent Salaries - Misc 

351 028 Maintenance Svcs-Buildings & Structures 253.000 208.000 45.000 

Reduce the requested increase b> S45.000. which will 
provide funding of S I 00 .000 more than the current Fiscal 
Year's budscted amount of SI 08.000 



035 Other Current Expenses 234.713 149.713 85.000 

Eliminate S85.000 cost for Main Library office relocation 
which has not been adequately justified 

Subtotal Recommended Reductions - Operations and Maintenance S201.853 

Board of S u pervisors - Budget Analyst «J «^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 

N_1L 

FIB 

2354 



Object 

Library Ad ministration 

005 Temporary Salaries - Misc 



Reduce Temporary Salaries • Vtisc t>> S3 5.000 No 

expenditures in Temporary Salaries occurred in the 
current Fiscal Year 



Position/ Number 

Equipment 
Number From Isi 



Amount 
From To 



2354 013 Mandatory Fringe Benefits 



Corresponds to the reduction in Permanent Salaries - 
Misc 












322.503 



Saving s 






- 



2355 022 Trainine 



Reduce to reflect actual expenditure raies for the 
past two years adjusted for cost of living increase 
Currently, the position responsible lor dcvelopinc 
and coordinating the Librarv. 's irainine procram is 
vacant 

02" Professional & Specialized Services 

•Reserve S60.000 for Foundation for After Hours events 
pending result of decision of Librarv Commission 
regarding ending the program and submitting a report back, 
to the Board of Supervisors 






67.000 






67.000 



3S.880 



23?4 067 Buildings. Structures & lmprovemen 



its 



•Reserve S250.000 for Branch Electrical Upgrade 
projects pending outcome of November General 
Obligation Bond Measure 



500.000 



500.000 



Subtotal Recommended Reductions - Library Administration 
Subtotal Recommended Reserves - Library .Administration 
Board of Supervisors - Budget Analyst 



578,430 

S3 10.000 

36 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



Total Recommended Reductions 
Total Recommended Reserves 



SI. 086.819 
S31 0.000 



Board of Supervisors - Buripet Analvst 



37 



RECOMMENDATIONS OF THE BUDGET W \I N ST FOR 

WIENDMENT OF BUDGET ITEMs 

2000-01 



DEPARTMENT: LUB LAW LlBRARN 



Financial Data: 

The Law Library's proposed S403.6 7 9 budget for FY 2000-01 is S9.966 or 2.53 percent more 
than the original FY 1999-00 budget of $393,71 3. The net increase from the revised FY I :dget 

is S9.966 or 2.53 percent. 



Summary of Program Expendhtres: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Near l'JW-ZOOO Fiscal Near From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Law Library S 393.713 S 393.713 S 679 S 9.966 

Total Expenditures S 393.713 S S 6^9 S 9.966 

Department Personnel Si mmarn -. 

The number of full-time equi\alent positions budgeted for FY 2000-01 is 3.00 FTEs. which is 
unchanged from the original FY 1999-00 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Near 1999-2000 Fiscal Year From 1 999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Law Library 3.00 3.00 3.00 



Total 3.00 3 00 3.00 



Board of Supervisors - Budget Analyst 3 g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department LLB Law Library (continued) 



DEPARTMENT REVENUES 



General Fund Support for the Law Library budgeted for FY 2000-01 is S403.679 which is S9.966 
or 2.53 percent more than the General Fund Support of S393.713 in the original FY 1999-00 budaet. 



Description 

The Law Library's proposed budget reflects an increase in personnel costs of S6.804 resulting 
from MOU-related salary and fringe benefit increases. 

The Law Library's proposed budget also includes an increase of S3. 162 for services of other 
departments which results primarily from increased rates for the Department of Telecommunications and 
Information Services (DTIS). 



Comment 



None. 



Board of Supervisors - Budget Analyst 3 9 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



REC Recreation and P\rk 



Financial Data: 

The Recreation and Park's proposed SI23.049.499 budget for FY 2000-01 is S34.15( 
38.04 percent more than the original FY 1999-2000 budget ol The net increase from the 

revised FY 1999-2000 budget is S34.32S.03 1 or 38.30 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Proposed 

M j\ or s Budge) I ncreast 

F iNt al '» eai from 1999-2000 



Program Expenditures 




Original 


Revised 


2000-2001 


Or 


iginal Budget 


3Com Park 


S 4.743.784 




3.341 


S 


• 


CHF-REC Park 




246.915 


246.915 


• ■ 9|5 






Children's Baseline 




12.181.926 


12.181.926 


12.539.059 






DEPT'L Admin-Business 


Office 


8.644 


8.465.335 


8.0i 






Family Camp Operations 




660.146 


660.146 


• 014 




■ 


Golden Gate Park 




50.913 




.628 




69n 


Maim &. Oper of Golf Courses 


3.061.060 


3.061.060 


• 024 




26.964 


Marina Yacht Harbor 




1.902.459 




i.6i: 






Neighborhood Services 




21.215.614 


20.960.546 






• 


Structural Maintenance 




:.7i i 7i i 


7.711.711 






"6.108 


Turf Management 




1.991.61 1 


1.991.611 


2.149 




I5".639 


Urban Forestry- 




2.00! 


2.00- 


2.154.054 




148.19" 


Zoo Operations 




6.873.576 


6.873.576 


6.856.266 




' 310) 


Total Operating Expenditures 


S 78. 414.216 


S 78.158.057 5 


78.4( ■ 


S 




Capital Projects & Facilities Maim 


II 578 5X9 


11 463 411 


45.480892 




~4 102 10". 


Total Expenditures 




S 89.792.805 


S 89.621.468 S 


123.9 1 


S 


-1.694 


Less Work Order Recoveries 


14^2.600) 


1518.100) 


(686715) 




CT-4 ll«i 



Net Expenditures 



S 89.340.205 S 89.083.368 S 123.262.784 S 



3 3. 9:;. 5 "Q 



Board of Supervisors - Budget analyst 



40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND PARK (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1.006 "3 FTEs. which 
is 2.S2 FTEs less than the 1,009.55 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

3Com Park 
CHF-REC Park 
Children's Baseline 
DEPT'L Admin-Business Office 
Family Camp Operations 
Golden Gate Park 
Maint & Oper of Golf Courses 
Marina Yacht Harbor 
Neighborhood Services 
Structural Maintenance 
Turf Management 
Urban Forestry- 
Zoo Operations 

Total 1.009.55 1.009.5: 1.006.73 













Proposed 






Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 


1999-2000 


Fiscal Year 


Fi 


'om 


1999 


-2000 


Original 


Revised 


2000- 


2001 


O 


riginal B 


jdget 


20.98 


20.98 




20.97 








(0.01.) 


4.70 


4 70 




4.68 








(0.02) 


245.31 


245.31 




245.70 








0.39 


55.82 


55.82 




54.28 








(1.54) 


5.43 


5.43 




5.43 








- 


135.92 


135.92 




138.19 








-i -> - 


43.68 


43.68 




43.69 








0.01 


16.60 


16.60 




16.84 








0.24 


2S3.34 


283.34 




286.16 








2.S2 


98.50 


98.50 




93.50 








1 5 00) 


33.00 


33.00 




33.00 








- 


33.71 


33.71 




33.75 








0.04 


32.56 


32.56 




30.54 








(2.02) 



Department Revenues 

Department revenues have increased by S29.282.582 or 47.9 percent and General Fund support 
has increased from $34,464,494 to $39,442,294 for a total increase of S4, 977. 800 or 14.4 perceni Major 
changes in revenues include: 



Board of Supervisors - Budget Analyst 4 ^ 



RECOMMENDATIONS OF THE BUDGET \NALYST FOR 

AMENDMENT OF BUDGET ITFMS 

2000-01 



Department: REC RECREATION AND Park (continued) 

• Bond revenues increased by S33.1 78.509 to provide funding for Zoo improvements and other 
Recreation and Park Improvements 

• General Property Taxes increased by SI 7 million. 

• Parking revenues increased by approximately S540.000 

• Hotel Tax revenues decreased by S5 4 million These taxes were used to pay for debt service at 
3Com Park. Since the debt has been extinguished, no further revenues are required for this purpose 

• 3Com Park revenues decreased by approximately SI I million related to the loss of the San 
Francisco Giant's baseball games in 3Com Park These revenues were only related to the 
played in the summer and fall of 1 999 

• Golf revenues are expected to decrease by approximately 5520,000, related primarily to the closing 
of both Harding and Fleming golf courses in October 2000 for approxima . r for renovation 
Golf revenues include SI. 000. 000 thai is expected to be paid b> the management company that will 
renovate both courses and take over the operation of the courses after the renovations. The 
Recreation and Park Commission has given the Department authority to enter into negotiations with 
the Arnold Palmer Golf Management LLC related to the renovation and management of these golf 
courses, and the Department expects to bring the related contracts to the Board of Supervisors for 
approval in August or September 2000 

Description 

1 The Department had a net decrease in staffing of 2.82 FTEs Major changes in staffing included 

• The addition of .75 FTE for an Executive Secretary and the reclassification of 1 FTE from 
Departmental Administration — Business Office for a Special Assistant XVII These 
positions, which annualize to 2.0 FTEs. have an annual permanent Salary and Fringe Benefits 
of SI 97.270 at the top step The Department stales that these staff are required to provide 
construction oversight for the Golden Gate Park Concourse Authontv, which was established 
under Proposition J in June 1998 to be responsible for the construction of an underground 
parking facility in Golden Gate Park 

• The addition of 75 FTE for a Project Manager IV This position will annualize to 1 .0 FTE 
with annual permanent Salaries and Fringe Benefits of SI 56.467. which is SI. 229 more than 
the Salary and Fringe Benefits of the General Manager The Department has stated that the 
new Program Manager will manage the Department's capital program and supervise the 
Capital Division Team in coordinating all capital projects related to the Neighborhood 
Recreation Park Facilities bond of 2000. the Golden Gate Park Bond, the Park Improvement 
bond of 1987, and Open Space Funds. 

• Additionally, there is a net reduction of 4.32 FTEs related to annuahzations of prior year FTE 
offset by an increase in project funding and the elimination of 2.0 FTEs in the Zoo. 



Board of Supervisors - Budget analyst 4 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND Park (continued) 



2. Additionally, there is an addition of 27 new FTEs with FY 2000-01 Salaries and Fringe Benefits 
of SI. 940, 628, which will annualize to 36 FTEs with an annual permanent Salary and Fringe Benefits at 
the top step of 52,587,504, to be funded through the Capital Budget, including the Neighborhood 
Recreation and Park Facilities 2000 bond. Open Space funds, and Park Improvement 198" bonds. Of 
these 36 FTEs, 16 (44%) of these positions representing SI, 348. 590 (52%) in permanent Salaries and 
Fringe Benefits are administrative financial management and planning positions that are intended to be 
used to create a new Capital Division which will be used to implement the Department's Capital Plan. 
The remaining 20 FTE (56%) positions representing SI. 238.9 14 (48%) in permanent Salaries and Fringe 
Benefits are field positions (gardeners, arbonst technicians, and truck drivers) that will complete capital 
projects. 

The Department has stated that they intend on using their contracting authority for capital 
projects, as authorized under the Charter amendment approved in November 1999. Instead of using onlv 
the resources and expertise of DPW to design projects, develop detailed plans and specifications, 
perform contract bid and award functions, perform construction management and inspection, and 
perform financial management, the Department intends on using available resources from DPW and or 
proceeding with the process using their own Capital Division team. 

3. Of the total of S34, 102.303 of the increase in the budget for the Department, major initiatives 
include: 

• Zoo Facility improvements of SI 7.337.277 funded by Zoo Facilities 2000 bonds. 

• Golden Gate Park improvements of S8. 697. 633 funded by Golden Gate Park Irrigation 1997 
bonds. 

• Neighborhood Recreation and Park Facility improvements of S6. 143.599 funded by 
Recreation and Park Facility 2000 bonds. 

• Park Facility Improvements of SI. 000. 000 funded by Park Improvement 1^8" bonds. 

4. Other operating expenses in the Department increased by onl\ 554,391 The increase in the 
Department's salaries and benefits expense of SI. 360.5 15 (2.39%) was offset by a Si. 397. 108 decrc 
in operating expenses as a result of the San Francisco Giants no longer playing baseball at 3Com Park 

5. The budget for current year equipment purchases has increased by S347.500 (4 l > o'\>) to 
SI. 048. 602, primarily because of plans to expend S75 1.002 on new vehicles and equipment and 
S297.600 on replacement vehicles and equipment. Payments on leases for equipment purchased under 



Board of Supervisors - Budget analyst 4 3 



RECOMMENDATIONS OF THE BUDGET \NALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND P\RK (continued) 

lease finance agreements in previous years have increased by SI 3". 1 45 These increases are mostly 
offset by the S425.000 decrease in debt service requirements related to 3Com Park 



Comment 

The Mayor's budget provides an increase of S34.I 56.6^4 Our recommended reductions, which 
total SI. 522, 002. would still allow an increase of S32.634.692 or 36 3°.. in the Department's budeet 



Board of Supervisors - Budget Analyst 



44 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: REC Recreation And Park Commission 



Page 
NjL Object 



Position/ 

Equipment 

Number 



lAA Golden Gate Park—General Fund Non-Project 

403 005 Temporary Salaries 

To reduce to acrual 1999-00 expenditure level 
adjusted by a cost of living factor for 2000-01 This 
is consistent with acrual expenditures in FY 1998-QQ 
as well, which were S200.310 



Number Amount 

From To. From To. Savings 



S352.890 S2 15.000 S 137.S90 



2403 013 Mandatory Fringe Benefits 

Corresponds to changes in temporary salaries 



1.434.884 1.422,474 12.410 



2403 060 Equipment Purchase 



* The recommended reductions in Equipment Purchase is the total of the 
following specific recommendations regarding individual items 



157.000 157.000 



483 


060 


483 


060 


483 


060 


483 


060 






4 WD 3/4 Ton Pickup w RP056N 

Dump 

4 WD 3/4 Ton Pickup w RP056R 

Dump 

Crew Cab Pickup w Dump RP058N 

Crew Cab Pickup vw Dump RP058R 










30.000 







1 





30.000 


30.000) 




1 


35.000 




35.000 


35.000 



Approve equipment identified above as 'R' or Replacement equipment 
In both cases, the Department justified the equipment as replacements for 
1985 vehicles and not an N" or new equipment 



AA Golden Gate Park Construction Over si ght-Annual P roject 



404 



001 Permanent Salaries 

* The recommended reducnon in Permanent Salanes-Mtsc is the total 
of the following specific recommendations regarding individual 
classification 



143.668 136.115 



Board of Supervisors - Budget Analy st 



45 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Page 




No. 


Object 


2459 


00 1 


2459 


001 



Special Assistant XVII 
Special Assistant X\ II 



Position/ 

Fquipment 

Number 



I375L 



Number 
From To 



Amojinj 
From Ifl 



Savinps 



S 1 07. 1 94 

1 



Disapprove this substitution since the Department did not obtain 
Department of Human Resources approval Additionally we recommend 
[hat the I FTE be classified as L or Limited Tenure since the 
Department stated that the position is intended to provide oversight 
assistance to the Concourse Authority Based on the Department 
representation that the work responsibilities related to this position will 
be completed in approximately three years, this position should be made 
an 'L' or Limited Tenure position 



2404 013 Mandator) Fringe Benefits 

Corresponds to the reduction in permanent salaries 






!8.780 






EAE Neighborhood Services-General Fund Non-project 

2410 001 Permanent Salaries 

The recommended reduction in Permanent Salaries- Alisc is the total 
o( the following specific recommendations regarding indmdua, 
classification. 



v- >4; 



2463 
2463 



001 Secretary- II 

001 Executive Secretary 



2410 



I446S 

1450S 




49.955 



• 



Disapprove this substitution since the Department has not obtained 
Department of Human Resources approval or provided adequate 
justification for the substitution 



009 Premium Pay 



1S4. 



76.500 



10' 



To reduce Premium Pay to a level which still 
provides the Department with a 1 4 percent increase 
over FY 1999-00 actual expenditures 



Board of Supervisors - Budget Analyst 



46 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: REC Recreation And Park Commission 



Page 
No. Object 

41 01 



Position/ Number 

Equipment 
Number From To 



Overtime 



To reduce Overtime to a level which still provides the Department with a 
1 7 percent increase over FY 1 999-00 actual expenditures 



012 Holiday Pav 



To reduce Holiday Pay to actual 1 999-00 expenditure 
level adjusted by a cost of living factor for 2000-01 



41.814 



20.000 



Amount 
From To Savings 

S76.150 S35.000 S41.150 



21.814 



013 Mandatory Fringe Benefits 

Corresponds to the reduction in permanent salaries 



.446.538 1.445.466 



72 



060 Equipment Purchase 

* The recommended reductions in Equipment purchase is the total of the 
following specific recommendations regarding individual items 



060 7 Passenger Ford Winstar Van RP045N 
060 7 Passenger Ford Winstar Van RP045R 







Approve equipment identified above as 'R' or Replacement equipment 
The Department has justified the equipment as a replacement for a 1981 
vehicle and not as 'N" or new equipment 

060 3/4 Ton Mini Van RP046N 3 

060 Greenmaster3100Mower RP049N 1 

060 Crew Cab Pickup with Dump RP079N 1 

The Department has not provided adequate justification for this request 
of SI 19.000 for new equipment We are. however, recommending 
approval of $843,000 in other replacement and new equipment as 
requested by the Department 



370.000 251.000 



25.000 




25.000 

J5.000 (25.000) 






70.000 





70.000 





19.000 





19,000 





30.000 





30.000 



Board of Supervisors - Budget Analyst 



47 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number Amojuil 

l' ; ,.., I ijuipment 

No. Object Number From Iq From Iq 

FAF Neighborhood Services-General Fund Annual Project 

241 I 001 Permanent Salaries S322.696 S- 

• The recommended reduction in Permanent Salanes— Misc is the total 
of the following specific recommendations regarding individual 
classification 

2465 001 Project Manager IV 5508N 135 

* The Budget Analyst is recommending that this position (SI 1 "..'50 in Salary and Fnnge Benefits I be 
reserved until such time as the Department has performed a cost benefit analysis, and reports back to 
the Board of Supervisors, to determine that taking over the contract function that DPW performs could 
more effectively be performed by the Department and that there would not be anv matenal duplication 
of efforts between the functions of the Departments Capital Division Team and the Department of 
Public Works (DPW) This Proiect Manager position is funded b\ the General Fund, and will annualize 
to 1 FTE with a permanent Salary and Fringe Benefits of SI 5b. 46" which is Si. 228 more than the 
Salary and Fnnge Benefit cost of the General Manager This Program Manager will manage the 
Department's capital program and supers isc the I apitai Division Team in coordinating all capital 
projects for the Department 

The Department is recommending the addition of 2" new FTEs with FY 2000-01 Salaries and Fnnge 
Benefits of SI. 940. 628. which will annualize to 36 FTE with an annual Salary and Fringe Benefit 1 ; a: 
the top step of S2. 587. 504. to be funded through the Capital Budget, including the Neighborhood 
Recreation and Park Facilities 2000 bond. Open Space funds, and Park Improvement 198" bonds Of 
these new 36 FTEs. 16 (44%) of these positions representing SI. 348.590 (52%) in Salanes and Fnnge 
Benefits are administrative financial management and planning positions that are intended to be used to 
create a new Capital Division which will be used to implement the Department's Capital Plan The 
remaining 20 FTE (56°-o) positions representing SI. 238. 914 (48%) in Salanes and Fnnge Benefits are 
field positions including gardeners, arbonst technicians, and truck drivers The Budget Analyst has 
recommended that these positions also be reserved pending a report back to the Board of Supervisors to 
present a plan that accounts for all of the costs of the addition of the Departments Capital Division 
Team, including determining that taking over the contract function that DPW performs could more 
effective'} be performed by the Department 



Board of Supervisors - Budpet Analyst 



48 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number Amount 

Page Equipment 

No. Object Number From To From To Savings 

The Department has not performed any cost benefit analysis to determine that establishing this Capital Division 
will be cost effective In addition to the cost of the 16 new administrative staff, the Department has not identified 
the other specific overhead costs that will be incurred as a result of establishing this new Division, such as any 
cost for increased space requirements, furnishings, computer equipment, and other administrative requirements 
Additionally, the Department currently has 12 existing positions (with annual Salary and Fringe Benefits of 
SI, 140,078) funded by Open Space funding, bond funding and the General Fund to provide oversight and 
planning of existing capital projects The Department has not explained how all current positions will be taken 
into account in this plan 

The Department has stated that they intend on using their complete contracting authority for capital proiects. as 
authorized under the Charter amendment passed in November 1999. instead of only using the resources and 
expertise of DPW to design projects, to develop detailed plans and specifications, perform contract bid and award 
functions, perform construction management and inspection, and perform financial management The Department 
intends on using available resources from DPW and/or proceeding with the process using their own Capital 
Division team. In the Budget Analyst's judgement, without a well developed plan, using appropriate policies and 
procedures, the result of the addition of such administrative staff may be extensive duplication of DPW's 
administrative procedures or the inefficient and ineffective management of these contracts 

The Budget Analyst recommends the reserve of this Project Manager position until such time as the Department 
has performed a cost benefit analysis, and reports back to the Board of Superiors, to determine that taking over 
the contract function that DPW performs could more effectively be performed by the Department and that there 
would not be any material duplication of efforts between the functions of the Department's Capital Division Team 
and DPW Further, the Department should develop a plan that accounts for all of the costs of the addition of such 
personnel and accounts for the use of the current personnel the Department already has which perform similar 
functions for Open Space, the Park Renaissance Project and other bond funds Additionally, the Department 
should compare their costs to DPW's cost for performing the same services The Budget Analyst further 
recommends that this plan and all related information be presented to the Board of Supervisors for revieu and 
approval. 

411 013 Mandatory Fringe Benefits 71.189 71.189* 

The Budget Analyst recommends a reserve of S24.215 in Fringe Benefits related to the 
Permanent Salaries reserved above 



)CD Structural Maintenance - General Fund Non-project 

433 001 Permanent Salaries 3.942.958 3.938.835 

* The recommended reduction in Permanent Salanes-Misc. is the total of the 
following specific recommendations regarding individual classification 



49 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Page 




No. 


Object 


2469 


00 1 Secretary II 


2469 


00 1 Executive Secretary 



Position/ 


Number 


\ mount 


Equipment 








Number 


From To 


From 


Is 


44bS 


l 




■ 


450S 


I 







Disapprove this substitution since the Department has not obtained 
Department of Human Resources approval or provided adequate 
justification 



2469 


00 1 


Senior Clerk Typist 


14260 


1 5 


1.5 


(-2.4S3 


02.4S3 


2469 


001 


Senior Account Clerk 


1 6320 


0.75 


0.75 


33.982 


33.982 


2469 


001 


Senior Accountant 


16520 


75 




38 ,5( 




2469 


001 


Principal Accountant 


16540 




075 


-82 




2469 


001 


Junior Administrative .Analyst 


1S20O 


0.75 




33.649 




2469 


001 


Senior Administrative Analyst 


18230 


1 5 


1.5 


S90 


.890 


2469 


001 


Principal Administrative Anah 


182* I 






58.960 


58.960 


2469 


001 


Gardener 


34170 




- 5 


120 


.120 


2469 


00 1 


Park Section Supervisor 


34220 


1 5 


1 5 


200 




2469 


001 


Arbonst Technician 


34350 


3 


3 


162.003 


162 


2469 


001 


Tree Topper Supervisor 


34360 


0.75 




42.034 


• 


2469 


001 


Landscape Architect Assoc 




1 5 


! 5 


10" - 


- 


2469 


001 


Senior Landscape .Architect 


52750 




0.75 


"2.016 




2469 


001 


Planner V 


52S30 


0.75 




•12 


-1.3': 2 


2469 


001 


Planner IV, Transportation 


52930 


1.5 


1.5 


120.269 


120.269 


2469 


001 


Building Inspectors 


63310 






56.259 




2470 


001 


Operating Engineer. Universal 


73280 


0.75 




4-.000 




2470 


001 


Truck Driver 


"3550 


1.5 


1.5 


80,492 


80.492 



* The Budget Analyst recommends the reserve of these bond funded positions until such time as the Department has 
performed a cost benefit analysis, and reports back to the B"ard of Supervisors, to determine that taking over the 
contract function that DPVV performs could more effectively be performed by the Department and that there would 
not be any material duplication of efforts between the functions of the Department's Capital Division Team and the 
Department of Public Works (DPW) 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number Amount 

Equipment 
Object Number From To. From To Savings 

The Department is recommending the addition of the above listed 27 FTEs with FY 2000-0 1 Salaries and Fringe Benefits of 
SI. 940. 628, which will annualize to 36 FTE with an annual Salary and Fnnge Benefits at the top step of S2.5S~.504. to be 
funded through the Capital Budget, including the Neighborhood Recreation and Park Facilities 2000 bond. Open Space 
funds, and Park Improvement 1 98~ bonds Of these new 36 FTEs. 16 (44%) of these positions representing SI. 348. 590 
(52% I in Salaries and Fnnge Benefits are administrative financial management and planning positions that are intended to 
be used to create a new Capital Division which will be used to implement the Department's Capital Plan. The remaining 20 
FTE (56%) positions representing Sl.238.9l4 (48%) in Salaries and Fnnge Benefits are field positions including gardeners. 
arbonst technicians, and truck drivers 

The Department has not performed any cost benefit analysis to determine that establishing this Capital Division will be cost 
effective In addition to the cost of the 16 new administrative staff, the Department has not identified the other specific 
overhead costs that will be incurred as a result of establishing this new Division, such as any cost for increased space 
requirements, furnishings, computer equipment, and other administrative requirements Additionally, the Department 
currently has 12 existing positions (with annual Salary and Fringe Benefits of SI. 140. 078) funded by Open Space funding, 
bond funding and the General Fund to provide oversight and planning of existing capital projects, and has asked for the 
addition of a new project manager (with annual permanent Salary and Fnnge Benefits of SI 56,467) this year to coordinate 
all of the Capital Projects in the Department The Budget Analyst has recommended that the Project Manager position also 
be reserved pending a report back to the Board of Supervisors to present a plan that accounts for all of the costs of the 
addition of the Department's Capital Division Team, including determining that taking over the contract function that DPW 
performs could more effectively be performed by the Department The Department has not explained how all current 
positions will be taken into account in this plan 

The Department has stated that they intend on using their complete contracting auihonry for capital projects, as authorized 
under the Chaner amendment passed in November 1999. instead of only using the resources and expertise of DPW to 
design projects, to develop detailed plans and specifications, perform contract bid and award functions, perform 
construction management and inspection, and perform financial management. The Department intends on using available 
resources from DPW and/or proceeding with the process using their own Capital Division team. In the Budget Analyst's 
judgement, without a well developed plan, using appropnate policies and procedures, the result of the addition of such 
administrative staff may be extensive duplication of DPW's administrative procedures or the inefficient and ineffective 
management of these contracts 

The Budget Analyst recommends the reserve of these bond funded positions until such time as the Department has 
performed a cost benefit analvsis. and reports back to the Board of Superviors. to determine that taking over the contract 
function that DPW performs could more effectively be performed by the Department and that there would not be any 
material duplication of efforts between the functions of the Department's Capital Division Team and DPW Further, the 
Department should develop a plan that accounts for all of the costs of the addition of such personnel and accounts for the 
use of the current personnel the Department already has which perform similar functions for Open Space, the Park 
Renaissance Project and other bond funds Additionally, the Department should compare their costs to DPW's cost for 
performing the same services The Budget Analvst further recommends that this plan and all related information be 
presented to the Board of Supervisors for review and approval 



Board of Supervisors - Budget Analyst 



51 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: RJEC Recreation And Park Commission 



Page 
No. Object 



Position/ 

Fquipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



2433 



Mandatory Fringe Benefits )(, S1.0 7 2 

Reduction of SI. 072 corresponds to reductions in permanent salaries In addition the Budeet 
Analyst recommends a reserve ofS400.447 in Fringe Benefits related to the Permanent Salaries 
reserved above. 



243 3 060 Equipment Purchase 



2487 
2487 

248" 



060 
060 

060 



* The recommended reductions in Equipmeni purchase is the total ol ihc 
following specific recommendations resardinc individual items 



Model F250 Ford Pickup RP(>42\ 

Ford Econoline Commercial RP"44\ 

Van 

3/4 Ton Utility Pickup RP047N 






The Department has not provided adequate justification for this request 
of SS7.000 for new equipment V\ e are however, recommendini; 
approval of $843,000 in othet replacement and new equipment requested 
by the Department 



ECG Maint & Qper Of Golf Cours e s-General Fund Non-Project 















J0.OO0 






2440 001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salanes--Misc is the total 
of the following specific recommendations regarding individual 
classification 



2.125.506 2.013.99" 



2474 001 Attrition Savings - Misc 



9993 M 



(4.6) (112.268) (223.""" i II 1,5<1 



To increase attrition savings in the Department to 10 percent Actual 
attrition for FY 1999-00 is 12.2 percent Further, the Budget Analyst notes 
that the Harding (18 holes) and Fleming (9 holes) golf courses will be 
closed in October 2000 for approximately a year Although the staff 
responsible for the Harding and Fleming golf courses will be involved in 
the replanting of these courses, they will also be available to provide 

Board of Supervisors - Budget Analvst 



52 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number Amount 

Page Equipment 

%SL Object Number From To. From To Savings 

ine replanting 01 uiese courses, iney win aiso oe avanaoie 10 proviue 
additional services in the other City eolf courses 



2440 Oil Overtime S34J61 S23.261 SI 1.500 

To reduce overtime by SI 1.500 The Harding and Fleming golf courses, 
which represent approximately a third of the City's golf courses, will be 
closed in October 2000 for approximately a year Additionally, the permanent 
staff assigned to these two courses will be available to provide additional 
services in the other City golf courses, which should also help defray- 
overtime expenses 

2440 013 Mandatory Fringe Benefits 555,935 526.943 2S.992 

Corresponds to changes in permanent salaries 

ICH 3Com Park- General Fund Non-Project 

442 001 Permanent Salaries S1.023.5S4 SS93.961 

* The recommended reduction in Permanent Salanes--Misc is the lotal 
of the following specific recommendations regarding individual 
classification. 



475 001 Gardener 3417L 3 129.623 129.623 

Reduce the three 3417 Gardener positions that were limited tenure positions. The 
Budget Analyst recommends this reduction because of the reduction in workload 
now that the San Francisco Giants will no longer be playing baseball at 3Com Park 
The Department will still have 287 5 FTE Gardener positions 

442 011 Overtime 128.252 73,252 55.000 

Reduce the overtime for 3Com Park by S55.000 In FY 1999-00. the Department spent 
approximately SI 10.000 for overtime at 3Com Park to cover both the San Francisco Giant's 
evening and weekend games and the San Francisco 49er's football games in the Fall of 1999 
Since the San Francisco Giants will no longer be playing at 3Com Park, required overtime 
should be reduced Further, since the Department intends on marketing the facility for multiple 

Board of Supervisors - Budget Analvst ^ '^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park C ommission 



Position/ Number Amojim 

Page Equipment 

^SL Object .Number From Iq From Tj} Sa\mps 

use. any overtime that is incurred and which is related to these special events should be budget 
neurral and borne by the organization renting the facility 

2442 013 Mandatory Fringe Benefits S2S2.03S S2-- 

Corresponds to the reduction in permanent salaries 

2442 032 Utilities 114.992 

., Reduce for the rental of portable toilets that » ill no longer be required 

now thai the Giants are no longer playing in 3Com Park 



2442 040 Materials & Supplies Budget 

Reduce to the amount justified rn the Department 

2443 0S1 Services of Other Departments 

Reduce the budget for PL C Light. Heat and Power fron 

Major expenditures for Light. Heat 3nd Power relate lo the functions ai .'Com Park. 
and are recovered from the organizations using 3Com Park In FY 1998-99 and FY 
1999-00. the Department recovered 100 percent of these PLC charges from the 
49ERS. Giants and the food concessionaire The budgeted recoveries for FY 2000- 
01 from the 49ERS and the food concessionaire are SI 16.000 This provides the 
Department with $85,000 (20'\ of FY 19QQ-00 expenditures) for PLC charges in the 
Park dunnc the remainder of the vear when uses are minimal Since the Department 
intends on marketing the facility for multiple use. any PL'C charges incurred related 
to these special events should be budget neutral and borne by the organization 
renting the facility 



E l A Dept' l A dmi n - B usiness Office-General Fund Non-proj ect 

2446 001 Permanent Salaries 2.959 

* The recommended reduction tn Permanent Salanes-Misc is the total 
of the following specific recommendations regarding individual 
classification 



Board of Supervisors - Budget Analyst o4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: REC Recreation And Park Commission 



Page 

No. Object 



Position/ 

Equipment 

Number 



Number Amount 

From To From To Savings 



001 Bus Analyst-Principal 1054S 

001 Information Systems Manager lOTIS 

00! Special Assistant XIII I372S 

00 1 Executive Secretary III I454S 

001 Supervising Fiscal Officer I675S 

001 Senior Administrative Analyst 1823S 

001 Principal Administrative 1S24S 

Analyst 

001 Assistant Industrial Hygienist 6137S 

001 Estimated Proiect Fundine 9996M 



Disapprove these substitutions since the Department has not obtained 
Department of Human Resources approval or provided adequate 
]ustification for the substitutions 






1 


SO 


SS4.-S9 S 


(84.789 







114.825 





114.825 







79.975 





79.975 





1 





60.254 


(60.254) 







90,996 





90.996 


o • 


1 





69.103 


(69.103t 




1 





80.767 




1 





61.105 





61.105 





0.5 





30.1 SI 


(30.1 SI) 



013 Mandatory Fnnge Benefits 

Corresponds to the reduction in permanent salaries 



743.1 IS 737,448 



5.6"; 



027 Professional &. Specialized Services 

Reduce Professional & Specialized Services by SI ".900 for 
training that is to be performed by the Department of Environment 
The SI 7.900 was reallocated to and is included in Services of 
Other Departments, but was not reduced from this budget line item 
Therefore the SP.900 recommended reduction has been budgeted 
twice 



293.193 275.693 






wL Children's Baseline— General Fund Non-Project 



001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salanes- 
Misc is the total of the following specific 
recommendations re»ardin<: individual classificanon 



8.579.3"! 5 56? 



Board of Supervisor ; - Rndpet Analvst 



55 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Page 



Object 



Position 

F.quipment 

>umber 



Number 
From To 



Amount 
From Iq 



Sj\ m-v 



24S1 



00 1 • Special Assistant V 



i 364A 



To reduce the 1 364 Special -\ssisunt V by 25 FTE. 
which represents a clerical error The Department 
agrees with this reduction which will bring the number 
of FTE for this position to the intended total ol 
FTE 



I S56.513 S45.211 S 



2454 013 Mandatory Fringe Benefits 

Corresponds to changes in permanent salaries 



2.587.779 2.51 






2454 022 Training 

The Department has not adequately lustified training foi recreational 
staff This budget was increased from zero in FY 
FY 1999-00. yet the Department had no training expenditures for the 
recreation staff in FY 1999-00 Further, the Department revised the 
training budget downward in the current year b\ j . ouid 

increase expenditures in other caiegones in the budget The 
recommended reduction will still provide the Department with 3 loial 
training budget of SI 22.390 that is approximately TO percent more than 
actual FY 1 ^99-00 expenditures 

2454 035 Other Current Expense 

To reduce to actual 1999-00 expenditure lev ei adiusted by a 
cost of li vine factor for 2000-01 









. 



328.090 135.000 l l - 



Total Recommended Reductions 
Total Recommended Reserves 



S 1. 522.00: 
S 2.05~. <) ~8 



Board of Supervisors - Budget Analyst 



56 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



SCI ACADEMY OF SCIENCES 



Financial Data: 

The Academy of Sciences' proposed S2.056.051 budget for FY 2000-01 is S8.604 or 42 
percent more than the original FY 1999-2000 budget of S2.047.447. The net increase from the revised 
FY 1999-2000 budget is S8.604 or 0.42 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

Academy of Sciences 

Total Operating Expenditures 
Capital Improvements &. Fac Maint 
Total Expenditures 



Fiscal Year 1999-2000 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



1.947.44" 



.947.44" 



.956.051 



S 1.94". 44 _ S 
'■00.000 



.947.44" S 
100.000 _ 



S 2.047.447 S 2.047.447 S 



.956.051 S 
100.000 _ 



2.056.051 S 



8.604 



8.604 






DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY" 2000-01 is 8.76 FTEs. which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 



Full Time Equivalents 



Academy of Sciences 



Original Revised 



Original Budget 



8.76 



8.76 



8.76 



Total 



8.76 



8.76 



8.76 



Bo.ard of Supervisors - Budget Analyst 



57 



RECOMMENDATIONS OF THE BUDGET AV\I \ST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: SCI ACADEMY OF SCIENCES (continued) 
Department Revenues 

General Fund support has increased by S8.604 or 4 percent, from S2 in FY 1999-00 to 

S2.056.051 in FY 2000-01. 

Description 

The Academy of Sciences operates the Steinhan Aquanum. the Natural History Museum, and 
the Mornson Planetarium. The Academy of Sciences budget in FY 2000-01 is approximately 
S20.000.000 of which the City General Fund contributes S2.056.05 1 and remaining funds of 
approximately SIS. 000. 000 come from private donations and admission revenues The City funds nine 
positions, which include eight Stationary Engineers and one Chief Stationary Engineer, to maintain the 
1 1 buildings occupied by the Academy of Sciences, provides operating funds for the Steinhart 
Aquanum, and pays the saltwater and sewer discharge charges for the Academy of Sciences 

The San Francisco voters approved General Obligation (GO) Bonds of S87,445,000 for the 
renovation, seismic upgrades, and expansion of the Academy of Sciences on March 7, 2000 According 
to the Mayor's Office of Public Finance, the Cit\ plans to issue the first series of the Academy oi 
Sciences GO Bonds in the Fall of 2000. The Academy of Sciences plans to fully provide its programs 
during FY 2000-01. The Academy will begin the planning and design of the renovation project but 
construction is not scheduled to begin in FY 2000-01 

The proposed FY 2000-01 budget includes (a) an increase of S21.743 for salary and mandatory 
fringe benefit costs due to MOL'-related increases, lb) an increase of S34.664 for funding for the 
Steinhart Aquanum. and (c) a decrease of S47.803, pnmanK due to decreased saltwater and sewer 
discharge charges. 



Recommendations 

None. 



Board of Supervisors - Budget Analyst - 

08 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



USD County Education Office 



Financial Data: 

The County Education Office's proposed S2,628,404 budget for FY 2000-01 is S907.089 or 
52.70 percent more than the original FY 1999-2000 budget of SI. 72 1.3 15. The net increase from the 
revised FY 1999-2000 budget is S250.089 or 10.52 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



















Proposed 












Mavor'; 


i Budget 


Increase (Decrease) 






Fiscal Year 


1999 


-2000 


1 


Fiscal Year 
2000-2001 


From 1999- 
Original Bi 


2000 


Program Expenditures 




Original 


Revised 


idget 


Administration 


S 


65.315 


S 


65.315 


S 




65.404 


S 




89 


Children's Baseline 




















. 


Music Program 




600.000 




600.000 






600.000 








Elementary Arts 






















Education Proeram 




- 




657.000 






90 7. 000 






907.000 


San Francisco Unified 






















School District Sports 






















Proeram 




1.056.000 




1.056.000 






1.056.000 









Total Expenditures 


S 


1.721.315 


s 


2.378.315 


S 




2.62S.404 


s 




90".0S9 


Less Work Order 


























(15.000) 




1 15.000* 






(15.000) 






- 


Net Expenditures 




S 1.706.315 


s 


2.363.315 


s 




2.613.404 


s 




907.089 



Board of Supervisors - Budget Analyst 



59 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: USD COUNTY EDUCATION OFFICE (continued) 
Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1.00 FTEs. which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows 

Proposed 
Mayor's Budget Increase (Decreasei 
Fiscal Year 19^-2000 Fiscal Year From |9<W-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Countrv Education Services 1.00 1.00 L00 



Total 100 100 



Department Revenues 

The County Education Office's projected General Fund revenue for FY 2000-01 totals 
S2.6 13.404. General Fund support has increased by S90".089 or 5? 2 percent from the original budget 
for FY 1999-00 of SI. 706. 3 15. and S250.089 or 10 6 percent from the revised budget for FY 1999-00 oi 

S2.363.315. 



Description 

The County Education Office, which is primarily supported by State monies, provides athletic, 
arts, and cultural programs to high school and middle school students that contributes to their physical. 
social, and emotional development 

In accordance with the City Charter and the State Education Code, the City and County 
government is required to compensate members of the Board of Education, pay a portion of the County 
Superintendents' salary, and pay certain fixed charges. Accordingly, this budget includes funds for the 
following items: 

S42.000 for the seven members of the Board of Education (S500 per member per month). 

S22.279 of the Superintendent's salary and fringe benefit costs, and 

SI, 125 for materials and supplies, to provide for the expenses of the Superintendent of Schools. 

Such costs, totalins S65.404 for FY 2000-01. are S89 more than the budgeted amount of S65.315 in FY 
1999-00. 



Board of Supervisors - Budget analyst 



60 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: USD COUNTY EDUCATION OFFICE (continued) 

The proposed FY 2000-01 budget contains S600.000 for the Children's Baseline Music prosram. 
and SI, 056, 000 for the San Francisco Unified School District (SFUSD) Sports program, which is 
unchanged from the FY 1999-00 budget. 

The proposed FY 2000-01 budget also includes S90".000 in increased funding for the 
Elementary .Arts Education Program. In October of 1999, the Board of Supervisors approved a 
supplemental appropriation of S657.000 to provide one-time funding for the San Francisco Unified 
School District (SFUSD) Elementary Arts Education Program for FY 1999-00 (File 99-1723). 
According to SFUSD. in FY 1997-98 and FY 1998-99, the District was able to find one-time revenues to 
support the program, but in FY 1999-00 was not able to identify such revenues. The County Education 
Office is now proposing the continuation of the one-time appropriation of S657.000. plus an additional 
S250.000. totaling S907.000. to expand the Elementary Arts Education Program. 



Comment 

The Budget .Analyst considers approval of S907.000 for the Elementary .Arts Education Program 
to be a policy matter for the Board of Supervisors. 



Board of Supervisors - Budget Analyst 6 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: County Education Office 



Page 

iNjL Obj ect 



Position 

Equipment 

> umber 



Number 
From To 



Amount 
From Xq 



Su jugs 



2499 035 Other Current Expenses 



• 



* The Budget Analyst considers approval o: 
General Fund monies of S90~.000 for the Elementary 
Arts Education Program to be a policy matter for the 
Board of Supervisors In FY !°<W-00 the Board of 
Supervisors approved one-time only funds of S65~ 000 
for the Elementary Arts Education Program The 
requested amount of S907.000 would continue 
$657.00 in funding, plus S250.0O0 in increased 
funding for the expansion of the program It should be 
noted that the City is already contributing S 1 .656.000 
to the County Education Office, including S600.000 
for the SFUSD Music Program and SI .056.000 for the 
SFL'SD Sports Program 



Board of Supervisors - Budpet Analyst 



62 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



w.AR War Memorial 



Financial Data: 

The War Memorial's proposed SI 0.757. 126 budget for FY 2000-01 is S56 1.065 or 5.50 percent 
more than the original FY 1999-2000 budget of SI 0. 196,061 . The net increase from the revised FY 
1999-2000 budget is S364.959 or 3.51 percent. 

Summary of Program Expenditures: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



Fiscal Year 19Q9-2000 



Program Expenditures 

Operation & Maintenance 

Total Operating Expenditures 
Capital Improvements & Fac Maint. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



Original 



Revised 



8.875.061 S 



9.071,167 S 



10.757.126 $ 



.SS2.065 



S 8.875.061 S 9.071.167 S 

1 -21 000 1 >?1 000 _ 



10.757,126 $ 



1. 882.065 
1.32 1.000) 



S 10.196.06! S 10.392.167 S 10.757,126 $ 561,065 

(487.500) (487.5001 (487.506) (6) 



9.708.561 S 



9.904.66" 



10.269.620 $ 



561.059 



Department Personnel summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 94.59 FTEs, which is 
0.32 FTEs more than the 94.27 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents Original Revised 2000-2001 Original Budget 

Operation & Maintenance 94.27 94.27 94.59 0_32_ 

Total 94.27 94.27 94.59 0.32 



Board of Supervisors - Budget analyst 



^3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WAR War MEMORIAL (continued) 

DEPARTMENT REVENUES 

Department revenues appear to have decreased hy S »r approximately 6 9 percent, 

because of the omission of technical adjustments to the War Memorial's budget. Actually, overall 
revenues for the War Memorial are increasing, primarily as a result of a S52 ! . c >5~' increase from Hotel 
Taxes allocated to the War Memorial. The remaining increases are from rental of the Opera House, 
which is projected to increase by $23,672, rental of Herbst Theater, which is projected to increase by 
S8.885 and various smaller amounts of rental revenue increases. 

DESCRIPTION 

Although the proposed budget does not include any funds for Facilities Maintenance and Capital 
Improvements for the War Memorial, a technical adjustment adding SI .5^0,500 for such Facilities 
Maintenance and Capital Improvements will be made, which is an increase of S239.500 over the current 
Fiscal Year. Such Facilities Maintenance funds will be used primarily for Fire Alarm and HVAC 
Upgrades. Long-term Seismic Planning and routine facilities maintenance, such as painting and re- 
carpeting. The increased cost of these Facilities Maintenance and Capital improvements will be covered 
by decreasing the amount of Unappropriated Revenue-Unreserved by the corresponding amount of 
S'l .560.500. 

Other major increases in the proposed budget for War Memorial include S89.700 more for 
Equipment Purchases and $215,944 for Services of Other Departments, which is primarily due to an 
increase of S254.798 for Workers Compensation. The increase of 32 in position count is primarily due 
to the transfer of the currently shared i 70% and 30%) 1 270 Departmental Personnel Officer position 
between the War Memorial and the Fine Arts Museum to be a full-time position solely responsible for 
the War Memorial. 

Comment 

The Mayor's budget provides an increase of S561.065. Our recommended reductions, which total 
S45.985. would still allow an increase of S515.080 or 5.1% in the Department's budget. 



Board of Supervisors - Budget Analyst " * 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: 



WAR - War Memorial 



Page 

3iL Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From Io. 



Savings 



EED 



Operations & Maintenance 



2506 001 Permanent Salaries - Misc 



S4,445,655 $4,420,003 



'The recommended reduction in Permanent Salaries - 
Misc is the total of the following specific 
recommendations reeardms individual classifications 



>510 



Special Assistant X 

Senior Management Assistant 



1369 1.00 


0.00 


65,160 





S65.160 


1844 0.00 


1.00 





61,958 


(61,958) 



Reduce to reflect substitution for a lower classification 
that was approved by the Department of Human 
Resources. 



2511 9996M Estimated Project Funding - Misc 



(22.450) 22.450 



Reinstate sharing of 70% for the War Memorial and 30% 
for the Fine Arts Museum of one full-time 1270 
Departmental Personnel Officer included in War 
Memorial's FY 1999-00 budget The Estimated Project 
Funding - Misc represents Fine Arts Museum's share of 
the cost for this position This reduction would continue 
the existing 7 FTE position, rather than the proposed 10 
FTE, for the War Memorial. 



2506 013 Mandatory Fnnse Benefits 



Corresponds to the reduction in Permanent Salaries - 
Misc 



2506 040 Materials & Supplies 



Reduce to reflect actual expenditure rates for the 
current year, adjusted by a cost of living factor 



1,211.727 1.210,894 S33 



265.185 260,185 5.000 



Board of Supervisors - Budget Analyst 



65 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: 



WAR - War Memorial 



Page 
No. Object 

2506 060 Equipment Purchase 



Number 



Position/ 
Fquipment 
.N umber From To 



Amount 
From In Savinp s 

SI 03.700 $89.: 



" The recommended reduction in equipment is the total 
of the following specific recommendations 



!5l 



32" Automatic Floor Scrubber WM003 l 00 

Delete the larger of the two new Floor Scrubbers 
proposed for the Department 



9.200 



S9.200 



25 12 



Automated External 
Defibrillators 



WM005 2oo l 00 



10.600 






Delete one of the two requested new defibrillators 



Total Recommended Reductions 



S45.^S: 



Board Of Supervisors - Budf et Analyst 



66 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 
2000-2001 



DEPARTMENT: 



AIR AIRPORT COMMISSION 



Financial Data: 

The Airport Commission's proposed S496.61 1,435 budget for FY 2000-01 is 544.650,417 or 
9.88 percent more than the original FY 1999-00 budget of S451.961.018. The net increase from the 
revised FY 1999-00 budget is S44, 155.91 6 or 9.76 percent. 



Summary of Program Expenditures: 



rogram Expenditures 



Fiscal Year 1999-00 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2000-01 



Proposed 

Increase (Decrease) 

From 1999-00 

Original Budget 



administration and Business 

afety and Security 

acilities Maintenance, Construction 



S295,692,526 S295.692.526 S328.942.521 S33.249.995 

63.310,828 63,767.136 64.780,127 1,469.299 

83.528,410 83,566,603 93.329,655 9.801,245 



otal Operating Expenditures 
apital Projects 
otal Expenditures 



S442.53 1.764 S443,026.265 S4S7.052.303 S44.520.539 

9.429.254 9.429.254 9.559.132 L22, 

S451.961.018 S452,455,519 S496.61 1,435 S44.650.4P 



Board of Supervisors - Budget analyst 



67 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 

Of the 544.650,417 increase in the Airport's budget, major changes are as follows 



Expenditure 





FY 1999-00 


FY 2000-01 


Increase 




Budget 


Budget 


(Decrease) 


s 


171.92S.524 


S 190.860.704 S 


18.932. ISO 




170,779 


89.942.602 


11.47 




- 


4.459.132 


4.459,132 




24,000.000 


2S 


4.3; - 




^7,758 


23.659.623 


J 1,865 




37.106.278 


40.872.518 


3.766.240 




40.957,216 


44,182,647 


".225.431 




2.571.250 


.050 


1.441.S00 




2.664.845 


3.799.935 


1,135.090 




3,635,950 


1 ,720,900 


(1.915.050) 




- 


(2.000.000) 


(2.000,000) 




9.429.254 
390.641.854 


5.100.000 


(4.329.254) 


s 


S 434.938.988 S 


44.297.134 




61.319.164 


61,672,447 


353.283 


s 


451.961.018 


S 496,611,435 S 


44.650.417 



Debt Service 

Permanent Salaries - Misc 

Buildings, Structures (Capital) 

Revenue Transfer to General Fund 

Mandatory Fringe Benefits 

Service of Other Departments 

Other Current Expenses 

Utilities 

Building &. Construction Supplies 

Equipment Purchase 

Budget Reduction - Not Detailed 

Facilities Maintenance Project 

Subtotal 
Other Changes 

Total 



As shown in the expenditure table above, the increases in Debt Service (SI S. 932.1 80). 
Permanent Salaries - Misc. ($11,471,823), and Mandatory Fringe Benefits (S3.781.S65). which total 
S34,185,86S, account for 76.56 percent of the Airport's expenditure increase Further, Debt Service, 
budgeted in the amount of SI 90.860.704. constitutes almost 40 percent (38.43%) of the Airport's total 
budget, including capital improvements, of S496.61 1,435. 



Department Personnel Summary 



The number of full-time equivalent positions budgeted for FY 2000-01 is 1.700.85 FTEs. which 
is 183.69 FTEs more than the 1,517.16 FTEs in the original FY 1999-00 budget. Included in its FTE 
count of 1,700.85, the Airport is requesting a total of 237 (174.75 FTE) new positions, as detailed in the 
Attachment to this report. In FY 2000-01, the cost of providing mandator.' fringe benefits for these 237 
(174.75 FTE) new positions totals S2.5 16,249. On an annualized basis, the cost of providing mandatory 
fringe benefits for the new 237 positions would be a total of S3. 23". 886. 



Board of Supervisors - Budget Analyst q 

bo 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 

Mayor's Budget Increase (Decrease) New Positions 
Fiscal Year 1999-00 Fiscal Year From 1999-00 included in 



Original 


Revised 


2000-01 


Original B 


udget 


FTE Count 


353.10 


353.10 


398.29 






45.19 


48 


234.63 


234.63 


247.43 






12.80 


26 


929.43 


929.43 


1.055.13 






125.70 


163 


1,517.16 


1.517.16 


1,700.85 






183.69 


237 



According to the Airport, of the 237 (174.75 FTE) new positions shown in the Attachment, 188 
positions are for the new International Terminal, which is scheduled to open on September 26, 2000. 
These 188 new positions include 62 custodians, 76 craft positions, 8 engineer/architect/inspector 
positions, 9 storekeeper positions, 21 administrative and clerical positions, 6 AirTrain (Airport Transport 
Rail System) positions, one training officer, two property specialists, and three Aviation Library staff. 

The other 49 new positions not related to the new International Terminal are being requested are to 
support new and current programs. These positions include: 



Number of 
Positions 


Function 


11 


Develop and enhance Airport-wide information technology and 
telecommunications systems. These new systems include the SFO-Wide 
Area Network, the Museum database, the Police communications system, 
facilities planning, the computer-aided design system, Lotus notes database 
applications, and the telecommunication network. 


2 


Create a claims investigation unit for legal services. 


15 


Enhance business and financial performance. 


7 


Assist with facilities upgrades (includes engineers, surveyors, staff to ensure 
Americans with Disabilities Act (ADA) compliance). 


2 


Enhance Airport safety program. 


1 


Provide clerical support for the Operations program. 


3 


Handle increased responsibilities and reporting requirements for the 
Aircraft Noise Abatement Program. 


8 


Comply with Federal Aviation Administration (FAA) airfield regulations. 


49 


TOTAL 



We are recommending approval of 198 (144.75 FTE) of the 237 annualized new positions 
(174.75 FTE) requested, including 177 positions (on an annual basis) related to the new International 



Board of Supervisors - Budget Analyst 



69 



RECOMMENDATIONS OF THE BLDGET ANALYST FOR 

AMENDMENT OF BLDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 

Terminal. We are recommending disapproval of 39 (29.5 FTE) of the 237 (174 "5 FTE) requested new 
positions, including 10 (7.5 FTE) related to the new International Terminal. 

Department Revenues 

Department revenue for the Airport is S632.313.126 for FY 2000-01. which is S46.752.362 or 
7.98 percent more than the department revenue of S585.560.764 in the FY 1999-00 budget. 

DESCRIPTION 

1. The Airport has budgeted a revenue transfer of S28.32".S7~ to the City's General Fund from the 
Airport's concession revenues for FY 2000-01, which is S4.327.877, or 18 percent, more than the net 
amount of S24.0 million transferred in FY 1999-00 In FY 1998-99, the City made its final loan 
repayment to the Airport related to the Airport's FY 1992-93 S25 million advance to the General 
Fund. 

2. According to the Airport, the new International Terminal is scheduled to begin operations on 
September 26, 2000, or approximately four months later than the originally estimated date of May 
21. 2000. The Airport reports that the new International Terminal is more than 93 percent complete. 
The Airport also reports that the two boarding areas of the new International Terminal are both more 
than 98 percent complete. Special teams are testing operating systems throughout the terminals, from 
baggage systems to the new electronic ticket counters. Spaces for the future retail and restaurant 
tenants are being designed and built Outside of the main buildings of the new International Terminal 
there will continue to be construction activity on the AirTrain/Bart station, which the Airport advises 
is 63 percent complete. Inbound and outbound traffic ramps are S4 percent complete, and the 
elevated circulation roads are 85 percent complete. According to the Airport, work also continues on 
the North and South Terminal Parking Garages, which are 69 percent and 91 percent complete, 
respectively, according to the Airport. 



Comments 

1 . As of the writing of this report, the Airport had not formally responded to all of the Budget 
Analyst's recommendations. Therefore, these recommendations are subject to change depending on 
additional information provided by the Airport to the Budget .Analyst. 

2. The Mayor's budget provides an increase of S44, 650,41" or 9.88 percent. Our recommended 
reductions, which total S20,354,650. would still allow an increase of S24.295.767 or 5.38 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst *, ^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 



ATTACHMENT 

New Positions 



CLASS 



TITLE 



NUMBER NUMBER OF 
OF ANNUALIZED 

POSITIONS POSITIONS 



MAX ANNUAL 
SALARY 



TOTAL 
SALARIES 



PROG: ADMINISTRATION. BUSLNESS (BGF) 

FUND: SFIA OPERATING NON PROJECT CONTROLLED Fire 

Department 



1021 


Administrator I 


0.75 


1 


1022 


Administrator II 


1.50 


2 


1023 


Administrator III 


0.75 


1 


1043 


Engineer-Senior 


3.00 


4 


1044 


Engineer- Principal 


1.50 


2 


1052 


Business Analyst 


0.75 


1 


1053 


Business Analyst-Senior 


1.50 


2 


1373 


Special Assistant XIV 


0.75 


1 


1374 


Special Assistant XV 


0.75 


1 


1408 


Principal Clerk 


0.75 


1 


1424 


Clerk Typist 


0.75 


1 


1446 


Secretary II 


2.25 


3 


1632 


Senior Account Clerk 


0.75 


1 


1652 


Senior Accountant 


0.75 


1 


1684 


Associate Auditor 


1.50 


2 


1802 


Research Assistant 


0.75 


1 


1823 


Senior Administrative 
Analyst 


0.75 


1 


1824 


Principal Administrative 
Analyst 


0.75 


1 


1844 


Senior Management 
Assistant 


0.75 


1 


9206 


Airport Property 
Specialist I 


1.50 


2 


9255 


Airport Economic Planner 


1.50 


2 


9920 


Public Service Aide-Asst. 
to Professional 


1.25 


2 




SUBTOTAL 


25.25 


34 



S46.930 


$46,930 


57,044 


114.088 


69.316 


69,316 


84,656 


338,624 


91,078 


182,156 


61.360 


61.360 


71,032 


142,064 


83,876 


83.876 


90,220 


90.220 


49,764 


49,764 


37,882 


37.882 


45,656 


136.968 


42.432 


42.432 


51.220 


51.220 


65.364 


130,728 


48,542 


4S.542 


67.002 


67.002 


78.312 


78.312 


61,958 


61.958 


69,810 


139.620 


83.018 


166,036 


26.104 


52.208 




S2.191J06 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 



CLASS 



IIII K 



NUMBER OF NUMBER OF 
POSITIONS \NNUALIZED MAX \NN\ vl 
POSITIONS SALARY 



TOT\I 
SALARIES 



PACA04 Exhibitions, Museums & Cultural Exchange 

1042 Engineer- Journey "5 I 



"0.-14U 






SUBTOTAL 
PACA08 Legal Services 



8151 
8152 



Claims Investigator 
Senior Claims Investigator 



0.75 



0.75 

75 



69.654 



S'b.440 






SUBTOTAL 
PACA19 Aviation Museum 



1840 
3610 



Junior Management Asst 
Library Assistant 



1.50 



0.75 
2 00 



4-. 606 
41 496 



SI 46.432 



47.606 



SUBTOTAL 
PACA37 Administration 

1376 Special Assistant XVII 

1377 Special Assistant XVIII 
1450 Executive Secretary I 



2.75 



1 5 
0.75 
0.75 



sr:.n<»4 



104 442 


208.8S4 




112.39S 


- 





SUBTOTAL 
PACA47 Runwav 2020 



3.00 



AC27 


Director of Airport 
Runwavs 


075 


9258 


Airport Asst. Dep 
Director. Bus & Finance 


1.50 




SUBTOTAL 


2.25 



95.914 



5371,046 

191.828 



S349.570 



TOTAL ADMIN (BGF) 



35.50 



48.00 



S2.057J18 



Board of Supervisors - Budget analyst 



72 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 



CLASS 



TITLE 



iVUMBER NUMBER OF 

OF ANNUALIZED MAX ANNUAL TOTAL 

POSITIONS POSITIONS SALARY SALARIES 



PROG: SAFETY & SECURITY (BGG) 

1424 Clerk Typist 1.50 

1840 Junior Management Asst. 0.75 

5290 Transit Planner IV 0.50 

9204 Airport Communications 75 

Supervisor 

9212 Airfield Safety Officer 3.75 



S37.882 


S75.764 


47.606 


47.606 


79.872 


79,872 


60.164 


60.164 



58.422 



292.110 



SUBTOTAL 



7.25 



10 



S555.516 



PACA05 NOISE MONITORING PROGRAM 



1003 
1374 
1446 
5267 



Operator-Senior 
Special Assistant XV 
Secretary II 
Asst. Airport Noise 
Abatement Officer 



1.50 
0.75 
0.75 
0.75 



46.228 


92.456 


90,220 


90,220 


45.656 


45,656 


74,932 


74.932 



SUBTOTAL 



3.75 



S303.264 



PACA06 PARKING GARAGE MANAGEMENT 

5281 Planner III, Administrative 0.50 



67.314 



67.314 



SUBTOTAL 



0.50 



S67314 



PACA46 AIRPORT SYSTEMS 

1370 Special Assistant XI 

1 840 Junior Management 

Assistant 
1842 Management Assistant 



0.75 
0.75 



0.75 



67,964 
47.606 



54.054 



67,964 
47,606 

54.054 





SUBTOTAL 


2.25 


PACA50 


AIRPORT TRAIN 
OPERATION 




1371 


Special Assistant XII 


1.25 


1450 


Executive Secretary I 


0.25 


5240 


Electrical Engineer 


0.25 


5506 


Project Manager III 


0.25 




SUBTOTAL 


2.00 



73.138 
49,764 
82.628 
105.326 



SI 69.624 



146,276 
49,764 
82,628 

105.326 



5.00 



S383.PQ4 



73720 



WATER QUALITY 
CONTROL 

Stationary Engineer 



1.50 



58.682 



117.364 



SUBTOTAL 



1.50 



S17JM 



TOTAL SAFETY (BGF) 



17.25 



2b 



51,497,076 



Board of Supervisors - Budget Analyst 



73 



RECOMMENDATIONS OF THE BUDGET ANAL\ S I FOR 
AMENDMENT OF BUDGET FTEMS 

2000-2001 



Department: Airport Commission (continued) 



CLASS 



TITLE 



M MBER M MBER OF 
OF ANNUALIZED 

POSITIONS POSITIONS 



M V.\ \NM \l 
SALARY 



TOT \l 
SALARIES 



PROG: FACILITIES. MAINTENANCE & ( ONSTRI CTION 

(BGH) 

SFIA-Operating Non Proj Controlled Fire 

Department 



1426 


Senior Clerk typist 




I 


4! ■: 


41 : 


1920 


Inventory Clerk 




3 


36 


10<> 


1922 


Senior Inventory Clerk 




1 


440 


- 


1929 


Parts storekeeper 


3 IK) 


4 


44 694 


178 ) 


1934 


Storekeeper 




1 


39.832 




2618 


Food Service Supervisor 


1 50 


-> 


4? 




2619 


Senior Food Service 


"5 


1 


46.930 


46.930 


2706 


Housekeeper 


10 50 


14 


33.488 


468.832 


2708 


Custodian 


2<> 2f 


39 


38.038 




2716 


Custodial Assistant 
Supervisor 


1 50 


1 


41 


83 


3417 


Gardener 


1.50 


j 


16 


86- 


5204 


Assistant Civil Engineer 






60. lid 


60.164 


5254 


Associate Mechanical 
Engineer 






■70 




5302 


Traffic Survey Technician 






136 


49.036 


5312 


Surveyor 






56.168 


:68 


5320 


Illustrator and Art Designer 






55.120 


120 


5346 


Mechanical Engineer 
Associate I 






52.988 


JS8 


6235 


Heat and Ventilation 
Inspector 


75 




71.864 


^64 


6242 


Plumbing Inspector 


0.73 




71.864 


^64 


6248 


Electrical Inspector 


0.75 




71.864 


"1.864 


7220 


Asphalt Finisher 
Supervisor I 






60.034 


60.034 


7226 


Carpenter Supervisor I 


'5 




7] - 


71.552 


7238 


Electrician Supervisor I 


0^5 




69.4~: 


69.4": 


7287 


Supervising Electronic 


75 




S2.S62 


-.62 


7313 


Automotive Machinist 


"5 




53.040 


53.040 


7318 


Electronic Maintenance 
Technician 


~ ; 




71.552 


7 


7328 


Operating Engineer, 
Universal 


0-5 


1 


62.426 


62.426 


7333 


Apprentice Stationary 
Engineer 


4.50 


6 


50.596 


303.576 


7334 


Stationary Engineer 


12.50 


17 


53.248 


905.216 


7335 


Senior Stationary Engineer 


1 50 


2 


60.138 


120.276 


7342 


Locksmith 


1 50 


; 


57.980 


115.960 



Board of Supervisors - Budget analyst 



74 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Airport Commission (continued) 










NUMBER 


NUMBER OF 










OF 


ANNUALIZED 


MAX ANNUAL 


TOTAL 


CLASS 


TITLE 


POSITIONS 


POSITIONS 


SALARY 


SALARIES 


7344 


Carpenter 


3.75 


5 


57,980 


289.900 


7346 


Painter 


3 75 


5 


52.598 


262.990 


7347 


Plumber 


3 00 


4 


66.846 


267.384 


7348 


Steamfirter 


2.25 


3 


66.846 


200.53S 


7349 


Steamfitter Assistant 


075 


1 


73.710 


"3.-10 


7355 


Truck Driver 


3.75 


5 


53.456 


267.2S0 


7372 


Stationary Engineer, 
Sewase Plant 


1.50 


2 


58.682 


117,364 


7376 


Sheet Metal Worker 


3 00 


4 


67,132 


268.528 


7381 


Automotive Mechanic 


0.-5 


1 


52.234 


52.234 


7392 


Window Cleaner 


3 00 


4 


5 1 .220 


204,880 


7404 


Asphalt Finisher 


1.50 


2 


44.148 


88.296 


7410 


Automotive Service 
Worker 


75 


1 


41,990 


41,990 


7457 


Traffic and Street Sign 
Maint Worker 


1 50 


2 


44,044 


88,088 


7502 


Asphalt Worker 


0.75 


1 


42,692 


42.692 


7514 


General Laborer 


1.50 


2 


41.886 


83,772 


9345 


Sheet Metal Supervisor 


1.50 


t 


74.022 


148.044 




SUBTOTAL 


117.50 


157 




S7.635.298 



PACA12 ENVIRONMENTAL CONTROL 
PROGRAM 



6130 
8139 



Safety Analyst 
Industrial Injury 
Invesneator 



0.75 

75 



78,702 
51,740 



78,702 
51,740 



SUBTOTAL 



1.50 



S130.442 



PACA22 BUREAU OF PLANNING 



1446 Secretary II 0.75 

5289 Transit Planner III 75 

5298 Planner III Environmental 75 

Review 

5364 Civil Eneineenne Assoc. I 0.75 



45,656 


45.656 


67.314 


67.314 


67,314 


67.314 



; :.').vn 



52.988 



SUBTOTAL 


3.00 


4 


S233J72 


TOTAL FACILITIES BGF 


122 


163 


S7.999.012 


TOTAL AIRPORT 


174.75 


237 


SI 2.453.406 



Board of Supervisors - Budget analyst 



75 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

No. Object Account Title 

Administration. Business fBGF) 



Position/ 
Equipment 
Number From 



Number 



Ifi 



Am >unt 
fjiojn To 



Saving s. 



954 00 1 Permanent Salaries - 
Misc. 

' The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications 



Administrator I I021N 0.75 0.00 

Administrator II I022N l 50 0.00 

Administrator III 1023N 0.75 00 

Business Analyst 1052N 0.75 0.00 

Business Analyst - I053N 1.50 00 
Senior 

Special Assistant XIV 1373N 0.75 0.00 

Special Assistant XV I374N 0.00 

Special Assistant XVII 1376N ^> 0.00 

Principal Clerk 1408N 0.75 0.00 

Secretary II I446N 2 25 

Executive Secretary I I450N l 50 0.75 

Associate Auditor 1684N l .50 0.75 

Research Assistant I802N 0.75 0.00 

Senior Admin. Analyst I823N 0.00 

Principal Admin 1824N 0.75 0.00 

Senior Mgmt. Asst. 1844N 0.75 0.00 

Airport Property Spec. 9206N 1. 50 0.75 

Airport Economic 9255N l .50 0.75 
Planner 



S 15.923. 144 S 14.861 



1027 


001 


1027 


001 


1027 


001 


1027 


001 


1027 


001 


1029 


001 


1029 


001 


1029 


001 


1029 


001 


1030 


001 


1030 


001 


1031 


001 


1031 


001 


1032 


001 


1032 


001 


1032 


001 


1033 


00T 


1033 


001 



36.301 
88.248 
53.617 

109.888 

64.564 

80.395 

; 

101.119 
36.547 

51.S27 

60.575 

46.647 

107,998 

128.430 














:- _ ,46 - 

50.560 




53.999 
64,215 



SO. 3 95 

50.5 59 

60.5"5 
46.647 
53.999 



Board of Supervisors - Buri°rt Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Position/ 
Page Equipment 

No. Object Account Title Number From X& From Tj> Savings 



Number Amount 






To eliminate 2 1 new administrative position requests ( 1 5 .75 
FTE) not sufficiently justified The Airport has multiple existing 
positions authorized in each classification listed, with the 
exceptions of the Administrator III, the Business Analyst - 
Senior, and the Associate Auditor, which the current 
authorization is for one each. The table on the following page 
shows for each of the requested positions the position 
classification and title, the annual cost of the classification at 
the top step, and the number of positions ( I ) in the FY 1999-00 
budget, (2) the number of positions in the FY 2000-01 budget, 
and (3) the number of positions actually filled, as reported by 
the Controller as of June 9, 2000 In some instances the Airport 
has more employees filling positions than are authorized by the 
Board of Supervisors in the FY 1999-00 budget For example, 
the FY 1999-00 budget authorizes a total of 5.75 FTE positions 
in classification 1373, Special Assistant XIV However, the 
Department currently has 20 staffmembers assigned to 
classification 1373. As a further example, not shown in the 
table but reported by the Controller, the Department has eight 
staffmembers assigned to position classification I 380, Special 
Assistant XXI, at an annual salary of SI 36,266 each at the top 
step, although only one such position is currently authorized by 
the Board of Supervisors 

On an annual basis, the cost of the requested 21 new positions is 
SI, 73 1,452 at the top step, plus S450.I77 in Fringe Benefits, for 
a total cost of S2, 1 8 1. 629 

The Airport is requesting a total of 237 (on an annualized basis) 
new positions (1 74.75 FTE), of which 1 88 (on an annualized 
basis) are being requested for the new International Terminal 
Our recommended reductions total 39 (on an annualized basis) 
new positions (29.5 FTE), including 10 positions (on an 
annualized basis) (7.5 FTE) for the new International Terminal 
However, we are recommending approval of 1 77 positions on 
an annualized basis for the new International Terminal The 
Airport was authorized a total of 329 new positions in the FY 
1999-00 budget, including 253 positions for the new 
International Terminal. 



Board of Supervisors - Bndpet A nalvs.1 ^ 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object 



Account Title 



Position/ 
Equipment 
>umber Fro m 



Nu.ni.bvr 



Ifl 



AmuunJ 



F nun 



T-J 



Savings 







Annual 




FTEs 








Salary ai 


FY 1999-00 


•oO-OI 




Classification 


Title 


Top Step 


Budget 


Budget 


Actuals 


1021 


Administrator I 


546,930 


1 50 






1022 


Administrator II 


57.044 


3.50 


7.50 


900 


1023 


Administrator III 


69.316 


1 00 


0.75 


1 00 


J 052 


Business Analyst 


61.360 


: 75 




2.00 


1053 


Business Analyst - Senior 


-1.032 


1 00 


4.50 


■ 


1373 


Special Assistant XIV 


83.876 


5 75 


4.75 


20.00 


1374 


Special Assistant XV 


90.220 


15.75 


20.50 


1200 


1376 


Special Assistant XVII 


104,442 


11 75 


19 50 


23 90 


1408 


Principal Clerk 


49,764 


2 00 


: ~ ; 


1.00 


1446 


Secretary II 


J 5. 656 




47 00 




1450 


Executive Secretary I 


'64 


28.50 


36.00 


19.95 


1684 


Associate Auditor 


65.364 


1 00 


2 50 


1.00 


1802 


Research Assistant 




6 00 




1.20 


1823 


Senior Administrative Analyst 






17 "5 




1824 


Principal Administrative Analyst 


78,312 


8.75 


15.75 




1844 


Senior Management Assistant 


61.958 


15.08 


14 73 


5 00 


9206 


Airport Property Specialist 


69.810 


7 70 


9.50 


7 98 


9255 


Airport Economic Planner 


83.018 


9 00 


1 1 50 





954 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 



4.505.567 



4.230.494 






954 023 Employee Field Expense 

Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01 



16.364 



13 "<00 



3.064 



Board of Supc r>isors - Budget Analyst 



78 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



AIR - Airport Commission 



Page 
No. Object 



Account Title 



025 Entertainment & 
Promotion 



Position/ 
Equipment 
Number From 



Number 



Ifl 



Amount 
From To 



[08,500 



40.000 



Savings 

68,500 



Reduce to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 

027 Professional & 

Specialized Services 

To eliminate funding for 
outside consultant services 
not sufficiently explained 
Our recommendation of S4 
million would provide the 
Airport with S588.652 more 
than was budgeted in FY 
1999-00 and S2, 1 34,470 
more than actual 
expenditures in FY 1998-99 



7.696.400 



4.000.000 



3,696.400 



028 Maintenance Svcs. - 
Building 

Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 
2000-01 

029 Maintenance Svcs. - 
Equipment 

Reduce to actual 1999-00 
expendituw level adjusted by 
a cost of living factor for 
2000-01 



287.280 



4,000 



283.280 



435,544 



150,000 



285,544 



Board of Supervisors - Budget Analyst 



79 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

i^XL Object 



Account Title 



Position/ 
Equipment 

N umber 



Number 
From To 



Nmouni 



r rurri 



In 



>a\ in: 



954 054 Other Fixed Charges 

Nothing has been charged lo 
this account in FY 1999-00. 
although SI 00,000 was 
budgeted 

955 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the 
^" v following specific 

recommendations 



1 00 not) 



■ 



1 00.000 



J3.500 



1072 060 Data Processing Systems AC00IN 



82 3.500 






300.000 



To reduce the Equipment 
budget to the minimum 
essential 



Exhibitions. Museums. & Cultural Exchanpe iP\C\a4) 



956 00 1 Permanent Salaries - 
Misc. 

* The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 






808.756 



Board of Superviso rs - Rnrioft Analyst 



80 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object 

1035 001 



Account Title 

Engineer - Journey 

To eliminate a position request 
not sufficiently justified- The 
position would have an annual 
salary of S76.440 at the top step 
The Airport is currently 
authorized eight Engineer - 
Journey positions. We are 
however recommending 
approval of 198 new positions 
including 1 77 for the new 
International Airport 



Position/ 
Equipment 
Number From 



Number 



Ifi 



1042N 



0.75 



0.00 



Amount 
From To 

59.128 



Savings 

59.128 



001 Mandatory Fringe 
Benefits 



222.640 



207.267 



15.373 



Corresponds to reduction in 
salaries 



089 Budget Reduction - Not 
Detailed 

To reduce the budget for the 
Museum Program 
commensurate with 
expenditures in FY 1999-00 



(100,000) 



(500.000) 



400.000 



Board of S upervisors - Budget Analyst 



81 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

Njk Object 



Account Title 



Personnel Services (PACA07) 



Position/ 
Equipment 
Number From 



>'unibcr 



Ifi 



Amount 
Ett"n Ifl Savinos 



958 089 Budget Reduction - Not 
Detailed 

To reduce the S3, I24.83I budget 
for the Personnel Services unit to 
S2.774.83l These increase fund 
services provided by the 
Department of Human Resources 
to the Airport such as 
classification examinations and 
background checks, 
commensurate with FY 1 999-00 
expenditures A total of 
S3.I24.83I is budgeted for FY 
2000-0 1 



(350.000) 350.000 



Legal Services (PACAnS! 



959 089 Budget Reduction - Not 
Detailed 

To reduce the S7.2I 1. 075 
budget for Legal Services 
commensurate with FY 1 999-00 
expenditures The requested 
budget of ST. 2 1 1. 075 would 
support City Attorney services 
in the amount of S3. 366.000 and 
outside legal services in the 
estimated amount of 
S3.338.644 



(500.000) (1. 500.000) l. 000.000 



Board of Supervisors - Burton Analyst 



82 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

No. Object Account Title 

RUk- Management (EACAfflg) 



Position/ 
Equipment 
Number From 



Number 



Amount 



To. 



From 



Ifi 



Savings 



959 089 Budget Reduction - Not 
Detailed 

To reduce the S2, 756, 960 budget 
for Risk Management 
commensurate with FY 1999-00 
expenditures, S2.253.827 of the 
budget total would be work 
ordered to the City's Office of 
Risk Management to provide 
insurance and workers' 
compensation coverages. 



(500,000) 500.000 



airport Concession Program (PACA14> 



960 089 Budget Reduction - Not 
Detailed 

To reduce the S295.680 budget 
for the Airport Concession 
Program commensurate with 
FY 1999-00 expenditures The 
Airport Concession Program is 
responsible for collecting rents 
and managing the Airport's 
relations with concession 
tenants 



(100,000) 



100.000 



Board of Supervisors - Bud° ft Analvst 



83 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

>JjL Object Account Title 

Governmental Affairs iPACAla) 



Position/ 

Equipment 

>' timber 



Number 
From To 



\mouot 



r roin 



IS 



^ .1 \ i n z± 



961 089 Budget Reduction - Not 
Detailed 



000) 



250.000 



To reduce the SI. 035.653 
budget for Governmental 
Affairs, which is responsible 
for all external communi- 
cations, commensurate with 
FY 1999-00 expenditures 



Aviation Museum iP^CA^ 



961 001 Permanent Salaries - 
Misc. 

* The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications 

1039 001 Junior Management 1 840N 

Assistant 
1039 001 Library Assistant 3610N 

To eliminate two positions for the 
Aviation Museum not sufficiently 
justified. The Aviation Museum 
would still be authorized a total of 
1 8.64 FTE for permanent positions 
including Curators. Librarians. 
Registrars, and Museum Preparators, 
and 0.96 FTE for Temporary 
Salaries. We are however 
recommending approval of 198 new 
positions including 177 for the new 
International Terminal 



891.589 



803.678 



075 



2.00 



0.00 



75 



83.311 



31.242 






52.069 



Board of Supervisors - Budget Analyst 



84 



* RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 
2000-01 



Department: AIR - Airport Commission 



Page 
No. Object 



Account Title 



961 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 



Position/ W..—K— 

Number 

Equipment 
Number From To 



Amount 
From To 



231.972 



209,116 



Savings 

22.856 



962 089 Budget Reduction - Not 
Detailed 

To reduce the SI, 3 I 1,069 
budget for the Aviation 
Museum Program, which is 
responsible for developing an 
aviation collection to be 
exhibited in the new 
International Terminal, 
commensurate with FY 1999- 
00 expenditures. 



100,000) 



(200,000) 



100,000 



hildren's Museum (PACA2H 



962 089 Budget Reduction - Not 
Detailed 

To reduce the 5555,859 budget 
for the Children's Museum, 
which is responsible for 
exhibiting the existing 
children's collection at the 
Airport and for on-site 
programs such as tours for 
children, commensurate with 
FY 1999-00 expenditures. 



(100,000) (200,000) 



100,000 



Board of Supervisors - Budpel Analyst 



85 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

No. Object Account Title 

Airport Business Outreach (PACA23) 



Position/ 

Equipment 

Number 



Number 
From To 



Vroyunl 



\- ">m 



Ifl 



ba\iri-s 



963 089 Budget Reduction - Not 
Detailed 

To reduce the S9I3.29I budget 
for the Airpon Business 
Outreach Program, which is 
responsible for outreach to 
minority, women, and local 
businesses to ensure equal 
access to Airport contracting 
opportunities, commensurate 
with FY 1 999-00 expenditures 



(250.000) 



!50.000 



Administration fPACA.T7) 



963 00 1 Permanent Salaries - 

Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 






1 . 1 6 



1041 001 Special Assistant XVIII 

1041 001 Executive Secretary I 

To eliminate administrative 
positions not sufficiently 
justified. The Airpon is 
currently authorized 10.75 FTE 
Special Assistant XVIII 
positions, the salary for each of 
which at the top step is 
SI 12.398. 7.75 FTE positions 
are currently vacant 



1377N 
1450N 



0.75 
0.75 



000 
0.00 



86.520 
37.467 



86.520 



Board of Supervisors - Budoft Anajvu 



86 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



AIR - Airport Commission 



Page 
No. Object 



Account Title 

The Airport is currently 
authorized 28.5 FTE Executive 
Secretary I positions, the salary 
for each of which is S49.764 at 
the top step. 8 55 FTE positions 
are currently vacant. We are 
however recommending 
approval of I 98 new position 
including I 77 for the new 
International Terminal. 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 



From 



To. 



Savings 



013 



Mandatory Fringe 
Benefits 



370,857 



338.621 



32.236 



Corresponds to reduction in 
salaries. 



089 Budget Reduction - Not 

Detailed 



(250.000) 



250.000 



To reduce the 53,262,1 86 
budget for the Administration 
Program, which is responsible 
for contract monitoring 
services for tenant 
employment, wage surveys, 
and prevailing wage programs, 
commensurate with FY 1999- 

00 expenditures. The FY 2000- 

01 Administration budget 
includes a total of 38.15 FTE, 
consisting of 17.25 permanent 
positions, 14.9 temporary 
positions, and six off-budget 
positions. 



Board of Supervisors - B nrt pet \nalvst 



87 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

Mil Object Accou n t Tit le 

Bureau of Employment (PACA40) 



Position/ 
Equipment 
Number From 



>.u ruber 



Ifl 



Amount 
From To 



^.iX Ifl^s 



964 089 Budget Reduction - Not 

Detailed 

To reduce the SI. 273. 25 I lo 
S923.25I Bureau of 
Employmenc budget, which is 
responsible for outreach to all 
segments of the community to 
ensure access to employment 
opportunities at the Airport, 
commensurate with FY 1 999-00 
expenditures. The Bureau of 
Employment is authorized a 
total of I 8 37 FTE positions, 
including 1 4 permanent 
positions. The Controller's 
expenditure reports show total 
expenditures and encumbrances 
of S658.416 as of the end of 
May Our recommendation 
would still provide the airport 
with an increase of an estimated 
S200.000 or over 28 percent of 
FY 1999-00 expenditures 



Safety & Se curity (HC,C.\ 

968 001 Permanent Salaries - 

Misc. 

* The recommended reduction 
in Permanent Salaries - M isc is 
the total of the following 
specific recommendations 
regarding individual 
classifications 



(350.000) 350.000 



11.080.412 10.934.392 



Board of Snperviso rs - Budyet Analyst 



88 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Object Account Title 

00 1 Clerk Typist 

001 Junior Management 

Asst. 
001 Transit Planner IV 



Position/ 
Equipment 


Number 


Amount 


Number 


From To 


From 


1424N 


1.50 0.00 


57.042 


1840N 


1.00 0.00 


47,790 



5290N 



0.50 



0.00 



41.188 



la 



Savings 

5 '.042 

47.790 







41.188 



To eliminate new position 
requests not sufficiently 
justified The Airport is 
authorized a total of 5 I Clerk 
Typists and Senior Clerk 
Typists, zero Junior 
Management Assistants (three 
requested in the FY 2000-01 
budget), 20 Management 
Assistants, and three Transit 
Planner IV positions We are 
however recommending 
approval of 1 77 new positions 
for the new International 
Terminal. 

013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 



2.770.686 



2.732.721 



37,965 



021 Travel 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



36.000 



20.000 



16.000 



022 Training 

Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



126.070 



65.000 



61.070 



Board of Supervisors - Budget Analyst 



89 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
2^ Object Account Title 

968 027 Professional & 

Specialized Services 

Reduce outside consulting 
services to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000-0 1 



Position/ 

Equipment 

Number 



Number 
From la 



\ m<>un! 



I mm 

I57.700 



Ifl 

1 00.000 



Savings 



968 



035 Other Current Expenses 



3 I 2.697 



2 I 5.000 



97.69' 



Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-0 1 



Noise Monitoring Program (PACA05) 



970 00 1 Permanent Salaries - 

Misc. 

* The recommended reduction in 
Permanent Salaries - M isc is the 
total of the following specific 
recommendations regardine 
individual classifications 



871,017 



■ 



1049 001 Special Assistant XV 1374N 

To eliminate a new position 
request not sufficiently 
justified The Airport is 
currently authorized nineteen 
Special Assistant XV 
positions. We are however 
recommending approval of 
198 new positions including 
1 77 positions for the new 
International Terminal 



0.75 



69.447 






Board of Supervi^n rs - Budget Analyst 



90 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object Account Title 

)70 013 Mandatory Fringe 

Benefits 

Corresponds to reduction in 
salaries. 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 



From 

216.246 



lo 

198.190 



Savings 

18.056 



"ransportation System Management fPACA20) 



73 



089 Budget Reduction - Not 
Detailed 



7.789.455 



5.000.000 



2.789.455 



To reduce the budget for Ground 
Transportation, which is 
responsible for shuttlebus 
transportation between Millbrae 
and the Airport, commensurate 
with FY 1999-00 expenditures 



.irport Systems (PACA46) 



74 



001 Permanent Salaries - 
Misc. 

• The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



640.450 



563.984 



Pt )?rri of Supervisor y - Budget Analvst 



91 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
Njl Object 



Account Title 



Position/ 
Equipment 
Number From 



Number 



Ifl 



1052 001 Special Assistant XI 
1052 001 Junior Mgmt. Asst. 

To eliminate two new position 
requests not sufficiently 
justified The Airport is 
currently authorized four Special 
Assistant XI positions Although 
the Airport is authorized no 
Junior Management Assistant 
positions in the FY 1999-00 
budget, the FY 2000-01 budget 
includes a request for three such 
positions of which we are 
recommending approval of 
none Further, the Airport is 
authorized 20 Management 
Assistant positions W'c arc 
however recommending 
approval of I9S new positions 
including 17' new position for 
the International Terminal 



I370N 
I840N 



0.75 
0.50 





Amount 










Exam 


Ifl 




Savings 





52.571 












23.895 










974 013 Mandatory Fringe 

Benefits 

Corresponds to reduction in 
salaries 






133.166 



19.88! 



Board of .Supervisors - Budget Analvst 



92 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Position/ 
E 
Account Title 

Facilities Maintenance. Construction (BGH) 



Page 
>o. Object 



Number 
Equipment 

Number From To 



Amount 
From To 



Savings 



00 1 Permanent Salaries - 
Misc. 

* The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



50.573.035 



45.247.748 



00 1 Senior Clerk Typist 

001 Parts StoreKeeper 

001 Assistant Civil Eng. 

001 Associate Mech. Eng. 

To eliminate requested 3 75 (5 
on an annualized basis) new 
positions not sufficiently 
justified. The Airport is 
currently authorized 12 Senior 
Clerk Typist positions, two Pan 
StoreKeeper positions, 12 
Assistant Civil Engineer 
positions, and eight Associate 
Mechanical Engineer positions 
We are however recommending 
approval of 198 new position 
including 177 new positions for 
the new International Airport 



1426N 


0.75 


0.00 


31.242 





3 1 .242 


1929N 


3.00 


1.50 


134.598 


67,299 


67.299 


5204N 


0.75 


0.00 


46.538 





46.538 


5254N 


0.75 


0.00 


55.205 





55.205 



001 Attrition Savings 



To increase Attrition Savings 
commensurate with expected 
vacancies. 



9993M (94.89) (194.65) (4.874,997) (10.000.000) 5.125.00." 



Board of Sn pprvisors - Budget Analyst 



93 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object Account Title 

977 013 Mandatory Fringe 

Benefits 

Corresponds lo reduction in 
salaries. 



Position/ 

Equipment 

Number 



Number 
From To 



\ rn » ti n t 



From 

13.351.344 



Ifl 

11.966.770 



Sl3 logs 

1 .384 



977 027 Professional & 

Specialized Services 

Reduce to actual 1999-00 
expenditure level adjusted bv a 
cost of living factor for 2000" I 
for such outside consulting 



50.100 









Bureau of Planning/Environmental Affairs (PACA22) 



982 001 Permanent Salaries - 

Misc. 

* The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications 



940.399 



888.331 



1070 001 Transit Planner III 

To eliminate a new position 
request not sufficiently 
justified The Airport is 
currently authorized three such 
Transit Planner III positions 
We are however 
recommending approval of 
198 new positions including 
1 77 positions for the new 
International Terminal 



5289N 



0.75 



52.068 



52.068 



Board of Supervisors - Budget \nalvst 



94 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Position/ v . 

Number Amount 

Pace Equipment 

No. Object Account Title Number From To. From To Savings 

982 013 Mandatory Fringe 244.545 231.007 13.53! 

Benefits 

Corresponds to reduction in 
salaries 



Total Recommended Reductions S 20.354.650 



9^ 

Board of Supervisors - Budrtl An al y st ** ** 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: 



CWP Clean Water 



Financial Data: 

The Clean Water's proposed SI 67,772.362 budget for FY 2000-01 is S292.123 or 0.17 percent 
more than the original FY 1999-00 budget of SI 67,480,239 The net decrease from the revised FY 1999- 
00 budget is 51,695,378 or 1.00 percent. 



Summary of Program Expenditures: 



Program Expenditures 

Water Pollution Control Ops. 

Captial Projects & Fac. MainL 

Total Expenditures 

Interdepartmental Recoveries 
Net Expenditures 



Proposed 



Fiscal Year 


1999-00 


Ma\or's Budget 
Fiscal Year 
2000-01 


Inc(Dec) 
From 1999-00 


Original 


Revised 


Original Budget 


5141.164,439 
26.315.800 


SI 47,573,641 
21.894.099 


SI 45.771202 
22.000.100 


S4.607.823 

(12112001 


SI 67.480 .239 

f4.775.lltf 

$162,705,123 


SI 69.467,740 

i5.524.11fl 

SI 63.943,624 


SI 67,771362 

(4.837.291) 
SI 61935,071 


5292,123 

(62. !":• 
S229.948 



Department Personnel Summary : 



The number of full-time equivalent positions budgeted for FY 2000-01 is 356.3 FTEs. which is 
5.67 FTEs less than the 361.97 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-00 Fiscal Year From 1999-00 

2000-01 



Full Tim e Equivalents 



Water Pollution Control 



Original Revised 



Original Budget 



361.97 



361.97 



356.30 



(5.67) 



Board of Supervisors - Budget An.au yst 



96 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Clean Water (continued) 



The 5.67 FTE decrease is due primarily to four positions being transferred to the PUC's Bureau 
of Management Information Systems (BMIS) and a decrease of 1 .87 FTE in Temporary Salaries. 



Department Revenues 

Department revenues have increased by S805,342 or 0.46 percent. 

General Fund support in the amount of $202,1 13, which is an increase of $906 or 0.45 percent, 
has been budgeted by the Department to oversee the Earl P. Mills Community Center in 
Bayview/Hunter's Point. Program revenues from the Clean Water Program include: 







1999-2000 








Mavor's 






1999-00 On ginal 


Recommended 


Increase 


Revenue Title 


Bud set 




(Decrease) 


Interest Earned - Pooled Cash 


$4,484,000 


$4,985,000 


S50L000 


City Property Rentals 


427,000 


427,000 





Sewer Service Charge 


137,457,984 


140,404,884 


2,946,900 


General Fund Support 


201.207 


202,113 


906 


Interdepartmental Recovery 


4,775, H6 


4,837,291 


62,175 


Fund Balance 


20.134.932 


16.916.074 


(3.218.858) 


Total Revenues 


$167,480,239 


$167,772,362 


$292,123 



Description 

The Clean Water Program operates and maintains the sewerage and water pollution control 
system serving the City. 

Comment 

The Clean Water Program budget request includes $1,947,500 in chemical costs and 
approximately $250,000 in staff costs to address the problem of odors caused by sewage collection and 
treatment in the City. The Division Manager of the Clean Water Program reports that a total of $85 
million in capital improvements would be required to mitigate the problem of sewage collection 
treatment odors in the Southeast portion of the City, where the problem is most acute. The Division 
Manager reports that no funding source has been identified for mitigating the odors in the Southeast 
portion of the City and that there are no plans for initiating such work in the near term. 



Board of Supervisors - Budget Analyst ~~ B 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS . „ 
2000-01 



Department: CWP - Clean Water Program 



Page 

Cia. Object 
Water Pollution Control (BAX^ 



Position/ 

Equipment 

Number 



1093 00 1 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 

llll 001 Attrition Savings 

To increase Attrition Savings 
commensurate with the 
Department's projected 
vacancies. 



1093 013 Mandatory Fringe 
Benefits 

Corresponds to reduction 
salaries. 



1093 022 



1094 



Training 

Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



028 Maintenance Svcs.-Bldgs. 
& Structures 

Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



>unilHr 



From To 



Amy u. oi 



From 



1st 



Savings 



■"6.108 S20.406.108 



9993M (54.06) (60 68) (3.229.616) (3.629.616) 400.000 



5.220.000 



149.120 



100,000 



3,043.852 2.693.852 



Board of Supervisors - Budget Analyst 



104.26: 



49.120 



150,000 



98 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CWP - Clean Water Program 



No. Ohject 

1094 029 Maintenance Svcs. 
Equipment 



Position/ Number 

Equipment 
Number From Xq 



Amount 

From Io Savings 

51,336,900 51,286,900 S50,000 



Reduce to acrual 1 999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



035 Other-Current Expenses 



166,100 144,000 22,100 



Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



043 Equipment Maintenance 
Supplies 



1,421,179 1.371,179 50.000 



Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



048 Water Sewage Treatment 
Supplies 



3,447,889 3.247,889 200,000 



Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



Total Recommended Reductions 



Board ol " -Supervisors - Budget Analyst 



99 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



department: dbi department of building inspection 

Financial Data: 

The Department of Building Inspection's proposed S34.240.450 budget for FY 2000-01 is 
$5, 539,358 or 19.3 percent more than the original FY 1999-00 budget of S28.70l.092. The net increase 
from the revised FY 1999-00 budget is S5.539.358, also at 19.3 percent. 



Summary of Program Ex pen ditures 

Program Expenditures 

Administrative Services 
Inspection Services 
Permit Services 

Total Operating Budget 

Capital Projects 

Total Expenditures 

Less Work Order Recoveries 

Net Expenditures 



Fiscal Year 


1999-00 


Fiscal Year 
2000-01 


Fror 

Origii 


n 1999-00 


Original 


Revised 


ial Budget 


S4.006.686 

13,810,345 

9.646.381 


S4.OO4.086 
13,812,945 
9.646.381 


S4.629.218 
14,807.517 

12.435.348 




S62. 
997,172 
2,788.967 


S27.463.412 
1.237.680 


$27,463,412 

1.237.680 


S3 1.872.083 
2.368.367 




S4.408.671 
1.130.687 


S28.701.092 
(73.000) 


S28.70 1.092 
r3.000) 


S34.2 40.450 
(73.000) 




S5.539.358 




S28.628.092 


S28.628.092 


S34. 167.450 




S5.539.358 



Board of Supervisors - Budget analyst 100 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Building Inspection (continued) 

Of the $5,539,358 increase in DBI's budget, major changes are as follows: 



Expenditure 

Permanent Salaries 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Rents & Leases-Buildings 
Other Current Expenses 
Materials & Supplies 
Buildings, Structures & Improvements 
Services of Other Departments 
Total 



FY 1999-00 


- FY 2000-01 


Increase 


Budaet 


Budget 


(Decrease) 


515,900,271 


$17,863,824 


SI, 963,553 


3,633,058 


4,322,096 


689,038 


1,072,400 


2,138,900 


1,066,500 


173,663 


386,795 


213,132 


548,803 


904.859 


356,056 


516,442 


908,899 


392,457 


1,237,680 


2,368,367 


1,130,687 


2.173.228 


2.621.750 


448.522 


525,255,545 


531,515,490 


56,259,945 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 280.28 FTEs, which is 
21.99 FTEs more than the 258.29 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 













Proposed 








M 


ayor's Budget 


Increase (Decrease) 




Fiscal Year 1999-00 




Fiscal Year 


From 1999-00 


Full Time Equivalents 


Original 


Revised 




2000-01 


Original Budget 


DBI-Adminstration Services 


32.22 


32.22 




39.84 


7.62 


DBI-lnspection Services 


128.99 


128.99 




135.89 


6.90 


DBI-Permit Services 


97.08 


97.08 




104.55 


7.47 



Totals 



258.29 



258.29 



280.28 



21 W 



T01 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Building Inspection (continued) 

Included with the net number of 21.99 additional FTEs, the Department of Building Inspection's budget 
contains a total of 24 new position requests (18 FTEs) for FY 2000-01. DBIs proposed new permanent 
positions are as follows: 



Name 


Classification 


No. of 
FTE 
1 Positions 


Annual 
Salary at 
Top Step 


'■ Annualized 
No. of 
Positions 


Total Annual 
Salaries 


Payroll Clerk 


1220 


0.75 


S46.462 


1.0 


S46.462 


Special Asst. XIII 


1372 


1.50 


77.922 


2.0 


155.844 


Clerk Typist 


1424 


2.25 


37,882 


3.0 


113,646 


Plumbing Inspector 


6242 


0.75 


71.864 


1.0 


71,864 


Electrical Inspector 


6248 


1.50 


71.864 


2.0 


143,728 


Housing Inspector 


6270 


1.50 


73.866 


2.0 


147,732 


Building Inspector 


6331 


3.75 


74,724 


5.0 


373,620 


Principal Clerk 


1408 


0.75 


49,764 


1.0 


49,764 


Senior Clerk Typist 


1426 


3.00 


41.496 


4.0 


165,984 


Civil Engineer 


5208 


0.75 


82,628 


1.0 


82,628 


Senior Civil 
Engineer 


5210 


0.75 


95.654 


1.0 


95.654 


Building Plans 
Engineer 


5214 


0.75 


91.078 


1.0 


91,078 


Total 1 


180 




24.0 


S1.53S.004 



The Budget .Analyst is recommending that of 19 the requested 24 new positions be approved and 
that 5 of the 24 new positions not be approved. 

Department Revenues 

Department revenues have increased by S6. 670,045, or 21.33 percent, from S3 1.265,772 in FY 
1999-00 to S37.935.817 in FY 2000-01 The Department is completely funded through fee revenue that 
accrues to the Building Inspection Fund. Such fees can only be used for building inspection purposes. 



Board of Supervisors - Budget analyst 



TTT2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Building Inspection (continued) 

Of the $6,670,045 increase in DBFs revenues, major changes are as follows. 

FY 1999-00 FY 2000-01 Increase 

Revenue Source Budget Budget (Decrease) 

Apartment License Fee 53,150,000 52,915,817 (5234,183) 

Plan Checking 5,221,968 6,434,560 1,212,592 

Building Permits 10,570,537 12,414,885 1,844,348 

Penalties -Building Permits 459,426 217,316 (242,110) 

Plumbing Permits 1,648,412 1,973,963 325,551 

Electrical Permits 2,492,895 2,758,583 265,688 

Code Enforcement 800,000 418,955 (381,045) 

Code Enforcement -Assessment 1 1 0.000 316.049 206.049 

Total 524,453,238 527,450,128 S2,996,890 



DESCRIPTION 

1. The Board of Supervisors approved a two-year renovation project at the City-owned 1660 
Mission Street facility during the FY 1998-99 budget process. The project is to construct a new 25,000 
square foot office annex interconnected to the existing structure at 1660 Mission. The additional space 
would accommodate the needs of DBI, the Fire Department's Bureau of Fire Prevention, and the two 
floors occupied by the Department of City Planning. The project requires upgrading of the base life 
safety, security and electrical systems. According to the Department, the renovation project is scheduled 
to begin in October of 2000 and is scheduled to be completed by mid-2002. According to Ms. Taras 
Madison of DBI, the reason that the construction project, which was approved in FY 1998-99, is not 
scheduled to commence until October of 2000 is because of the time needed to complete pre- 
construction planning and approval requirements. 

2. As of June 16, 2000, DBFs Building Inspection Fund contained an unappropriated fund 
balance of $8,232,451. According to Ms. Madison, the 58,232,451 unappropriated fund balance is the 
funding source for the Department's requested 52,368,367 capital project for 1660 Mission Street, 
contained in the FY 2000-01 budget request. Ms. Madison further reports that the unappropriated fund 
balance will also be used to supplement the Department's 1660 Mission Surcharge Fee Account in the 
amount of 5587,000. DBI is lowering the surcharge fee, which is imposed on various permits, from 4.5 
percent to 3.5 percent. According to Ms. Madison, changes to the 1660 Mission surcharge fee do not 
require the approval of the Board of Supervisors. In addition to the unappropriated fund balance of 
58,232,451, the Building Inspection Fund contains an additional 52.2 million in unearned revenue that 
has been collected for building projects that have a duration in excess of one year. DBI reported a 51.8 
million unappropriated fund balance and 55.2 million in unearned revenue at the close of FY 1998-99. 
Ms. Madison reports that S3 million of the S5.2 million in unearned revenue was transferred to the 
unappropriated fund balance during FY 1999-00. 

Board of Supervisors - Budget Analyst 1 03 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Building Inspection (continued) 
COMMENT 



The Mayor's budget provides an increase of S5, 539,358 or 19.3 percent. Our recommended 
reductions, which total $631,360, would still allow an increase of S4,907,998 or 17 1 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 104 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: DBI - Department of Building Inspection 



Page 

No. Object Account Title 

^ministrat ion Services rBAW 



Position/ Number 
Equipment 
Number From To 



Amount 
From To 



Savings 



1 122 001 Permanent Salaries - 
Misc. 

* The recommended 
reduction in Permanent 
Salaries - Misc. is the total of 
the following specific 
recommendations regarding 
individual classifications. 



S2,386,450 $2275,019 



1129 



001 Special Assistant XIII 

To eliminate a requested new 
position not sufficiently 
justified. This program 
received two Special 
Assistant positions in FY 
1999-00, and currently has 
rwo existing Special 
Assistant XIII positions, rwo 
existing Special Assistant 

XV positions, and one 
existing Special Assistant 

XVI position. 



1372N 



0.75 



59,981 



59,981 



1129 001 Payroll Clerk 

To eliminate a requested new 
position not sufficiently 
justified. The Department is 
. authorized one Senior Payroll 
and Personnel Clerk and was 
also authorized one Payroll 
Clerk in the FY 1998-99 
budget. 



1220N 



0.75 



34,981 



34,981 



miarri of Sup ervisors - Budget An alyst 



105 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DBI - Department of Building Inspection 



Page 
No. Object 



Account Title 



1 1 30 001 Attrition Savings 

To restore Attrition Savings 
to the FY 1999-00 level 

1122 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

1122 025 Entertainment & 
Promotion 

'The requested budget 
includes a total of $36,980 
including S30.480 related to 
an International Conference 
of Building Officials being 
hosted by' DBI in September 
of 2000, andS480for 
participation in an Electrical 
Industry Annual Golf 
Tournament. These activities 
would be funded from DBI 
fee revenues and, according 
to the Department, would 
provide benefits to the City 
that are construction trade 
related. The Budget Analyst 
considers approval of 
S30.000 for the Conference 
to be a policy matter for the 
Board of Supervisors We 
are recommending that the 
S480 for parricipanon in the 
Golf Tournament not be 
approved. 



Position/ Number 
Equipment 
Number From lo 



AmojLDJ 
From To 



Savings 

9993M (2.08) (2.34) ($131,751) (SI48.220) S16.469 

646,611 7,639 28.972 



36,980 



36.500 



480 



Board of Supervisors - Riidoct Analyst 



106 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DBI - Department of Building Inspection 



Page 
No. Ob jec t 



Account Title 



Position/ Number 
Equipment 
Number From lo 



Amount 
From Jjj 



Savings 



Inspection Services (BIS) 



124 001 Permanent Salaries - 
Misc. 

* The recommended 
reduction m Permanent 
Salaries - Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



58,991,703 S8,966,739 



1132 001 Attrition Savings 

To restore Attrition Savings 
to the FY 1999-00 level. 

1124 013 Mandatory Fringe 
Benefits 

Correspond to reduction in 
salaries. 



9993M (6.33) (6.69) (438,955) (463,919) 24,964 



2,115,284 2,108,794 6,490 



P ermit Service s (BPS ) 



1126 001 Permanent Salaries 

* The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



6,485.671 6,266.208 



Board of S upervisors - Budpet Analyst 



107 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DBI - Department of Building Inspection 



Page 
No. 



Object 



Account Title 



Position/ 

Equipment 

Number 



.Numbe r 
From To 



Mn.Hini 
From F ..> 



Savings 



34 001 Senior Clerk Typist 

To eliminate one of four new 
Senior Clerk Typist positrons 
not sufficiently justified 
Permit Services is currently 
authorized 16 Senior Clerk 
Typists, and 4 Clerk Typists 



I426N 



3 



$124,967 



16 S3 1. 24! 



134 001 Building Plans Engineer 

To eliminate one new 
requested position in 
accordance with the 
Department's re-evaluated 

priorities 



52 UN 



0.75 



70,449 



70.449 



135 001 Building Inspector 

To eliminate one new 
position not sufficiently 
justified. Permit Services is 
currently authorized 1 2 
existing Building Inspector 
positions 



633 IN 



.25 



!31.199 



173.400 






1135 001 Attrition Savings 



To restore Attrition Savings 
to FY 1999-00 level. 



9993M (8.47) (942) (534,722) (594.696) 59,974 



Boar d of Supervisors - Budp et Ana|v<;| 



108 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: DBI - Department of Building Inspection 



Position/ Number Amount 

Page Equipment 

No. Object Account Title Number From To From To Savings 

ll 26 013 Mandatory Fringe SI. 560.201 SI. 503, 141 S5".060 

Benefits 

Corresponds to reduction in 
salaries. 

1126 027 Professional & 1.482,500 1,300,000 182,500 

Specialized Services 

Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 



Total Recommended Reductions S 631360 



109 



B oard of Supervisor s - Budpet Analyst 



RECOMMENDATIONS OF THE BUDGET .ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



DPW DEPARTMENT OF PUBLIC WORKS 



Financial Data: 

The Department of Public Works' proposed $126,146,077 budget for FY 2000-01 is 
$7,730,028 or 6.53 percent more than the original FY 1999-2000 budget of $118,416,049. 
The net increase from the revised FY' 1999-2000 budget is $883,868 or 0.71 percent. 



Summary of Program Expenditures: 



Proposed 











M .ivor's Budget 


Increase (Decrease) 




Program F.>p«ndilur«t 

Architecture 


Fiscal > ear 


iwo-:ooo 


t-iscal > ear 
2000-2001 


From IOW-2000 


Profjram 


Original 


Revised 


Ordinal Bud?et 


BAM 


169.424 


S 3,080.024 


S 


S 


BAR 


Building Repair and Maintenance 


27.571.003 


28.21. 


2^.364.72(1 




BAW 


City Capital Projects 


- 


(8.591.887) 


- 


- 


BAG 


Construction Management Services 


4 1-7.975 


6.08" 


4 HI. 066 


93.091 


BX2 


DPW Bureau Overhead Program 








- 


BKJ 


DPW General Administration 


11.876.915 


10.6'K. -^ 


12.148.322 


• 


BX1 


DPW Intcrdcpt Work Order Program 




3.62! 






BLC 


DPW Labor Cost Distribution 










BAA 


Engineering 




$.907 






BCP 


Hetch Hetchiy Capital Projects 








- 


DA5 


Laguna Honda-Long Term Care 


- 






• 


BA6 


Mapping 


- 


747.341 




- 


BGP 


Moscone Expansion Project 


- 


. 




- 


XXX 


Non Program 


- 




- 


- 


BAB 


S E Community Facility 


- 




• 


- 


DIH 


SFGH-Acutc Care-Hospital 


- 


- 




- 


BAI 


Solid Waste Management 








- 


BA2 


Street and Sewer Repair 


20.4 


20. J' 


18.- 


..261) 


"BAZ 


Street Environmental Services 


30.584 


JO.o > 


36.706.411 




BAT 


Street Use Management 


8227.266 


1.170 


10.45S.62" 


2.231.361 


BKG 


Traffic Engineering & Operation 


- 


- 


- 


- 


BCI 


Water Capital Projects 


- 


- 


- 


- 


BAX 


Water Pollution Control 











Total Operating Expenditures S 112.308.749 S I08.957J5I S 120.511.815 S 8.203.066 

Capital Improvements & Fac Maint 6. 1 IT. 300 16.304.658 5.634.262 [4"3.038 l 

Total Expenditures S IIS.416.049 S I2i.262.209 S 126.146.077 S "30.028 

Less Work Order Recoveries (69.930.199) (74.75Q.Q28) H5.830.S29i (5.900.630 ' 

Net Expenditures 



S 48.4S5.850 S 50.512,181 S 50.315.248 S 



1.829.398 

— rtO 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1,071.37 
FTEs, which is 67.15 FTEs more than the 1,004.22 FTEs in the original FY 1999-2000 
budget. The FTE allocations by program are as follows: 



Fu l l Time Equiva l ent s 

Architecture 

Building Repair and Maintenance 

Construction Management Services 

DPW General Administration 

Engineering 

Moscone Expansion Project 

Street and Sewer Repair 

Street Environmental Services 

Street Use Manaeement 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1 999-2000 Fiscal Year From 1999-2000 



Original 


Revised 


2000- 


•2001 


Origins 


1 Budget 


21.39 


21.39 




21.39 






268.99 


267.76 




278.55 




9.56 


28.23 


27.40 




28.28 




0.05 


110.52 


110.41 




112.13 




1.61 


43.29 


42.62 




41.06 




(2.23) 


5.04 


5.04 




- 




(5.04) 


132.83 


132.39 




134.67 




1.84 


314.81 


312.72 




365.48 




50.67 


79.12 


78.62 




89.81 




10.69 



Total 



1,004.22 



998.35 



1.071.37 



67.15 



DEPARTMENT REVENUES 

Department revenues have decreased by $1,242,377 from $35,000,304 to 
$33,757,927 or 3.55 percent and General Fund support has increased by $4,016,627 from 
$19,859,232 to $23,875,859 or 20.2 percent. 



Til 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 
DESCRIPTION 

More specifically, personnel changes for each DPW bureau include 

• Bureau of Architecture: no change. 

• Bureau of Building Repair and Maintenance: The Bureau of Building Repair 
and Maintenance increased its FTE count by 9.56 due to the followir. 

increase of 0.75 FTEs pertaining to one new position, a Cln Locksmil 

an increase of 6.75 FTEs for the continuation of 27 positions approved in the 
current budget; and (3) an increase of 2.06 FTEs resulting from a decrease in 
Attrition Savings. 

• Bureau of Construction Management Services: The Bureau of Construction 
Management Services increased its FTE count by 0.05 due to the following: an 
increase of 0.05 FTEs resulting from a decrease in Attrition Savings. 

• Bureau of General Administration: The Bureau of General Administration 
increased its FTE count by 1.61 due to the following: (1) reassignments from other 
DPW bureaus resulting in an increase of 2.0 FTEs: (2) an increase of 1 00 FTEs 
for the continuation of 4 positions approved in the current budget: and (3) a 
decrease of 1.39 FTEs resulting from an increase in Attrition Saving 

• Bureau of Engineering: The Bureau of Engineering decreased its FTE count by 
2.23 due to the following: (1) a decrease of 3.0 FTEs resulting from reassignments 
to other DPW bureaus; (2) an increase of 0.01 FTEs resulting from a decrease in 
Attrition Savings; and (3) and an increase in Temporary Salaries resulting in an 
increase of 0.76 FTEs. 

• Moscone Expansion Project: The Moscone Expansion Project decreased its 
FTE count by 5.04 due to its transfer of positions from an on-line operating budget 
to an off-line project budget. 

• Bureau of Street and Sewer Repair: The Bureau of Street and Sewer Repair 
increased its FTE count by 1.S4 due to the following: an increase of 1.84 FTEs 
resulting from a decrease in Attrition Savings. 



Board of Supervisors - Budget analyst 112 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 

• Bureau of Street Environmental Services: The Bureau of Street 
Environmental Services increased its FTE count by 50.67 due to the following: (1) 
an increase of 52.5 FTEs pertaining to 70 new positions (68 Class 7514 General 
Laborers and two Class 7355 Truck Drivers); (2) a decrease of 1.0 FTE associated 
with position substitutions: (3) a decrease of 1.84 FTEs resulting from an increase 
in Attrition Savings; and (4) an increase in Temporary Salaries resulting in an 
increase of 1.01 FTEs. 

• Bureau of Street Use Management: The Bureau of Street Use Management 
increased its FTE count by 10.69 due to the following: (1) an increase of 2.25 FTEs 
pertaining to 3 new positions (one Class 1426 Senior Clerk Typist, one Class 5206 
Associate Civil Engineer and one Class 5314 Survey Party Chief); (2) m an 
increase of 7.00 FTEs pertaining to the reassignment from other DPW bureaus; 
(3) an increase of 2.0 FTEs pertaining to the continuation of 8 positions approved 
in the current budget; (4) an increase of 1.07 FTEs resulting from a decrease in 
Attrition Savings; and (5) a decrease in Temporary- Salaries resulting in an 
decrease of 1.63 FTEs. 

COMMENTS 

1. The DPW Bureau of Environmental Services proposes to reorganize and expand its 
manual street cleaning operation by adding 68 General Laborers that would increase its 
existing staff from 98 to 166 General Laborers, an increase of 69.4 percent. The additional 
68 General Laborers includes 60 General Fund positions. 4 new Road Fund positions and 
4 new Work Order positions. The 60 new General Fund positions would increase the 
current number of General Laborers in the General Fund from 23 to 83, an increase of 261 
percent. 

2. The 60. new General Fund positions would result in a reorganization of DPWs manual 
street cleaning program by expanding an eight hours per day, five-days per week 
operation into a 24 hours per day, seven days per week operation. In addition, DPW would 
reorganize its deployment of General Laborers to clean City street and remove litter in the 
City's 11 districts. These 11 districts, which have been organized around the new district 
election boundaries, have replaced the four existing districts that were in operation for 
street cleaning and litter removal purposes during the last several years. 

3. The added 60 General Laborers from the General Fund would supplement eight 
existing DPW program activities that provide for the cleaning of City streets and the 
removal of litter. These include: graffiti abatement, workfare crew program supervision 



BOARD OF SUPERVISORS - BUDGET ANALYST 113 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 

(participation of General Assistance recipients to clean city streets), plazas and sidewalk 
cleaning, environmental service trainee program to clean City streets, mechanical 
sidewalk sweeping (with "green machines "). Adopt-A-Street Program, weekend SWAP 
(Sheriffs Work Alternative Cleaning) program and neighborhood anti-litter team crews 
(cleaning of neglected Uttered sites on a citywide basis). The City's staff time contribution 
is either fully funded or partially funded from General Fund or City Gas Tax revenues. 

4. For example, plazas and sidewalk cleaning and mechanical -idewalk sweeping are fully 
funded from the General Fund or Gas Tax revenues In contrast, the Adopt-A-Street 
Program requires minimal City funded resources to coordinate private citizens and 
businesses to improve the cleanliness for city neighborhood streets and sidewalks. During 
the last year, DPW reported that the number of Adopt-A-Street participants have 
increased 100 percent from 380 to 760. In addition, the workfare crew program and 
weekend Sheriffs Work Alternative Cleaning (SWAP) program require minimal City staff 
resources for an operation that runs seven days per week. Whether the operation is fully 
or partially City funded, the objective of a cleaner City can be realized by the total number 
of participants involved in the City's overall litter removal efforts. Under these 
circumstances, the more that City administrators can involve local residents and 
businesses to participate in cleaner streets programs on a volunteer basis, the less the 
City needs to expend on programs that will accomplish the overall objective of a cleaner 
City. 

5. As we noted above, the proposed program expansion would increase the General Fund 
street cleaning workforce of General Laborers by 60 positions which represents a 261 
percent increase to the current General Fund workforce. As an alternative, we are 
recommending that there initially be a smaller program expansion and reorganization of 
current street cleaning operations, pending a report back to the Board of Supervisors as to 
the effectiveness of the expanded program. This recommendation would provide for 30 new 
General Laborer positions, a reduction of 30 General Laborer positions from the proposed 
60 in the FY 2000-01 Recommended Budget. This alternative would still allow for an 
additional 30 new positions, increasing the total number of General Fund positions from 
23 to 53, a 130 percent increase. This reduction in personnel costs and the deletion of eight 
dump trucks, related to the recommended deleted 30 position, would provide for a savings 
of $1,509,195 to the General Fund. Therefore, we are recommending approval of 30 new 
General Laborer positions. 

6. We are also recommending that the number of new General Laborer positions to be 
funded by the Gas Tax Road Fund for the maintenance of the reconstructed Embarcadero 
Roadway be reduced by one position, from four to three positions. In addition, one of the 



Board of Supervisors - Budget Analyst 1 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 

new % ton pickup trucks supporting this maintenance project should be deleted. These 
reductions would provide for a savings of $72,650 in Gas Tax Road Funds. Therefore, we 
are recommending approval of three General Laborer positions and one Truck Driver 
position. 

7. In addition, we also recommend that the number of new General Laborer positions to be 
funded by interdepartmental work orders for landscape maintenance services through the 
PUC and Treasure Island be reduced by one position, from four to three positions. This 
reduction would provide for a savings of $40,856 from interdepartmental recoveries 
provided by PUC and the Treasure Island Project. We recommend approval of three 
General Laborer positions and one Truck Driver position. 

8. We also recommend that the DPW Bureau of Street Environmental Services report back 
to the Board of Supervisors by April 1, 2001, on the results as to the effectiveness of the 
expanded street cleaning program operations as well as other new and continuing 
activities that involve both public and private efforts to improve the cleanliness of City 
streets. 

9. DPW should also expand its efforts to increase the number of non-City resources to 
clean City streets. These efforts include the Adopt-A-Street Program, weekend SWAP 
(Sheriffs Work Alternative Cleaning) program and neighborhood anti-litter team crews 
(cleaning of neglected littered sites on a citywide basis). Such efforts would continue 
programs that encourage local residents and businesses to remove litter from their 
immediate neighborhood areas. 

10. DPW has also requested four other new positions which are paid for by other City 
departments through work order reimbursements. These include one Class 7342 
Locksmith in the Bureau of Building Repair and Maintenance to reduce the backlog of 
requests and to keep the City's current keys confidential for the various City facilities 
under DPW responsibilities. The other three new positions are in the Bureau of Street Use 
Management, one Class 1426 Senior Clerk Typist, one Class 5206 Associate Civil 
Engineer and one Class 5314 Survey Party Chief, which will provide support for the 
Mission Bay Project. We recommend approval of these four new positions. 

11. Other recommended reductions and reserves to the DPW Bureau budgets are 
presented on the following pages. 



BOARD OF SUPERVISORS - BUDGET ANALYST 1 1 5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC Works (continued) 

RECOMMENDATIONS 

1. The Budget Analyst recommends the reduction of expenditures totaling $3,743,671 and 
reserves totaling $64,500 in each of the DPWs eight Bureaus as summarized below and as 
detailed on the following pages: 



Bureau 

Architecture 

Building Repair and Maintenance 
Construction Management Services 
General Administration 
Engineering 

Street and Sewer Repair 
Street Environmental Services 
Street Use Management 
Total 



Budget Analyst's 


Budget Analyst's 


Recommended 


Recom 


mended 


Reductions 


Reserves 


$132,844 




20.000 


165,454 







012 




20.000 


298.480 







413,120 




20.000 


295,043 







1.622.699 







494.019* 




4.500 


$3,743,671 


$ 


64,500 



* inciuaes ^o^s.uuu in revenue increases. 

2. The recommendations above include General Fund expenditure reductions and revenue 
increases in the following Bureaus and programs: 

Bureaus and Programs Amount 

Building Repair and Maintenance $ 7,500 

Street Environmental Services, Street Cleaning Program 1,509,195 

Street Use Management 348.000 

Total General Fund $1,864,695 

3. In addition, the recommendations above include Gas Tax reductions in the following 
Bureaus and Programs: 

Street Environmental Services, Street Cleaning Program $72,648 
Street and Sewer Repair, Gas Tax 120.272 

Total Gas Tax $192,920 



Board of Supervisors - Budget Analyst 



116 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW DEPARTMENT OF PUBLIC WORKS (continued) 



4. The Budget Analyst also recommends that the DPW Bureau of Street Environmental 
Services report back to the Board of Supervisors by April 1, 2001, as to the results of the 
effectiveness of the expanded street cleaning program operations as well as other activities 
that involve both public and private efforts to improve the cleanliness of City streets. 

5. The combined impact of our recommendations on the General Fund (Si, 864, 695) and 
the Gas Tax ($192,920) will reduce General Fund support by a total of $2,057,615. 

6. The Mayor's budget provides an increase of $7,730,028 or 6.53%. Our recommended 
expenditure reductions and revenue increases, which total $3,743,671, would still allow an 
increase of $3,986,267 or 3.37% in the Department's budget. 



Board of Supervisors - Budget Analyst 1 1 ' 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Street and Sewer Repair 



Page 

Njl Object Account Title 

Interdepartmental Services (IG AGF PWF1 



Position/ 
Equipment 
Number From 



.Number 



In 



Amount 
From \<) 



Sumjiov 



435 00! Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification 



S3.376.480 S3.322.460 



879 jOOI Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase 

435 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



9993M 



0.00 (1.15) 



(54.020) 



952.701 



-167 15.234 



Street Repair Program as GTF RPR 

457 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increases. 



1.693.143 1,6: 



9993M (1.09) (2.42) (56.091) (124.491) 68.400 



Board of Supervisors - Budget Analyst 



118 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: DPW - Department of Public Works 
Bureau of Street and Sewer Repair 



Page 

No. Object Account Title 

457 Oil Overtime 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 

457 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



Position/ Number 

Equipment 
Number From To 



Amount 

From To. Savings 

$49,550 S44,550 S5,000 



591,506 567,634 23.S"2 



457 



027 Professional Services 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-0 1 . 



36,000 28,000 8.000 



035 Other Current Expenses 

Reduce to actual 1 999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



125,000 110,000 15,000 



ireau Support Services (2S PWF OHF) 



158 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



663,614 625,586 



001 Clerk Typist 

This is a vacant clerical position no 
longer needed by the Department. 



1424 A 



.00 0.00 



38,028 



38.028 



Rnard of S u pervisors - Blldpri Analyst 



119 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Street and Sewer Repair 



Page 
Njl 

458 



Object Account Title 

013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



Position/ 
Equipment 
Number Etojb 



.Number 



IQ 



\ mount 



From 

S158.576 



SI 49.487 



Savings 

S9.089 



458 040 Materials & Supplies 

Reduce to actual 1 999-00 
expenditure level adjusted by a cost 
. "" of li vine factor for 2000-0 1 



132,080 



117.080 



15,000 



458 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



460.300 416.900 



913 060 AC Heavy Spreader PW608R 1.00 100 236,000 

913 060 Flat Bed Truck & Ton Crcu PW609R 1.00 100 37.000 

Cub 

913 060 Dump Truck, 6CY 2 Axle. PW611R 100 1.00 76.000 

Arrow Board 

913 060 Arrow Board, Message Type PW6I2N 2 00 1.00 62.000 

913 060 Misc. Field Equipment PW614R 1.00 1.00 19,300 

Reduce the number of units and prices 
per unit because the units and prices were 
not adequately justified 



230.400 



5,600 
3.000 



3 1 .000 3 1 .000 
1 8.000 1 .300 



Total Recommended Reductions 



S295.043 



Board of Supervisors - Budpet Analyst 



120 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: DPW - Department of Public Works 
Bureau of Engineering 



Position/ Number 

J age Equipment 

No. Object Account Title Number From To 

iterdepartmental Services (1G AGF WQF) 



Amount 
From To 



Savin g s , 



00 1 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



SI 0,922,278 SI 0,840,524 



53 001 Attrition Savings - Misc. 

Increase Attrition Savings to 
account for vacant positions 
identified by the Department. 



9993M 0.00 (1.25) (81,754) 81,754 



005 Temporary Salaries 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



338,891 314,531 24.360 



013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



2,292,795 2,271,539 21.25b 



021 Travel 

Reflects the actual costs for the 
tnps recommended by the 
Department. 



10,631 



9,051 1.580 



Board of S upervisors - Budget Analyst 



121 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 




Department: 


DPW - Department of Public Works 








Bureau of Engineering 


Position/ Number Anmunl 
Page Equipment 

jNJo, Object Account Title Number From To From 
Rureau Support Services (2S PWF OHF) 


To Savings 


494 


001 


Permanent Salaries - Misc. 0.842 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classification 


11,911 


0385 


001 


Attrition Savings - Misc 9993M (2 26) (3.13) (154,661) 

Increase Attrition Savings to 
actual 1999-00 expenditure level 
adjusted for salary increases 


(213.996) 50 


494 


005 


Temporary Salaries 239.951 

Reduce to actual 1999-00 expenditure 
level adjusted by a cost of living factor 
for 2000-01 


207.451 32.500 


494 


011 


Overtime 9.141 


".141 2,000 


- 




Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 




494 


013 


Mandatory Fringe Benefits 467, 1 83 

Corresponds to reduction in 
salaries. 


453.118 14.065 


495 


022 


Training 55.749 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 


40. 15.000 






Board of Supervisors - Budget Analyst 


122 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: DPW - Department of Public Works 
Bureau of Engineering 



Page 
No. 

495 



Object Account Title 

024 Membership Fees 

Reduce to actual 1999-00 

expenditure level adjusted by a 
cost of living factor for 2000-0 1 . 



Position/ 


Number 


Amount 






equipment 










Number 


From To 


From 


Ifi 


Savings 






510,500 


S7.815 


S2.685 



495 027 Professional Services 

* Reserve S20.000 pending additional 
information from the Department, 
whether the services related to the 
Department's internship program will 
be continued in FY 2000-0 1 . 



69.800 



69.800 



495 035 Other Current Expenses 

Reduce to actual 1999-00 expenditure 
level adjusted by a cost of living factor 
for 2000-01. 



981,433 



953.328 28.105 



495 040 Materials & Supplies 

Reduce to actual 1999-00 expenditure 
level adjusted by a cost of living factor 
for 2000-01. 



229,331 



203.651 



25.680 



495 054 Other Fixed Charges 

Reduce to actual 1999-00 expenditure 
level adjusted by a cost of living 
factor for 2000-01. 



2,040 



1.040 



1.000 



495 060 Equipment Purchase 



* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



546,136 



442.330 



123 



Board of S upervisors - Bud get Analv st 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 










AMENDMENT OF BUDGET ITEMS 












2000-01 






Department: 


DPW - Department of Public Works 










Bureau of Engineering 










Position/ Number Amojini 






Page 






Equipment 




No. 


Object Account Title 


Number From To From 


Ifi 


Savinps 


916 


060 


Workstation Replacemeni 
Engineering for CAD 


PW417R 14.00 10.00 Si 40.000 


S 1 00.000 


S40.000 


916 


060 


Workstation Replacement 
Clerical & Admin. 


PW418R 5.00 -) 25,000 




23.000 


916 


060 


Workstation Replacement 
Professional 


PW41 l )R 15.00 1100 120.000 


88.000 


32.000 


916 


060 


Scanner - Document 
Management 


PW42DR 1.00 100 10.136 


9.336 


800 


C916 


060 


Radio 2-way 


PW423R 1000 800 20.000 


16,000 




916 


060 


Lotus Notes 

Reduce the number of units and 
prices because the units and 
prices were not adequately 
justified 


PW4 100 1.00 60,000 


56.000 


4,000 






Total Recommended Reductions 




S413.120 






Total Recommended Reserves 




S20.000 






Board of Supervisors - Budget Analvst 


124 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: DPW - Department of Public Works 

Bureau of Construction Management 



Page 

No. Object . Account Title 

interdepartmental Services (\G AGF WOF) 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Savings 



501 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



$7,792,234 57,694,013 



001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1 999-00 expenditure level adjusted 
for salarv increases. 



9993M 



0.00 (1.50) 



(98,221) 98,221 



501 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



,640,814 



,620,198 



20,616 



jreau Support Services (2S PVVFOHF^ 



560 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



1,148,812 1.116,696 



388 001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1 999-00 expenditure level adjusted 
for salary increases. 



9993M 



(1.45) (2.00) (84,669) (116,785) 32,116 



B oard of Supervisors - Budpet Analyst 



125 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Dep artment: DPVV - Department of Public Works 

Bureau of Construction Management 



Page 
No. Object Account Title 

560 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



Position Njimbej; 

Equipment 
Number From To 



Amount 

From To Saving s 

$297,456 S289.138 S8.318 



560 



022 Training 



Reduce to actual 1999-00 
expenditure level adjusted b\ j cost 
of livmu factor for 2000-01 



73,482 58.4S2 15,000 



560 027 Professional Services 

* Reserve$20,000 pending additional 
information from the Department, 
whether the services related to the 
Department's internship program will be 
continued in FY 2000-01 



137,000 137.000 



560 035 Other Current Expenses 

Reduce to actual 1999-00 
expenditure level adjusted by a cosi 
of livin« factor for 2000-01 



300.000 



261,685 



38.315 



560 040 Materials & Supplies 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



266,369 



18.369 



28, 



561 054 Other Fixed Charges 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



6.736 



4.736 



:. 00 



Board of Supervisors - Budpet Analyst 



126 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 


DPW - Department of Public Works 
















Bureau of Construction Management 










Position/ 


Num 


ber 


Amount 






Page 






Equipment 












No. 


Object Account Title 


Number 


From 


To. 


From 


IQ 


Savinps 


561 


060 


Equipment Purchase 

* The recommended reducnon in 








S35 1,651 


S272,225 


* 






equipment is the total of the following 
















specific recommendations. 














918 


060 


Clerical Workstations 


PW713R 


7.00 


5.00 


35,000 


25,000 


10,000 


918 


060 


Server Mid-Range 


PW714R 


1.00 


1.00 


36,500 


34,500 


2,000 


918 


060 


Analytical Workstations 


PW715R 


8.00 


6.00 


64,000 


48.000 


16.000 


§18 


060 


NOS Windows 2000 


PW716N 


1.00 


1.00 


67,725 


64,725 


3,000 


918 


060 


Furniture 


PW717N 


1.00 


1.00 


58,926 


52,000 


6,926 


918 


060 


1/4 Ton Pickup 


VPQGN 


2.00 


1.00 


37,000 


18,500 


18,500 


918 


060 


Compact Sedan 


VSCCN 


2.00 


1.00 


46,000 


23,000 


23,000 



Reduce the number of units and 
prices because the units and prices 
were not adequately justified. 



Total Recommended Reductions 
Total Recommended Reserves 



5322,012 

S20,000 



iurs^Bud°ei Analyst 



127 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Architecture 



Page 

IVq. Object Account Title 

Bureau Support Services (25 PWF OHR 



Position/ > umber Anmum 

Equipment 
. Nu mber From Iq From Jo. Saving s 



577 001 Permanent Salaries - Misc. 

' The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
,. individual classification. 



S894.424 S877.":: 



891 001 Attrition Savings - Misc 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



9993M (1 .31) (1.57) (85.751) (102.4 16.702 



577 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



221.979 217.837 4.142 



577 005 Temporary Salaries 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



181.15: 



171.153 10.000 



577 021 Travel 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of livins factor for 2000-01 



13.38: 



9,383 



4.000 



Board of Supervisors - Budget Analyst 



128 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Architecture 



Page 
No. Object Account Title 

577 022 Training 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



Position/ 


Number 


Amount 


quipment 






Number 


From To 


From 



lo Savings 

548,000 S37,500 SI 0.500 



577 022 Other Current Services 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



625,000 605,000 20.000 



577 040 Materials & Supplies 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 



200,000 175,000 25,000 



577 



027 Professional Services 



20.000 



20.000 



* Reserve pending additional information from 
the Department whether the services related to 
the Department's internship program will be 
continued in FY 2000-01 



B oard of S u pervisors - Bud get Analys t 



129 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Architecture 



Page 

&SL Object Account Title 

577 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 

9! 9 060 Computer-Clencal/Admin 

Workstation 
9! 9 060 Computer-Analytical/Prof. 

Workstation 
9 1 9 060 Server Upgrade & Peripherals 

91 9 060 Furniture. Modular 

Workstation Modification 

919 060 Lotus Notes 

Reduce the number of units and 
prices because the units and prices 
were not adequately justified 



Position/ 

Equipment 

Number 



PW208R 
PW209R 
PW2I1R 
PW212R 

PW2I3R 



Number 
From To 



19 
II 



15 



Amount 

Emm Iq 

$413,500 S37I.OOO 



Savings 



95,000 
g{ ooo 

130.000 
15,000 
28.500 



75.000 

80,000 

1 20,000 

1 3,000 

26,000 



20,000 
8,000 

10.000 
2,000 
2.500 



Total Recommended Reductions 
Total Recommended Reserves 



SI 32.844 
S20.000 



Board of Supervisors - Budpet Analyst 



130 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Depa rtment: DPW - Department of Public Works 

Bureau of Building Repair and Maintenance 



Position/ Number 

Page Equipment 

No. Object Account Title Number From To. 

Maintenance and Operation of Buildings (1G AGF AAN) 



Amount 
Fro m Jjj 



Savings 



060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



S185.000 SI 77.500 



920 


060 


Concrete Transit Mixer 


PW327R 


1.00 


1.00 


150,000 


145,000 


5,000 


920 


060 


Mini Dump Truck 

Reduce the individual prices per unit 
because the pnces were not adequately 
justified. 


PW328R 


1.00 


1.00 


35,000 


32.500 


2.500 



Interdepartmental Services (1G AGF PWF) 



584 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



70,000 



66.500 



920 060 Misc. Equipment PW326R 

Reduce the individual prices per unit 
because the pnces were not adequately 
justified. 



1.00 1.00 



70,000 



66.500 



i.500 



Bureau Support Services (25 PWF OHF) 



836 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification 



1.937.214 1.897.240 



Board of Supervisors - Budget Analyst 



131 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 

Bureau of Building Repair and Maintenance 



Page 
No. 

897 



Object Account Title 

00 1 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenidutre level adjusted 
for salarv increase 



Position/ 

Equipment 

Number 

9993 M 



>umber 



Amount 



From Ifi From To Savin; 

(1.98) (2.56) (SI 36.935) (SI 76.009) S39.9^ 



836 005 Temporary Salaries 

Reduce to actual 1999-00 
expenditure level adjusted bv a cost 
of living factor for 2000-01 . 



277,445 






15. 



836 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries 



-* 7 1.~32 461.978 



836 



02 1 Travel 



Reduce to acrual 1999-00 
expenditure level adjusted by a cost 
of livinc factor for 2000-01 









836 022 Training 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 

837 060 Equipment Purchase 

* The recommended reduction m 
equipment is the total of the following 
specific recommendations. 



40,159 



395.526 



32.159 



8.0 



315.200 



132 



Board of Supervisors - Budp pt Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Depar tment: DPW - Department of Public Works 

Bureau of Building Repair and Maintenance 









Position/ 


Num 


ber 


Amount 






Page 






Equipment 












No. 


Object 


Account Title 


Number 


From 


Ifl 


From 


Ifl 


Savings 


922 


060 


3/4 Ton Pickup w/ Utility 
Bodv 


PW307N 


4.00 


3.00 


S96.000 


S72.000 


S24.000 


922 


060 


3/4 Ton Pickup w/ Utility 
Body 


PW308R 


4.00 


3.00 


96,000 


72.000 


24.000 


922 


060 


Mobile Radio 


PW312N 


4.00 


3.00 


9.600 


7.200 


2.400 


922 


060 


Utility Van w/ Special 

Equipment 


PW321R 


l.OO 


1.00 


34,500 


32.500 


2.000 


'"922 


060 


Mini Dump Truck 


PW322R 


1.00 


1.00 


32,000 


30,500 


1.500 


922 


060 


Utility Van 


PW323R 


2.00 


1.00 


52,000 


26.000 


26,000 


922 


060 


Miscellaneous Equipment 


PW326R 


1.00 


1.00 


19.926 


19,100 


826 



Reduce the number of units and 
prices because the units and prices 
were not adequately justified. 



Total Recommended Reductions 



SI 65.454 



ftnard of Su pervisors - B udge 



133 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 

Burau of Street Environmental Services 



Page 

No. Object Account Title 

General Fund HG GF AAA) 



Position/ 


Number 


Amount 


hquipment 






Number 


ElQJD T_Q 


From 



In 



*JiViQOS_ 



702 00 1 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
"> individual classification 



S4.968.I08 S4.0O0.63 1 



904 00 1 General Laborer 

Reduce the number of new General 
Laborer positions by 30 (22.75 FTEs) 
from 60 to 30 as an alternative to the 
currently proposed expanded street 
cleaming program pending a report 
back to the Board of Supervisors as to 
the effectiveness of the expanded 
street-cleaning program Our 
recommendation would still allow for 
30 additional General Fund positions 
which increases the number of 
positions from 23 to 53. a 13 1 percent 
increase of General Fund positions 



7514N 



45.00 22.50 1.934,954 967,477 967,477 



702 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 

702 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the follow ini 
specific recommendations. 



1.426.117 1,148.399 277,711 



561.000 



: i >~. 



Board of Supervisors - Budg e t Analyst 



134 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 



DPW - Department of Public Works 
Burau of Street Environmental Services 







Position/ 


Number 


Amount 




Page 




Equipment 








No. 


Object Account Title 


Number 


From To 


From To 


Savings 


926 


060 1 Ton Crew Curb PW with 
Dump Bed 


PW510N 


17.00 9.00 


S561.000 S297.000 


S264,000 



Reduce the number of new dump 
trucks from the additional street 
cleaning program by-8 vehicles. 
This will still allow 9 dump trucks 
to assist with an expanded street 
cleaning operation pending a report 
back to the Board of Supervisors as 
to the effectiveness of the 
expanded street-cleaning program. 



Road Fund Gas Tax (25 GTF GTW 



719 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



9,306,949 9,274,549 



906 001 General Laborer 

Reduce the number of new General 
Laborer positions by one (.75 FTE) 
from four to three pending a report 
back to the Board of Supervisors as 
to the effectiveness of the 
expanded street cleaning program 
Our recommendation will still 
provide a total number of 75 
General Laborers including 3 new 
General Laborers to work on Gas 
Tax Road Fund projects. 



7514N 



3.00 



.25 



129,597 



97,197 



32,400 



135 



Bnard of Sup ervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Position/ 
Equipment 


Number 


Amount 




Number 


From To 


From To 


Savin 






S2,5 16,557 $2,507,809 


• 



Department: DPVV - Department of Public Works 

Burau of Street Environmental Services 



Page 

Njl Object Account Title 

719 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 

720 060 Equipment Purchase PW509N 3.00 2.00 94,500 63.000 

* The recommended reduction in 
equipment is the total of the following 

O specific recommendations 

926 060 Pickup Truck 3/4 Ton PW509N 3 00 2.00 94,500 63.000 

Equipped 

Reduce the number of 3/4 ton 
pickup trucks by one from three to 
two This will still allow two 3/4 
ton pickup trucks for Gas Tax 
Road Fund projects. 

Interdepartmental Services (\G AGF PWR 

703 001 Permanent Salaries - Misc. 1.410,839 1.378.439 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classification. 



Board of Supervisors - Budpet \nalvst 



136 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 



2030-01 



D epartment: DPW - Department of Public Works 

Burau of Street Environmental Services 



Position/ 


Number 


Amount 


quipment 






Number 


From To 


From To. 


7514N 


3.00 2.25 


SI 29,598 S97.198 



Page 
No. Object Account Title Number From Iq From To. Savings 

905 001 General Laborer 7514N 3.00 2.25 5129,598 S97.198 532,400 

Reduce the number of new General 
Laborer positions by one (.75 FTE) 
from four to three. Our 
recommendation would still provide 6 
General Laborers to work on work 
order assignment requests from other 
City departments pending a report back 
to the Board of Supervisors as to the 
effectiveness of the expanded street 
cleaning program. 

703 013 Mandatory Fringe Benefits 368,311 359,855 8,456 

Corresponds to reduction in 
salaries 



Total Recommended Reductions SI, 622, 699 



137 

fio;ird o f Supervisor * - B"d°el Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of General Administration 



Page 

ISjL Object Account Title 

Bureau of General Administration (BKJ) 



Position/ 
Equipment 
Number From 



Number 
IQ 



Amount 
From To 



Saving; 



730 001 Permanent Salaries - M isc 

' The recommended reduction in 
Permanent Salaries - Misc is the total 
of the foil 

owing specific recommendations 
regarding individual classification 



$7,454,082 S7,33< 



91 1 001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase 



«4f,l) (6.36) (309,073) (426.213) II 



730 011 Overtime 

Reduce to actual 1999-00 
expenditure lexrl adiusted bv a cost 
of living factor for 2000-01 



r4 



730 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1.728.469 1.701.293 27,17< 



730 



02 1 Travel 



Reduce to actual 1999-00 
expendirurejevel adjusted by a cost 
of livuie factor for 2000-01 



25.660 18.040 



730 027 Prof. & Specialized Services 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 . 



300.500 270.500 30,00< 



Board of Supervisors - Budp el Analvst 



138 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: DPW - Department of Public Works 
Bureau of General Administration 



'age 

^o. Object Account Title 

730 035 Other Current Services 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 

'3 1 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



Position/ 


Number 


Amount 




quipment 








.Number 


From To 


From To 


Savings 






$191,105 $161,105 


S30.000 



282.100 



>04.600 



060 


Passenger Van 


PW116R 


1.00 


0.00 


26.500 





26.500 


060 


Laptop 


PW117R 


3.00 


2.00 


21,000 


14,000 


7.000 


060 


Furniture/Workstations 


PW118R 


4.00 


3.00 


60,000 


45.000 


15.000 


060 


Full Size Sedan 


VSFC-R 


1.00 


0.00 


29,000 





29,000 



To reduce or eliminate the number 
of units of equipment because such 
equipment was not adequately 
]ustified. 



Total Recommended Reductions 



S298.480 



139 



Board of Su pervisors - Bnripet Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 

Bureau of Street Use Management 

Position/ .Number Amojuu 

Page Equipment 

^L Object Account Title Number From In From t_q Savinps 

428 20320 Oak Tables & Chair Permns $70,000 S89.100 SI 9 

42S 20340 Sidewalk Display Permits 75.000 83,000 

428 60644 Permit Phone Booth Permits 

Increase revenue to account for more recent revenue 
colletions that have increased revenue projections for 
the current year In FY 2000-0 1 these revenues are 
expected to remain the same or increase over the 
amounts collected during the current vear The 

Department concurs with the proposed revenue 
increases for FY 2000-0 1 

Street Use Manapement Program (2G AGF AAP) 

845 005 Temporary Salaries 75.370 55.370 20.000 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 

Interdepartmental Services MC, AGF PWF) 

845 001 Permanent Salaries - M isc 3.293.383 3.249.038 * 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classification 

901 001 Administrative Engineer 5174S 1.00 0.00 91,654 91.654 

901 001 Civil Engineer 5208S (1.00) 0.00 (85.218) (85.218) 

Department concurs that the 
proposed upward substitution 
should be deleted. 



140 

Board of Supervisors - Budpet Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DPW - Department of Public Works 
Bureau of Street Use Management 



Page 
No. Object Account Title 

902 001 Attrition Savings 

Increase Artntion Savings to actual 
1999-00 expenditure level adjusted 
for salarv increases. 



Position/ 


Number 


Amount 




quipment 








Number 


From To 


From Tn 


Savings 




0.00 0.60 


SO (S37.798) 


S37.79 



S45 013 Mandatory Fringe Benefits 

Corresponds to reduction in 

sararjti. - 



794,247 783.587 



0,660 



845 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations. 



129,310 111,510 



923 
923 

923 
923 






060 1/4 Ton Compact Truck 
060 Network Plotter 
060 Workstation, Clerical 
060 Analytical, Professional 
Workstation 

Reduce the number of units and prices of 
units because the units and prices were 
not adequately justified. 



VPQGN 


2.00 


2.00 


37,000 


34.000 


3.000 


PW427R 


1.00 


1.00 


12.155 


10.855 


1.300 


PW41SR 


2.00 


1.00 


10,000 


5.000 




PW813R 


5.00 


4.00 


42.500 


34.000 


S.500 



ureau Support Services (2S PWF OHF) 



847 009 Premium Pay 

, Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 

847 024 Membership Fees 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



15.364 



2,000 



6,000 



1,000 






1.000 



Lodge! Analyst 



141 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 






Department: 


DPW - Department of Public VV 


orks 










Bureau of Street Use Management 


Page 
No, 

847 


Object Account Title 

027 Professional Services 


Position/ Number Amount 
Equipment 
Number From To From Tj> 

SI 6.000 516.000 


Savings 






* Reserve $4,500 pending 
additional information from the 
Department whether the services 
related to the Department's 
internship program will be 
continued in FY 2000-01 








847 


035 


Other Current Services 


^4.700 


22,4 


12.250 


"\ 




Reduce to acrual 1999-00 
expenditure level adjusted b\ a cost 
of living factor for 2000-01 








847 


040 


Material &. Supplies 

Reduce to acrual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 


144.800 


1 34.800 


10.000 


S4S 


060 


Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations 


139. 


98 - 




924 
924 
924 ■ 


060 
060 
060 


Modular Furniture 
Serventure 
Compact Sedan 


PW814N 15 00 10.00 45.000 
PWS15R 1.00 1.00 25.000 
VSCCN 1.00 0.00 23.000 


000 

22.400 




15.000 

2.600 

23.000 






Reduce the number of units and prices of 
units because the units and prices were 
not adequately justified. 

Total Recommended Reductions 








S166.019 






Total Recommended Revenue 


Increases 




S328.000J 






Total Recommended Reserves 






S4.500 






Total Departmental Recommended Reductions and Revenue Increases 




S3.-43.n-l 






Total Departmental Recommended Reserves 




S64.500 






Board of Supervisors - Budget Anaivst 




142 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ECD Emergency Communications department 



Financial Data: 

The Emergency Communications Department's proposed S3 1,708, 079 budget for FY 2000-01 is 
$5,617,052 or 15.05 percent less than the original FY 1999-2000 budget of $37,325,131. The net 
decrease from the revised FY 1999-2000 budget is S5,6 17,053 or 15.05 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Pro gram Expenditures 

91 1 Project and ECD Administration 
Citywide Radio System 
Emergency Comminations Dispatch 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2000-2001 



Proposed 

Increase (Decrease) 

From 1999-2000 

Original Budget 



19,134,893 
4,730,558 
10,947,680 



19,134,894 
4,730,558 
10,947,680 



19.925,393 

838,353 

10,209.808 



790,500 
(3,892,205) 

(737,872) 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 

Less Work Order Recoveries 

Net Expenditures S 37,194,486 S 37,194,487 S 

Department Personnel Summary: 



S 34,813,131 S 34,813,132 S 30,973,554 S (3,839,577) 

2.512.000 2.512.000 734.525 (l.^".4"5) 



37,325,131 $ 37.325,132 $ 31.708,079 S (5.617,052) 
(130.645) (130 64M (11064M 2SLQQQ 



31.597,434 S 



(5.597.052) 



The number of full-time equivalent positions budgeted for FY 2000-01 is 167.65 FTEs, which is 
9.10 FTEs less than the 176.75 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as shown on the following page: 



Board of Supervisors - Budget Analyst 



143 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECD EMERGENCY COMMUNICATIONS DEPARTMENT (continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2C01 Original Budget 

911 Project and ECD Administration 22 74 22.74 25.87 3.13 

Citywide Radio System 3.88 3.88 3 88 

Emergency Comminations Dispatch 13013 150 13 137.90 (12.23 ) 

Total 17675 176.75 16765 (9.10) 



DEPARTMENT REVENUES 

Department revenues have increased by Si 76,632 or 1.2 percent and General Fund support has 
decreased by S5, 770,679 or 25.6 percent due to the fact that the 91 1 Project is neanng completion. 



DESCRIPTION 

1. The Emergency Communications Department was created in FY 1999-2000 to transition from 
the 911 Emergency Communications Project to an operating department In FY 1999-2000, all Police 
Communications dispatch staffing was transferred from the Police Department to ECD 

2. The ECD developed an ambitious hiring plan for Communications Dispatch personnel for FY 
1999-2000 that called for filling all vacant positions and backfilling long term absences with temporary 
salaries. However, the ECD was unable to fill all vacant positions and has realized excess salary and 
fringe benefit savings during FY 1999-2000 of approximately SI. 400,000. As of the writing of this 
report, the ECD has a total of 33 vacant positions or positions with long term absences, such as 
disability, out of the total funded FTE in FY 1999-00 of 176.75. The vast majority of the vacant 
positions are 8238 Police Communications Dispatchers. Also, Fire Department dispatch functions are 
still being provided by Fire Department uniform personnel. 



Board of Supervisors - Budget analyst 144 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECD EMERGENCY COMMUNICATIONS DEPARTMENT (continued) 

3. The ECD is requesting the following six new positions funded at 4.5 FTE in FY 2000-01 



Position 

Communications Dispatch 
Program 

1232 Training Officer 
1237 Training Coordinator 
1372 N Special Assistant XIII 

8239 Sr. Police Communications 
Dispatcher 

8240 Police Communications Shift 
Supervisor. 

Subtotal 

ECD Administration 

1374 Special Assistant XV 

Total 



Number of FY 2000-01 FY 2000-01 Annual Salary 
Positions FTE Salaries Expenditure 



1 


0.75 


$ 44,969 


S 59,959 


1 


0.75 


52,976 


70,635 


1 


0.75 


59,981 


79,975 


1 


0.75 


43,770 


58,360 


I 


0.75 


48.408 


64.544 


5 


3.75 


5 250,104 


- $ 333,473 


I 


0.75 


69.447 


92.596 


6 


4.50 


S 319,551 


S 426,069 



4. In addition to the 4.5 FTE new positions shown above, the ECD received 22 new positions in FY 
1999-2000, funded for a portion of the year at 1 1.37 FTE. The continuation of these new positions from 
FY 1999-2000 to full year funding in FY 2000-01 results in an increase in FTE of 10.63 FTE (22 less 
1 1.37). The ECD is also requesting 0.21 FTE in Temporary Salaries. 

5. Offsetting the increase in FTEs of 15.34 funded positions (4.5 FTE in new positions, 10.63 FTE 
from the continuation of new positions added during FY 1999-2000 and 0.21 FTE in Temporary 
Salaries) is an increase in Attrition Savings of 51,287,647. which reduces the ECD FTE count by 24.44 
(from -10.06 FTEs to -34.50). Overall therefore, the ECD position count is reduced by a net of 9.1 
FTEs from 176.75 to 167.65 FTEs. 



Board of Supervisors - Budget Analyst 



145 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECD - Emergency Communications Department 



Page 
JNIfl. Object 

Emergency Communications Dispatch Program 

1245 00 1 Permanent Salaries - Misc. 



The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations. 



Position/ Number 

Equipment 
Number Exam Ifl 



Amount 
Exam la 

$ 7,221,625 S 7,091.195 



Savings. 



1252 



Senior Police Communications 
001 Dispatcher 



8239N 



0.75 



000 



43.770 



The Department is requesting one new 8239 Senior Police Communications 
Dispatcher because the existing compliment of 15 such positions "will not allow 
for adequate supervision on the operations floor" The ECD has also requested 
that two 8239 position be substituted for two 8238 Police Communications 
Dispatcher position for this same purpose. The Budget Analyst recommends 
that the new position be disapproved because the ECD has not fully explained 
how adequate supervision cannot be provided with the remaining 16 Senior 
Police Communications Dispatchers in their FY 2000-01 budget. Of the total of 
six new positions requested (4.5 FTEs in FY 2000-01 ) the Budget Analyst is 
recommending approval of four. 



1252 001 Attrition Savings 



43.770 



9993M (34.06) (35.71) (1,786.542) (1.873,202) 86.660 



Increase attrition savings to correspond to ECD's 
current projected Hiring Plan and required 
Miscellaneous Salaries. 



1245 003 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent 
Salaries - Miscellaneous. 



1 ,904.906 



1.870.994 



.912 



Board of Supervisors - Budget Analyst 



146 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: ECD - Emergency Communications Department 



Position/ Number Ajnwmt 

Page Equipment 

No. Object Number Frjun Io. From To Savings 

111 Project and ECD Administration Program 

247 001 Permanent Salaries - Misc. $ 1,329,211 S 1.198,588 * 

The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations. 

254 001 Special Assistant XV 1374 N 0.75 0.00 69,447 - 69.447 

The one new 1374 Special Assistant XV is requested at an annual salary of 
$92,596 to head a Client Services Division reporting directly to a 1378 
Special Assistant XDC position. The Special Assistant XV would supervise a 
staff of four. However, the 1378 Special Assistant XIX position, with an 
annual salary of $121,443, is currently vacant. The Budget Analyst 
recommends that the vacant Special Assistant XDC position be filled and 
assume the responsibilities of directing the Client Services Division and that 
the new 1374 Special Assistant XV position be disapproved. Of the total of 
six new positions requested (4.5 FTEs in FY 2000-01) the Budget Analyst is 
recommending approval of four. 

254 001 Attrition Savings 9993M (0.44) (28,736) (89,912) 61.176 

ECD currently has six vacant positions in this program, including a 1374 
Special Assistant XV at a salary of $84,5 1 1 . a 1378 Special Assistant 
XIX position, at a salary of $121,443, and a 1824 Principal 
Administrative Analyst at a salary of $73,35 1 . The recommended 
increase in Attrition Savings assumes that existing vacancies will not be 
able to be filled, on average, for a period of two months. 

247 003 Mandatory Fringe Benefits 315,736 281,776 33,960 



Corresponds to reduction in Permanent 
Salaries - Miscellaneous. 

Total Recommended Reductions S328.'>25 



Board of Supervisors - Budget Analyst 147 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ECN Business & Economic Development 



Financial Data: 

The Business & Economic Development's proposed SI 2.364.245 budget for FY 2000-01 is 
$11,708,864 or 48.64 percent less than the original FY 1999-2000 budget of S24.073.I09. The net 
decrease from the revised FY 1999-2000 budget is SI 1,708.864 or 48.64 percent. 



Summary of Program Expenditures: 



Program Expenditures 

3Com Park Project 
Economic Development 
Finance & Legislative Affairs 
Office of Small Business Affairs 
Seismic Safety Loan Program 
Treasure Island 



Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



Fiscal Year 1999-2000 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



15.803.639 
171,106 
699.180 

4 15.284 
6.983.900 



15.803.639 
171,106 
699.180 

4 15.284 
6.983,900 



2.761.007 
176.039 
588.936 

8.455.871 



(13.042.632) 
4.933 
(IK 
(32.892) 

• 1.971 



S 24.073.109 S 24.073.109 S 12.364.245 S (11.708.864) 

(1.460.006) (1.460.006) (3.971.910) 1.904) 



S 22.613.103 S 22.613.103 S 



8.392.335 $ 



I '.4.220.768) 



Board of Supervisors - Budget Analyst 



148 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECN BUSINESS & ECONOMIC DEVELOPMENT (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 31.24 FTEs, which is 
3.51 FTEs more than the 27.73 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

3Com Park Project 
Economic Development 
Finance & Legislative Affairs 
Office of Small Business Affair: 
Seismic Safety Loan Program 
Treasure Island 











Proposed 






M 


ayor's Budget 


Increase (Decrease) 


Fiscal Year 


1999-2000 




Fiscal Year 


From 1999- 


2000 


Original 


Revised 




2000-2001 


Original Budget 


11.20 


11.20 




. 15.71 




4.51 


2.00 


2.00 




2.00 




- 


0.75 


0.75 




0.75 




- 


2.00 


, 2.00 




1.00 




(1.00) 


11.78 


11.78 




11.78 




- 



Total 



27.73 



27.73 



31.24 



3.51 



Department Revenues 

Department revenues have decreased by SI 4,067,892 or 71.98 percent and General Fund support 
has decreased by $152,876 or 4.98 percent. The decrease in revenues is primarily due to the reduction of 
513,000,000 in one-time State Grants & Subventions for the Southeastern Environmental Mitigation 
Project and the elimination of the $2,030,000 U. S. Navy Federal Direct Grant for the Treasure Island 
U.S. Navy Cooperative Agreements. However, offsetting a portion of this loss is an increase of S995.000 
in the rental revenues from Treasure Island property. 

Description 

The proposed budget for the Economic Development program includes: 

- One new 1372 Special Assistant XIII (0.75 FTE) to administer and manage grants and assist 
with the preparation of the Department's budget; 

- One new 1374 Special Assistant XV (0.75 FTE) to act as lead contract negotiator and 
business development analyst for large-scale economic development projects; and 

- One new 1376 Special Assistant XVII (0.75 FTE) as part of the restructuring of the 
Department to restore an analyst due to the record high debt carried by the City. 



Board of Supervisors - Budget analyst 



149 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECN BUSINESS & ECONOMIC DEVELOPMENT (continued) 

These three new permanent, full-time positions along with various substitutions and annuahzations of 
existing positions and step increases result in an additional overall increase of S449.305 in Permanent 
Salaries - Misc. and an additional increase of SI 00,507 in Mandatory Frmge Benefits, for an overall 
increased personnel cost of $549,812. 

In FY 1999-00, the Department of Business and Economic Development received a one-time 
513,000,-900 grant for the Southeastern Environmental Mitigation Project. Department staff are currently 
holding public hearings with staff at the Department of the Environment in order to receive community 
input to identify the specific needs for this Mitigation Project that will result from the pending closure of 
the Hunters Point Power Plant. 

The termination of the Treasure Island U.S. Navy Cooperative Agreement has resulted in a 
reduction of $2,030,000 in the Treasure Island proposed budget. This reduction will result in the two 
positions (one 1363 Special Assistant IV and one 1374 Special Assistant XV), previously funded by this 
grant Agreement, being transferred to the ongoing Treasure Island project in FY 2000-01. Although the 
Treasure Island program is not adding any other new permanent positions, the transfer and 
reclassification of these two positions, various substitutions, annuahzations of existing positions, cost- 
of-living adjustments and step increases result in an additional overall increase of $160,550 in 
Permanent Salaries - Misc. and S28.518 in Mandatory Fringe Benefits, for an overall personnel cost 
increase of $189,068. The Treasure Island program budget is increasing overall by $995,000. This 
increase also includes $106,203 in Other Current Expenses (an increase of 150 % over the FY 1999-00 
budget) and $3,163,159 for Services of Other Departments (an increase of 138% over the FY 1999-00 
budget), which is primarily offset by an increase in Interdepartmental Recovery of S2. 506, 971, to be 
paid primarily by other City General Fund Departments (i.e.. Fire Department, Police Department, City 
Attorney, etc). 

The Small Business Commission, appointed on April 13, 2000, will initiate a grant program for 
start-up businesses in San Francisco. The Office of Small Business Affairs' proposed budget includes 
$500,000 for Other Current Expenses to be used to develop this grant program 



Board of Supervisors - Budget Analyst -• - ^ 

1 oO 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



e partment: ECN - Business and Economic Developme nt 

Position/ Number Amount 

>age Equipment 

No. Object Number From To. From To Savings 

?K5 Economic Development 

!66 00 1 Permanent Salaries - Misc. SI, 175,683 SI, 065,288 * 

*The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications. 

75 Special Assistant XVH 1376 0.75 0.00 80,395 80,395 

Eliminate one of the three requested new Special 
Assistant positions for the Economic Development 
Division, because sufficient justification for this new 
position was not provided. The Department states this 
position is needed because of the City's high current debt 
We disagree with this justification and do not believe this 
position is necessary. On an annualized basis, this 
proposed new position will cost SI 04,442 in Permanent 
Salanes-Misc. We are, however, recommending the 
approval of two other new Special Assistant positions in 
the Economic Development Division. 

275 9993M Attrition Savings - Misc. (45,056) (75,056) 30.000 

Increase Attrition Savings - Misc. to reflect actual 
expenditure rates in the current year and to offset the 
effect of the Department's four upward substitutions that 
resulted in increased salary and fringe benefit costs 
during the current year, without budgetary approval of 
the Board of Supervisors. This recommendation will 
enable the Department to maintain the existing filled 
position at the higher salary and fringe benefit cost , but 
will not result in additional expenditures for the 
Department because an offsetting amount will be 
eliminated from the budget by this increase m attrition 
savings. 



Rnarri of Su pervisors - Budget Anaivst 



151 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECN - Business and Economic Development 



Position/ Number Amojinl 
Page Equipment 

No. Object Number fxojn Iq From To Saving s 

1266 013 Mandatory Fringe Benefits S249.768 S22l,168 S2 • 

Corresponds to the reduction in Permanent Salaries - 
Misc 



Subtotal Recommended Reductions- Economic Development $138,993 

BK6 Treasure Island 

1269 001 Permanent Salaries - Misc. 794,910 791,904 * 

"The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications. 

1277 9993M Attrition Savings - Misc. (14,994) (1S.000) 

Increase Attrition Savings - Misc to reflect actual 
expenditure rates in the current year and to offset the 
effect of the Department's three upward substitutions 
that resulted in increased salary and fringe benefit 
costs during the current year, without budgetary 
approval of the Board of Superviosrs This 
recommendaation will enable the Department to 
maintain the existing filled position at the higher 
salary and fringe benefit cost, but will offset pan of 
the additional expenditures for the Department 
because of this increase in attrition savings. 

1269 013 Mandatory Fringe Benefits 186,480 185,698 782 

Corresponds to the reduction in Permanent Salaries 
Misc. 



Boar d of Supervisors - Budget Analyst 



152 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: ECN - Business and Economic Development 


Amount 

From Xq. 

Sl05,820 S85,820 




Position/ Number 
'age Equipment 
[Vo t Object Number From To 

69 025 Entertainment and Promotion 


Savings 

S20.000 



Reduce Entertainment and Promotion by $20,000 to 
reflect actual expenditure rate for the current year 
which is projected to be approximately $60,000. 
The proposed reduction would still provide an 
additional $25,820 more for Entertainment and 
Promotion than is projected to be spent in the 
current year. 



035 Other Current Expenses 177,000 127,000 50.000 

Reduce Other Current Expenses by $50,000 to 
reflect actual expenditure rate for the current year 
which is projected to be approximately $1 18.000 
The proposed reduction would still provide an 
additional $9,000 more for Other Current Expenses 
than is projected to be spent in the current year. 



081 Services of Other Depts 5,463,064 4,145,185 1.317,879 

Reduce to reflect the specific recommendations of 
the Budget Analyst made in the Fire Department's 
budget for the requested increase of 1 3 FTE new 
positions and the associated Overtime expenses and 
Fringe Benefits for Treasure Island. These Fire 
Department recommendations include specific 
savings of $454,059 for Permanent Salaries - 
Uniform, $707,773 for Overtime and $156,047 for 
Mandatory Fringe Benefits, for a total savings of 
$1,317,879. 



Subtotal Recommended Reductions - Treasure Island SI ,39 1 ,667 



153 

RnarH nf Su pervisors - Budget Analvst x "" 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ECN - Business and Economic Development 



Page 
No. Object 



Position/ Number 

Equipment 
Number From Iq 



Ainyunl 



From 



Ifi 



Savin ps 



BK7 Office of Small Business Affairs 



I27l 035 Other Current Expenses 



S500.000 S500.000 



•Reserve $500,000 for grants to small businesses 
which have not been allocated for specific purposes, 
pending a report back to the Board of Supervisors, 
detailing such expenditures 



Subtotal Recommended Reserves - Office of Small Business Affairs 



S500.000 



Total Recommended Reductions 
Total Recommended Reserves 



SI. 53 0.662 
S500.000 



Board of Supervisors - Budget Analyst 



154 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: 



HHP Hetch Hetchy Project 



Financial Data: 

The Hetch Hetchy Project proposed $1 18,833,658 budget for FY 1999-00 is Sf,l 77,926 or 0.98 
percent less than the original FY 1999-00 budget of SI 20,01 1,584. The net decrease from the revised FY 
1 999-20 budget is S 1 ,874,23 1 or 1 .55 percent. 

Summary of Program Expenditures: 



Program Expenditures 



Fiscal Year 1999-2000 



Original 



Revised 



Fiscal Year 

2000-2001 



From 1999-2000 
Original Budget 



Water Supply & Power Opns. 
Hetch Hetchy Capital Projects 

Total Expenditures 



S101,81 1,584 
18.200.000 



SI 02,494,4 14 
18.213.475 



S99,673.658 
19.160.000 



SI 20,01 1,584 S120,707.889 5118,833,658 



(52,137,926) 
960.000 

(51,177.926) 



Work Order Recoveries 
Net Expenditures 



fl 45.000) (827.829) (222.298) (77.29S) 

SI 19,866,584 SI 19,880,060 SI 18,61 1.360 ($1,255,224) 



Major expenditure changes from the original FY 1999-00 budget to the proposed FY 2000-01 
budget are as follows: 



Expenditure 

Permanent Salaries 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Purchase of Power for Resale 
Judgements and Claims 
Transfer to the General Fund 
Total 



FY' 1999-00 FY 2000-01 Increase 
Budget Budget (Decrease) 

59,114,943 510,430,333 51,315,390 



2,448,302 

3,596,475 

28,127,059 

775,000 

39.850.000 

$83,911,779 



3,118,817 670,515 

2,954,090 (642.385) 

35,271,210 7,144.151 

25,000 (750,000) 

29.850.000 (10.000.000) 

581.649,450 (S2.262.32 c >) 



Board of Supervisors - Budget Analyst 



155 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDME NT OF BUDGET ITEMS 

2000-2001 



Department: HHP - Hetch Hetchv (continued) 
Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 179.46 FTEs. which is 
15.63 FTEs more than the 163.83 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed Increase 
Mayor's Budget (Decrease) From 
Fiscal Year 1999-2000 
Full Time Equivalents Original Revised 2000-2001 Original Budget 



Water Supply & 
Power Opns. 



163.83 



1638: 



179 46 



15.63 



Hetch Hetchy's Permanent Salaries are increasing by SI, 3 15, 390, or 14.4 percent, from 
S9, 11 4,943 in FY 1999-00 to SI 0,430.333 in FY 2000-01. This increase is due to: (a) 8 new positions, 
(b) 4 position substitutions, (c) 8 off-budget positions being converted to the operating budget, (d) 5 
positions being annualized, and (c) salary standardization. 

Hetchv Hetchy's budget contains a total of eight new positions (6.00 FTE) budgeted for FY 
2000-2001. Hetch Hetchy's proposed new positions are as folio 







No. of 


Annual 


Annualized 








FTE 


Salary at 


No. of 


Annual 


Name 


Classification 


Positions 


Top Step 


Positions 


I otal Salaries 


Transmission Line 












Supervisor 


7229 


0.75 


$69,472 


1 


S69.4": 


Electrical Line Worker 


7338 


1.50 


61.490 


2 


122.980 


Electrician 


7345 


1.50 


61.490 


2 


980 


Electrical Line Helper 


7432 


0.75 


53.118 


1 


,118 


General Laborer 


7514 


1.50 


41.886 


2 


83,7~2 


Total: 




6.00 




8 


S452.322 



According to the Department, six of the new positions would be for the Department's proposed 
new Energy Services Program, discussed further below. These six new positions would be used to 
improve service to Hetch Hetchy's electricity clients, including the Airport and the Port, and to develop 
new business. The requested two new General Laborer positions would be used to clear transmission 
lines of plant growth and debris, as well as provide general support to transmission line maintenance and 
repairs. 

The Budget Analyst is recommending approval of the two new General Laborer positions. The 
Budget Analyst recommends that the six (4.50 FTE) new positions the Department is requesting for the 



Board of Supervisors - Budget Analyst 



156 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: HHP - Hetch Hetcfav (continued) 

new Energy Services Department be coded "L", or Limited Duration Position, until the Department can 
demonstrate the benefits of making these six new positions permanent (See Description No. 3 below). 

In addition to the requested eight new positions (6.00 FTE), the Department is requesting that 
eight (8.00 FTE) off-budget positions be converted to the operating budget to support Hetch Hetchy's 
baseline energy services. The Budget Analyst also recommends that these eight new operating budget 
positions be coded "L", or Limited Duration Positions, until the Department can demonstrate the 
benefits of converting these positions to the operating budget. 



DEPARTMENT REVENUES 

Department Revenue for Hetch Hetchy budgeted for FY 2000-01 is S 1 37,77 1 ,360, which is 
S295.224 or 0.21 percent less than the Department Revenue of SI 38,066,584 in the FY 1999-00 budget. 
According to the Department, this decrease in Department Revenues is due to the deregulation of the 
electrical power industry. Hetch Hetchy requires no General Fund monies, and the Department uses its 
own revenue to fund its operating costs and capital needs. 



Major changes in Department Revenue are as follows: 

FY 1999-2000 FY 2000-2001 Change 

Interest Earned SI, 200,000 S2,000,000 $800,000 

Other Non-Oper. Revenue 1,000,000 250.000 (750,000) 

Beginning Fund Balance 8.906.546 7.389.360 (1.517.186) 

Total SI 1,106,546 S9.639.360 (51,467,186) 

DESCRIPTION 

1. The proposed Hetch Hetchy revenue transfer to the General Fund has decreased by 510,000,000, 
from 539,850,000 in Fiscal Year 1999-00 to S29,850,000 in Fiscal Year 2000-01. According to the 
Department, this decrease results from the deregulation of the electrical power industry and the 
subsequent projected reduction in revenue. As a result, Hetch Hetchy is pursuing expanded business 
opportunities in order to compensate for loss in revenues. 

2. Hetch Hetchy's total budget has decreased for Fiscal Year 2000-01 by 51,177,926, from 
5120,01 1,584 in Fiscal Year~1999-00 to 51 18,833,658 in Fiscal Year 2000-01. However, these total 
expenditures include the S29, 850,000 transfer to the General Fund, which decreased in FY 2000-01 
by 510,000,000 from the FY 1999-00 transfer of 539,850,000. Excluding this transfer, the 
Department's budget has increased by 58,922,074, or 1 1.1 percent, from 580.061,584 in FY 1999-00 
to S88,983,658 in FY 2000-01. Much of this increase results from an increase of S7.144.151 in 
Power for Resale, due to the increased cost of electricity and increased consumption of electricity by 



Board of Supervisors - Budget Analyst 



157 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: HHP - Hetch Hetchv (continued) 

Hetch Hetchy customers. In addition. Permanent Salaries have increased by $1,315,390 in FY 2000- 
01, due largely to the new Energy Services Program, discussed below The Department is also 
increasing its budget for capital projects by S960.000, from SI 8.200.000 in FY 1999-00 to 
19,160,000 in FY 2000-01. 

3. Hetch Hetchy is reorganizing its Department and requesting a variety of resources to create a new 
Energy Services Program in order to address changes in the electrical power industry since 
deregulation began in 1998. Hetch Hetchy reports that during FY 1999-00, the Department's net 
revenues were S10 million less than what they had projected, as the Department's costs continued to 
increase commensurate with increases in the cost of wholesale electricity and PG&E transmission 
and distribution rates. According to Ms. Laune Park of Hetch Hetchy. the objective of the proposed 
new Energy Services Program is for Hetch Hetchy to begin regaining lost revenues from the sale of 
Hetch Hetchy's hydroelectric power Ms Park states that the new Energy Services Program would 
enable Hetch Hetchy to become more effective and aggressive in selling hydroelectric power to new 
and existing retail customers and providing new retail products and services, such as energy 
efficiency consulting and emergency response services for high-voltage electrical equipment. The 
Attachment to this report, provided by Hetch Hetchy. contains the projected revenues and benefits of 
creating a new Energy Services Program. As stated in the Attachment, Hetch Hetchy projects that the 
new Energy Services Program would increase the Department's net revenues by an estimated 
S717.797 in FY 2000-01, by an estimated SI. 730.000 in FY 2001-02, by an estimated S3.355.0O0 in 
FY 2002-03, and an estimated S4.355.000 in FY 2003-04 According to Hetch Hetchy. these 
projected revenue increases have not yet been included in the Department's budget In addition, the 
proposed Energy Services Program would allow Hetch Hetchy to expand its City energy 
conservation programs, which Hetch Hetchy anticipates would save the City an estimated S2.4 
million in FY 2000-01 and an estimated S4 million a year from FY 2001-02 through FY 2003 
stated in the Attachment. 

According to Hetch Hetchy, the proposed Energy Service Program would cost an additional 
51,007,820 in FY 2000-01, as shown in the table below 



Item 


Description 


Additional Funds 
For FY 2000-01 


Salaries 


6 New operating positions S234.59" 


Benefits 


Mandatory Fnnee Benefits (26 percent) 196.105 


Materia 1/Supphes 


Furniture and equipment for new positions 50.000 


Equipment 


Initial inventory of electrical equipment 170.000 


Total Additional Cost to the Operating Budget ! S650.702 


Off-Budget Positions 


6 New off-budaet positions and benefits (26 percent) 35". 118 ' 


Total Additional Cost (Includes new off-budget positions) >, $1,007,820 



Board of Supervisors - Budget analyst -, - Q 

1 DO 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: HHP - Hetch Hetchv (continued) 

COMMENTS 

1. The Budget .Analyst recommends approval of the Proposed Energy Services Program, given that 
Hetch Hetchv estimates that the additional costs of creating the new Energy Services Program 
would be 51,007,820 for FY 2000-01. and that new Energy Services Program is projected to: (1 ) 
increase the Department's revenues by S71 7,797 in FY 2000-01, and continue increasing up to 
S4,355,000 in FY 2003-04, and (2) reduce City energy costs by S2.4 million in FY 2000-01, and 
continue reducing City energy costs by an estimated $4 -million a year from FY 2001-02 through 
FY 2003-04. 

2. The Budget Analyst recommends that Hetch Hetchv provide a progress report on the new- 
Energy Services Program to the Board of Supervisors at the end of FY 2000-01. This progress 
report should include detailed explanations of all improvements in Hetch Hetchy's electricity- 
related services and all revenues generated by the new Energy Services Program. 

3. In addition, the Budget Analyst recommends that the six new positions (4.50 FTE) that Hetch 
Hetchy is requesting for the new Energy Services Program, and the eight off-budget positions 
that the Department is requesting be converted the operating budget (8.00 FTE) to support 
baseline Hetch Hetchy energy services, be coded "L", or "Limited Duration Position." until 
Hetch Hetchy can demonstrate the benefits of these new operating budget positions in the 
progress report discussed in Comment No. 2 above. 



Board of Supervisors - Budget Analyst 159 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Hetch Hetchy (HHP) 



Page 
No. Object 

1 322 00 1 Water & Power 
Specialist 

1 322 00 1 Water & Power 
Specialist 



5633L 



Number 



Position/ 
Equip 

.Number Fro m 

5633S 2.00 



o.oo 



Ifl 

0.00 
2.00 



Amount 

From Jjj Savinps 

S165.555 SO SI65.555 







165,555 (16: 



1322 001 Energy Specialist 

1322 001 Energy Specialist 

1322 001 Senior Energy Specialist 

1322 001 Senior Energy Specialist 

1320 001 Chief Clerk 

1320 001 Chief Clerk 



5606S 
5606L 


4.00 
0.00 


0.00 

- 


234.148 



5608S 
5608L 


1 00 
000 


0.00 
1.00 


67,762 



1410S 
1410L 


I 00 
0.00 


0.00 
1. 00 


52.187 




*The above substitutions would move eight (8 00 
FTE) positions from non-operating funds to operating 
funds to support Hetch Hetchy's baseline enc 
services The Budget recommends that these eight 
posinons be coded "L", or Limned Duration Position. 
until Hetch Hetchy can demonstrate the benefits of 
making these positions permanent 



234. US 

234.148 (234.14S) 

67.762 
67,762 

52.187 

52,187 {52 



1324 001 Attrition Savings 



9993M (10.61) (11.46) (643,854) (695.236) 



Increase Attrition Savings to offset the effect of the 
Department's upward substitution of three positions, which 
would result in increased salary and fringe benefit costs made 
during previous years, without budgetary approval by the 
Board of Supervisors This recommendation will allow the 
Department to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit cost, but will 
not result in additional expenditures for the Department 
because an offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 



51.382 



Board of Supervisors - Budget Analy st 



160 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS^ 

2000-01 



Department: Hetch Hetchy (HHP) 



Page 

IVjh Object 



Position/ 

Equip 
Number 



Number 
From To 



Amount 
From To 



Savings 



Water Supply and Power Operations CBCB) 



190 001 Permanent Salaries 

* The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
individual classifications. 



S10.430.333 S10,37S,951 



001 Transmission Line 

Supervisor I 
001 Transmission Line 

Supervisor I 

001 Electrical Line Worker 
001 Electrical Line Worker 

001 Electrician 
001 Electrician 

001 Electrical Line Helper 
001 Electrical Line Helper 



*The above six (4.50 FTE) new positions would 
support the new Energy Services Program. The 
Budget recommends that these six new positions be 
coded "L", or Limited Duration Position, until Hetch 
Hetchy can demonstrate the benefits of making these 
positions permanent. 



7229N 


0.75 


0.00 


7229L 


0.00 


0.75 


7338N 


1.50 


0.00 


7338L 


0.00 


1.50 


7345N 


1.50 


0.00 


7345L 


0.00 


1.50 


7432N 


0.75 


0.00 


7432L 


0.00 


0.75 



44,224 




78,273 


78,273 


33,827 







44.224 


44,224 


(44.224) 




78,273 


78.273 
(78,273) 




78.273 


78,273 

(78.2-3i 



33,827 


33.82^ 
(33,827) 



Board of Supervisors - Budpet Analyst 



161 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Hetch Hetchy (HHP) 



Position/ 
Page 
No. Object 

1 290 013 Mandatory Fringe 
Benefits 
Corresponds to reduction in salaries 



Number 
Equip 

Numiiej: Fro m Iq 



Amojuij 

From Iq Savinps 

S3. 118.817 S3. 105.458 S13.359 



1290 021 Travel 



1 290 



Reduce to actual FY 1999-00 
expenditure level adjusted by a cost 
of living factor for 
FY 2000-01. 

022 Training 

Reduce to FY 1999-00 budget 
level adjusted for a cost of living 
factor for FY 2000-01 



29,940 



88.963 



!0,000 



- 



9.940 



16.56: 



291 049 Other Materials and 
Supplies 

Reduce to FY 1999-00 budget level adjusted b\ a cost 
of living factor for FY 2000-01 



495.130 .000 



45.130 



Total Recommended Reductions 



S 14h.3"4 



Board of Supervisors - Budget Analyst 



162 



-roDosed en 



ergv Services Division 



Hetch Hetchy Enhancement, Projected Revenues & Benefits 







3 ower Revenues 

Costs of Power 

Net Power Revenues: 


FY00/01 


FY01/02 


FY02/03 


FY03/04 


Baseline 
Projections: 


5a9.S25.000 
S35_27 1.210 


S37.322.000 
S42.533.210 


S33.il5.ie0 
S43.573.210 


5c2.-^5.C00 
S44.02S.550 




S54.563.790 


S44.728.790 


S39.771.790 


S39. 4-16.4^0 


ENHANCEMENT 










Revenues: 




Retail Services 
New Retail Customers 
New Retaii Procure & Services 
ISO Dernanc Reduction Program 
Ajrport Substations 0*M Contract 
0+ M Services 


3500.000 
S25O.000 
SoOO.OOO 
S240.000 
S150.000 


31.250.000 
SoOO.OOO 

S 1.000.000 
S240.000 
3300.000 


SZ500.2CC 

Sl.OOO.OOO 

S 1.000.000 

S240.000 

S500.C00 


S5.000.CCO 

51.000.000 

S1.0C0.000 

S24C.000 

S750.0CC 






Wholesale Services 
Ancllary Services 

Projected Revenues: 


S250.000 
51.990.000 


S50C.000 
53.790.000 


Sl.OOO.OOO 
S6.240.0CO 


S1.000.0Cfl 

Sa.99Q.0OC 


Incremental 
Expenses: 


001/013 
021 


Ooeratino. Costs 
Saianes & rnnge 


S763.700 
311.940 


Si. 250.000 
S25.000 


Si. 500.000 
S25.000 


S2.000.000 

S25.000 




022 




325.563 


S35.000 


535.000 


S25.000 




049 

060 


Other Material & Supplies 
Eauipment 
Costs or Power 
Projected Incremental Operating Costs: 


S50.000 
S1 70.000 
S250.000 


S25.000 
S100.000 

S625.000 


525.000 

550.000 

S1 .250.000 


S25.000 

S50.CQ0 

S2.5C0.CC0 




SI. 272.203 


S2.060.000 


S2. 885.000 


S4 535.000 






Contributions to Net Power Revenues: 

Benefits to Citv Departments: 
ISO Demand Reduction Program 

Net 3eneftt earned on Ennancemenc 


S71 7.797 


S1.730.000 


S3. 255.000 


S4.255.000 




S2.400.000 


S4.000.000 


S4.000.000 


S4. 000. 000 




S3. 117. 797 


S5.730.000 


S7. 355.000 


S8. 255. 000 



Non Financial 
Benefits: 



Assumptions: 



1 Avoided nsk ot power outages [CPUC estimated cost of a 4-3 nour outage to SF's economy as S20CM in cs; 
revenues anc productivity 

2 Avoided nsk ot San Francsco as a •congestion zone" [est. cost :o SF ratepayers S20-S80* miilicn/year] 
2 Environmental benefits from renewaoies & energy efficiency prciects 

4 Offenng full range of competitive retaii services helps to retain market snare anc customer case 

1 Assumes continuation ot participated in ISO Dernanc Reduction Program througnout forecast penoc 

2 Assumes new retaii procure & services. O-M services, anc ancllary services will increase over time 

3 Estimates additional saianes adjustments and new staff required to fully .molement planned ousmess activities 

4 Allowance for travel, training, materials & supplies and equipment 

5 Some capital investments will be required to support certain activities (eg., constnjcaon of new eiectnc 
transmission & distribution svstems to suopcrt new retail customers). Proposed capital outlays nave not ceen 
aaoressed m this presentation but are suoiecr. to investment cntena (e.g.. est. payback pencd). 

1 No value accoroed non-revenue benefits (e g.. reducec nsk ot power outages, retenocn oi exiting customers. 
environmental improvements) _ 

2 Addresses only these revenue improvements attainable thrcugn staff requested unoer ennancement. I ne 
comolete scope of HH"S business activities is brcacer 

Source: Hetch Hetchy 



163 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: 



LHP LIGHT, HEAT AND POWER 



FINANCIAL Data: 

The Light, Heat, and Power Department's proposed $59,383,362 budget for FY 2000-01 is 
$2,340,939, or 4.1 percent, more than the original FY 1999-00 budget of $57,042,423 The net increase 
from the revised FY 1999-00 budget is $2,324,589 or 4.07 percent. 



SUMMARY OF PROGRAM EXPE.NDtTlT*ES: 

Fiscal Year 1999-00 



Program Expenditures 

Utility Services 

Less Work Order Recoveries 

Net Expenditures 



Original 



Re\ iM-ti 



Fiscal Year 
2000-01 



From 1999-00 
Original Budget 



S57.042.423 S57.058.773 S59.383.362 

(54,392.423) f54.392.423) (56.505.250) 



S2.650.000 S2.666.350 



S2.878.112 



S2.340.939 

(2.ii: 



S228.112 



Below are the General Fund expenditures administered by Light, Heat &. Power 
General Fund Expenditures for Light. Heat and Power 



PG&E Street Light Maintenance 
Maintenance of City-Owned Streetlights 
Materials and Supplies for Maintenance 
Cal Trans Street Lighting Maintenance 
Administrative Costs 

Subtotal Operating Budget 



1999-00 
Budget 



870,701 

148,537 

24.300 

646.464 



2000-01 
Request 



Change 



SI. 275.209 $1,254,454 (S20.755) 



870,701 

148,537 

24,300 

1.166.8-3 



S2,965,211 S3.464.865 









520.409 

S499.654 



Board of Supervisors - Budget Analyst 



164 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Light Heat, and Power (continued) 

Major expenditure changes from the original FY 1999-00 budget to the proposed FY 2000-01 
budget are as follows: 





FY 1999-00 


FY 2000-01 


Increase 


Expenditure 


Budget 


Budget 


(Decrease) 


Permanent Salaries 


$442,039 


$462,923 


$20,884 


Mandatory Fringe Benefits 


110,612 


121,019 


10,407 


Power for Resale 


54,077,212 


55,918,497 


1,841,285 


Other Current Expenses 


2,287 


479,501 


477,214 


Materials & Supplies 


3,855 


8,155 


4,300 


Equipment Purchase 


7.800 


13.000 


5.200 


Total 


554,643,805 


$57,003,095 


$2,359,290 


Department Personnel Summary: 







The number of full-time equivalent positions budgeted for FY 2000-01 is 8.00 FTEs, which is 
the same as the original FY 1999-00 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-00 Fiscal Year From 1999-00 



Full Time Equivalents Original Revised 2000-01 Original Budget 

Utility Services 8.00 8.00 8.00 

Department Revenues 

Light, Heat and Power does not generate its own revenues. However, expenditure recovery from 
other City Departments for the consumption of gas and electricity will increase by $2,112,827 or 3.9, 
from $54,392,423 in FY 1999-00 to $56,505,250 in FY 2000-01. General Fund support for Light, Heat, 
and Power budgeted for FY 2000-01 is $2,878,112, which is $228,112, or 8.6 percent, more than the 
$2,650,000 in the original FY 1999-00 budget. 



Board of Supervisors - Budget Analyst 



165 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Light Heat, and Power (continued) 
Description 

1. The Bureau of Light, Heating and Power is responsible for all aspects of City street lighting and for 
billing the various City agencies for electricity, purchased natural gas, and purchased steam. The 
Bureau operates administratively under Hetch Hetchy Water and Power. The goals of the Bureau are 
to compute electric, steam, and gas bills for all City agencies, to compute all street lighting charges, 
and to provide and maintain adequate and energy-efficient lighting on City streets 

2. The Bureau of Light, Heat and Power reports that they have reviewed the amounts budgeted by the 
City departments for light, heat and power in the FY 2000-01 budget. The Budget Analyst notes that 
the Port overbudgeted by 5352,699, and therefore recommended in our review of the Port's budget 
that the Port reduce its budget for light, heat and power by $352,699 

3. 79 percent of the total increase of S2, 340,939 in Department expenditures for FY 2000-01 results 
from Power for Resale, which increased from the FY 1999-00 budget by SI, 84 1,285 due to increased 
consumption of gas and electricity by other City departments. This increase of SI, 841, 285 will be 
funded by reimbursements from other City departments. 

4. 20 percent of the total S2, 340,939 increase in Department expenditures for FY 2000-01 results from 
a one-time expenditure of S477.214 for outstanding costs owed to PG&E incurred during the 
renovation of City Hall. According to Mr. Carlos Jacobo of the PUC, these costs were originally 
included in the City Hall renovation project budget, but were never paid. 

5. Budgeted salary costs increase by S20.884, or 4.7 percent, from S442.039 to $462,923. as a result of 
two position substitutions and salary standardization. 



COMMENT 

The Mayor's budget provides an increase of S2, 340,939 or 4.1%. Our recommended reductions, which 
total $14,268, would still allow an increase of S2, 326, 671 or4.1°/ in the Department's operating budget. 



Board of Supervisors - Budget Analyst 166 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LHP - Light, Heat and Power 










Page 


Position/ 

Equipme 

nt 


Number 


Amount 




No. Object Account Title 


Number 


From To. 


From To 


Savings 


1331 001 Permanent Salaries - Misc. 






5462,923 S45 1,599 


* 


* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 











1333 






001 Attrition Savings 9999M 

Increase in Attrition Savings to offset the 
effect of the Department's upward 
substitution of positions, which would 
result in increased salary and fringe 
benefit costs made during previous years, 
without budgetary approval by the Board 
of Supervisors. This recommendation 
will allow the Department to continue to 
maintain the existing filled positions, at 
the higher salary and fringe benefit cost 
but will not result in additional 
expenditures for the Department because 
an offsetting amount will be eliminated 
from the budget by an increase in 
Attrition Savings. 



0.00 (0.19) 



(11,324) SI 1,324 



1331 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



121,019 118,075 2,944 



Total Recommended Reductions 



S14.268 



Board of . Su pervisors - Budpet Analyst 



167 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



PAB Board of appeals 



Financial Data: 

The Board of Appeals' proposed S359.795 budget for FY 2000-01 is SI2.081 or 3.47 percent 
more than the original FY 1999-2000 budget of S347.7I4. The net increase from the revised FY 1999- 
2000 budget is 512,081 or 3.47 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Pro gram Expenditures 

Appeals Processing 

Total Expenditures 



Fiscal Year 1999-2000 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal V ear From 1999-2000 

2000-2001 Original Budget 



347,714 S 347,714 S 



359,795 S 



347,714 S 



547,714 S 



359.795 S 



12,081 



12.081 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 4.33 FTEs. which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Revised 2000-2001 Original Budget 



Appeals Processing 



4.33 



4.33 



4.33 



Total 



4.33 



4.33 



4.33 



Board of Supervisors - Budget analyst 



168 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PAB BOARD OF APPEALS (continued) 



Department Revenues 



Department revenues have remained the same. General Fund support has increased by S 1 2,08 1 
or 4.0 percent. 



DESCRIPTION 

The Board of Appeals proposes increasing Permanent Salaries and Mandatory Fringe Benefits by 
SI 2,603 to cover the expense of step increases for existing employees. 



RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst 169 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: 



PRT PORT 



Financial Data: 

The Port's proposed $50,785,684 budget for FY 2000-0 is S ! .441 .209 or 2.92 percent more than 
the original FY 1999-00 budget of S49.344.475. The net increase from the revised FY 1999-00 budget is 
$1,199,962 or 2.42 percent. 



Summary of Program Expknditi res: 



Pro gram Expenditures 

Port-Maritime 

Port-Finance and Administration 
Port-Planning and Development 
Port-Facilities and Operations 
Port-Real Estate and Asset Mgmt. 

Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
Interdepartmental Recoveries 
Net Expenditures 



Fiscal Year 1999-00 



Original 





Revised 



Proposed 
Mayor's Budg Inc (Dec) 

Fiscal Year From 1999-00 
2000-01 Original Budget 



SI. 397,044 
18.766.822 

1.630,432 
:^,919 

5.110.965 

3,182 

8,591.293 
S49.344.4~5 
(238.675) 
549,105,800 



SI. 402.894 
18.760.972 
1,631 

l \926 

5.1 9 5.205 

S4 1.029,429 

S. 5 56.293 

149,585,722 

( 3 "9 .922) 

S49.205.800 



SI. 556.647 
19,697,413 

1.965.017 
14.545.866 

6.099.261 

S43.8' 

6,921,480 

S50.785.684 

SI 63.500 

S50.949.184 



SI 59.603 
930.591 
33-1.585 
697 

988.296 
S3.1 11.022 
(1.669.813) 
1 .209 

s-io:.:" 



Board of Supervisors - Budget Analyst 



170 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: PRT - Port (continued) 

Of the S3,l 1 1,022 increase in the Port's operating budget, major changes are as follows: 





FY 1 999-00 


FY 2000-01 


Increase 


Expenditure 


Bud set 


Budget 


(Decrease) 


Permanent Salaries 


S13.858.148 


S15,055,752 


SI, 197,604 


Mandatory Fringe Benefits 


3,725,467 


4,135,647 


410,180 


Professional & Specialized Services 


1,128,900 


1,327,000 


198,100 


Rents & Leases-Equipment 


80.950 


542,870 


461,920 


Services of Other Departments 


4,945,710 


5,700,461 


754,751 


Materials & Supplies 


1,768,178 


1,918,769 


150,591 


Interdepartmental Recovery 


(238,675) 


163.500 


402.175 


Equipment Purchase 


1.621.441 


1.136.900 


( 484.541) 


Total 


526,890,119 


529,980,899 


53,090,780 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 230.47 FTEs, which is 
4.67 FTEs more than the 225.8 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

Port-Maritime 

Port-Finance and Administration 
Port-Planning and Development 
Port-Facilities and Operations 
Port-Real Estate and Asset Mgmt. 







Mayor's Budget 


Increase 


(Decrease) 


Fiscal Year 


1999-00 


Fiscal Year 
2000-01 


From 199< 
Original Bi 


)-00 


Original 


Revised 


idget 


10.78 


10.78 


11.54 






0.76 


47.26 


47.26 


47.04 






(0.22) 


15.98 


15.98 


16.37 






0.39 


130.11 


130.11 


133.78 






3.67 


21.67 


21.67 


21.74 






0.07 



Totals 



225.80 



225. 



230.47 



4.67 



The Port's budget contains a total of seven new positions (5.25 FTEs) for FY 2000-01, including 
five administrative positions (including one Assistant Superintendent of Harbor Maintenance) and two 
craft positions. 



T71 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: PRT - Port (continued) 

The Port's proposed ne*v positions are as follows. 



Name 


Classification 


No. of 
Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Total Annual 
Salaries 


Special Assistant XVII 


1376 


0.75 


$104,442 


1.0 


SI 04,442 


Senior Clerk Typist 


1426 


0.75 


41,496 


I 10 


41,496 


Prin. Admin .Analyst 


1824 


0.75 


78.312 


1.0 


78.312 


Gen. Laborer Superv 


7215 


0.75 


45.656 


1.0 


45.656 


Elevator &. Crane 
Technician 


9354 


0.75 


71,162 


1.0 


71,162 


Asst Superintendent, 
Harbor Maintenance 


9363 


0.75 


86,320 


1.0 


86,320 


Devel. Project Coord 


9378 


0.75 


81.432 


10 


81.432 






5.25 




7.0 


S5HX.XM 



The Budget Analyst is recommending approval of three of the seven new positions shown above, 
including the Elevator & Crane Technician position, the General Laborer Supervisor position, and the 
Development Project Coordinator position. The Budget Analyst is recommending disapproval of the 
other four positions. 

Department Revenues 



follows: 



Department revenues have decreased by $593,225 or 0.99 percent. Major revenue changes are as 



Revenue Source 

Rent Parking 
Percentage Rental 
Cargo Services 
Commercial Rentals 
Fund Balance 
Total 



FY 1999-00 
Budget 

S3.063.000 

10.525,000 

2.565.000 

17,744.141 

6.117.802 

S40.014.v43 



FY 2000-01 
Budget 

S4.389.000 

11.027.000 

2.938.000 

16.867,000 

6.455.772 
S41. 676.772 



Increase 

SI. 3 26,000 
502,000 

3 "3. 000 

(877.141J 

3 3 ".970 

S1.661.S29 



According to the Department. Commercial Rentals revenue is decreasing because ( 1 ) the Ferry 
Building will be under development beginning in January 2001, (2) the China Basin Ballpark parking 



Board of Supervisors - Budget analyst 



172 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 









Department: PRT - Port (continued) 

site ended as of April 2000, and (3) the termination of Unisource Worldwide, which provided 
warehousing services at Pier 3 1 . 

Description 

The Port reports that as of May 31, 2000, S5. 34 1,594 has been allocated to the Port's Bond 
Reserve Fund. Additionally, the Port has unappropriated revenue of S 1 7,096,000. 

COMMENTS 

1. The Board of Supervisors approved a 50-year lease between AMB Property Corporation and 
the Port of San Francisco for the development of Pier 1 as a maritime office project in April 
of 1999, with AMB as the lessee and the Port as the lessor. The subject lease included a 
sublease for a portion of Pier 1 , with AMB as the sublessor and the Port as the sublessee, to 
provide office space for the Port. Under the rental provisions of the sublease agreement, the 
Port was obligated to pay to AMB annual rent on a sliding scale in the maximum amount of 
S922,974 and in the minimum amount of SI 20,749, depending on the following three factors: 

a. Whether the contractor used up to a 15 percent contingency on the construction 
and design costs of the project; 

b. Whether the Port would receive the Historic Tax Credit , valued at S3, 03 1,608: 

c. Whether the cost of tenant improvements for the space to be subleased by the Port 
would be completed at S40 per square foot included in the base rent, but increasing 
up to S65.00 per square foot. 

2. With respect to the foregoing factors, the Port reports the following: 

a. The amount of the 15 percent contingency actually used in construction and design 
of the project will not be known until the entire project, not just the Port's 
subleased portion of Pier 1, is completed; 

b. The Port did receive the Historic Tax Credit, which is being passed along to the 
Developer; 

c. Due to an increase in construction costs, the Port has negotiated a $65 per square 
foot tenant improvement cost. 

3. The Port reports that, based on the foregoing factors, the annual rent is currently estimated at 
5644,000 per year, although according to Mr. Ben Kutnick, the Port's Director of Finance 
and Administration, the exact amount is not known at this time. Mr. Kutnick reports that the 
Port will provide the Finance Committee with additional information concerning the amount 
of rent due at the budget hearings of Thursday, June 22, 2000. 

Board of Supervisors - Budget analyst 173 



RECOMMENDATIONS OF THE BUDCK I US U.YST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: PRT - Port (continued) 

4. Currently, the Port is requesting 5322,000 for rental of Pier 1 in its FY 2000-01 budget, based 
on six months usage. The Budget .Analyst recommends that the full amount of the S332.000 
be placed on reserve, pending a report by the Port on the full rental costs of Pier 1 and the 
basis for the increase in tenant improvements to S65 per square foot. 

5. In the December 15. 1999, report to the Finance Committee concerning the 
gTound lease for the rehabilitation of the Ferry Budding between Ferry Building 
Investors, LLC, and the Port, the Budget Analyst recommended that the Port 
reduce their annualized expenditures by $ 1.056.000 to reflect savings associated 
with Ferry Building costs. Accordingly, the Port has deleted $528,200 from its 
FY 2000-01 budget request to reflect six months of savings in costs associated 
with the Ferry Building, commensurate with the Port's expected move to Pier 1 
in January of 2001 

6. The Mayor's budget provides an increase of SI. 44 1.209 or 2.92 percent. Our recommended 
reductions, which total Sl.273,007, would still allow an increase of $168,202 or 0.34 percent 
in the Department's budget 



Board of Supervisors - Budget analyst 174 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: PRT - Port Commission 



Page 

No. Object 



Position/ Number 
Equipment 
Number From To. 



Amount 
From T_Q Savings 



Maritime -fRKD) 

[346 001 Permanent Salaries - Misc. 



S796,334 $765,092 



* The recommended 
reduction in Permanent 
Salaries - Misc. is the total of 
the following specific 
recommendations regarding 
individual classifications. 



001 Senior Clerk Typist 

To eliminate one requested new 
Senior Clerk Typist position for 
administrative support not 
sufficiently justified, as agreed 
to by the Department 



1426N 0.75 



31,242 



S3 1.242 



009 Premium Pay 

Reduce to actual FY 1999-00 
expenditure level adjusted by a 
cost of living factor for FY 
2000-01. 

011 Overtime 

To reduce the Overtime 
budget to funding required 
for the Executive Secretary. 

013 Mandatory Fringe 

Corresponds to reduction in 
salaries. 



6,214 2,000 4,214 



5,849 1.500 4.3-19 



183,900 175,007 8.893 



Board of .S u pervisors - Budget Analyst 



175 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 

Nsl Object 



Position/ ivjujnbej: 
Equipment 
Number From Iq 



Anx.'uot 



hrom 



Ifl 



Savjnps 



1346 021 Travel - 



Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 
01. 



S^:.400 S2\400 



S5.000 



1346 025 Entertainment and 
Promotion 

Reduce to actual 1999-00 
expenditure level adjusted bv a 
cost of living factor for 2000- 
01. 



182,700 



165,000 



7.700 



546 027 Professional & 

Specialized Services 



242.600 212.000 



30.600 



Reduce to 1999-00 budget level 
adjusted by a cost of living factor 
for 2000-01. 

1346 029 Maintenance Services - 
Equipment 

Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 



6.450 



4.500 



1,950 



Board of S u pervisors - Budp pi Analyst 



176 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



department: PRT - Port Commission 



Page 

&h Object 



Position/ Number 
Equipment 
Number From TJ2 



Amount 
From To 



Savings 



Finance and Administration fBKO) 

[348 001 Permanent Salaries - Misc. 



$3,086,662 $3,054,581 



* The recommended reduction 
in Permanent Salaries - Misc. 
is the total of the following 
specific recommendations 
regarding individual 
classifications. 



001 Attrition Savings 



9993M (0.81) (1.31) (51,971) (84,052) 



To restore Attrition Savings to 
the FY 1999-00 level. 



009 Premium Pay 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 
01. 

1 3 Mandatory Fringe 



33,035 27,500 



1,296,764 1,287,925 



5,535 



8,839 



Corresponds to reduction in 
salaries 



021 Travel 



64,000 58,000 



6,000 



Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 



Board of Supervisors - Budpet Analyst 



177 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 
No. Object 

1348 025 Entertainment and 
Promotion 



Position/ Number 
Equipment 
Number From Io 



Amount 
Exam Jjj Savings 

$159,000 $149,500 $9,500 



Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-0 1 



1348 027 Professional & 

Specialized Svcs. 



515.900 



490,000 



55.900 



Reduce to 1 999-00 budget 
level adjusted by a cost of 
living factor for 2000-01 



?48 029 Maintenance Services 
Equip. 



166.129 



156.129 



1 0,000 



Reduce to 1 999-00 budget 
level adjusted by a cost of 
living factor for 2000-01 



1348 040 Materials and Supplies 

To reduce the budget for 
Materials and Supplies to the 
minimum essential for 
effective operations 

1348 060 Equipment Purchase 



319.933 209.933 



20.()0u 



525.000 490.000 



* The recommended reduction 
in equipment is the total of the 
following specific 
recommendations. 



Board of Supervisors - Budpet Analyst 



178 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 

No. Object 

1386 060 Equipment Purchase 

To reduce the budget for 
equipment to the minimum 
essential required for 
effective operations. 



Position/ 

Equipment 

Number 

06000 



Number 
From Xo_ 



Amount 




From To. 


Savings 


SO (S35.000) 


S35.000 



Planning and Development HBKWl 

1351 001 Permanent Salaries - Misc. 



1,270,783 1,190,388 



* The recommended reduction 
in Permanent Salaries - Misc. is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



1378 001 Special Assistant XVII 



1376N 0.75 



80,395 



80,395 



To eliminate a new position 
request not sufficiently 
justified. The Port has not 
adequately supported the need 
for a "Deputy Zoning 
Administrator." 



1351 013 



Mandatory Fringe 

Corresponds to reduction in 
salaries. 



2S3.458 



262,556 



!0,902 



Board of Supervisors - Bud get Analyst 



179 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 

Nsl Object 

Facilities & Maintenance (BKV> 

1352 001 Permanent Salaries - Misc 



Position/ Number 
Equipment 
Number From la 



Amount 
From To 

SS. 343.920 S8.218.356 



-Savings 



* The recommended reduction 
in Permanent Salaries - Misc 
is the total of the following 
specific recommendations 
regarding individual 
classifications. 



1380 001 Principal Admin Analyst 
1382 001 Asst. Supt. Harbor Maint 



1824N 


0.75 





60.575 





60.575 


9363N 


0.75 





64.989 





64,989 



To eliminate two requested 
new positions not sufficiently 
justified. 



1352 013 Mandatory Fringe 



135: 



Corresponds to reduction in 

salaries. 



021 Travel 



Reduce to 1999-00 budget 
level adjusted by a cost of 
livins factor for 2000-01. 



2.013.159 1.980.513 



11,690 9,690 2,000 



1352 028 Maintenance Services - Buildings & 



JOO.0O0 



280,000 



20.000 



Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 



Board of S u pervisors - Bud pet Analyst 



180 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 

No. Object 

1 352 040 Materials and Supplies 



Position/ Number 
Equipment 
Number From lo. 



Amount 

From Tq Savings 

;i,555,936 $1,505,936 $50,000 



Reduce to 1 999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 



1353 060 Equipment Purchase 



611,900 561,900 



' 



* The recommended reduction 
in equipment is the total of the 
following specific 
recommendations . 



1387 060 Equipment Not Detailed 



06000 



(50,000) 



50,000 



To reduce the equipment 
budget commensurate with the 
minimum essential for 
effective operations. 

■teal Estate and Asset Management 



372 001 Permanent Salaries - Misc. 



1,558,053 1,458,411 



* The recommended reduction 
in Permanent Salaries - Misc. 
is the total of the following 
specific recommendations 
regarding individual 



Board of Supervisors - Budget Analyst 



181 



RECOMMENDATIONS OF THE-BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PRT - Port Commission 



Page 
Nji, Object 

1384 001 Special Assistant XVI 



Position/ 


Number 


Amount 






Equipment 










Number 


Fxojn Iq 


Erom 


Ifl 


Savings 


1375A 


2.00 1.00 


SI 99,284 


599.642 


S99.642 



To eliminate a position that has 
been vacant since July of 1998 



1372 009 Premium Pay 



Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 
01. 



23.347 



18,347 



5.000 



1372 013 Mandatory Fringe 

Corresponds to reduction in 
salaries 

1372 021 Travel 

Reduce to actual 1999-00 
expenditure level adjusted by 
a cost of livine factor for 2000 



358,366 332,010 26,356 



11.700 5,000 6.700 



1372 031 Rents & Leases - 
Equipment 

'The Budget Analyst 
recommends that the full 
amount of the $332,000 for 
rental of Pier 1 be placed on 
reserve, pending a report by the 
Port on the full rental costs of 
Pier 1 and the basis for the 
increase in tenant improvements 
to $65 per square foot. 



332.000 332.000* 



Board ol S unprvisors - Budpet 4nalvst 



182 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PRT - Port Commission 



Page - 
No. Object 

1372 035 Other Current Expenses 

Reduce to acrual 1999-00 
expenditure level adjusted by 
a cost of living factor for 2000 



Number 



Position/ 
Equipment 
Number From 



Amount 



To. From To Savings 

S49,000 S39.000 SI 0,000 



08 1 Services of Other Depts. 

To reduce budgeting for 
Light, Heat & Power by, as 
recommended by the 
Department of Light, Heat & 
Power. 

Total Recommended Reductions 



Total Recommended Reserves 



1,588,699 1,101,700 486,999 



S 1,273,007 
S332,000 



183 



Board of SuDervisors - Bud"Ct AliaKit 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



PTC Parking and Traffic Commission 



Financial Data: 

The Parking and Traffic Commission proposed S64.708.142 budget for FY 2000-01 is 
$7,466,104 or 13.04 percent more than the original FY 1999-2000 budget of S57.242.038. The net 
increase from the revised FY 1999-2000 budget is S7.391.762 or 12.90 percent. 



Summary of Program Expenditures: 



Program Expenditures 

Departmental Administration 

Enforcement 

MRD-Construction Division 

Parking 

Parking Citation Division 

Residential Permit Parking 

Traffic Engineering & Operation 



Fiscal Year 1999-2000 
Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



$ 3,436.941 
23.205.063 

6.751,920 

11.382.788 

718.813 

9.912.513 



S 3.436.941 

23.172.147 

6.751.920 

11.382.788 

718.813 

9.709.564 



3.754.851 $ 


317.910 


25.416.366 


2.211.303 


6.726.855 


(25.065) 


10.347.458 


(1.035.330) 


846.696 


127.883 


10.329.493 


416.980 



Total Operating Expenditures S 55.408.038 5 55.172.173 S 121.719 S 2.013.681 

Capital Improvements & Fac. Maint. 1.834.000 2.144.207 7.286.423 5.4-. 

Total Expenditures $ 57.242.038 S 57.316.380 S 64.708.142 S "466.104 

Less Work Order Recoveries (286.500) (286.500) (198.000) 88.500 

Net Expenditures $ 56.955.538 S 57.029.880 S 64.510.142 S ".554.604 



Board of Supervisors n Budget Analyst 



184 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC PARKING AND TRAFFIC COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 554.55 FTEs, which is 
8.67 FTEs more than the 545.88 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 











Proposed 








Mayor's Budget 


Increase (Decrease) 




Fiscal Year 1999-2000 


Fiscal Year 
2000-2001 


From 1999-2000 


Full Time Equivalents 


Original 


Revised 


Original Budget 


Departmental Administration 


25.73 


25.73 


27.35 


1.62 


Enforcement 


350.52 


350.52 


366.15 


15.63 


Parking 


35.50 


35.50 


35.55 


0.05 


Parking Citation Division 


56.90 


56.90 


48.12 


(8.78) 


Residential Permit Parking 


11.50 


11.50 


12.53 


1.03 


Traffic Engineering & Operation 


65.73 


65.73 


64.85 


(0.88) 



Total 



545. 



545. 



554.55 



8.67 



DEPARTMENT REVENUES 

Department revenues have increased by 56,773,530 or 25.6 percent and General Fund support 
has decreased by 52,700,260 or 7.6 percent. 



DESCRIPTION 



The proposed Parking and Traffic- Department budget for FY 2000-01 has increased by 
57,466, 1 04. Major increases include: 

1. The budget for Salaries and Benefits has increased 51,666,816 or 5.5 percent from S30,152,668 in 
FY 1999-00 to 531,819,484 in FY 2000-01. New positions include: 

• An increase of 20.25 new positions which results in an annualized increase of 27 FTE positions 
to provide improved enforcement of the Residential Permit Parking Program. The number of 
FTE positions and annualized cost for each classification is shown below: 



Board of Supervisors n budget Analyst 



185 



RECOMMENDATIONS OF THE BUDCt.'l WM.YST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC PARKING AND TRAFFIC COMMISSION (continued) 

• An increase of 18 new Parking Control Officer positions which ; -suits in an annual increase 
of 24 new FTE positions. The annualized cost for each of these 24 new Parking Control 
Officer FTEs for Permanent Salaries and Fringe Benefits is 548,770 at the top step. 

• An increase of 1.5 new Senior Parking Control Officer positions, which results in an annual 
increase of 2 new FTE positions. The annualized cost for each of these 2 new Senior Parking 
Control Officer FTEs for Permanent Salaries and Fringe Benefits is S58.241 at the top step 

• An increase of 0.75 new Communications Dispatcher I position which results in an annual 
increase of 1 new FTE position. The annualized cost for this new Communication Dispatcher 
I FTE for Permanent Salaries and Fringe Benefits is S50.875 at the top step. 

• An increase of 2.25 new positions which results in an annual increase of 3 FTE positions to 
expand the Red Light/Livable Street Program, which is intended to improve the safety of 
pedestrians and avoid the loss of life in traffic accidents The positions and annualized cost for 
each classification is shown below: 

• An increase of 0.75 new position a Junior Engineer position which results in an annual 
increase of 1 new FTE position. The annualized cost for this new Junior Engineer FTE for 
Permanent Salaries and Fringe Benefits is S68.699 at the top step. 

• An increase of 1.50 new Associate Transportation Engineer positions which results in an 
annual increase of 2 new FTE positions. The annualized cost for each of these 2 new 
Associate Transportation Engineer FTEs for Permanent Salaries and Fringe Benefits is 
S90.272 at the top step. 

• An increase of 3 new Painter positions which results in an annual increase of 4 FTE positions to 
complete street painting projects. The annualized cost for each of the 4 new Painter FTEs for 
Permanent Salaries and Fringe Benefits is $66,528 at the top step. 

• A reclassification of 53 various positions throughout the Department at an annualized cost of 
Permanent Salaries and Fringe Benefits of S266.705 at the top step. To offset these costs the 
Department is deleting 5.5 positions with annualized savings of $258,928 for Permanent Salaries 
and Fringe Benefits at the top step. The net cost for the various departmental substitutions is 
$7,778 in Permanent Salaries and Fringe Benefits. 

• An increase of 0.75 for a new Principal Administrative .Analyst which results in an annual 
increase of 1 new FTE position, to develop a city-wide parking plan that will assess the need for 
increased parking services and recommend appropriate solutions. The annualized cost for this 
new Principal Administrative Analvst FTE for Permanent Salaries and Fringe Benefits is 
$99,053 at the top step. 

2. Non labor costs have decreased by 5215J>22 or 1.2 percent from $17,750,152 to $17,534,630. Major 
changes include: 

• A decrease for the PRWT contract (see Comment #1) for citation processing of S658.412 or 8.4 
percent from $7,798,032 to 57,139,620. 

• An increase for the Red Light Program/ Livable Streets Program of $41,597 or 1 .8 percent from 
$2,350,928 to $2,392,525. 



Board of Supervisors n Budget Analyst 186 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC PARKING AND TRAFFIC COMMISSION (continued) 

3. Services of Other Departments has decreased by $456,647 or 6.8 percent from S6,714,897 to 
$6,258,250. Within the $456,647 decrease in Services of Other Departments, Workers Compensation 
costs have decreased by $246,945, and City Attorney costs have increased by $107,092. 

4. Equipment costs have increased $1,019,034 or 128.9 percent from $790,321 to $1,809,355. Major 
equipment purchases include replacement of 20 Parking Control Vehicles for $370,000 and new 
vehicles and held ticket writing equipment for additional Parking Control Officers at a cost of 
$806,000. Equipment lease finance costs has increased from $218,377 to $379,830. 

5. Capital Improvements Projects have increased by $5,452,423 or 297.3 percent from $1,834,000 to 
$7,286,423. The major change is $6,505,183 to complete the funding for North Beach Parking 
Garage. 

Comments 

1. Projected revenues resulting from the PRWT contract continue to be less than DPT's original 
estimate. Revenue from the PRWT contract includes (a) processing of all citations issued by the 
Department, b) special collection of citations given to vehicles with Out-of-State licenses, (c) to 
vehicles with owners that have relocated, (d) transferred vehicle ownership, and (e) received 
citations in rental cars. For collection of b through e, PRWT receives 34 percent of the revenue 
collected and the Department receives 66 percent. The additional Departmental revenue from these 
Special Collections was a significant portion of the DPT justification for this contract. However, 
Departmental revenue for Special Collections is estimated to be $2,640,000 in FY 2000-01, which is 
SI, 17 1,500 or 30.7 percent less than the original DPT estimated annual revenue of $3,81 1,500. The 
Budget Analyst has requested the DPT to provide a written report on the total costs paid to PRWT in 
FY 1999-00 and the total revenues which the City realized as a result of this contract in order that the 
Budget Analyst can report on this data to the Finance and Labor Committee next week. 

2. Within the net increase of 8.67 FTEs, there is a total of 26.25 new FTEs (35 on an annualized basis). 
We are recommending approval of 15.75 FTEs (21 on an annualized basis) and disapproval of 10.50 
FTEs (14 on an annualized basis). In addition, the Department is deleting 5.5 FTE positions, 
increasing Attrition Savings by 6.08 FTE positions and 6.0 FTEs positions are Project Funded (not 
included in position total). 

3% The Mayor's budget provides an increase of $7,466,104. Our recommended reductions, which total 
$2,214,896 would still allow an increase of $5,251,208 or 9.2 % in the Departments budget. 



Board of Supervisors n Budget Analyst 187 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC- Parking and Traffic Commission 








Position/ 


Number Amount 






Page Equipment 








No- Object Number 


From To From 


To. 


Savings 


Departmental Administration (BKF) 








1 400 001 Permanent Salaries - Misc. 


S 1.581.241 S 


.511.210 


* 



1424 



* The recommended reduction in Permanent 
Salaries-Misc. is the total of the following 
specific recommendations. 



Principal Administrative 
001 Analyst 



I824N 



075 



0.00 



60.575 



The department has not adequately justified this position. The 
department currently has 3 1824 Principal Administrative Analyst 
positions. In addition, the Parking Authority which this position will 
support has two positions that can perform the functions requested of 
this position, a Parking Director whose annual salary is $78,280 and a 
Parking Authority Assistant Director whose annual salary is S66.606. 
Overall, we are recommending approval of 15.75 of the 26.25 requested 
new FTE positions. 



60.575 



1423 001 Special Assistant X I369S (1.00) 0.00 

1423 001 Special Assistant XI I370S 1.00 0.00 

1424 001 Executive Secretary II 1452S 1.00 0.00 
1424 001 Executive Secretary III 1454S (1.00) 0.00 
1424 001 Junior Administrative Analyst 1822S 0.00 1.00 
1424 001 Senior Administrative Analyst 1823S 1.00 00 

To disapprove upward reclassifications since the 
Department has not obtained Department of 
Human Resources approval. 

1400 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

1400 040 Materials and Supplies 

Reduce to actual FY 1999-00 expenditure 
level adjusted by a cost of living factor for 
FY 2000-01. 



(65.160) 
70.094 
54,381 

(60.254) 



69,103 



406,838 



61,140 



58.708 






(65.160) 





70.094 





54,381 





(60.254, 


1 


(58.708) 





69,103 



388.629 



50.000 



18.209 



11,140 



Board of Supervisors - Budget Analyst 



188 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PTC- Parking and Traffic Commission 



Page 

No. Object 

raffic Engineering & Operations (BKG) 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Saving s 



PK003 Livable Streets Program 



Professional & Specialized 
027 Services 

To reduce by $700,000, which is The amount of 
unexpended funds in this project for FY 1999-00, which 
can be used to offset a portion of the FY 2000-01 
requested budget. According to Controller staff the 
unexpended funds from FY 1999-00 for this project will 
be automatically carry-forwarded into FY 2000-0 1. The 
Budget Analyst is recommending that the requested 
budget of $2,392,525 be reduced by $700,000 which is 
the amount of unexpended funds in this project during 
FY 1999-00 that will be available in FY 2000-01. The 
remaining funds of $1,692,525 will provide the 
Department sufficient funds to complete all planned 
activities in the Livable Streets Proeram. 



$ 2.392,525 $ 1,692,525 S 700.000 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent 
Salaries-Misc. is the total of the following 
specific recommendations. 



001 Attrition Savings - Misc. 



013 



9993M 



To increase Attrition Savings - Misc. to 
provide for the same amount of Permanent 
Salaries - Misc. as in the FY 1999-00 budget 
adjusted for salary increases. 

Mandatory Fringe Benefits 
Corresponds to reduction in salaries. 



3.547,580 3,472,580 



(214,917) (289,917) 



75.000 



904,073 



884,573 



19,500 



Board of Supervisors - Budget Analyst 



189 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC- Parking and Traffic Commission 



Position/ 
Page Equipment 

No. Object Number 

1408 040 Materials and Supplies 

Reduce to actual FY 1999-00 expenditure 
level adjusted by a cost of living factor for 
FY 2000-01. 

Parking (BKP) 

1416 001 Permanent Salaries - Misc. 

> * The recommended reduction in Permanent 

Salanes-Misc. is the total of the following 
specific recommendations 



>""lber 



From 



.■Vmoiin. 



JjL From 
S 788.825 



1 938,435 



To Savings 

688.825 S 100.000 






1428 001 Attrition Savings - Misc. 



9993M 



1416 



1416 



013 



To increase Attrition Savings to actual FY 
1 999-00 expenditure level adjusted for salary 
increase. 



Mandatory Fnnge Benefits 
Corresponds to reduction in saianes. 

040 Materials & Supplies 

Reduce to actual FY 1 999-00 expenditure 
level adjusted by a cost of living factor for 
FY 2000-01. 



(79.316) (104.316) 25.000 



494.540 488.049 6.500 



187,798 157,798 30.000 



Enforcement (BKO) 

1418 001 Permanent Salaries - Misc. 



* The recommended reduction in Permanent 
Salanes-Misc. is the total of the following 
specific recommendations. 



13.566,144 13,039,654 



Board of Supervisors - Budget Analvst 



190 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PTC- Parking and Traffic Commission 



Page 

No. Object 

1430 001 Clerk Typist 

1430 001 Storekeeper 

To disapprove upward reclassifications since 
the Department has not obtained Department 
of Human Resources approval. 



Position/ 


Number 


Equipment 




Number 


From To 


1424S 


0.00 1.00 


1934S 


1.00 0.00 



Amount 



From 



39.985 



To Saving s 

38,028 S (38,028) 
39,985 



001 Parking Control Officer 



8214N 



18.00 



9.00 



579,733 



289,867 



289,866 



The Department has requested 18 new 8214 Parking Control Officer positions which represents an 
increase of 24 new 8214 Parking Control Officer FTE positions on an annual basis. These requested 
new positions are to provide enhanced enforcement of the Residential Permit Parking Program. 

According to Departmental staff, the Department needs 53 shifts per day of 8214 Parking Control 
Officers to provide enhanced coverage of the Residential Permit Parking Program. The Department's 
current deployment of Parking Control Officers provides for 31 shifts per day that are dedicated to 
enforcement of the Residential Permit Parking Program. The recommended addition of 9 new positions 
or 12 new 8214 Parking Control Officers FTE positions on an annual basis would provide for 43 shifts 
per day or 81 percent of the Department's requested shifts per day. Department staff reports that the 
additional Parking Control Officers are needed to allow for continuous enforcement of all Residential 
Permit Parking Areas. The Budget Analyst questions the need for such a level of enforcement and 
believes that an increase of 12 Parking Control Officer new FTE positions on an annual basis or a 38.7 
percent increase from the current 3 1 Parking Control Officers dedicated to the Residential Permit 
Parking Program would provide meaningful improvement in the Department's ability to respond to 
citizen complaints and ensure proper compliance with the Residential Permit Parking Program. 

Of the 18 new Parking Control Officers requested, the Budget Analyst is recommending approval of 9 
new 8214 Parking Control Officer positions, or 12 Parking Control Officer FTE positions on an annual 
basis, and recommending disapproval of 9 new 8214 Parking Control Officer positions or 12 Parking 
Control Officer positions on an annual basis. Overall, we are recommending approval of 15.75 of the 
26.25 requested new positions for the Department. 



Board of Supervisors - Budget Analvst 



191 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC- Parking and Traffic Commission 






Position/ 


Number Amount 




Page Equipment 






,\o. Object Number 


From To From 


To Savings 


1 431 001 Senior Parking Control Officer 82I6N 


1.50 0.75 S 69,335 $ 


34.668 $ 34.667 



Corresponds to the above recommendation to reduce the number of 8214 Parking 
Control Officers from 18 new positions to 9 new positions According to 
Departmental staff the Department currently has a supervisory ratio of 12 Parking 
Control Officers for each Senior Parking Control Officer Of the 1 50 new Senior 
Parking Control Officers requcsied, the Budget Analyst recommends approval of 
0.75 new 8216 Senior Parking Control Officer rib position and disapproval of 0.75 
new 8216 Senior Parking Control Officer FTE position This recommendation will 
allow the Department to maintain the same average supervisory ratio of 1 Senior 
Parking Control Officer to 12 Parking Control Officers. Overall, we are 
recommending approval of 15 75 of the 26.25 requested new positions for the 
Department. 



1431 001 Attrition Savings - Misc 



9993M 



(1.250.875) (1.450.875) 



200.000 



Increase Attrition Savings to actual FY 1999- 
00 expenditure level adjusted for salary 
increases. 



1418 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries 



4,026.023 3.889.136 



136.88: 



1418 060 Equipment Purchase 

* The recommended reduction in equipment 
is the total of the following specific 
recommendations. 



1.282.025 



849.125 * 



1438 060 PCO Vehicles 



PK004N 



26 



13 



481.000 



24 5 



240.500 



Reduce the number of new PCO 3-wheel vehicles 
purchased by from 26 to 14 (on an annual basis) 
consistent with our recommendation to reduce the 
number of new FTE positions on an annual basis for 
Parking Control Officers from 24 to 12 and for Senior 
Parking Control Officers from 2 to 1 for FY 2000-01. 



Board of Supervisors - Budget Analvst 



192 






RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC- Parking and Traffic Commission 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 



From 



Amount 



To 



From 



To 



Savings 



1438 060 PCO Start-Up Supplies 



PK005N 



S 325,000 S 132,600 S 192,400 



The Department is requesting to purchase 
handheld ticket writing equipment (PCO 
Start-up Supplies) at a cost of SI 2,500 each 
for each of the 24 new Parking Control 
Officers positions and 2 Senior Parking 
Control Officer positions requested in the 
budget. The total cost of the PCO Start-Up 
Supplies is estimated to be $325,000. The 
recommended reduction of $192,400 is 
based upon our recommendation to approve 
12 of the requested 24 new Parking Control 
Officers FTE positions and 1 of the 2 Senior 
Parking Control Officer FTE positions, and 
an average cost for the equipment of 
$ 1 0,200 each based on manufacturer's quote. 



Parking Citation Division (BKS) 



1421 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent 
Salanes-Misc. is the total of the following 
specific recommendations. 



2.122,735 2,072,545 



Board of Supervisors - Budget Analyst 



193 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PTC- Parking and Traffic Commission 



Page 

JV& Object 

1434 001 Special Assistant II 

1 434 00 1 Special Assistant V 

1 434 00 1 Junior Clerk 

I434 00 1 Clerk 

1434 00 1 Principal Clerk 

1434 001 Junior Management Assistant 

1 434 00 1 Traffic Survey Technician 



To disapprove upward reclassifications since 
the Department has not obtained Department 
of Human Resources approval. 



1435 001 Attrition Savings -Misc. 



9993M 



Increase Attrition Savings to correspond with 
FY 1999-00 spending level. 



Position 


Number 


Amount 






Equipment 












Number 


From 


To 


Frorp 


To 


Saviqoj 


1361S 


3.00 


0.00 $ 


109.325 


SO 


S 109,325 


I364S 


100 


0.00 


45.211 







1402S 


1.00 


0.00 


33.617 





33.61" 


1404S 


(11.00) 


(10.00) 


(402.226) 


(365.660) 


(36.566) 


1408S 


(2.00) 


1.00 


(99.911) 


49.956 


• '.867| 


I840S 


4.00 


2.00 


191.156 


95.578 




5302S 


0.00 


3.00 





• !08 


(141 



(127,094) (227.094) 100.000 



1421 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

Total Recommended Reductions 



582.629 569.580 13.CM9 



S 2.214.89b 



Rnarrl n( < \iirw>r-i'icnr-« - Rurloof Anilvcf 



194 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: 



PUC Public Utilities Commission 



Financial Data: 

The Public Utilities Commission's proposed $83,863,484 budget for FY 2000-01 is 56,379,179 
or 8.23 percent more than the original FY 1999-00 budget of 577,484,305. The net increase from the 
revised FY 1999-00 budget, including transfers to capital projects, is 57,734,178 or 10.16 percent. 

Summary of Program Expenditures: 



Fiscal Year 1999-00 



Proposed 
Mayor's Budg Incr (Deer) 
Fiscal Year Froml 999-00 



Pro gram Expenditures 

City Capital Projects 

Water Pollution Control 

Environmental Regulation and 

Management 

Water Quality 

Customer Services 

Water Capital Projects 

Water Facilities Maintenance Projects 

Water Programmatic Projects 

Hetch Hetchy Capital Projects 

PUC General Management 

PUC Management Information 

PUC Finance 

PUC Engineering 

PUC Personnel 

PUC Land Management 

Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
PUC Work Order Recoveries 
Net Expenditures 



Original 


Revised 


2000-01 Oi 


'iginal Budget 




(535,000) 








(30,000) 






S6.593,159 


6,584,009 


S6.899.379 


S306,220 


13,454,001 


13,621,001 


14,041.946 


587,945 


8,970,372 
ts 


8,970.372 
(38.120,237) 
(147,500) 


9.353.328 


382.956 


2.059,000 


2,059,000 
(6,604,636) 


2,059,000 




11.060.208 


9,547,358 


9,783,569 


(1.276,639) 


6,221,418 


6,221,418 


8,621,267 


2,399,849 


4,083,496 


4,083,496 


4,730,244 


646,748 


20,600,340 


20,600,340 


23,584,437 


2,984,097 


3,491,289 


3,491,289 


3,795,563 


304,274 


951,022 


951,022 


994,751 


43,729 


577,484,305 


531,191,932 


583,863,484 


S6,379,179 




44.937.374 




SO 


577.484.305 


576.129.306 


$83.863.484 


$6,379,179 


(77,484,305) 


(76,129,305) 


(83,863,484) 


(56,379,179) 





1 









Board of Supervisors - Budget analyst 



195 



RECOMMENDATIONS OF THE BUDCK I \N \l ^> s I FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission (continued) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 444.5 FTEs, which is 
31.54 FTEs more than the 412.96 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-00 Fiscal Year From IQ9*)-00 



Full Time Equivalents Original Revised 2000-01 Original Budget 

Environmental Regulation and 

Management 51.89 51.89 53.85 1.96 

Water Quality 111.78 111.78 113.11 1.33 

Customer Services 98.61 98.61 100.94 2 33 

PUC Genera] Management- 22 92 22 92 26.16 

PUC Management Information 42.69 42 69 59.02 16.33 

PUC Finance 38.46 38.46 42 67 

PUC Personnel 38.75 38.75 4188 3.13 

PUC Land Management 7.86 7.86 6^ -0.99 

PUC Engineering* 23'.'."? 23 ', 245 4S * 

Total Expenditures 412.96 412.96 444.50 31.54 



* Increase of 14.75 not shown in the totals because the positions are bond funded and zeroed out 
in the budget. 

The PUC's budget request contains a total of 60 new positions on an annualized basis for FY 
2000-01, allocated as shown in the Attachment to this report. 



DEPARTMENT REVENUES 

The Public Utilities Commission is funded solely through transfers from its operating 
departments, including the departments of Water, Clean Water, Hetch Hetchy, and Light, Heat & Power. 



Board of Supervisors - Budget Ajmalyst \ 9(5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission (continued) 

DESCRIPTION 

The Public Utilities Commission (PUC) is comprised of 9 bureaus that provide administrative 
and technical support to four operating departments: the Water Department, Hetch Hetchy, Clean Water 
Program and Light, Heat & Power. The budgets of the Bureaus of the PUC are funded through 
allocations from each of the four operating departments. 

COMMENT 

The Mayor's budget provides an increase of S6, 379, 179. Our recommended reductions, which total 
S2,063,534 would still allow an increase of $4,3 15,645, or 5.57% in the Department's budget. 



Board of Supervisors - Budget Analyst 1 97 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: PIT - Pub lic Utilities Commission 



ATTACHMENT 



CLASS 



ITTTE 



POSITIONS 



S POSITIONS 

4NNUAI.I7FT) 



MAX 
ANNUAL 

SALARY 



TOTAL 
SA1.ARIFS 



PROG: BCR - General Management 

NEW POSITIONS 

5138 Program Manager I 
6130 Safety Analyst 
IS24 Principal Admin Analyst 
SUBTOTAL 



0.75 
1.50 



4 50 



S94.978 


$94,978 


$78,702 


157,404 


S78.312 


2*4 936 




S48~.318 



PROG: BCS - PIC Management Information 

NEW POSITIONS 

1013 Technician-Senior 

1022 Administrator II 

1023 Administrator III 

1042 Engineer-Journey 

1043 Engineer-Senior 

1053 Business Analyst-Senior 

1054 Bus Analyst-Principal 
1063 Programmer Analyst- Senior 
1071 Information Services Mana 

SUBTOTAL 



075 


1 


54.574 


54.574 


75 


1 


57.044 


57.044 


: 25 


3 


69.316 


207.948 


1 50 


2 


76.440 


152.880 


1.50 


2 


84.656 


169.312 


1 50 


2 


71.032 


142.064 


1 50 


i 


82.212 


164.424 


75 


1 


64.116 


64.116 


121 


1 


111.878 


111.S78 


11 25 


15 




SI. 124.240 



PROG: BCU - Admin-Personnel Fund 

NEW POSITIONS 

1314 Public Relations Officer 

1410 Chief Clerk 

1426 Senior Clerk Typist 

1632 Senior Account Clerk 

1 844 Senior Management Assistant 

5201 Junior Engineer 

5204 Assistant Civil Engineer 

5208 Civil Engineer 

5210 Senior Civil Engineer 

5222 Assistant Water Punficat 

5236 Assistant Electrical Engineer 

5247 Associate Sanitary Engineer 

5248 Sanitary Engineer 

5249 Senior Sanitary Engineer 
5254 Associate Mechanical Engineer 
5258 Senior Mechanical Engineer 
5270 Senior Architect 

5344 Mechanical Engineering Ass 
5366 Engineering Associate U 

5381 Student Design Trainee n 

5382 Student Design Trainer II 
5504 Project Manager U 

SUBTOTAL 



0' , 5 


1 




1 


1.50 


2 


0.75 


1 


1 50 


i 


0"5 


1 


1 50 


i 


1 50 


•y 


0.75 


1 


0.75 


1 


075 


1 


0.75 


1 


2.25 


] 


1.50 


l 


0.75 


1 


0.75 


1 


0.75 


1 


75 


1 


0.75 


1 


0.75 


1 


0.75 


1 


021 


1 


21.75 


29 



60.762 

41.496 
45.136 
61.958 

54.314 

60.164 

95.654 
60.164 
60.164 
71,370 
82.628 
95.654 
71.370 
95.654 
95,654 
48.776 
61.360 
37.206 
39.000 
88.764 



60.762 

82.992 

45.136 

123.916 

54.314 

120.328 

165.256 

95.654 

60.164 

60.164 

71.370 

247.884 

191.308 

71.370 

95.654 

95.654 

48,776 

61.360 

37.206 

39.000 

88.764 

$1,974,076 



BOARD OF SUPERVISORS - BUDGET ANALYST 



198 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 
2000-01 
Department: PUC - Public Utilities Commission 



ATTACHMENT 



CLASS 



TULE 



# n POSITIONS 

POSITIONS ANNUALIZED 



MAX 
ANNUAL TOTAL 

SALARY SA LA RTFS 



PROG: BCW - PUC Personnel 

NEW POSITIONS 

1204 Senior Personnel Clerk 
1241 Personnel Analyst 
1817 Procedural Writer 
SUBTOTAL 



0.75 


I 


46.800 


46,800 


0.75 


1 


56,914 


56,914 


75 


1 


49.764 


49.764 


2.25 


j 




SI 53.478 



PROG: Misc. Customer Service 

NEW POSITIONS 

1478 Senior Water Services 



QJ1 
0.75 



46,930 



46.9^0 

S35.I98 



PROG: BAY - PUC-BERM-SPARC 

NEW POSITIONS 

2474 Senior Marine Biologist 
5138 Program Manager I 
5293 Planner IV, Transportation 
5620 Re gulatory Specialist 
SUBTOTAL 



0.50 


1 


74,932 


74,932 


0.50 


1 


94,978 


94,978 


0.50 


1 


79,872 


79,872 


050 


1 


64,116 


641 16 


2.00 


4 




S313.898 



PROG: BCD - Water Quality 

NEW POSITIONS 

2416 Bacteriological Laboratory 
6106 Sanitary Engineering Tech 
SUBTOTAL 



0.75 
1.50 



44.356 
53.248 



44.356 
S97.604 



TOTAL NEW POSITIONS 



44 00 



60 



S4.185.812 



BOARD OF SUPERVISORS - BUDGET ANALYST 



199 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission 



Position/ 
Page Equip 

No. Object Numb er 

Environ mental Regulation and Management (BAY) 



Number 
From Ifl 



Amount 
Euun To 



Savinps 



1447 001 Permanent Salaries 

" The recommended reduction in 
Permanent Salaries - Misc is (he 
total of the following specific 
recommendations regarding 
individual classifications 



S3.496.572 S3.4I6.-44 



1520 001 Senior Marine Biologist 
1522 001 Planner IV. Transportation 

To eliminate two new position 
requests based on the Department's 
re-evaluation of its needs 





50 





38.640 





38.640 




0.50 





4 1.188 





41.188 



1447 013 Mandatory Fnnee Benefits 



830.628 



809. 8~3 






Corresponds to reduction in 
salaries 



144" 021 Travel 



76.209 



70.000 



6.209 



Reduce to actual 1 999-00 
expenditure level adjusted by 
a cost of living factor for 
2000-01 



1448 049 Other Materials & Supplies 

Reduce to actual 1 999-00 
expenditure level adjusted by 
a cost of living factor for 
2000-01. 



219.393 



204.303 



15.000 



1448 060 Equipment Purchase 

" The recommended reduction in 
equipment is the total of the 
following specific 
recommendanons 



S68.000 



S49.000 



Board of Supervisor; - Budget 4nalvst 



200 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



>epartment: PUC - Public Utilities Commission 



Page 
No. Object 

1 542 060 Sedan, Standard Size 



Position/ 
Equip 


Number 


Amount 






Number 


From Ifl 


From 


Iffl 


Savings 


VSCG 


3.00 l 00 


57.000 


38,000 


19,000 



To eliminate one of three 
sedans requested by the 
Division 



'Vater Quality (BCD) 



011 Overtime 

Reduce to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



69.437 



50.000 



19,437 



450 013 Mandatory Fringe Benefits 



1,698.009 



1.696,260 



1,749 



Corresponds to reduction in 
salaries 



027 Professional & Specialized 
Services 

To reduce funding for 
contractual services to the 
essential amount, as agTeed to by 
the Department. 



1.385.500 



1.235.500 



50.000 



029 Maintenance Services - 
Equipment 

Reduce to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



272.520 



236,000 



36.520 



Roard of Supervisors - Budget Analyst 



201 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission 



Page 

No. Object 
Custome r Services (BCE) 



Position/ 

Equip 
Number Exsua 



Number 



To 



Amount 
Emm Ifi Saving 



1 452 00I Permanent Salaries - M isc 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 



S5. 409. 438 $5,244.60? 



1528 001 Attrition Savings 

> To restore Attrition Savings to the 

FY 1999-00 level 



999 ?M 



(5 2?) (8 25) (285.460) (450.295) 



164.835 



1452 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1.376.806 



1.333.949 



42.857 



Pl'C General Management (BCR) 



1497 001 Permanent Salaries - M isc 
' The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 



1.720.607 



1.586.621 



1529 001 Program Manager I 5138N 

001 Safety Analyst 6130N 

To eliminate rwo position requests not 
sufficiently justified The Department 
currently has a ProgTam Manager I position 
that is being substituted for by a "Public 
Relations Officer " With respect to the 
Safety Analyst positions, the Depanmeni 
has two such positions, one of which is 
currently vacant, a Safety Officer, an 
Industrial Hygiemsi, and a Manager of 
Health and Safety. In addition, the 
Department is authorized a Health Educator 
and Senior Health Educator 



0.75 
1 50 



000 
075 



73.110 
121.753 




60.877 



73,110 
60.876 



Board of S upervisors - B ud°et An alyst 



202 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PUC - Public Utilities Commission 



'age 

No. Object 



Position/ 

Equip 
Number From 



Number 



Iii 



0I3 Mandatory Fringe Benefits 
Corresponds to reduction in 



$414,588 S379.752 S34.836 



022 Training 

The Department's Training budget 
includes $30,640 in "To Be 
Determined" training. This 
recommendation would reduce 
that amount by 50 percent. 



50.615 42,000 8.615 



027 Professional & Specialized 

Services 

To eliminate consulting budget 
for a "To-Be-Determined" study 
for the PUCs "To-Be-Selected" 
new General Manager (5400,000) 



1,199,761 799,761 400,000 



049 Other Materials & Supplies 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



174.058 



149.000 



!5,058 



Rnard of Superviso rs - Budget Analys t 



203 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission 



Page 

iVjL Object 



Number 



Position/ 

Equip 
dumber From Ifl 



Amount 
From Xfl Savinps 



PUC F.npineerinofBCIl 



I513 02 1 Travel 

Reduce to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



$20,082 SIO.000 SIO.082 



15 13 022 Training 

Reduce to actual 1999-1)0 
•x expenditure level adjusted by a 

cost of living factor for 2000-01 



62.766 40.000 



1 5 1 : 



027 



Professional & Specialized 

Services 



260.644 160.000 100.644 



To reduce funding for a Records 
Management Program to the 
amount required for digitizing 
plans (SI 30.000) and consultant 
implementation services and staff 
development for a digital library 
(S30.000) The other resources 
requested in Professional & 
Specialzed Services, such as 
workstations and a S45.000 
server, need to be requested in 
other budcet categories 



1514 035 Other Current Expenses 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 



176.104 



125.000 



5 1 . 1 04 



1514 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the 
following specific 
recommendations. 



176.500 



138.500 



Board of Supervisors - Budget Analvst 



204 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PUC - Public Utilities Commission 



Page 
N_c Object 

155 1 060 Equipment Not Detailed 

To reduce the Equipment 
Purchase budget to the minimum 
essential The original Equipment 
Purchase for FY 1 999-00 was 
S6.500. 

'UC-Engineering Personnel Fund 

1514 001 Permanent Salaries - Misc. 

* The recommended reduction in 
J Permanent Salaries - Misc is the total 

of the following specific 
recommendations regarding individual 

classifications 



Number 



Position/ 

Equip 
Number From To 



Amount 

From I& Savings 

SO (S38.000) 538,000 



16.921,408 16,423,961 



001 


Senior Clerk Typist 


1426N 


1.50 


0.75 


62,483 


31.242 


31.241 


001 


Senior Management Asst. 


1844N 


1.50 


0.75 


93,294 


46,647 


46,647 


001 


Junior Engineer 


520IN 


0.75 


0.00 


42.012 





42,012 


001 


Asst. Civil Engineer 


5204N 


1.50 


0.75 


93,075 


46.538 


46.537 


001 


Civil Engineer 


5208N 


1.50 


0.00 


12~,827 ' 





127.827 


001 


Senior Civil Engineer 


52 ION 


0.75 


0.00 


73.989 





73.989 


001 


Assoc. Sanitary Engineer 


5247N 


0.75 


0.00 


55.205 





55.205 


001 


Sr. Sanitary Engineer 


5249N 


1.50 


0.75 


147.979 


73,990 


73,989 



To eliminate nine (6.75 FTE) of 
29 (21.75 FTE) requested new 
positions, as agreed to by the 
Department based on an 
evaluation of their updated 



013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



2.583.648 2.454,312 



129,336 



Board of Supervisors - Budpet Analyst 



205 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC - Public Utilities Commission 



Page 

No. Ohjecl 
15 17 001 Permanent Salaries - M isc 



Xumtj: 



Position/ 

Equip 
.Number Emm To 



Amount 

Erflm III Savings 

SZ. 391.41" 12.347.393 



* The recommended reduction in 
Permanent Salaries - Misc is the total 
of the following specific 
recommendations regarding individual 
classifications 



1539 001 Personnel Analyst 



I 24 IN 



o 73 



00 






44.024 



To eliminate a new 1241. 
Personnel Analyst, position 
request noi sufficiently justified 
The Personnel Bureau is currently 
authorized six such positions, 
which is two more than were 
authorized in the Bureau's FY 
1998-99 budget 



1517 013 Mandatory Fringe Benefits 
Corresponds to reduction in 
salaries 



648.19' 



636.751 



1 1.446 



Total Recommended Reductions 



S2.063.534 



Board of Supervisors - Budget Analyst 



206 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: TIS TELECOMMUNICATIONS & INFORMATION SERVICES 

Financial Data: 

The Department of Telecommunication & Information Services proposed $71,584,179 budget 
for FY 2000-01 is $11,352,201 or 18.85 percent more than the original FY 1999-00 budset°of 
$60,231,978. The net increase from the revised FY 1999-2000 budget is $7,260,179 or 1 1.29 percent. 

Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Application Development $ 22,218,926 $ 23,775,695 $ 28,523,932 $ 6.305,006 

Management/ Administration 3,297,292 3,548,965 4,749,747 1,452,455 

Network Data, Radio & Phone 30,150,610 32,116,830 34,387,516 4,236,906 

Policy, Planning and Compliance 3.365,150 3,406.150 2,922,984 (442,166) 



Total Operating Expenditures S 59,031.978 $ 62,847,640 S 70,584.179 S 11,552.201 

Capital Improvements & Fac. Mamt 1.200.000 1.476.360 1.000.000 (200.000 ) 

Total Expenditures $ 60,231,978 $ 64,324,000 $ 71,584,179 $ 11,352.201 

Less Work Order Recoveries (55.628,828) (56,765,103) (67,635.195) (12.006.367) 

Net Expenditures S 4.603,150 $ 7,558,897 S 3,948,984 $ (654,166) 



Board of Supervisors - Budget Analyst 207 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 
DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 355.34 FTEs, which is 
41.51 FTEs more than the 313.83 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
_ Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents 

Application Development 
Mangement/Administration 
Network Data, Radio & Phone 
Policy, Planning and Compliance 

Total 313.83 313.83 355.34 41.51 

DEPARTMENT REVENUES: 

Department revenues have decreased by S457.500 or 22.60 percent. General Fund support has 
decreased by $196,666 or 7.63 percent. 

DESCRIPTION: 



Original 


Revised 


2000- 


2001 


Original Budget 


156.43 


156.43 




178.36 


21.93 


23.96 


23.96 




25.15 


1.19 


118.68 


118.68 




135.10 


16.42 


14.76 


14.76 




16.73 


1.97 



The Department is organized into six divisions for this current year. Five of the six divisions - 
Applications Development, Administration, Network Engineering, Network Facilities, and Enterprise 
Computing - make up the Internal Services Fund that is supported by work orders from other 
departments. The sixth division - Policy, Planning and Compliance - includes the City's Television 
Station and is funded from General Fund sources. The division descriptions are as follows: 

Applications Development: The Applications Development Division provides information systems 
planning, development, implementation, maintenance and enhancement services to help clients achieve 
their business objectives; provides education and technology training to DTIS and other City 
departments' employees; designs and maintains the City's web-site; and provides technical leadership in 
the practical application of new and emerging technologies. 

Administration: The Administration Division provides administrative support for DTIS's human 
resources, budget, accounting, and contracts; provides telephone reception for the City's main 
information line; and consolidates and manages telephone billing services Citywide. 



Board of Supervisors - Budget Analyst 208 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued^ 

Network Engineering: The Network Engineering Division provides network management services for 
the City's wide area network (WAN) including the Internet, Intranet and E91 1 system; maintains and 
upgrades the network infrastructure; provides consulting services to departments on design and 
implementation of local area networks (LANs), wide area networks (WANs), and telephony systems; 
and provides on-going support for local area networks of some of the smaller departments. 

Network Facilities: The Network Facilities Division installs and maintains the data and voice 
infrastructure for City departments; provides routine and preventive maintenance of the City's public 
safety wire communications system; and provides radio installation and maintenance services for public 
safety and other major departments. 

Enterprise Computing: The Enterprise Computing Division maintains round the clock operation of the 
City's mainframe computer services; houses and maintains servers for other departments; maintains 
disk, tape and CD-ROM data storage facilities; and ensures overall security and continued operation of 
the City's major systems in the case of an emergency. 

Policy, Planning, and Compliance: The Policy, Planning and Compliance Division negotiates and 
manages the cable TV franchises; manages an annual $1.5 million contract for the construction, 
management, and operation of the public access cable television channel; oversees the use of the 
educational cable TV channel; directly manages and operates the public education and government TV 
channel, and cablecasts live coverage of Board of Supervisors and commission meetings; reviews and 
analyzes telecom related legislation; informs and updates policy makers on telecom related issues; and is 
responsible for development and implementation of a Citywide Strategic Telecommunications Plan. 

Departmental Summary: The FY 2000-01 budget reflects the following changes: 

Personnel 

♦ DTIS has a net increase of 41 .5 1 FTEs for all four budget programs; however, 38.35 or 92.39 percent 
of the net increase in FTEs is attributed to the two fastest growing (highest client demand) programs: 
1 ) Applications Development and 2) Network Data, Radio & Phone. 

♦ The total 41.51 increase in FTEs in the FY 2000-01 budget is explained as follows: 

29.46 increase due to new positions dedicated almost entirely to supporting increased client 
department work requests including: 20.89 increase in Applications Development, 5.27 
increase in Network Data, Radio & Phone, 2.02 increase in Policy, Planning & 
Compliance, and 1.28 increase in Management / Administration; 

5.67 increase in existing, regular full-time positions related to the following: 7.84 increase in 
temporary - miscellaneous FTEs, 0.83 increase in Attrition Savings, and 3.00 decrease in 
Non-Operating Positions Offsets; 

3.00 increase due to the annualization of non-operating positions approved in last year's budget: 

2.68 increase due to the annualization of new positions approved in last year's budget; 
1 .00 increase due to the annualization of E91 1, limited-duration positions; and 

(0.30) net decrease as a result of position substitutions and reassignments. 

BOARD OF SUPERVISORS - BUDGET ANALYST 209 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS Telecommunications & Information Services (continued) 



Expenditures 

♦ The SI 1,352,201 increase in total expenditures can be explained as follows: 

$ 4,354,855 increase due to salary and fringe benefits costs including as described below: 

The increase is due to a S2.323."22 increase in permanent salaries, a S779J70 
increase in temporary salaries, a SI 45,535 increase in premium pay, a S259.961 
increase in overtime, and a S846.467 increase in fringe benefits. 

S 2.543,553 increase in Professional &. Specialized Services as described below: 

The increase is related primarily to the two fastest growing programs: 1) 
Applications Development and 2) Network Data, Radio and Phone. This increase in 
funding will be used specifically for: 1) consultation services in areas where the 
scope of the project work is beyond the technical expertise of DTIS staff, and 2) 
limited-duration project work. 

$ 2,353,162 increase in Equipment Purchases as described below. 

This increase is related to negotiated client department service requests accordine to 
the Department. The increase is related almost entirely to the two fastest growing 
programs: 1) Applications Development and 2) Network Data, Radio and Phone. 
For the Applications Development program, the increase in funding will be used 
specifically for database program equipment (S59.500), Data Center computer 
processors, disk storage, WAN infrastructure, servers and software (SI. 148. 366). 
additional tape storage (SI 46,000), cost-benefit (business) analysis tools (S48.000), 
Web performance and availability improvement equipment (SI 40,000), Web 
casting equipment (SI 00,000), and general department equipment including PCs, 
laptop computers and projectors ($287,074). For the Network Data. Radio and 
Phone program, this increase in funding will be used specifically for system 
upgrades including telecommunications diagnosis and repair equipment (550,000). 
planned replacement of radio test equipment (S50.000), and vehicle replacement 
(S383,000) and new vehicles for the Public Safety Wire preventative maintenance 
($112,000). The remainder (a net decrease of SI 70,778) is the result of a net 
reduction in other general equipment purchases from the previous year. 

$ 1,073.000 increase in Equipment Lease/Purchase - Option Renewal as described below: 
This increase is due to new telephone switches requested by client departments. 

$ 909.566 increase in Equipment Lease / Purchase - City Finance Agency as described below: 
This mcrease reflects a correction of the Equipment / Lease Purchase - City Finance 
Agency line item for ongoing mainframe expenditures according to the Department. 

$ 1 1 8,065 net increase in all other operating expenses. 



Board of Supervisors - Budget Analyst 210 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 



COMMENTS: 

1. According to Ms. Kathryn Hile, Deputy Director of Finance and Administration, DTIS is 'strugglin° 
with the well-known recruitment and retention problems faced by all technology-related 
organizations. Being a municipal agency carries the additional challenge of trying to compete with 
Silicon Valley and dot.com companies.' To help mitigate these hiring and retention challenges DTIS 
has substituted many existing positions with higher level positions. 

2. Ms. Hile reports that it is the intent of the Department's new executive director to reorganize DTIS 
into four divisions over the course of FY 2000-01. According to Ms. Hile, Ms. Liza Lowery, the 
Department's new Executive Director, has already begun her reorganization and to the extent that 
decisions have been made, they are reflected in the budget submission. Ms. Hile also reports that Ms. 
Lowery will reduce the number of Deputy Directors from 6 to 4. The remaining two positions will be 
used to fund managers for the Data Center and special projects. Two of the 1377 Special Assistant 
XVTTJ positions will be upgraded to 1073 IS Director positions for the Chief of Technology Services 
and the Chief of Operations and Infrastructure. These changes are reflected in the budget. 

3. According to Ms. Hile, DTIS has analyzed departmental expenditures for the last 18 months in detail 
to generate a more realistic FY 2000-01 budget. Ms. Hile reports that historically DTIS has spent 
more than was appropriated in the annual budget process by using carry forwards (unexpended funds 
from prior years) to supplement the budget. 

4. Ms. Hile reports that DTIS has forecasted that some client departments will end the fiscal year with 
significant carry forwards based on expenditure recoveries to date for Information Technology & 
Telecom Services and Public Safety Wire (E91 1) services. For the current fiscal year, General Fund 
departments are projected to have a net surplus of S422,662. Non-General Fund departments are 
projected to have a net surplus of S2,743,346. 

5. DTIS was unable to provide the Budget Analyst with a comparison of expenditures against client 
department project budgets, nor was the Department able to provide estimates of project work 
completions. Ms. Hile reports that project-level budgets by client department were not developed for 
FY 1999-00 nor were work order agreements signed with client departments. However, Ms. Hile 
does report that DTIS will develop project budgets and be able to provide project-level detail by 
department to the Budget Analyst during future budget cycles. 

6. The Budget Analyst is recommending 25.71 (34.28 annualized) of the 29.46 new FTEs based on the 
justification provided by the Department. The Budget Analyst is recommending disapproval of 3.75 
new FTEs (or 5.00 new positions when annualized), as explained in our recommendations. 

7. The Mayor's budget provides an increase of $1 1,352,201 or 18.85 percent more than the original FY 
1999-00 budget. Our recommended reductions, which total $607,810, would still allow an increase 
of SI 0,744,391 or 17.84 percent in the Department's budget. 

Board of Supervisors - Budget Analyst 211 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS - Telecommunications & Information Systems 



Position/ Number Annum! 

Page Equipment 

No. Object Number Exam 111 Erojn. Iq Savings 

Network Data, Radio & Phone 

1560 Oil Overtime $ 378.600 S 189.300 $ 189.300 

Reduce Overtime to reflect the offset expected due to the increase in 
permanent and temporary positions The Budget Analyst is 
recommending the approval of the requested 5 2" new FTE positions for 
the Network Data, Radio & Phone program We recommend a reduction 
of overtime from S378.600 to SI 89.300 

1560 013 Mandatory Fringe Benefits 1.939,463 1.922.426 

Corresponds to reduction in overtime 

1561 060 Equipment Purchase 954,922 946.422 

* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendation regarding equipment purchase 
requests 

1587 060 Full Size Pickup Truck TlOZ-iN 1.00 100 r.000 18,500 8.500 

Reduce Equipment Purchase to reflect the actual unit cost of SI 8.500 for 
a 1/4 ton pick-up truck, which appears to meet project work needs 



Application Development 

1565 001 Permanent Salaries - Misc. 11.408.317 11.103.873 

* The recommended reduction in Permanent Salaries • Misc is the total 
of the following specific recommendations regarding individual 
classifications. 

1578 001 Engineer - Senior 1043N 3.75 2.25 327,411 196.447 130.964 

Disapprove 1 .5 new FTEs (two Engineer - Senior positions) at an 
annualized salary and fringe benefits cost of SI 42.256 per FTE The 
Applications Development program already has ten 1 043 Engineer - Senior 
positions. We are however recommending approval of 2-25 new FTEs 
(three Engineer - Senior positions) for the Applications Development 
program. Overall, the Budget Analyst is recommending approval o: 
of the 29.46 requested new FTEs for the Department. 



Board of Supervisors - Budpet Analyst 



212 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



apartment: TIS - Telecommunications & Information Systems 



Position/ 


Number 


Amount 


Equipment 






Number 


Exam T_a 


From 



'age 

Vo. Object Njimhex Fxftm la From To Savin as 



001 Business Analyst - Senior 1053N 3.75 2.25 S 274,720 S 164,832 S 109,888 

Disapprove ! .5 new Business Analyst - Senior FTEs at an annualized salary 
and fringe benefits cost of S! 19,363 per FTE. The Application 
Development program already has sixteen 1053 Business Analyst - Senior 
positions. We are however recommending approval of 2.25 new Business 
Analyst - Senior FTEs (or 3.0 positions) for the Applicauons Development 
program. Overall, the Budget Analyst is recommending approval of 25.71 
of the 29.46 requested new positions for the Department 

001 Business Analyst - Principal 1054N 3.25 2.50 275,565 211,973 63.592 

Disapprove 0.75 new Business Analyst - Principal FTE at an annualized 
salary and fringe benefit cost of SI 38,1 50 per FTE. The Application 
Development program already has thirteen 1054 Business Analyst - 
Principal positions. We are however recommending approval of 2.50 new 
Business Analyst - Principal FTEs (or 4 00 positions annualized) for the 
Applications Development program Overall, the Budget Analyst is 
recommending approval of 25.71 of the 29 46 requested new positions for 
the Department. 

013 Mandatory Fringe Benefits 2,669,745 2,602,158 67.587 

Corresponds to reduction in salaries. 

060 Equipment Purchase 1,928,940 1,907,998 

* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding equipment purchase 
requests. 

060 DBA Program Equipment T1026N 1.00 1.00 59,500 54,500 5.000 

This line item reflects a package of equipment Per the laptop component 
of that package of equipment, reduce to reflect the actual unit cost of 
S5.000 per laptop computer instead of the currently budgeted 57.500 for 
two new laptop computers, for a savings of $5,000. 

CBA Tools-Server, 6 PCs & 2 
060 Notebooks T1034N 1.00 1.00 48,000 43.000 5,000 

This line item reflects a package of equipment Per the laptop component 
of that package of equipment, reduce to reflect the actual unit cost of 
55,000 per laptop computer instead of the currently budgeted 57,500 for 
two units, for a savings of 55,000 



Board of Supervisors - Budget Analyst 



213 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TIS - Telecommunications & Information Systems 



Position/ Number Amfiunl 

Page Equipment 

NjL QbjfiCl Number F_£Ojn Ifl Emm Ifi Savings 



1589 060 PCs, Laptops, PC Projectors T1037N 1.00 100 S 287,074 S 276,132 S 10,942 

This line item reflects a package of equipment Per the laptop component 
of that package of equipment, reduce to reflect the actual unit cost of 
S5.000 per laptop computer instead of the currently budgeted S7.500 for 
three new laptop computers The remaining reduction of S3.-1-42 pertains 
to the double counting of sales tax costs for related equipment 
expenditures, for a total savings of SI 0,942 



Total Recommended Reductions S607.810 



Board of Supervisors - Budget Analyst 214 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: WTR WATER DEPARTMENT 



Financial Data: 

The Water Department's proposed $270,279,377 budget for FY 2000-01 is $7,190,067, or 2.7 
percent less than the original FY 1 999-2000 budget of $277,469,444. The net decrease from the revised 
FY 1999-2000 budget is $8,336,987 or 3.0 percent. 

Summary of Program Expenditures: 



Proposed 
Mayor's Budget Inc (Dec) 

Fiscal Year 1999-00 Fiscal Year From 1999-00 



Program Expenditures 






Original 




Revised 




2000-01 


Original Budget 


Water General 


$ 


19,885,675 


$ 


19,885,675 


$ 


19,037,000 


S 


(848,675) 


City Distribution 






64,902,445 




48,839,506 




67,826,315 


S 


2,923,870 


Debt Service & Misc Charges 










59,454,028 










Supply & Treatment 






47,528,894 




47.528.894 




52,335.362 


s 


4.S06.46S 


Total Operating Expenditures 


$ 


132,317,014 


S 


175,708,103 


$ 


139,198,677 


s 


6.881.663 


Captial Improvements & Fac. 


Mamt. 




145,152,430 




102,908,261 




131,080.700 


s 


(14,071,730) 


Total Expenditures 




$ 


277,469,444 


$ 


278,616,364 


$ 


270.279.377 


s 


(7,190,067) 


Interdepartment Recoveries 






(465,400) 




(1.110,405) 




(296.500) 




168.900 


Net Expenditures 




S 


277,004,044 


s 


277,505,959 


$ 


269,982,877 


s 


(7,021.167) 



^15 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITKMS 

2000-2001 



Department: Water Department (continued) 

Major expenditure changes from the original FY 1999-00 budget to the proposed FT 2000- 
01 budget are as follows: 



Expenditure 

Permanent Salaries 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Judgments and Claims 
Equipment Purchase 
Services of Other Departments 
Total 



FY 1999-00 


FY 2000-01 




Budget 


Budget 


Increase 


$24,332,307 


S25, 717.44] 


Sl.385,134 


6,760,842 


7,401,306 


640,464 


352,900 


1,068.239 


715,339 


1,250,000 


2.000,000 


750,000 


2,318,690 


3,019,700 


701,010 


44.768,809 


47.684.611 


2.915.802 



579,783,548 $86,891,297 57,107,749 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 441.44 FTE, which is 
12.36 FTE more than the 429.08 FTE originally budgeted in FY 1999-00. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

City Distribution 
Supply & Treatment 

Totals 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-00 Fiscal Year From 1999-00 

Original Revised 2000-2001 Original Budget 



187.63 
241.45 



187.63 
241.45 



192.64 
248.8 



5.01 
7.35 



429.0S 



429.08 



441.44 



12.36 



"216 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: Water Department (continued) 

The Water Department's budget contains one new position budgeted for FY 2000-01. The Water 
Department's proposed new position is as follows: 



Name 


Classification 


No. of 
Positions 


Salary at 
Top Step 


Annualized 

No. of 

Positions 


Total Salaries 


Senior Clerk Typist 


1426 


0.75 


$41,496 


1 


$41,496 






The overall increase of 12.36 FTE is due primarily to a 10.5 FTE decrease in Attrition Saving 
and a 1 . 1 FTE increase in Temporary Salaries. 



DESCRIPTION 



Department revenues are budgeted to increase by $1,594,253, or 0.54 percent. Department 
revenues have decreased because Bond Sale Proceeds have decreased by more than the aggregate 
increases in the other revenue sources. The specific revenue sources are as follows: 

Title 

Sale of Water - Suburban Resale 
Sale of Water - SF Consumers 
Sale of Water - Muni Paying 
Rents 

Interest Income 

Bond Sale/Commercial Paper Proceeds 1 26 
Other Non-Operating Revenue 
Departmental Transfer 
Beginning Fund Balance 
Total Budgeted Revenues 



FY 1999-00 


FY 2000-01 


Change 


$65,354,737 


$74,569,000 


$9,214,263 


65,899,223 


66,492,316 


593,093 


2,100,000 


2,100,000 





6,150,000 


7,200,000 


1,050,000 


2,675,000 


3,565,000 


890,000 


126,099,850 


100.232,700 


(25,867,150) 


2,900,000 


1,850,000 


(1,050,000) 


19,052,580 


27,668,000 


8,615,420 


5.825.234 


13.973.861 


8.148.627 


296,056,624 


$297,650,877 


$1,594,253 



Description 

1. The Water Department operates local water storage facilities and the drinking water distribution 
system. 

2. Water rates for the City and County of San Francisco users for FY 2000-2001 are the same as in FY 
1999-2000. 



"217 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WTR - Water Department 








Position/ 


Number 


Amount 


Page 


Equipment 






Njl 


Object Number 


Exam To 


From 


Citv Distribution (BCH 






1605 


00 1 Permanent Salaries - 
Misc. 

'The recommended reduction 
in Permanent Salaries - Misc is 
the total of the following 
specific recommendations 




SI 1,069,889 


•\ 


regarding individual 
classifications 







lo 



Saving s 



1664 001 Senior Clerk Typist 1426N 



0.75 



31,242 



S3 1.2- 



To eliminate one new Senior 
Clerk Typist position, with an 
annual salary of S4 1 ,496, not 
sufficiently justified. The 
Department already has three 
existing Senior Clerk Typist 
positions, and the Board of 
Supervsiors approved one new 
Senior Clerk Typist bond- 
funded position in FY 1999-00 



1667 001 Attrition Savings - 9993M 

Misc. 

To restore Attrition Services 
to a level consistent with the 
Department's vacancies. 



(2326) (2452) (1.382,645) (1.457.645) 



75,001 



1605 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



3,491,246 



3,463,623 






218 



Board of Su pervisors - Budppl Vnalvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



WTR - Water Department 



ifi» Object 

505 021 Travel 



Position; Number 

Equipment 
Number Fr om To. 



Amount 

Emm Ifi Savings 

514,298 $7,800 $6,498 



Reduce to 1999-00 budget - 
level adjusted by a cost of 
living factor for 2000-01. 



305 029 Maintenance Services - EauiDment 



161,054 135,000 26,054 



Reduce to actual 1999-00 
expenditure level adjusted 
by a cost of living factor for 
2000-01. 



035 Other Current Expenses 



548,550 498,550 50,000 



Reduce to actual 1999-00 
expenditure level adjusted 
by a cost of living factor 
for 2000-01. 



060 Equipment Purchase 

*The recommended reduction 
in equipment is the total of the 
following specific 
recommendations. 



1,467,100 1,367,100 * 



74 060 Equipment Not 
Detailed 



To reduce funding for 
equipment purchases to the 
minimum essential needed for 
operations. Equipment would 
still increase by $276,210. 



06000 



100,000 100.000 



219 



Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WTR - Water Department 



Page 

No. Object 
Su pply & Treatment (BCG) 



Position/ 

Equipment 

Number 



Number 



Eiom To 



AnwuDi 



rnjru 



Ifl 



Savings 



1616 00 1 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications. 



SI4,647,552 S14.597.552 



1671 001 Attrition Savings 

To restore a portion of he 
requested reduction ui 
Salaary Savings, which 
were for 28.35 FTE in FY 
1999-00 



1616 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

1616 022 Training 

Reduce to actual 1999-00 
expenditure level adjusted 
by a cost of living factor for 
2000-01. 

1616 027 Professional & Specialized Services 

To reduce funding for 
Professisonal and 
Specialized Services to the 
minimum required for 
effective operations. 



9993M (22.07) (22.92) (1.291,526) (1.341.526) 



50,000 



3,910.060 3.897,060 13.000 



75,000 



71,000 4.000 



982,521 882,521 100,000 



Board of S upervisors - Budget Analyst 



220 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



WTR - Water Department 



age 

S£U Object 

616 035 Other Current Expenses 



Position/ 

Equipment 

Number 



Number 



From Iq 



Amount 

From 

$444,150 



S394,150 



S50,000 



To reduce funding for 
Other Current Expenses to 
the minimum required for 
effecnve operations. 



060 Equipment Purchase 

*The recommended reduction 
in equipment is the total of 
the following specific 
recommendations. 



1,552,600 



1,472,600 



060 Equipment Not 
Detailed 

To reduce the Equipment 
budget to the minimum 
required for effective 
operations. 



06000 



(80,000) 



80.000 



Total Recommended Reductions 



S 613.417 



Board of S u pervisors - Budpet Analyst 



221 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department/Division: CAP - CAPITAL AMD FACILITY MAINTENANCE PROJECTS 

Financial Data: 

The FY 2000-2001 total City Capital and Facility Maintenance Projects proposed 
$288,454,000 budget for FY 2000-01 is $20,228,659 or 6.6 percent less than the original FY 
1999-00 budget of $308,682,659 as detailed in the table below. 



1999-00 Mavor's Recommended Budget - Capital Projects and Facilities Maintenance 



General Fund Facilities Maini./C apital Proj. 

General Fund Supported Departments: 
San Francisco General Hospital 
Laguna Honda Hospital 
Municipal Railway 
Library Funds 
Parking and Traffic Commission 

Total General Fund & GF Supported 

Self-Supporting Funds: 

Water Department Operating Fund 
Convention Facilities 
Clean Water Operating Fund 
Hetchy Hetchy Operating Fund 
Airport Operating Fund 
Port Operating Fund 
Open Space Fund 
Mayor Operating Fund 
Real Property General 
War Memorial 
Building Inspection 
Off-Street Parking 
Manna Yacht Harbor 

Public Utilities Commission Operating Fund 
Public Works Dept Operating Fund 
Municipal Railway Dept. Operating Fund 
Telecom, and Info. Svcs Operating Fund 
Dept. of Parking and Traffic Operating Fund 
City Attorney Operating Fund 
Rec and Park Commission Operating Fund 
Art Commission Operating Fund 
Social Services Building Trust Fund 
Fire Protection Sys Impvt -Local Fund 
Community Health Network Operating Fund 
Sheriff- Special Maintenance Fund 
Trial Courts Operating Fund 
Total Self-Supporting Fund 
Total All Funds 



FY 1999-00 
Original Capital 

huslsxi 



FY 2000-01 
Total Capital 
Recommended 



Increase 
(Decrease.) 



22.01 9. ! 10 S 24.756.379 S 2.737269 



Percent 
Chanpr 

124% 



1 .590.000 


1.987.000 


397.000 


25 0% 


2.092.000 


1.214.555 


(87- 


-4 1 <V\ 


400,000 


400.000 


- 


0.0% 


490.000 


990,000 


500.000 


I02.CV, 
0.0% 


S 26.591.110 


$ 29.347,934 


S 2.756.824 


10.37% 


S 145.152.430 


$ 131.080.700 


S (14.071,730) 


-9 7% 


55.000.000 




(55.000.000) 


-100 0% 


26.342.800 


22.000.100 


(4.342,700) 


-16 5% 


1 8.200.000 


19.160.000 


960.000 


5 3S 


9.4: 


9.559.132 


I29.STS 


1 4% 


8.591293 


6.921.480 


(1.669.813) 


- 1 9 4% 


7,177.139 


8202.383 


1.025.244 




5.409.975 


K.5I2 


236.537 


62% 


3.109.978 


281.700 


(2.82S.278) 


-90.9% 


1.321.000 


- 


(1 ,321. 000) 


-100.0% 


1.237.680 


2.368.367 


1.130.68" 


91 4% 


570.000 


270.000 


(300.000) 


-52 6% 


550.000 


1 .000.000 


450.000 


81.8% 


- 


- 


- 


0.0% 


- 


1.801.-25 


I.801.":? 


0.0% 


- 


1.975.000 


1.975.000 


0% 
0% 


- 


6.505.1 S3 


6.505.183 


0.0% 
0.0% 


- 


33.178.509 


33.178.509 


0.0% 
0.0% 


- 


333.474 


333,474 


0.0% 


- 


3.925.720 


3.925,720 


0.0% 


- 


3,094.676 


3.094.676 


0.0% 


- 


1.701.405 


1.701.405 


0.0% 
0% 


S 282.091.549 


S 250. 106.066 


S (22.985.483) 


-8.15% 



-6 6° 



222 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department/Division: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 



The General Fund and General Fund Supported Capital and Facility 
Maintenance Projects proposed $29,347,934 budget for FY 2000-01 is $2,756,824 or 
10.37 percent more than the original FY 1999-00 budget of $26,591,110 as shown on 
the previous page. 



Description: 

1. The Capital Improvement Advisory Committee (CIAC) prioritized funding requests 
from the departments into the following categories: 

1 1 Continuing Proj ects 

1 02 Security, Life-Safety and Health 

1 03 Exterior Preservation-Cost Avoidance 

104 Property Protection-Cost Avoidance 

105 Mechanical/Electrical-Cost Avoidance 

1 06 Preservation of Interiors-Cost Avoidance 

107 Preservation of Structures 

1 08 Improvement of Building Systems/Components 

1 09 Improvement of Working Conditions 

1 10 Maintenance/Improvement of Facilities Appearance 

1 1 1 New Facilities 



2. Overall, the proposed budget of $259,106,066 for the Self-Supported non-General 
Fund facilities maintenance and capital projects represents an decrease of 8.15% from the FY 
1999-00 budget of $282,091,549. Major decreases in Self-Supporting Funds facilities 
maintenance and capital projects include $14,071,730 for Water Department Operating Fund 
projects (due to reduced bond funds available for capital projects) and $55,000,000 for 
convention facilities which includes funding for the Moscone Center Expansion. The reduction 
in funding for the Moscone Center Expansion is because of the reduction in unexpended surplus 
capital improvement funds that were transferred to the project in FY 1999-00. 

3. The table on the following page provides expenditure data by Department 
for General Fund Facilities Maintenance and Capital Projects requested in the FY 
2000-01 budget totaling $24,756,379. 



BOARD OF SUPERVISORS — BUDGET ANALYST 223 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department/Division: CAP - Capital and FACILITY MAINTENANCE PROJECTS 



General Fund Departments 



Capital and Facility Maintenance Budget 
Comparison 



FY 1999-00 


FY 2000-01 






Original Capital 


Total Capital 


Increase 


Percent 


fiadsci 


Recommendation 


(Decrease* 


Change 



General Fund Facilities MaintVCapital Pro). 



Administrative Services 

Admin Svcs - Animal Care and Control 

Art Commission 

Convention Facilities 

City Planning 

Trial Courts 

Human Services 

Public Works 

Emergency Communications 

Environment 

Fine Arts Museums 

Fire Department 

Community Health Network 

Public Health 

Juvenile Probation 

Mayor 

Police Department 

Parking and Traffic 

Recreation and Park 

Academy of Sciences 

Sheriff 

Telecom. & Information Services 

Total General Fund & GF Supported 



s 


1.831.360 S 


2,350.000 


S 518,640 


28.3% 




10.000 


- 


(10.000) 


-100 0% 




1 56.000 


134.600 


(21.400) 


-13 7% 




50,000 


50.000 




00% 




- 


742,167 


742,167 


- 




36,000 


715,000 


679.000 


1886.1% 




25.000 


397.322 


372.322 


1489.3% 




6.107.300 


3.550.837 


(2.556.463) 


-4 1 .9% 




2.512.000 


734,525 


(1.777.475) 


-70.8% 




1 00.000 


- 


(100.000) 


-100.0% 




75,000 


75.000 


- 


0.0% 




196.000 


2.860.000 


2.664.000 


1359.2% 




210.000 


650.000 


440.000 


209 5% 




80.000 


1 00.000 


20.000 


25 0% 




310.000 


5.650.094 


5.340.094 


1722.6% 




3.200.000 




(3.200.000) 


-100 0% 




555,000 


110.000 


(445.000) 


-80.2% 




1.2b4,000 


511.240 


(752.760) 


-59.6% 




3.651.450 


3.100.000 


(551.450) 


-15 !% 




100.000 


100.000 


- 


0.0% 




350.000 


1.925.594 


1,575.594 


450 2% 




1.200.000 
22.019.110 S 


1 .000.000 

24.756. 3"9 


(200.000) 


-16 -% 


s 


1 2,737.269 


12 4% 



Recommendations : 

None. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



224 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Red - San Francisco Redevelopment Agency (SFRA) 

Financial Data: 

The SFRA's proposed 5173,518,000 budget for FY 2000-01 is 545,836,000, 
approximately 35.90 percent, more than the approved FY 1999-00 budget of 5127,682,000. 



or 



(Dollars in Thousands) 







Approved 


Proposed 


Proposed 






Budget FY 


Budget FY 


Increase 






1999-00 


2000-01 


(Decrease) 


Amount: 


Expenditure Budget 


127,682 


173,518 


45,836 


Revenues: 


Property Sales 


16,500 


2,175 


(14.325) 




Rentals/Leases 


9.501 


10,028 


527 




Prior Year Earnings / Savings 


14,074 


1 1,404 


(2,670) 




Developer Contribution 


6,285 


8,844 


2,559 




Grants 


10,910 


12,021 


1,111 




Other 


7,173 


5.687 


(1,486) 




Bond Proceeds 


14,997 


43.209 


28,212 




Tax Increment for O/S Obligations 
Total Revenues 


23,708 


27.282 


3.574 




103,148 


120,650 


17,502 


Expenditures: 


Project Areas / Programs 










Legal 


479 


1,202 


723 




Studies & Miscellaneous Items 


828 


1,377 


549 




Planning 


298 


1,393 


1,095 




Acquisition 


1,800 


215 


(1,585) 




Public Improvements 


24,047 


72,032 


47,985 




Architecture, Engineering, Design 


1,677 


689 


(988) 




Relocation 


130 


200 


70 




Property Maintenance 


7,031 


7.442 


411 




Housing Production & Assistance 


38.896 


42,762 


3.866 




Job Training and Assistance 


1,500 


1,150 


(350) 




Business Development/Revitahzation 


3.000 


945 


(2,055) 




Other 


1,260 


3,744 


2,484 




Debt Service 

Subtotal - Project Areas / Programs 


34.726 


27.319 


(7.407) 




115.672 


160,470 


44,798 




Personnel / Administration 










Personnel Costs 


10,022 


10,022 


(0) 




Administrative Costs 


1.988 


3.027 


1.039 




Subtotal - Personnel / Admin. * 


12.010 


13.048 


1.038 




Total Expenditures 


127,682 


173.518 


45.836 




Total Revenues 

Surplus (Deficit) 


103.148 


120.650 


17.502 




(24,534) 


(52.868) 


(28.334) 



Deficit Financing: Tax Increment (pay-as-you-go) 
Bond Proceeds 

Total Deficit Financing 



8,020 
16.514 



8.495 

44.373 



24.534 



52.868 



Tax Increment: 



FTEs: 



Net SFRA Tax Increment Request 
Total General Fund Impact 

Permanent Staff 
Temporary / Part-Time Staff 



* FY 2000-01 and Proposed Increase (Decrease) subtotals off by one due to rounding 

BOARD OF SUPERVISORS — BUDGET ANALYST 



475 
27,859 



28,334 



31,895 


34,388 


2,493 


21,167 


23.515 


2.348 


114.50 


112.50 


(2.001 


6.50 


9.00 


2.50 



225 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department. Red - San Francisco Redevelopment Agencv (SFRA) 

A description of Redevelopment Survey Areas, Project .Areas, Programs and their 
respective FY 2000-01 activities and goals are as follows: 



REDEVELOPMENT SURVEY AREAS 



Bayview Hunters Point Survey Area $3,820,000 

The Bayview Hunters Point Survey Area is located in the southeast comer of San Francisco. 
This portion of San Francisco was designated as a survey area by the Board of Supervisors on 
January 3, 1995. The survey area phase is the first official step towards designating a 
redevelopment project. Bayview Hunters Point is bounded by Cesar Chavez Blvd. on the north, 
the James Lick Freeway on the west, the San Francisco Bay and the Hunters Point Shipyard to 
the east and the San Francisco county line on the south. This area is approximately 2,528 acres 
and has an estimated population of 25,000. 

Transbay Survey Area $275,000 

The Transbay Survey Area is approximately 180 acres generally bounded by Market Street on 
the north, the Bay Bridge on the south. Spear Street on the east and New Montgomery Street on 
the west. The area is currently characterized by office and service commercial development with 
a significant amount of land dedicated to transportation services and surface parking 

Mid-Market Survey Area $739,000 

In December 1995, the Board of Supervisors declared a Mid-Market Survey Area extending from 
4 th Street to Octavia Street along Market Street. The purpose of the Survey Area was to 
determine whether or not the adoption of a Mid-Market Redevelopment Project Area would be 
appropriate. A Project Area Committee was elected and meets regularly to recommend on 
proposed and existing activities in the Survey .Area. After several public meetings and 
community workshops, staff and consultants developed the Mid-Market Concept Plan (published 
in July 1998), that promotes general goals, programs and land use concepts to assist in the 
revitalization of the area. 



BOARD OF SUPERVISORS — BUDGET ANALYST 226 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

REDEVELOPMENT PROJECT AREAS 

Yerba Buena Center $25,386,000 
Yerba Buena Art Center and Garden Operation $6,470,000 

Yerba Buena Center is an 87-acre area that formerly consisted of dilapidated hotels, commercial 
and industrial buildings, and open parking lots. The project is located adjacent to San Francisco's 
downtown office and retail districts and extends from Market Street on the north to Harrison 
Street on the south, and from Second Street on the east to the west property line along Fourth 
Street. 

Rincon Point-South Beach $14,668,000 
South Beach Harbor $3,057,000 

Rincon Point-South Beach is a 1 15-acre redevelopment project composed of two non-contiguous 
geographic areas. The project is located along San Francisco's northeastern waterfront in an area 
formerly characterized by open cargo storage, a considerable number of substandard and 
deteriorated structures, several piers in unsound condition and an extensive network of 
underutilized street rights-of-way. 

Western Addition A-2 $14,634,000 

The program for the Western Addition, A-2 Redevelopment Project, executed in May 1966, 
provided for development of 5,586 new housing units, the rehabilitation of 3,965 housing units, 
the revitalization of the Nihonmachi and Fillmore business districts, and the construction of new 
commercial and public buildings community cultural and recreational facilities and installation 
of infrastructure and public improvements. 

Hunters Point $551,000 

The Hunters Point Redevelopment Area is a residential community with supporting educational 
and recreational uses. New infrastructure system and street patterns were the significant 
beginnings of what is now a vibrant residential community. 

India Basin Industrial Park $700,000 

Prior to redevelopment, India Basin Industrial Park consisted of 25 acres of auto wrecking yards, 
7 acres of vacant land, 35 acres of unimproved streets and the remnants of old Butchertown (the 
meatpacking businesses operating in obsolete buildings). As meat-packers were forced from San 
Francisco by technological change or to comply with Department of Agriculture regulations, 
their place was taken primarily by auto wreckers. 



BOARD OF SUPERVISORS — BUDGET ANALYST 227 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agencv (SFRA) 

South of Market $11,998,000 

The South of Market Earthquake Recovery Redevelopment Project Plan was adopted in June 

1990. The 63.4 acre Project Area is focused on Sixth Street and generally bounded by Stevenson, 
Harrison, Fifth and Seventh Streets. The initial purpose of the Project was to remedy the effects 
of the October 17, 1989 earthquake, which resulted in considerable loss of housing, displacement 
of businesses and damage to the physical infrastructure of the area. 

Hunters Point Shipyard Redevelopment Area m _ $3,234,000 

The Hunters Point Shipyard is a major waterfront facility located in southeast San Francisco and 
encompasses 500 acres, of which less than a third of the existing building space are actively used 
today by general industrial activities, including shipyard repair and artists studios. Owned by the 
U.S. Navy since 1939 and closed in 1974, the Shipyard was leased to Triple A Shipyards in 1976 
who maintained the Shipyard and leased unused buildings to artists and small businesses. In 

1991, under the Federal Base Realignment and Closure Commission, the Hunters Point Shipyard 
was declared surplus and closed. A Concept Plan was developed with the Mayor's Hunters Point 
Shipyard Citizens Advisory Committee, was endorsed by the Redevelopment and Planning 
Commission and the Board of Supervisors in March 1995. The Redevelopment Plan was adopted 
in July 1997. At full build out. the Shipyard is anticipated to provide up to 8,000 jobs and will be 
a mixed-use development which will include new industrial and business park development, 
housing and retail uses, space for cultural uses, such as museums and galleries, active recreation 
areas, and a considerable amount of shoreline accessible to the public. 

Federal Office Building (GSA Site 2) S381.000 

In 1988, the City and the Federal government agreed in principal that the Federal General 
Services Administration (GSA) would construct a new Federal office building in San Francisco, 
to consolidate agencies that currently occupy leased quarters. The new Federal building will 
accommodate 2,500 employees in an anticipated gross building area of 675,000 square feet. To 
facilitate this major undertaking, the City agreed to donate a building site at no cost to the 
Federal government. 

A site at 7th and Mission Streets, formerly occupied by the Greyhound Bus Terminal, was 
identified by the City and GSA as suitable for the project. The Redevelopment and Planning 
Commissions certified an EIR for the project on May 8, 1997. On October 14, 1997, the Board of 
Supervisors adopted ordinances approving the Federal Office Building Redevelopment Plan, and 
amending the Golden Gateway and South of Market Redevelopment Plans to create a three-way 
fiscal merger to fund the acquisition of the Federal office bui'ding site. On March 31, 1999. the 
SFRA acquired the privately owned portions of the site. 



BOARD OF SUPERVISORS — BUDGET ANALYST 228 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment A2encv (SFRA) 

Golden Gateway S8,l 59,000 

Implementation of the 51 acre Golden Gateway Redevelopment Project begun in the early 1960s 
and has generated 1,400 new housing units, an 840 room hotel, approximately 3,500,000 sq. ft. 
of office/commercial space and some 1 2 acres in public parks and open space. Currently the 
Project Area generates approximately S12 million annually in new property taxes as well as 
significant annual sales, payroll, hotel and parking taxes. Since 1980 the Project has generated 
upwards $100 million in property taxes for the City and County of San Francisco. 

Mission Bay North $18,815,000 

Mission Bay South 531,685,000 

The Mission Bay development is divided into two redevelopment project areas, totaling 303 
acres. Mission Bay North consists of approximately 65 acres of land bounded by Third Street, 
Townsend Street, Mission Creek, and Seventh Street, adjacent to the Pacific Bell Ballpark and 
the Caltrain terminal. Mission Bay South includes approximately 238 acres of land south of 
Mission Creek, bounded by the 280 Freeway, Terry Francois Boulevard, and Mariposa Street. 
Catellus Development Corporation is the owner of all of the privately held land in Mission Bay 
North, and of all but two developable parcels in Mission Bay South. The SFRA has entered into 
Owner Participation Agreement with Catellus to provide for development of the Mission Bay 
North and Mission Bay South Project Areas. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



229 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agency (SFRA1 

REDEVELOPMENT PROGRAMS 

Citywide Housing and HOPWA Programs $26,869,000 

The SFRA's role in housing includes financing the production of new housing and the 
preservation of existing housing through the Citywide Tax Increment Housing Program. More 
specifically, the SFRA housing activities include authorizing and administering development 
agreements for market-rate and affordable housing sites within established redevelopment project 
areas, developing residential land use plans for military base re-use (e.g. Hunters Point Naval 
Shipyard), making grants to increase the capacity of resident organizations in expiring Section S 
housing, conducting outreach and education about the changes in the Section 8 program, 
advocating for greater tenant protections and other related legislative policies, and administering 
the federal Housing Opportunities for Persons with AIDS (HOPWA) program 

HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) 

The SFRA administers the federal Housing Opportunities for Persons with AIDS (HOPWA) 
program for San Francisco and acts as the HOPWA fiscal agent for the Counties of San Mateo 
and Marin as well. In FY 1999-00, the SFRA administered approximately $7.2 million in 
HOPWA funding. HOPWA funding available for the 2000-2001 fiscal year are expected to be 
approximately S~.2 m:lhon. The SFRA works closely with the Department of Public Health 
AIDS Office and the Mayor's HIV' AIDS Health Services Planning Council in establishing 
priorities for the program. 

GENERAL CITYWIDE TAX INCREMENT HOUSING PROGRAM 

Each year, after budgeting for the Preservation and HOPWA programs, the SFRA makes 
available a certain amount of funds to be used to assist general citywide housing developments 
The amount of funds available is determined in part by the amount of outstanding tax increment 
loans repaid and on the extent to which new tax-exempt or taxable bonds are issued. Available 
funds for this program will be allocated with the direction of the Mayor's Office of Housing and 
are expected to include: 

REDEVELOPMENT PROJECT AREAS 

Substantial staff time has been devoted to overseeing affordable and market rate housing 
development within redevelopment project areas. For a more detailed description of project area 
housing activities, refer to the respective project area budgets. 



BOARD OF SUPERVISORS — BUDGET ANALYST 230 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

Economic Development $1,465,000 

The SFRA's economic development programs, focused on Redevelopment Project and Survey 
Areas, are organized into three major categories: economic development; neighborhood 
economic development and business development. 

Central Relocation Services $610,000 

Central Relocation Services (CRS) provides the City and County of San Francisco with a single 
source for assuring compliance with Federal and State relocation directives and regulations 
issued pursuant to the Uniform Relocation Assistance and Real Property Acquisition Policies Act 
of 1970, as amended, and the California Administrative Code. 

COMMENTS: 

1. As noted On the first page of this report, the recommended total budget for FY 2000-01 of 
$173,518,000 is $45,836,000 more than the approved FY 1999-00 budget of $127,682,000. 
The survey, project and program totals identified above total $173,516,000 due to a rounding 
of total amounts. 

2. The SFRA reports that the net tax increment request (i.e., net of AB 1290 Pass-Throughs to 
the City) will be $34,388,000 for FY 2000-01. The net tax increment request (i.e., net of .AB 
1290 Pass-Throughs to the City) approved for FY 1999-00 was $31,895,000. The FY 2000- 
01 budget is a $2,493,000 or 7.82 percent increase over the FY 1999-00 budget. 

3. The SFRA reports that the $34,388,000 requested net tax increment will be distributed 
between $7,106,000 in personnel and administration costs that cannot be deducted from other 
revenue sources such as grants and reprogrammed funds from prior years and $27,282,000 
that is pledged to prior year debt. 

4. As noted on the first page of this report, the SFRA will expend $27,3 1 9,000 during FY 2000- 
01 on debt service of bonds already issued by the SFRA for prior years' expenditures. This 
represents a reduction of $7,407,000 or 21.33 percent from the $34,726,000 approved in the 
FY 1999-00 budget. 

5. In addition to the above request for tax increment financing, the SFRA is requesting bond 
financing (Resolution File No. 00-1047) not to exceed S51.0 million that will fund additional 
project costs. The Bond financing request would be used as follows: 



BOARD OF SUPERVISORS — BUDGET ANALYST 23 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Red - San Francisco Redevelopment Agencv (SFRA) 
Description 



Bond proceeds for SFRA Work Program Activities 

Original Issue Discount 

Underwriters Discount 

Reserve Fund 

Contingency 

(possible rise in interest rates between now and the time the bonds are sold) 
Cost of Issuance 

(includes financial advisor, bond counsel, pnnting, trustee, rating agencies 

and other miscellaneous expenses) 
Bond Insurance 

Total 



Amount 

Dollars in thousands 

S44.373 

100 

765 

4.373 



854 



160 



S5 1 ,000 



Survey Areas, Project Areas & Program Budgets 

6. For the three Survey Areas, the SFRA's proposed budget for FY 2000-01 of 54.834,000 is 
S3,671,000 more than the approved FY1999-00 budget of SI, 163.000. Current Project 
Survey Areas are summarized as follows: 

(Dollars in Thousands! 



Project Survey Areas 

Bayview Hunters Point (formerls known as South Bayshorei 
Mid Market 
Transbay Terminal 
Total 



FY 19UQ-00 FY 2000-01 
Approved Proposed 
Budget Budget Increase 



s 


1 163 


S 


3. 820 


S 











739 




739 









275 




27J 



1.163 



4.834 



3.671 



7. As shown in the table below, for the 16 existing Project .Areas and Programs, the SFRA's 
proposed budget for FY 2000-01 of SI 68.682.000. is S42. 163.000 more than the approved 
budget of SI 26.5 19,000 for FY 1999-00. Changes to individual projects and programs are as 
follows: 



BOARD OF SUPERVISORS — BUDGET ANALYST 



232 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agency (SFRA) 



Existing Project Areas & Programs 

Mission Bay South 

Mission Bay North 

Rincon Point - South Beach 

Citywide Housing and HOPWA 

Golden Gateway 

South of Market 

Western Addition, A2 

South Beach Harbor 

Yerba Buena Gardens & Center for the Arts 

India Basin 

Hunters Point 

Central Relocation Services 

Economic Development 

Hunters Point Shipyard 

Federal Office Building 

Yerba Buena Center 

Total 



(Dollars in Thousands) 
FY 1999-00 FY 2000-01 
Approved Proposed 
Budget Budget Difference 

31,340 

3,925 

3.150 

2,790 

2,251 

1.S84 

575 

573 

534 

274 

(55) 

(90) 

(261) 

(1.376) 

(1.426) 

(1,925) 



345 S 


31,685 


14,890 


18.815 


1 1.518 


14,668 


24.079 


26.869 


5,908 


8,159 


10. 1 14 


1 1.998 


14,059 


14,634 


2.484 


3,057 


5.936 


6.470 


426 


700 


606 


551 


700 


610 


1,726 


1,465 


4,610 


3,234 


1,807 


381 


27,311 


25,386 



S 126,519 S 168,682 



42,163 



According to the SFRA, the project areas created recently, such as Mission Bay North & 
South and Hunters Point Shipyard, will not be completed until 2020. These new project areas 
will require continuing financial assistance throughout their life. 

According to the SFRA, the South of Market Plan expires in 2010 and will need financial 
assistance in the form of tax increment throughout the life of the Plan. Except for low and 
moderate-income housing, the SFRA's financing requirements are minimal beyond fiscal 
year 2000/01 for Hunters Point, India Basin, Rincon Point-South Beach, Yerba Buena 
Center, and Western Addition A2. Legally, the SFRA's ability to finance improvements with 
tax increment in these project areas ceases January 1, 2004, even though land use authority' 
remains with the SFRA for another five vears. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



233 



RECOMMENDATIONS OF THE BUDGKT ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agencv (SFRA) 

10. Based on data provided by the SFRA, the following table provides an overview of existins 
redevelopment project areas including the respective redevelopment plan adoption dates and 
legally mandated plan deadlines. In addition, SFRA has reported on estimates of 
redevelopment work completed to date for each of the respective project areas 

Plan Limits - staruton Deadlines 





Clan Adoptioo 


Establishing 




Debt 


% Redeveloped 


Project Area 


Date 


Debt 


Plan Expiration 


Repayment 


Completed 


Golden Gateway 


05/25/59 


01/01 M 


01/01/09 






Western Addition. A 2 


io/n/64 


01 '01/04 


01/01/09 


01/01/19 


85% 


Verba Buena Center 


i*425/66 


01/01 iu 


01/01/09 


01/01/19 


85% 


Hunters Point 


Dl :o/69 


01/01/04 


2LV09 


01/01/19 


90% 


India Basin 


01/20/69 


01/01/04 


01/20/09 


01/01/19 


90% 


Rincon Point-South Beach 


01/05/81 


01/01/04 


01/0 


01/05/31 


85% 


South of Market 


06/11/90 


06/11/10 


06/11/10 


06/11/20 


45% 


Hunters Point Shipyard 


07/14/97 


07/14/17 


07/14/17 


11/02/42 


3% 


Federal Office Building 


10/14/97 


I2'I5/I6 


10/U 


12/15/4! 


90% 


Mission Bay North 


10/26/98 


10/26/ IS 


10/26/18 


10/26/43 


:<°. 


Mission Bay South 


11/02/98 


11/02/18 


11/02/18 


11/02/43 


3°o 



1 1 . The Budget Analyst recommends that the SFRA provide the Board of Supervisors with a '% 
Redeveloped ' Completed' estimate for each of the respective project areas with the 
submission of future annual budgets. 



12. Housing continues to be a central strategic initiative for the SFRA. The goals are to help 
alleviate the shortage of affordable housing, to alleviate the expected loss of currently 
affordable housing and to meet current legal obligations with respect to replacement housing 
in the City. The total S42.762.000 FY 2000-01 SFRA Budget for Housing Production &. 
Assistance includes S24.3 19.000 (of which S8,459,000 is designated for HOPWA) to 
Citywide Housing, SI 0,000,000 to the South of Market Project Area, S4.400.000 to the 
Mission Bay North Project .Area, S4,000,000 to the Western Addition A-2 Project .Area, and 
S43,000 to the South Beach Harbor Project Area. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



234 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 

Department: Red - San Francisco Redevelopment Agencv (SFRA) 

Personnel & Administrative Budget 

13. As noted on the first page of this report, the SFRA has a net decrease of 2.0 FTEs in 
permanent positions in the FY 2000-01 budget from 114.5 to 1 12.5. According to the SFRA, 
these changes reflect program activity needs for the coming year. This net decrease is the 
result of the following changes in FTE positions by division: 

Executive Division 1 .00 

Development Division (3.00) 



Total FTEs (2.00) 

14. According to the SFRA, existing management personnel have absorbed the work 
responsibilities associated with the two position reductions above. 

15. As noted on the first of this report, the SFRA has a net increase of 2.5 FTEs in temporary / 
part-time positions. This increase is due to additional staffing requests of 2.0 FTEs for 
Planning / Project Associates and a 0.5 FTE Harbor Attendant. 

Recommendations: 

1. The Mayor's budget provides an increase of 545,836,000 or 35.90 percent. Our 
recommended reductions, which total S529.886, would still allow an increase of S45. 306,1 14 
or 35.48 percent in the SFRA's budget. 

2. The Budget Analyst also recommends that the SFRA report annually to the Board of 
Supervisors on the percent completion for each of the project areas currently underway with 
the submission of future annual budgets. 



BO.ARD OF SUPERVISORS — BUDGET .ANALYST 



235 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Red - San Francisco Redevelopment Agency 



Position/ 


Number 


Amount 


.quipment 






.Number 


From la 


From 



Page 

&SL Object Number From Ifl From Tjj 

Personnel Budget 

Personnel Costs - Temporary Part-Time Salaries S353.028 S282.048 

* The recommended reduction in Personnel Costs is the total 
of the following specific recommendations regarding 
individual classifications 

Planning / Project Associates 6.00 5.00 241,020 170,040 

Disapprove one new temporary Planning Project Associate at 
an annualized salary of $34,008 The Department already has 
"* four temporary Planning i Project Associates We axe however 

recommending approval of one new temporary pan-time 
Planning / Project Associate and an additional 5 FTE Harbor 
Attendant position requested by the Agency 

Additionally this line item contains a clencal error of $36,972. 
Total savings is equal to $70,980, including the clencal enor of 
$36,972 plus the salary savings of $34,008 

Mandatory Fringe Benefits 33.008 26.371 

Conesponds to the reduction in temporary salanes based on the 
temporary / pan-time fringe benefits rate of 9 35°'o 



Administrative Budget 

Telephone 

Dues &. Subscriptions 

Office Supplies 

Supplies - Mimeo / Printing / Photography 

Reduce to actual FY 1999-00 budget level adjusted by a cost of 
living factor for FY 2000-0 1 . Following closer examination the 
SFRA need is projected to be less than originally proposed for 
FY 2000-01. 



86,672 


5:5: 


11.11 


55.140 


48,438 


6.70 


32.500 


101.430 


31.07 


60.200 


48.645 


11.55 



Board of Supervisors - Budget Analyst 



236 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: Red - San Francisco Redevelopment Agency 



ige 

iL O bject 



Position/ 


Number 


Amount 






Equipment 










Number 


From To 


From 


In 


Savings 



ject Area / Program Budget 

Yerba Buena Center 



* The recommended reduction to the Yerba Buena Center 
Project Area budget is the total of the following specific project 
costs. 

Studies & Miscellaneous Items 

Reduce to actual FY 1999-00 budget level adjusted by a cost of 
living factor for FY 2000-01. The $51,750 recommended 
amount reflects the actual need for FY 2000-01. Moreover, this 
project area is already estimated to be 85% complete in its 
redevelopment according to the SFRA. 



S22.989.000 S22.940.750 



100.000 



51,750 



S48.250 



Rincon Point - South Beach 

* The recommended reduction to the Rincon Point - South 
Beach Project Area budget is the total of the following specific 
proiect costs. 

Studies & Miscellaneous Items 

Reduce to zero as no funds will be needed in FY 2000-01 
according to the Department. This project area is already 
estimated to be 85% complete in its redevelopment according to 
the SFRA. 

South Beach Harbor 

* The recommended reduction to the South Beach Harbor work 
program budget is the total of the following specific project 
costs. 

Property Management 

Reduce to 5667,425 to reflect actual FY 2000-01 need. 



14.102.000 14.027.000 



75.000 



2,551.000 



761,000 



2,457,425 



667.425 



?5.000 



93,575 



Western Addition, A2 

* The recommended reduction to the Western Addition, A2 
Project Area budget is the total of the following specific project 
costs. 



Board of Supervisors - Budpet Analyst 



12.392,000 



12,292.000 



237 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Red - San Francisco Redevelopment Agency 



Page 

&SL Object 



Position/ Number 

Equipment 
Number From Ifl 



\mutinr 

From 



In 



Savings 



Planning 

Reduce to S50.000 lo reflect actual FY 2000-01 need Moreover, 
this project area is already estimated to be 85% complete in its 
redevelopment according to the SFRA 



1 50.000 S 



50.000 S 1' 



India Basin 

* The recommended reducnon to the India Basin Project Area 
budget is the total of the following specific project costs 



61 £ 000 






Planning 

Reduce to 5175,000 to reflect actual FY 2000-01 need 
Moreover, this project area is already estimated to be Wo 
complete in its redevelopment according to the SFRA 

Total Recommended Reductions 



250,000 



75,000 



75 o 



S529.8& 



238 



Board of Supervisors - Budget Analyst 




[Budget Analyst Report] 
Susan Horn 
City and County of San Francisco Main Library-Govt. Doc. Section 

Meeting Agenda 
Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Merman, Tom Ammiano 
Clerk: Mary Red 



Thursday, June 22, 2000 



1:00 PM 
Departmental Budget Hearings 



City Hall, Room 263 



Note: Each item on the Consent or Regular agenda may include the following documents: 

1) Legislation 

2) Budget Analyst report 

3) Legislative Analyst report 

4) Department or Agency cover letter andJor report 

5) Public correspondence 

These items will be available for review at City Hall, Room 244, Reception Desk. 



AGENDA CHANGES 



REGULAR AGENDA 



DOCUMENTS DEPT. 

JUN 2 3 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



001079 [2000 Affordable Housing Bond Award] 

Motion awarding Bonds and fixing definitive interest rates for S20,000,000 General Obligation 
Bonds (Affordable Housing), Series 2000D. (Mayor) 

6/6/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 



000995 [Budget Hearing and Review, FY 2000-2001] 

Hearing to consider the .Annual Budget for Culture and Recreation; Public Works, Transportation and 
Commerce. 

Culture and Recreation: Asian Art Museum; Art Commission; Convention Facilities Management; 
Fine Arts Museum; Public Library; Law Library; Recreation and Park; Academy of Sciences; County- 
Education Office; War Memorial.) 

(Public Works, Transportation and Commerce: Airport; Clean Water; Building Inspection; Public 
Transportation-Municipal Railway; Public Works; Emergency Communications Department; 
Business & Economic Development; Hetch Hetchy Project: Light, Heat and Power; Board of 
Appeals: Port; Parking and Traffic; Public Utilities Commission (PUC); Telecommunications & 
Information Services; Water; Capital Projects; San Francisco Redevelopment Agency: companion to 
File 000979.) 

6/5/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 



City and County of San Francisco 



Printed at 11:2' AM on 6TISA)0 



Finance and Labor Committee Meeting Agenda Thursday, June 22, 2000 

3. 000984 |Transfer to General Fund - PUC/Hetch Hetchy Surplus] 

Resolution concurring with the Public Utilities Commission's fact finding that a fund surplus 
($29,850,000) exists in the utilities which can be transferred to the General Fund. (Public Utilities 
Commission) 

(Fiscal impact.) 

5/24/00, RECEIVED AND ASSIGNED to Finance and Labor Committee 

4. 001047 [Redevelopment Agency Budget and Bonds, Fiscal Year 2000-2001 1 

Resolution approving the budget of the Redevelopment Agency of the City and County of San 
Francisco for fiscal year 2000-2001; and approving the issuance by the Agency of Bonds in an 
aggregate principal amount not to exceed $51,000,000 for the purpose of financing redevelopment 
activities in fiscal year 2000-2001. (Redevelopment Agency) 

6/1/00, RECEIVED AND ASSIGNED to Finance and Labor Committee 

ADJOURNMENT 



IMPORTANT INFORMATION 

NOTE: Persons unable to attend the meeting may submit to the City, by the time the proceedings 
begin, written comments regarding the agenda items above These comments will be made a pan of 
the official public record and shall be brought to the attention of the Board of Supervisors Any 
written comments should be sent to Committee Clerk of the Finance and Labor Committee. San 
Francisco Board of Supervisors, I Dr Carlton B Goodlett Place, Room 244. San Francisco. CA 
94102 by 5:00 p.m. on the day prior to the hearing Comments which cannot be delivered to the 
committee clerk by that time may be taken directly to the hearing at the location above. 



LEGISLATION UNDER THE 30-DAY Rl LE 



(Not to be considered at this meeting) 

Rule 5.42 provides that when an ordinance or resolution is introduced which would CREATE OR 
REVISE MAJOR CITY POLICY, the committee to which the legislation is assigned shall not consider 
the legislation until at least thirty days after the date of introduction. The provisions of this rule shall 
not apply to the routine operations of the departments of the City or when a legal time limit controls 
the hearing timing. In general, the rule shall not apply to hearings to consider subject matter when 
no legislation has been presented, nor shall the rule apply to resolutions which simply URGE action 
to be taken. 



There are no items now pending under the 30-dav Rule. 



City and County- of San Francisco 2 Printed at J 1:2 ' AM on & IS 00 



Finance and Labor Committee Meeting Agenda Thursday, June 22, 2000 

Meeting Procedures 

The Board of Supervisors is the Legislative Body of the City and County of San Francisco. The Board has 

several standing Committees where ordinances and resolutions are the subject of hearings at which members of 

the public are urged to testify. The full Board does not hold a second public hearing on measures which have 

been heard in committee. 

Board procedures do not permit persons in the audience at a Committee meeting to vocally express support or 

opposition to statements by Supervisors or by other persons testifying. Thus applause and booing are both 

contrary to Board requirements. The Board does not permit signs to be brought into the meeting or displayed in 

the room. 

Citizens are encouraged to testify at Committee meetings and to write letters to the Clerk of a Committee or to 

its members, City Hall 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102. 

Agenda are available on the internet at www.ci.sf.ca.us/bdsupvrs.bos.htm. 

THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL, ROOM 244, RECEPTION DESK. 

Board meetings are televised on channel 26. For video tape copies and scheduling call (415) 557-4293. 

Requests for foreign language translation at a meeting must be received by the Clerk of the Board of Supervisors 

at least 48 hours before the meeting. For meetings on a Monday or a Tuesday, the request must be made by 

noon of the last business day of the preceding week. 

Disability Access 

Both the Committee Room (Room 263) and the Legislative Chamber are wheelchair accessible. The closest 

accessible BART Station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this 

location are: #42 Downtown Loop, and the #71 Haight/Noriega and the F Line to Market and Van Ness and the 

Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible 

services, call 923-6142. 

There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the 

War Memorial Complex. 

The following services are available when requests are made by 4:00 p.m. of the Friday before the Board 

meeting: 

For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, 
contact Violeta Mosuela at (415) 554-7704. 

For a large print copy of agenda or minutes in alternative formats, contact Annette Lonich at (415) 554-7706. 
In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various 
chemical based products. Please help the City to accommodate these individuals. 

Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils and other agencies of the City and County exist to conduct the people's business. The Sunshine 
Ordinance assures that deliberations are conducted before the people and that City operations are open to the 
people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San 
Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall; by mail to Clerk of 
the Board of Supervisors, 1 Dr. Carlton B. Goodlett Place, Room 244, by phone at (415) 554-7724, by fax at 
(415) 554-5163 or by email at Donna_Hall@ci.sf.ca.us 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm 



City and County of San Francisco 3 Printed at 11:27 AM on 6/1 SA)0 



FINANCE AND LABOR COMMITTEE 
S.F. BOARD OF SUPERVISORS 

CITY HALL. ROOM 244 

I DR. CARLTON GOODLETT PLACE 

SAN FRANCISCO, CA 94102-4689 

IMPORTANT HEARING NOTICE!!! 




fa" Committees] 

City and County of $an Francisco Main Librae Documer >t Section 
JVIeeting Minutes 



^Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Bierman, Tom Ammiano 
Clerk: Mary Red 



Saturday, ^une 24, 2000 9:00 AM City Hall, Legislative Chamber, 2nd Floor 

Budget Hearings, Public Testimony 



Members Present: Leland Y. Yee, Sue Bierman, Tom Ammiano. 



Meeting Convened 

DOCUMENTS DEPT. 

The meeting eonvened at 9:16 a.m. 

JUL 1 3 2000 



SAN FRANCISCO 
PUBLIC LIBRARY 



City and County of San Francisco I Printed at 9:48 AM on VS/00 



Finance and Labor ( ommittee Meeting Minutes June -'-/. Jimii 



000979 [Annual Budget, FY 2000-2001 1 

Hearing to considei the Annual Budget foi Fiscal Yeai 2000-2001 (Mayor) 

(( ompanion l ties 000980, 000981, 000982 0009* 

6/5/00. Kl ( I IVED AND ASSIONI Dtol i nance and I abor ( ommiUec Scheduled lor public testimony .in Saturday. I 

m (See i ill i departmental budget i iew | 

Heard in Committee Speakers Supervisoi Yee, Sister Bernie Galvin, Director, Religious Witness with 
Homeless People, Rev Norman Fong, Presbyterian Church, Stephen Matchett, Clerk, S F Friends Meeting. 
Re\ Adissa Arnond-Miller, Lutheran Community, Re\ Lou Hartman, Buddhist Priest S.F 
Farther Lome Vitale, St Boniface Church, Sistet Marian Donohue, Father Kirk I lien Our Lath ofLourdes, 
Rev Arturo Capuli, Grace United Methodist Church, Re\ Bob Foresberg SoeVaUey Ministry, Re\ Doug 
Donley, Dolores Street Baptist Church, Re\ Karen Olive to, Bethany United Methodist Church, /'tutor Chillis 
Zillhart, Lutherian Church; Joan Benoit, Native Imerican \ IDS Project Ron Darren English Veil Gendel, 
Health) Children Collaborate, Octavia Jolley, Claire Van Leren, Isabel n ./</.■ Montford Cadwell, Jem 
Friedenbach, Coalition on Homelessness Rosemary Dady, \ttorney Legal Aid, Michael Wise Jc 
LePoint, Darren Lewis, Bruce Windlem, Paul Bolden, Coalition on the Homelessness, Joy unify 

Rights; Benny Jainer, People's Budget Lisa Garcia Pool Magazine; Joseph I i Moore Liana 

Fahaloni; Bray Mot lark; Anthony Jamagon Mark \aonek Sora Roman trla Ertz, Rii 

Witness, Tract Debronravova, Sell Help tor the Elderly, Jane Kahan, Haight Ashbui 
Barbara Thomason, Westside Mental Health Center Tom Nolan; Jammie Ross. Pat Smith OM I St 
Center. Kennith Harper Native Imerican ill>s Project, Danny, John Waddie, Gail Burns, Man Ann 
Careycloud, Talkline Family Center; Juanita Bryant OMl Senior Center Rachael Waters, Phillis Bauman, 
Foster Grandparent and Senior Companion FamUy Services, Roland Demarais, OMl Sent 'uha 

Blamlme. Talkline. Tern. Infusion One Gaylan Logan, Executive Director, infusion One Camilla Watson 
Yuset Shakiiur, Ann Anderson. League oj Women inters Mara Raider, Idam Marks Attorney Ronahl 
Rucker, Kathleen Gray; Judy Appel, Attorney, Elisa Della-Pena Coalition on Homelessness Maya 
Nordberg. Rinta Leighton, Bayview Opera House Bernie Rush hon McFarrland, Iris Biblountz, (Via 
Rusty Brown. Christine Ortiz, Margaret Baren John Darmanin, S.F Firefighter, Ruth Miller Health' 

on Team. Debbie Macklein, Monique Coller Luis Cdlderon, Helen \le\t' 
Anna Maria Loya, ReneeSaucedt ay Laboi Program Dennis Kruger, Firefighter, Clemencia 

Cordova; Martha Hernandez, Barbara Ruben, Ella Miyamoto, Coleman idvot \lan 

Harris, Parent idvacatefor )outh Claudia Media, Talkline, Cariena Hanson, Marcella Leland, Marybeth 
Wallace, Joan Pierson, Parent Advocate, Lenore Hamilton, Jeanette Tabbara, Talkline, Andrea Kahn; David 
Maltz. Erica Duval, Teresa Kwan, Rosie Kennedy, Vancy Record, Jessica Lynn, Joe Lowery, flu. 
Talkline. Magna, In-Home Health Care Meg Madden Progra m irtTapia Coleman Advt 

Mable Hussan, Spiritmenders, Michael Lyon, Larry Bradshaw, Paramedic, Laura Beth. Paramedic. Susan 
Jeong, Sherry Rosenberg, PTA President. Roger Basley, School Arts Program, Tanya Mayo, Loco 5/<> 
Female. Loco Bloco, Marie Garcia. Erica Baldwin Talkline. Judith Baker. Cassandra Jackson Bawiew 
Club House. Paula Cohen. Talkline Tracy Falkner, Talkline. Carol Frank Christopher Bowman Citizens 
Advisory Committee on Elections, Susan H., Citizens Advisory Committee On Flections Daria Bishop, 
Talkline; Dr. Talmadge King, San Francisco Genera! Hospital. Katherin ntral American Re* 

Center. Linda Brown. Talkline. Karen Patterson-Mathew, BayvieM Foundation Edna Hazard, Talkline: 
Martina Gills, Cal Works Program, Lateef ah Simon i iung Women, Matt Rayes Coleman 

Advocates. Latum Reed. Talkline. Richmond Loewinsohn; John Waddie, Vativt lineman AIDS Program. 
Roger Kat. Coalition on Homelessness Jan Oscherwitz, Local 790, Linda Zaretskv. Tenderloin Clinic. Roy 
Harrison. Bayview Club House Foundation. Steve Banalonia. Treasure Island Job Center. Bill Hallabaugh. 
Commission on Aging; Philip Carlton. David Migvire, Mission SRO Collaborative Continued to Junt 
2000. 

CONTINUED by the following \ote: 
Ayes: 3 - Yee. Bierman. Ammiano 



City and County of San Francisco 2 Printed at 9:48 AM on "5 00 



Finance and Labor Committee Meeting Minutes June 24, 201)0 



ADJOURNMENT 



The meeting adjourned at 2:14 p.m. 



City and County oj San Francisco 3 Printed at 9:4S AM on 7/S/00 




Cit\ and County of San Francisco llaM 

I I* < arlton H 

Meeting Minnies OoodienPUce 

sjii i rand* 

Finance and Labor Committee 94102-4689 

Members: .Supervisors I eland Yee, Sue Merman, I inn Immiann 

Clerk: Mary Red 

Tuesday, June 27, 2000 1:00 PM City Hall, Room 263 

Budget Review Hearings 

Members Present: Leland Y Yee, Sue Bierman, Tom Ammiano. 



Meeting Convened 

The meeting convened at I 20 pm 

0009X2 [Budget Hearing and Review, FY 2000-2001 1 

Hearing to consider the Annual Budget for < reneral Administration and Finance; Public Protection 

(General Administration and Finance Administrative Sen ices; Assessor Recorder; Hoard of Supervisors. < it\ 
Attorney; Controller; City Planning; Civil Service Commission; Ethics Commission; Human Resources; 
Mayor; Elections; Retirement System; rreasurei rax Collector; General < it) Responsibility.) 

(Public Protection: Adult Probation. Consumer Assurance. Regulatory Compliance and Agricultural 
Standards: Animal Care and Control; Medical Examiner; I rial Courts; District Attorney; Fire Department; 
Juvenile Probation; Public Defender. Police. Sheriff; Companion to file 000979.) 

I, RECEIVED AND VSSIGNI Dto Finance and I abort ornrmttec Scheduk 
6720/00, CONTINI 1 l> Heard in Committee Speaken Supervisor Yee; Harve) Rose, Budget Analyst; Sieve Kawa, Mayor's Hudgct 
Office; Supervisor Ammiano; Id Harrington, i ontroller; Ryan Brooks, Director, Administrative Services; Bill I ee.( ny Administrator. 
Dcbra New nun. Budget Analyst's i (ffice; Supervisor liicmun. IX>ns Ward. Kstessot Recorder; Ken Bruce, Hudgct Analyst's Ofl 
Goloria 'lining. Clerk of the Hoard. I ouise Renne. ( it) \ltomcy. Kim Manolius, I)cput> Cit) Attorney. Ocrald (irccn. Director • 
Planning; Kaie I avetti, Executive Director, Civil Service Commission. Girni) Vida, Executive Dii ommission, Andrea 

GourdilW, Director, Human Resources; John Holt/man. lX - puty City Attorney. Patty I ado. I lions; Claire Murphy. 

Executive Director. Retirement System; Susan I eal, I reasurct I a\ t ollcclor. Armando Cervantes, Chicl Probation (inker. Adull 
Probation. David Irieders. Director, IXparlmcnt ol Consur . -'id Control. Dr Boyd 

Stephens. Medical Examiner Coroner. Gordon Park-I i. Assistant CEO, Superior Court. Alfred Chiantclli. Presiding Judge. Superior 
Court, Terence llallinan. District \ttorncy. I red Brousseau, Budget ce; Robert Dcmmons. Chief. Fire Department. - ; 

Williams. Chief Probation Officer, Juvenile Probation -YGC; Jeff Brown. Public Defender. Earl Sanders. Acting Chief of Police. Michael 
Hennessey . Sheriff Superv isor Hierman absent lor vole Continued to June 27, 2000. 

Heard in Committee Speakers Ken Bruce. Hudgct Analyst's Office: Supervisor Yee, Ryan Brooks. Director. 
Administrative Services, Supervisor Ammiano, Hill Lee Cm Administrator. Steve Kawa, Mayor's Budget 
Office: Dehra Newman, Budget Analyst's Office, Supervisor Bierman, Dons Mara. Assessor. Gloria Young. 
Clerk oj the Hoard: Louise Rome. City Attorney. Ed Harrington. Controller. Gerald (irccn. Director of 
Planning: Kate Lavctti. Executive Director Civil Service Commission, Ginny Vida, Executive Director. Ethics 
Commission. Andrea Gourdine, Director. Human Resources, Patt\- Fado. Director of Elections: Claire 
Murphy. Executive Director. Retirement System. Susan Leal, Treasurer. Armando Ccnantes. Chief Probation 
Officer: David Friedas. Director. Department of Consumer Assurance, Carl Friedman. Director. Animal 
( 'are and Control. Dr Bo\d Stephens. Medical Examiner Coroner. Gordon Park-Li. Assistant CEO. Superior 
Court. Alfred Chiantelli. Presiding Judge. Superior Court. Teresa Sanaa. District Attorn* • \c 

Kaus. Attorney. Robert Demmons. Chief. Fire Department. Chief DeBacco. Fire Department. Jessie Hilliams. 
Chief Probation Officer. Juvenile Probation. Fred Brousseau. Budget Analyst's Office, Jeff Brown, Public 
Defender: Assistant Chief Sanders. Police Department. Captain Goldberg. Police Fiscal Division. Michael 
Hennessey. Sheriff 
MEETING RECESSED. 

City and County of San Francisco I Printed at 3:50 PM on h ?H 00 



Finance and Labor Committee Meeting Minutes June 27, 2000 

Hearing to consider the Annual Budget for Public Protection. 

(Public Protection: Juvenile Probation.) 

The budget for JUVENILE PROBA TION was recessed to meeting of June 29. 2000. 
CONTINUED by the following vote: 
Ayes: 3 - Yee, Bierman, Ammiano 

MEETING RECESSED 

The meeting recessed at 5:40 p.m. to reconvene on June 29. 2000 at 1 .05 p.m. 






City and County of San Francisco 2 Printed at 3:50 PM on &7&/00 




City and County of San Francisco 

Meeting Minnies 

Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Bierman. Tom \mmiano 
Clerk: Wary Red 



■ Hall 
I I* Carlton B 
(joodlclt Place 
San I raw 

'Ml 02-1689 



Wednesday, June 28, 2000 



1:00 PM 
Budget Review Hearings 



City Hall, Room 263 



Members Present: Leland Y Yee, Sue Bierman, Tom Ammiano 



Meeting Convened 

The meeting convened at I 05 p m 

000^83 [Budget Hearing and Review, Fl :noo-200i| 

Hearing to consider the Annual Budgel lot Human Welfare and Neighborhood Development; Community 
Health. 

(Human Welfare ami Neighborhood Development Adult and Aging Services; Children ami Families 

Commission; Children, Youth & Families; Department oft In Id Support Sen ices; Human Scr\ k 

1 n\ ironment; Human Rights Commission; Rent Arbitration Board; t ommission on the Status of Women.) 

(Community Health Community Health Network; Public Health: companion to File 000979 i 
6/1/00, RECEIVED \M> VSSIGNI D Scheduled n on June 21, 20 

(. 21 iK), ( os 1 is i 1 n Hear J in Committee speakers Harve) Rose, Budget \ruhsi. Derrick Lain, Commission on Aging; K . . 
HemUldeZ, Public Administrator duardian. John (lark. Depul> Director, Public Adminisi 

Steve kaua. Mayor's Budget I >niee. Supervisee Yee; IH.bra Alvarez, Director, Department of Children, Youth and I- ami 
Ammiano; Supervisor Bierman; Will I ightboume. Executive D i rec to r, Department of Human Ser vic e s ; Milton Hyams, Department of 
Child Support Services; Francessca Victor, Director, Department ol I n\ironmcnl. Virginia Harmon. Interim Director. Human Rights 
mission lllRC). I arr> Brinkin, Manager. I u,ual Benefits i Ordinance, HKl . Joe < irubh. Director. Rent Stabilization Board, Soma 
Melara, Executive Director, ( ommission on the Status ol Women; l>r Mitchell kal/. Director. Department of Public Health, Ken Bruce. 
Budget Anal > si's Office; Monique /muda, IX-partmenl of Public Health Continued to June 28, 2000 

Heard in Committee Speaker'. Ken Brine Budget Analyst's (Wee. DarrickLam, Acting Director. 
i 'ommission on Aging, Ricardo Hernandez, Public Administrator Guardian, John Clark Deputy Director. 
Mental Health Conservator, Ed Harrington, Controller. Sam Coloretti, Director of Budget, Department of 
Children. Youth ami Families. James Loyce, Deput) Director of Health, Debra Alvarez, Director, Department 
of Children Youth and Families. II ;// Lightbourne, Executive Director, Department <>t Human Sen 
Supervisor Ammiano, Francessca Victor, Director, Department of Environment, Larry Brinkin. Manager. 
Equal Benefits Ordinance, Department of Human Resources Joe Grubb, Director. Rent Stabilization Board. 
Soma Melara. Executive Director, Commission mi theStatui oj Women, Supervisor Yee, Dr Mitchell Katz, 
Director of Health, Supervisor Bierman. Bill Klmke. Local #3, RichMarquez, Anna Cooper Steve Fields, 
Progress Foundation: Charles Bibbs. Avonelle Hanlev-Mills. St Vincent De Paul The Rile\ Center. Quanalita 
Bell. Rodney Davis, Mr Gaston, Erik Ms Brodie Combined with File 000979. 
COMBINED. 



ADJOURNMENT 



The meeting adjourned al 



City and County of San Francisco 



Printed at 10:00 AM on '5 00 



Citv and Countv of San Francisco atyHaii 

1 Dr. Carlton B 

Goodlett Place 

San Francisco, CA 

Finance and Labor Committee 94102-4689 



Meeting Minutes 



Members: Supervisors Leland Yee, Sue Merman, Tom Ammiano 
Clerk: Man' Red 






Thursday, June 29, 2000 1 :05 PM City Hall, Room 263 

RECESSED BUDGET REVIEW HEARING 



Members Present: Leland Y. Yee, Sue Bierman, Tom Ammiano. 



Meeting Convened 

Meeting convened at 1:45 p.m. 

000982 [Budget Hearing and Review, FY 2000-2001] 

Hearing to consider the Annual Budget for Public Protection. 

(Public Protection: Juvenile Probation.) 

6/5/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. Scheduled for consideration on June 20. 2000. 
6/20/00, CONTINUED. Heard in Committee. Speakers: Supervisor Yee; Harvey Rose, Budget Analyst; Steve Kawa, Mayor's Budget 
Office, Supervisor Ammiano, Ed Harrington, Controller; Ryan Brooks, Director, Administrative Services; Bill Lee, City Administrator. 
Debra Newman, Budget Analyst's Office; Supervisor Bierman; Doris Ward, Assessor Recorder; Ken Bruce, Budget Analyst's Office; 
Golona Young, Clerk of the Board; Louise Renne, City Attorney, Kim Manolius, Deputy City Attorney; Gerald Green, Director, City 
Planning; Kate Lavetti, Executive Director, Civil Service Commission; Ginny Vida, Executive Director, Ethics Commission; Andrea 
Gourdine, Director, Human Resources; John Holtzman, Deputy City Attorney; Patty Fado, Director of Flections; Claire Murphy, 
Executive Director, Retirement System, Susan Leal, Treasurer/Tax Collector; Armando Cervantes, Chief Probation Officer, Adult 
Probation, David Fneders, Director, Department of Consumer Assurance; Carl Friedman, Director, Animal Care and Control; Dr. Boyd 
Stephens, Medical Examiner/Coroner; Gordon Park-Li, Assistant CEO, Superior Court, Alfred Chiantelli, Presiding Judge, Superior 
Court; Terence Hallinan, District Attorney, Fred Brousseau, Budget Analyst's Office; Robert Demmons, Chief, Fire Department, Jessie 
Williams, Chief Probation Officer, Juvenile Probation -YGC; Jeff Brown, Public Defender, Earl Sanders, Acting Chief of Police; Michael 
Hennessey, Sheriff. Supervisor Bierman absent for vote. Continued to June 27, 2000. 

6/27/00, MEETING RECESSED. Heard in Committee. Speakers: Ken Bruce, Budget Analyst's Office; Supervisor Yee; Ryan Brooks, 
Director, Administrative Services, Supervisor Ammiano, Bill Lee, City Administrator; Steve Kawa, Mayor's Budget Office, Debra 
Newman, Budget Analyst's Office, Supervisor Biennan; Doris Ward, Assessor; Gloria Young, Clerk of the Board; Louise Renne, Cit> 
Attorney; Ed Harrington, Controller; Gerald Green, Director of Planning, Kate Lavetti, Executive Director, Cm] Service Commission; 
Ginny Vida, Executive Director, Ethics Commission; Andrea Gourdine, Director, Human Resources. Patty Fado, Directoi of Elections; 
Claire Murphy. Executive Director, Retirement System; Susan Leal, Treasurer; Armando Cervantes. ( lucl Probation Officer; David 
Fneders, Director. Department of Consumer Assurance, Curl Friedman, Director, Animal t arc ami Control; Dr Boyd Stephens, Medical 
Examiner/Coroner, Gordon Park-Li, Assistant CEO, Superior Court, Alfred Chiantelli. Presiding Judge. Superioi ( OUrt; I eresa Saiata. 
District Attorney's Office; Steve Kaus. Attorney; Robert Demmons, Chief. Fire Department; Chief DeBacco, I ire Department; Jessie 
Williams, Chief Probation Officer, Juvenile Probation; Fred Brousseau, Budget Analyst's Office; Jeff Brown. Public Defender; Assistant 
Chief Sanders. Police Department, Captain Goldberg, Police Fiscal Division. Michael Hennessey. Sheriff 
6/27/00, CONTINUED. The budget for JUVENILE PROBATION was recessed to meeting of June 29. 2000. 

Heard in Committee. Speakers: Ken Bruce, Budget Analyst's Office, Jessie Williams, ( 'hief Probation ( "';. ei 
Juvenile Probation. Combined with File (IOD979. 
COMBINED by the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



ADJOURNMENT 

Meeting adjourned at 1:50 p.m. 

City and County of San Francisco 1 Printed at 4:22 PM on 6/30/00 




( it > and Count) of San Francisco 

[Meeting Minutes 

Finance and Labor Committee 

Members: Supervisors I. eland \ee. Sue Merman, lorn immiaiui 
Clerk: Mary Rett 



■ Hall 
arltonU 
Goodleit Place 
San Irani. 

94102-4689 



Thursday, June 29, 2000 



1:00 PM 
Budget Review Hearings 



City Hall, Room 263 



Members Present: Leland Y. Yee, Sue Bierman, Tom Ammiano 



Meeting Convened 



The meeting convened at I 24p.m 



City and County of San Francisco 



Printed at 10:f3 AM on ' 1 1 DO 



Finance and Labor Committee Meeting Minutes June 29, 2000 



000995 |Budget Hearing and Review, FY 2000-2001 1 

Hearing to consider the Annual Budget for Culture and Recreation; Public Works, Transportation and 
Commerce. 

Culture and Recreation: Asian Art Museum; Art Commission; Convention Facilities Management; Fine Arts 
Museum; Public Library; Law Library; Recreation and Park; Academy of Sciences; County Education Office; 
War Memorial.) 

(Public Works, Transportation and Commerce: Airport; Clean Water; Building Inspection; Public 
Transportation-Municipal Railway; Public Works; Emergency Communications Department; Business & 
Economic Development; Hetch Hetchy Project; Light, Heat and Power; Board of Appeals; Port; Parking and 
Traffic; Public Utilities Commission (PUC); Telecommunications & Information Services; Water; Capital 
Projects; San Francisco Redevelopment Agency; companion to File 000979.) 
6/5/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 

6/22/00, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Ikuko Satoda, Chief Financial Officer, Asian Art 
Museum; Rich Newirth, Director, Art Commission, Ryan Brooks, Director, Administrative Services; Supervisor Yee; Beverly Ovvens- 
Pnndle, Budget Analyst's Office; Jack Moerschbaccher, Director, Convention and Facilities Management; Harry Parker; Director, Fine 
Arts Museum; Susan Hildreth, Acting City Librarian; Debra Newman, Budget Analyst's Office; Marsha Bell, Law Library; Elizabeth 
Goldstein, General Manager Recreation and Park; Harlan Kelly, Acting Director, Department of Public Works; Robert Jenkins, Director. 
Steinhart Aquarium, Ed Harrington, Controller; Enrique Navas, Chief Financial Officer, SFUSD; Sally, Arts Program, SFUSD; 
Supervisor Ammiano; Beth Murray, Director, War Memorial, John Martin, Director of Airports; Larry Klein, Acting General Manager, 
Public Utilities Commission; Frank Chiu, Director, Department of Building Inspection; Michael Bums, General Manager, Municipal 
Railway; Bob Kuo, Director of Finance, Municipal Railway, Tina Olsen, Department of Public Works; Ken Bruce, Budget Analyst's 
Office; Supervisor Bierman, Thelma Bradshavv, Director, Emergency Communications Services, Emilio Cruz, Director, Economic 
Development; Robert Feldman, Executive Director, Board of Appeals, Doug Wong, Director, Port of S. F.; Ben Kutnick, Director of 
Finance, Port of S. F.; Fred Hammond, Department of Parking and Traffic, Liza Lowery, Director, Telecommunications & Information 
Services; Jim Morales, Director, Redevelopment Agency. Continued to June 29, 2000. 

Heard in Committee. Speakers: Ken Bruce, Budget Analyst's Office; Emily Sano. Director, Asian Art 
Museum; Rich Newirth, Art Commission; Ryan Brooks, Director, Administrative Services; Supervisor 
Ammiano; Hariy Parker. Director, Fine Arts Museum; Susan Hildreth, Acting City Librarian; Marcia Bell, 
Law Library; Elizabeth Goldstein, General Manager. Recreation and Park; Superx'isor Yee; Steve Kawa. 
Mayor's Budget Office; Debra Alverez. Director, Children, Youth and Families; Enrique Navas, SFUSD; 
Supervisor Bierman; Beth Murray, Director, War Memorial; Marcus Perro, Airport; Larry Klein, Acting 
General Manager, Public Utilities Commission; Frank Chiu, Director, Department of Building Inspection; 
Tina Olson, Department of Public Works; Thera Bradshaw, Director, Emergency Communication Services; 
Emilio Cruz, Director, Economic Development; Bob Cudo. Director of Finance, Municipal Railway; Fred 
Hammond, Department of Parking and Traffic; Liza Lowery, Director; Telecommunications & Information 
Services; Jim Morales; Director, Redevelopment Agency; Margaret Brodkin, Coleman Advocates; Jill Treger, 
Intergroup Clearinghouse; Lily Wond; Jose Pavin; Carol Kocen'ar; Susan Stouter, SFUSD; Sally Ann Ryan. 
SFUSD; Katie Brackenridge, Jamestown Community Center; Norma Roman, Coalition to Save Public Health; 
Bob O'Brien, Animals Rights; Enteric Kalman; Philip Carleton, Watchbison Committee; Regina Gebrielle, 
West Bay Breast Cancer Partnership ; Daja Bolder; September Jararde; Jennifer Friedenbach, Coalition on 
Homelessness; Maiea Mouton-Fuentes, Youth Making A Change (/MAC); Yovanny Chamberlin (IMAC). Teri 
Howard (IMAC); Rena Nande, Starting Point; Riva Enteen; Fernando Gomez-Benitez. Mission Collaborative; 
Wai Ching Kwan, Chinatown Community Development Center; Rosa Simpson; Joan Girardot, Better S.F. 
Neighborhoods; Dana Van Gorder, Director, AIDS Project. Combined with File 000979. 
COMBINED by the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



City and County of San Francisco 2 Printed at 10:53 AM on 7/11/00 



Finance and Labor Committee Meeting Minutes lunt 29,2000 



000979 [Annual BudRct. FY 2000-2001 1 

Hearing toconsidei the Annual Budget i<>i I t^ctl Yeat 2000-2001 (Mayor) 

(Companion Files 000980, 00098 1 , 000982 000983, 0009'' 

0, RECEIVED AND ASSIGNED to Finnic* and I ahor Committee Scheduled lor public lcslimon> on Saturday. June 24, 2000. at 
9:00 8.m (See File ■ departmental budget hearings and review ) 

I. 24 ltd. CONTINUED Heard in Committee Speakers Super visor "i ee. Si sit r Ucmie Calvin, Director, Religious Witness with 
Homeless People. Rev Norman I ong. I'resb>tenan ( (lurch. Stephen Malcheti. Clerk, S I Friends Meeting. Res Adissa Arnond-Millcr. 
Lutheran Community; Rev I ou llartman, Uuddhist Priest, S I Zen t enter. I trthet I ouie ViUle, St Boniface < "hurch; Sister Manan 
Donohue. Father Kirk Ullery; ( lui I ad) of I ourdes; Rev Arturo < apuli. Grace United Methodist Church. Res Hob Foroberf '• 

Yallev Minislis . Rev Doug Donley, Dolores Street Baptist ( hurch. Res Karen ( UivetO, liclhanv I mted Methodist ( hurch. Pastor Phillis 
/illhart. I uthenan Church. Joan llenoil. Native American AIDS Project; R .-Nsh. Neil dendel. Healthy I hildrcn 

Collaborate; Oclavia Jolley . t laire Van Leren; Isabel Wade. Montford Cadwell, Jcnnifet Friedenbach, Coalition on Homelc 

Rosemary Dads. Attorney, I c^al Aid; Michael Wise. James I ePoint; Darren I c em. Paul Bold n the 

Homelessness, Joyce Miller. Famil) Rights. Benny Jamer. People's Budget -a/inc. Joseph B 

I una I ahaloni. Bra) Moore. Scott ( lark Anthony Jamagl 

Debronravova, Sell Help ior the I Iderly; Jane Kahan. Haighl Ashhury Senior Ccn\ Mental Health 

I 'enter; lorn Nolan. Jammie Ross, Pat Smith ( IMI Senior ( enter. Kcnnith Harper. Native American AIDS Project; Danny. John ■• 
(iail Hums. Mars Ann Careycloud. lalklmc i I'hillis Hauman I 

Grandparenl and Senior Companion I ami Is Services; Roland DemaraiS, t All Senior ( enter. Duha Ulandine. lalklmc. Icn-y. Iniusion 
One. Gaylan 1 ogan. Executive Director, inlusion One. Camilla W y ..uur. Ann Anderson. League of Women Vetera; Mara 

Raider. Adam Marks. Attorney; Ronald Rucker. Kathleen (nav. Jud) *.pp -non llomelcs* 

Maya N or dber g ; Dinta I eighlon. Hayvicvs Opera House. Hemic Rush. Ivory Mel arrland. Ins Hihlounu. Nurse. Rusts Hrimti, Chnstinc 
Orti/. Margaret Bairn; John Darmanin. S F Firefighter; Ruth Miller. Health Care Action learn. Debbie Macklcin. Moniquc Colli 

Calderon; Helen Meyer, Compus Community, i>gram. Dennis Knagcr. 

Firefighter. Clemencia Cardova; Martha Hernandez; Harbara Ruben. I lla Miyamoto, Coleman Adv Hams. 

Parent Advacatt tor Youth. Claudia Media. Talklinc, Carlena Hanson. Marcella I eland. Marybcth Wallace. Joan Picrson. Parent 
Visocate. I enore Hamilton. Jeanette labhara. lalkline. Andrea Kahn. Dasid Malty. 1-nca Dusal. Icresa Kvsan. Rosic Kcnncds ' 
Record. Jessica I sun. Joe I owery, Phi I lis M . lalkline. Magna. In-Home Health t arc. Meg Maddi im; Art Tapia. 

Coleman Advocates; Mable Hussan, Spintmcnders. Michael I son. I arry B I edic; I aura Hcth. Paramedic. Susan Jcong, 

Sherry Rosenberg, PTA President; Roger Basley, School v Mane Garcia. 

1 nc a Baldwin, lalkline. Judith Baker; Cassandra Jackson. Bayview Club House; Paula Cohen, lalkline. Tracy Kalkner. Talklinc 
Frank; Christopher Bowman, Citizens \dvisory( ommittet iusan H., Citize aions. Dana 

Bishop, lalkline. Dr 1 almadge King. San I rancisco i lateral Hospital. Kat. 1 - :ral American Resource Center, Linda 

Brown, lalkline. Karen Patterson Mathcw, Bayview I oundaiion. I Jria Hazard, lalkline. Martina Gills. Cal Works Program. I atcetah 
Simon, Center for Young Women, Matt Rases, t oleman Ad Reed. Talklinc. Richmond I ocvvinsohn, John W'addie. Native 

American AIDS Program, Roger Kat. Coalition on Homelc- herwitz, I ocal 790; I inda /arclsky. Icnderloin Clinis 

Harrison. Haysiess Club House Foundation. Stese Harcalonia, Treasure Island Job Center. Hill llallabaugh. Commission on Aging. Philip 
Carlton, David Miguire. Mission SRO Collaborative Continued to June 29, 2000. 

Heard in Committee Speakers Supervisor Yee Recommendations of the Finance and Labor Commits 

concerning Files 000982, 000983, and 000995 combined herein, see original files for details of 

\mmendations for each day The final Budget Analyst Report showing recommendations oj the Fin i 

and Labor Committee are in this file, also see Committee's Budget Modifications laddhacLs and n 

Board Julv 10. 2000. 

PREPARED IN COMMITTEE v> AMOTION. 

Motion approving Annual Budget for City and Count) of San 1 rancisco for Fiscal Year 2000-2001. I Mayor) 

(Companion measure to Files 000980, 000981. 000982 000983, 000995.) 
RECOMMENDED AS AMENDED b> the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



City and Count)- of San Francisco 3 Printed at 10:53 4.*/ on '11/00 



Finance and Labor Committee 



Meeting Minutes 



June 29,2000 



000980 [Government Funding for Fiscal Year 2000-2001] 

Annual Appropriation Ordinance appropriating all estimated receipts and all estimated expenditures for the 
City and County of San Francisco for fiscal year ending June 30, 2001. 

(Companion to Files 000979 and 000981.) 
6/5/00, RECEIVED AND ASSIGNED to Finance and Labor Committee 

Heard in Committee: Speakers: Ken Bruce. Budget Analyst's Office: Supervisor Yee. Amended to reflect the 
Finance and Labor Committee's recommendations (see file for details); to Board meeting of July 10, 2000. 
AMENDED. 

RECOMMENDED AS AMENDED., by the following vote: 
Ayes: 3 - Yee, Bierman, Ammiano 



000981 [Public Employment for Fiscal Year 2000-2001] 

Annual Salary Ordinance enumerating positions in the Annual Budget and Appropriation Ordinance for the 
Fiscal Year ending June 30, 2001, continuing, creating or establishing these positions; enumerating and 
including therein all positions created by Charter or State law for which compensations are paid from City and 
County funds and appropriated in the Annual Appropriation Ordinance; authorizing appointments or 
continuation of appointments thereto; specifying and fixing the compensations and work schedules thereof; 
and authorizing appointments to temporary positions and fixing compensations therefor. (Human Resources 
Department) 

(Companion to Files 000979 and 000980.) 

6/1/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 

Heard in Committee: Speakers: Ken Bruce. Budget Analyst's Office; Supenisor Yee. Amended to reflect the 

Finance and Labor Committee's recommendations (see fdefor details); to Board meeting of July 10, 2000. 

AMENDED. 



RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



City and County of San Francisco 



Printed at 10:53 AM on 7/11/00 



Finance and Labor Committee Matting Minute* June 29, 2004 



001147 iBranch Library Bond Special Electionl 

Supervisors Brown, x aki. Vwsom. Bitrman. Leoo, Kat/. lUnrril 

Ordinance calling and pro\ iding fol a Special Election to be held in the ( n> and County of San Francisco on 
Tuesday. November 7, 2000, for the purpose of submitting to the voters of the City and County of San 
Francisco a proposition to incur the following bonded debt ol the ( itv ami County ( )ne Hundred Five Million 
Eight Hundred Sixty-Five I housand Dollars ($105,865,000) fol the acquisition, rehabilitation, renovation, 
improvement, construction and reconstruction of certain improvements to branch libraries and other library 
facilities, other than the Main Library, finding that the estimated costs of such proposed project is and will be- 
too great to be paid out of the ordinal) annual income and revenue of the ( itv and < ountv and will require 
expenditures greater than the amount allowed thereloi by the annual tax levy; reciting the estimated cost of 
such proposed project, waiving certain requirements of Sections 2 31 and 2 34 ol the San Francisco 
Administrative Code relating to the tuning for the introduction ami adoption of public interest and necessity 
resolutions; fixing the dale of election and the mannei ol holding such election and the procedure lor voting 
for or against the proposition; fixing the maximum rale of interest on such Bonds and prov iding tor the lev > 
and collection of taxes to pay both principal and interest thereof, prescribing notice to be given ol such 
election, consolidating the Special Election with the Presidential General Election; establishing the election 
precincts, voting places and officers fol the election, and waiving the word limitation on ballot propositions 
imposed by San Francisco Municipal flections ("ode Section 

(Fiscal impact I 

6/19/00. RECEIVED AND \SSIGNI Dtol irancc ind Labor ( ommiuee 6 28 00, Supervisoi Becerril n pornor 

I leant m Committee Speakers Pehra Newman, Budget Analyst's Office. Supervisor Yee, Susan Hihlreth, 

Acting City Librarian. Jim Sutton. Supervisor Ammiano, John Ehrlich, Daja Bolen, Emerk Kalman; Sb 

Kawa, Mayor's Budget I 

AMENDED, W AMENDMEN1 oh I lit w HOI EBI UUNGNEW HUE. 

Ordinance calling and providing fol a Special Election to be held in the City and (ountv of San Francisco on 
Tuesday, November "\ 2000. for the purpose of submitting to the voters of the (itv and County of San 
Francisco a proposition to incur the following bonded debt of the City and (ountv One Hundred Five Million 
Eight Hundred Sixty-Five Thousand Dollars (SI 05,865,000) fol the acquisition, renovation, construction of 
certain improvements to branch libraries and other library facilities, other than the Main Library; finding that 
the estimated costs of such proposed project is and w ill be too great to be paid out of the ordinary annual 
income and revenue of the (itv and County and will require expenditures greater than the amount allowed 
therefor by the annual tax levy, reciting the estimated cost of such proposed project: waiving certain 
requirements of Sections 2 31 and 2.34 of the San Francisco Administrative Code relating to the timing for the 
introduction and adoption of public interest and necessity resolutions, fixing the date of election and the 
manner of holding such election and the procedure for voting for or against the proposition; fixing the 
maximum rate of interest on such Bonds and providing for the levy and collection of taxes to pay both 
principal and interest thereof; prescribing notice to be given of such election; consolidating the Special 
Election with the Presidential General Flection, establishing the election precincts, voting places and officers 
for the election; and waiving the word limitation on ballot propositions imposed by San Francisco Municipal 
Elections Code Section 5 10. 

(Fiscal impact.) 

RECOMMENDED \s \Mt M)ED by the following vote: 

Ayes: 3 - Yee, Bierman. Ammiano 



City and County of San Francisco 5 Printed at 10:53 AM on ~ WOO 



Finance and Labor Committee Meeting Minutes June 29, 2000 



001047 [Redevelopment Agency Budget and Bonds. Fiscal Year 2000-2001] 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 
fiscal year 2000-2001; and approving the issuance by the Agency of Bonds in an aggregate principal amount 
not to exceed S5 1,000.000 for the purpose of financing redevelopment activities in fiscal year 2000-2001. 
(Redevelopment Agency) 

(Fiscal impact.) 

6/1/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. 

6/22/00, CONTINUED. Continued to June 29, 2000. 

Heard in Committee- Speakers: Ken Bruce, Budget Analyst's Office; Jim Morales, Director, Redevelopment 

Agency. Amended to reflect the recommendations of the Budget Analyst for the Department's FY 2000/200/ 

budget (see file for details); new title. 

AMENDED. 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 

fiscal year 2000-2001. as amended: and approving the issuance by the Agency of Bonds in an aggregate 

principal amount not to exceed S5 1.000,000 for the purpose of financing redevelopment activities in fiscal 

year 2000-2001. (Redevelopment Agency) 

(Fiscal impact.) 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Yee, Bierman, Ammiano 



ADJOURNMENT 



The meeting adjourned at 6:27 p.m. 



City and County of San Francisco 6 Printed at 10:53 AM on '/1 1/00 



F 






DOCUMENTS DEPT. 

JUN 2 7 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 

CITY AND COUNTY ISLM OF SAN FRANCISCO 




BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



June 23, 2000 

TO: Finance and Labor Committee 

FROM: Budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2000-2001 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance and Labor Committee 
budget review. 

Finance and Labor Committee Budget Review - June 27. 2000, 1:00 p.m. 

Page 
General Administration and Finance 

ADM Administrative Services 1 

ASR Assessor/Recorder 10 

BOS Board of Supervisors 16 

CAT City Attorney 21 

CON Controller 28 

CPC City Planning 32 

CSC Civil Service Commission 40 

ETH Ethics Commission 43 

HRD Human Resources 47 



Memo to Finance and Labor Committee 
June 23, 2000 
Page 2 

Page 
General Administration and Finance 

MYR Mayor 54 

REG Elections 58 

RET Retirement System 63 

TTX Treasurer/Tax Collector 68 

GEN General City Responsibility 75 

Public Protection 

ADP Adult Probation 78 

AGVV Administrative Services - Consumer Assurance 82 

ANC Administrative Services - Animal Care and Control 85 

CME Administrative Services - Medical Examiner 87 

CRT Trial Courts 92 

DAT District Attorney 101 

FIR Fire Department 106 

JUV Juvenile Probation 120 

PDR Public Defender 126 

POL Police 131 

SHF Sheriff 137 



/JL, ^ & 



Harvey M. Rose 



cc: Supervisor Yee 
Supervisor Bierman 
President Ammiano 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: .ADM ADMINISTRATIVE SERVICES 

Financial Data: 

The Department of Administrative Services proposed S49,871,741 budget for FY 2000-01 is 
S4,995,317 or 11.13 percent more than the original FY 1999-2000 budget of S44,876,424. The net 
increase from the revised FY 1999-2000 budget is S465,419 or 0.94 percent. 



Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
_ Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Program Expenditures 

1660 Mission Street Building 

25 Van Ness Building 

555 Seventh Street Building 

Bay Area Electric Vehicle Program 

Central Shops 

City Administration Support 

Commute Assistance 

County Clerk Services 

Disability Access 

Management & Administration! FAC i 

Procurement Services 

Real Estate Work Order 

Real Estate General Fund 

Reproduction Services 

Risk Management General 

Solid Waste Management 



Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 

Board of Supervisors - Budget Analyst 



Original 


Revised 


2000-2001 


Orig 


inal Budget 


S 1. 946.81 3 


S 1.946,813 S 


1.957,413 


S 


10.600 


2.343.426 


2.343,426 


2,404,190 




60,764 


- 


463,100 


834,774 




834,774 


- 


250.000 


- 




(250,000) 


15.024.S13 


15.101,813 


16.131.727 




1.106.914 


477.953 


477,953 


345.021 




(132,932) 


258.959 


318.959 


- 




(258.959) 


557.025 


557.025 


612,117 




55,092 


24.029 


121.674 


24.029 




- 


1.868.171 


2.072.5 IS 


2.245,468 




377.29" 


3.055.304 


3.100,304 


3.276,781 




221,477 


2.379.554 


5.630,030 


4.562.967 




2,183,413 


354,479 


354,479 


355.053 




5 "4 


5.304,865 


5.444,840 


5.47 1.3 IS 




166,453 


5,457,698 


5.457.698 


5.185,700 




(271.99S) 


3.991,975 


4.031,975 


4,115.183 




123, 20S 


S 43.045.064 


S 47.672.607 ! 


5 47.521.741 


s 


4,226,677 


1.831.360 


1 -" 715 


2.350.000 
49,871,741 




<?18fi40 


44.S76.424 


49.406.322 


4,995,317 


i3R.RfiQ.IPM 


fT» -145.825) 


niRQr6R2i 

5 17,978.059 


s 


n.fP4.6541 


S 16.007.396 


S 16.960,497 


1.970,663 



RECOMMENDATIONS OFT HI BUDGE! \N\l.\sTFOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADM ADMINISTRATIVE Services (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 259.81 FTEs, which is 
3.39 FTEs more than the 256.42 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 













Proposed 








Mayor's 


Budget 


Increase (Dec 


•rease) 




Fiscal Year 


1999-2000 


1 isca 


Year 


From 1999- 


2000 


Full Time Equivalents 


Original 


Revised 


2000 


-2001 


Original Bu 


dgel 


Central Shops 


110.94 


111 




110.89 




(0.05) 


City Administration Suppon 


2.90 


2.90 








0.85 


Commute Assistance 




0.49 




- 






County Clerk Services 


7.80 


7.80 




7.80 




- 


Management Administrator 


22.53 






22.70 




0.17 


Procurement Services 








40.40 






Real Estate Workorders 


25.64 


25.64 




25.39 






Reproduction Services 


21.97 


21.97 




24.44 




: 47 


Risk Management General 


2.21 


2.21 




3.21 




1.00 


Solid Waste Management 


21.15 


21.15 




21.17 




o.ii2 



Total 256.42 256.98 259.81 



Department Revemts 

Department revenues have increased by S1.216.S46 or 14.35 percent and General Fund support 
has increased by S753.817 or 12.3 percent. 



Description 

The increase in revenues of S1.216.S46 in the Administrative Services budget is partly a result of 
the acquisition of the 555 Seventh Street Building and the increased rental income for the Real Estate 
Department, and partly due to increased payments from other City Department's for Administrative 
Services work-order activities. The overall increase in the budget is due in large part to these increases 
in work orders for various Department programs, such as a S2.1S3.413 increase in the Real Estate Work 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADM ADMINISTRATIVE SERVICES (continued) 

Order program and a SI, 106,9 14 increase for Central Shops. The Disability Access program includes 
SI, 800,000 for administrative staffing, consultant studies and capital projects, which is S493,640 more 
than FY 1999-00 revised budget and which is largely responsible for the increase of S5 18,640 to Capital 
Improvements & Facilities Maintenance. Major changes in the Department's budget include the (1) 
addition of a new S90,832 Sunshine Ordinance Support Project, (2) creation of a new City Vehicle Pool 
with the purchase often regular vehicles (S230,000) and the lease of five electric vehicles (S100,000), 
and (3) transfer of the S258,959 Commute Assistance budget to the Department of the Environment. 

Comment 

The Mayor's budget provides an increase of S4,995.317. Our recommended reductions, which 
total S293,093, would still allow an increase of S4, 702,224 or 10.48 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADM - Administrative Services 

Position/ ,N u m he r Amount 

Page Equipment 

*teu Object Number From Iq From Iq Saving s 

AME Countv Clerk Services 

2526 035 Other Current Expenses S22.640 S15,000 S7,640 

Reduce to reflect actual expenditure rate. 



Subtotal Recommended Reductions - County Clerk Services S7.640 

BAI Solid Waste Management 

252S 001 Permanent Salaries - Misc. 1,406.292 1.386,060 

"The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding individual 
classifications. 

2556 Senior Clerk Typist 

Special Assistant VIII 

2556 Special Assistant IX 

Special Assistant XI 

Disapprove two of the five proposed upward 
substitutions. These two substitutions have not 
received authorization from the Department of 
Human Resources. 

252S 013 Mandatory Fringe Benefits 333.220 32".960 5.260 

Corresponds to the reduction in Permanent 
Salaries - Misc. 



1426 < 1 .00) 


0.00 


(41.656) 





(41.656) 


1366 1.00 


0.00 


52,048 





52.048 


1368 (1.00) 


0.00 


(60.254) 





(6< 


1370 1.00 


0.00 


,094 





70,094 



Subtotal Recommended Reductions - Solid Waste Management S25.4Q2 



Board of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



ADM - Administrative Services 



Page 
No. Object 



Position/ Number 
Equipment 
Number From To 



Amount 
From To 



Savings 



"AV Disability Access 

!535 067 Bids, Structures & Improvements 

*Reserve a total of S350.000 for the Disability 
Access Program, including S250.000 for planned 

^ consulting projects for which detailed cost 

information is not currently available. The 
Disability Access Program has provided a budget 
outlining the planned expenditure of 51,450.000 of 
the S 1,800,000 budgeted. When the Disability 
Access Program selects the consultants and/or 
contractors for the specific projects and can provide 
the financial details for the remaining consulting 
and other projects to be completed in FY 2000-01, 
the Department should then request the release of 
these remaining funds. 



SI, 800,000 SI, 800,000 



Subtotal Recommended Reserves - Disabilitv Access 



S350.000 



AW City Administrator Support 

537 001 Permanent Salaries - Misc 



36,162 



*The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADM - Administrative Services 



Page 
No. Object 



Position/ Number 


Amount 


Equipment 




Number From To 


From 



Ifl 



Ni\ in^s 



256: 



Special Assistant VI 



1365 0.75 0.00 



S36.162 



SO S36.162 



Delete the requested new Special Assistant VI position 
related primarily to the Sunshine Ordinance because the 
anticipated workload does not justify the need for an 
additional full-time permanent position. The Budget 
Analyst notes that the Board of Supervisors has requested 
two new positions, the Planning Department has requested 
one new position, and the Department of Human Rights has 
requested the substitution of one new position in FY 2000- 
01, all related to the Sunshine Ordinance. Furthermore, the 
Department of Administrative Services has requested this 
position to provide additional support for the Immigrant 
Rights Commission, which does not warrant additional staff 
at this time, since this Commission received a new full-time 
permanent Special Assistant XIII in the current fiscal year 
The proposed budget would still include $30,000 for DTIS 
to develop and maintain the required Web site for 
Administrative Services' compliance with the Sunshine 
Ordinance. 



2537 013 Mandatory' Fringe Benefits 



9,670 



9,670 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



2537 035 Other Current Expenses 



15.000 



15.000 



Reduce Other Current Expenses to reflect 
elimination of the Special Assistant VI (see 
above). 



Subtotal Recommended Reductions - City Administrator Support 



S60.832 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



ADM - Administrative Services 



Page 

No. Object 



Position/ Number 
Equipment 
Number From To 



Amount 
From To Savings 



Reproduction Services 



040 Materials & Supplies 



S769.206 S689,206 SS0.000 



Reduce Materials & Supplies by SS0.000 to reflect the 
savings that will be achieved by leasing a SI 60,000 
Color Printer and therefore avoiding the higher cost of 
contracting out for such color printing services for City 
departments. Currently, Reproduction Services 
contracts out over 5400,000 of City color printing 
needs. An additional estimated S500.000 in color 
printing is contracted out directly by City departments. 
Reproduction Services will now be able to use their 
existing staff to operate the leased printer and handle 
these color printing needs in-house, with some 
additional costs provided for additional supplies and 
maintenance needs with projected savings of 20%. As 
a result, Reproduction Services should be able to pass 
along such savings (5400,000 x 20% = S80.000) to 
City Departments. Reproduction Sen-ices and 
Procurement will be working to bring the additional 
S500.000 in color printing currently contracted out by 
City Departments in-house, leading to further potential 
savings. This reduction in Materials & Supplies 
reflects the lower printing costs while allowing the 
Department to purchase the new SI 60,000 Color 
Printer. 



Subtotal Recommended Reductions - Reproduction Services 



S80.000 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADM - Administrative Services 



Page 

$SL Object 

FCC Procurement Services 

254 1 00 1 Permanent Salaries - Misc. 



•The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding individual 
classifications. 



Position/ Number 
Kquipment 
Number From Tjj 



2564 



Project Director 



1070 0.75 0.00 



Delete requested new position as no justification 
has been provided by Department. 



Amount 
From To 

$2337,495 52,270,726 



Vninjis 



66.769 



66,769 



2541 oi: 



Mandatory Fringe Benefits 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



-49 -.089 17.360 



Subtotal Recommended Reductions - Procurement Sen ices 



S84.129 



FDA Central Shops 

2543 061 Equipment Lease Purchase - Initial 

Reduce to reflect actual cost for five electric 
vehicles, based on Purchaser's data (S19.000 x 
5 vehicles). 



100.000 



95.000 



5.000 



Board of Supervisors - Budget Analyst 



8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: ADM - Administrative Services 



Position/ Number Amount 

'age Equipment 

No. Object Number From To From To Savings 

!544 060 Equipment Purchase S202.100 SI 72. 100 S30,000 

Reduce equipment purchase for non-specified 
items. The resulting S 1 72, 1 00 Equipment 
Purchase budget would still be S 1 0, 1 00 more 
than the amount budgeted in the current fiscal 
year. 



Subtotal Recommended Reductions - Central Shops S35,000 



Total Recommended Reductions S293.093 



Total Recommended Reserves S350.000 



Board of Supervisors - Budget Analyst 



RK< OMMI,M)\l|()Ns Oh IHh Bl DGE I \N M VST FOR 
\MIM)M1 NT OF Bl'DGET ITEMS 

2000-01 



DEPARTMENT: ASR ASSESSOR/RECORDER 



Financial Data: 

The Department of Assessor Recorder proposed SI 1,782,6-6 budget for FY 2000-01 is S4~; 
or 4.17 percent more than the original FY 1999-2000 bud»et of SI 1.310,618. The net increase from the 
revised FY 1999-2000 budget is S472.058 or 4.1 7 percent." 

SlMMARV OF PROGRAM EXPENDITURES: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year l l w4-2000 Fiscal Year From l l >yQ-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Personal Property S 2.203.4S5 S 2,203,485 S 2.231.212 S 27. "2" 

Real Property 3.064.144 4.144 3.058.405 (5.739) 

Recorder 2.00~/»:-2 2.007.932 1.931.763 .169) 

Tax Assessment 3,443 .799 3.212.193 ..606) 

Technical Services 591.258 591.25S 1.349.103 753 



Total Expenditures S 11.310.618 S 11.310.618 S ll.7S2.o~o S 472.058 



Board of Supervisors - Budget Analyst 1 Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ASR ASSESSOR/RECORDER (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 133.17 FTEs, which 
are 1.95 FTEs less than the 135.12 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Budget 

(0.70) 
(1.78) 
(0.01) 
(7.49) 
8.03 



Full Time Equivalents 


Original 


R 


evised 


2000- 


•2001 


Personal Property 


29.22 




29.22 




28.52 


Real Property 


42.31 




42.31 




40.53 


Recorder 


23.75 




23.75 




23.74 


Tax Assessment 


29.73 




29.73 




22.24 


Technical Services 


10.11 




10.11 




18.14 



Total 135.12 135.12 133.17 (1.95) 



DEPARTMENT REXTNUES 

Department revenues have decreased by S5.000 from 53.285,307 to S3.280,307 or 0.15 percent 
and General Fund support has increased by S477.058 or 5.9 percent. 



Description 

The increase in Assessor/Recorder operating expenditures from the FY 1999-00 original budget 
is S472,058. Major expenditure changes in the proposed budget are summarized below: 

• An increase in Salaries and Fringe Benefits of 5185,376 due to mandated MOU increases, which are 
already identified in the FY 2000-01 recommended budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF Tin Bl DG1 I Us'ALYSI FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ASR ASSESSOR/RECORDER (continued) 

• A decrease of 1.95 FTE positions which are the result of a decrease of 1.0 FTE related to 
substitutions and reassignments that have been approved by the Department of Human Resources, a 
decrease of 1.36 FTEs resulting from increases in Attrition Savings and an off-setting increase of 
0.41 FTEs in Temporary Salaries. The net increase in expenditures is S5.753. 

• An increase of 532,098 from S67.902 to SI 00,000 in Workers Compensation as requested by the 
Mayor and the Department of Human Resources and an increase of 5276,958 from S8.909 to 
S2S5.867 for computer services as requested by the Department of Telecommunication &. 
Information Services (DTIS). These increases have been offset by net reductions in Services by 
Others and Materials and Supplies totaling 528,127 

• The 532.098 increase to Workers Compensation is due to an increasing workload of cases that have 
occurred during the current fiscal year. 

• The 5276,958 increase to the Department of Telecommunications & Information Services (DTIS) is 
due to: (1) a reallocation (S229.474 addition to the Assessor Ttecorder) of expenditures among 
General Fund departments resulting in increases for some departments and decreases to other 
departments for a net reduction to the General Fund; and (2) a one-time expenditure (S- 
recommended by the Mayor including a number of improvements and upgrades to equipment, 
infrastructure and internal support that will benefit both DTIS and client departments. 



Comment 

The Mayor's budget provides an increase of S472.05S or 4.17 percent. Our recommended 
reductions, which total 573.812, would still allow an increase of 5398.246 or 3.52 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 1 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: ASR - Assessor/Recorder 



^o. Object 
eorder fFCG) 



Account Title 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Savings 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



5567,268 5564,742 * 



001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



9993M (0.80) (0.85) (40,416) (42,942) 52,526 



009 Premium Pay 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01 . 



9.638 



5.638 



4,000 



013 Mandatory Fringe Beneifts 

Corresponds to reduction in 
salaries. 



146,453 



145,801 



652 



040 Materials & Supplies 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



14,900 



12,550 



2.350 



Board of Supervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ASR - Assessor/Recorder 



Page 

No. Object 
Real Property (FDJ) 



Account Title 



Position/ Numher 

Equipment 
Numher From Tfi 



Amount 
From J_o Savin; 



2588 022 Training 



Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



SI 3.500 SI 2.000 SI. 500 



Personal Property (FDK) 

2589 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



1.673.656 1.649.094 



2596 001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



9993M (2.48) (3.10) (145.038) (169.600) 



2431 



2589 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



413.353 



407.286 



6,067 



Tax Assessment (FEH) 



2591 001 Permanent Salaries - Misc. 

• The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



S83.854 



858,321 



Board of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: ASR - Assessor/Recorder 



jge 

Jo. Object 



Account Title 



99 001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



Position/ Number 

Equipment 
Number From To 



9993M 



Amount 
From To Saving s 

(1.20) (1.60) (S76.59S) (5102,131) S25.533 



91 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



210,801 207,879 2.922 



91 035 Other Current Expenses 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



13.200 



11,500 



1,700 



91 040 Materials & Supplies 

Reduce to actual 1999-00 
expenditure level adjusted by a cost 
of living factor for 2000-01. 



50.000 



48,000 2.000 



Total Recommended Reductions 



S73.812 



Board of Supervisors - Budget Analvst 



15 



RECOMMEND \ I 10NSOFTHE BUDGET \N \l VST FOR 

VMENDM1 NT OF BIDGET ITEMS 

2000-01 



DEPARTMENT: 



BOS Board of Supervisors 



Financial D\t v 

The Board of Supervisors proposed S8.900.046 budget for FY 2000-01 is S294.7S9 or 
percent more than the original FY 1999-2000 budget of S8.605.257. The net increase from the revised 
FY 1999-2000 budget is S294.~S9 or 3.43 percent. 



Sl MMARYOFPROCKVM EXPFMM I ( K( Sj 



Propram Expenditures 

Board of Supervisors 
Cable Television Access 
Sunshine Ordinance Task Force 
Youth Commission 



Total Expenditures 



Fiscal \ear l'KW-ZOOO 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1<»><i-2000 



Original 




Revised 




2000-2001 


Or 


'jinal Budget 


S 8.261 


S 




S 


8.370.825 


S 


102 


118.000 




1 1 8.000 




130.000 
173.380 




12.000 
173.380 


21" 




218.973 




22: 




6.868 


S 8.605.257 


S 


8.605. 257 


s 


8.900.046 


s 


294.789 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 75.91 FTEs, which is 
1.46 FTEs more than the 74.45 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 



Original 



Revised 



Original Budget 



Board of Supervisors 
Sunshine Ordinance Task Force 
Youth Commission 



70.98 



3.47 



70 98 



.47 



70.94 
1.50 

3.47 



(0.04) 
1.50 



Total 



74.45 



74.45 



75.91 



1.46 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: BOS BOARD OF SUPERVISORS (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by S6 1,000 or 27.9 percent, primarily from Other General 
Government Charges collected by the Board of Supervisors. The General Fund support has increased by 
S233,789 or 2.8 percent. 



Description 

The FY 2000-01 Board of Supervisors budget includes the addition of one new 1372 Special 
Assistant XIII (0.75 FTE) to provide Records and Information Compliance and one new 1376 Special 
Assistant XVII (0.75 FTE) to be Assistant Clerk of the Board, in response to specific recommendations 
included in the Management Audit Report of the Office of the Clerk of the Board that was completed in 
FY 1999-00. To offset these additional costs, the Board of Supervisors Permanent Salaries have been 
reduced to account for increased Attrition Savings and Step Adjustments. In addition, the Professional & 
Specialized Services account is being adjusted for the Budget Analyst's contractually determined cost of 
living adjustment and the amount required for the audit of the Controller's Books. 

The proposed budget also includes one new 1370 Special Assistant XI (0.75 FTE) and one new 
1426 Senior Clerk Typist (0.75 FTE) to provide new staff for the Sunshine Ordinance Task Force, as a 
result of Proposition G, which was approved by the San Francisco voters on November 2, 1999. Overall, 
the Board of Supervisors new Sunshine Ordinance Task Force costs are projected to be SI 73.380 in FY 
2000-01. 

Comment 

The Mayor's budget provides an increase of S294,789. Our recommended reductions, which total 
$15,310, would still allow an increase of S279,479 or 3.25% in the Department's budget. 



Board of Supervisors - Budget Analyst -^ 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: BOS - Board of Supervisors 












Position/ 


Number 


Amount 




Page 


Fquipment 








No. Ohject 


Number 


From To 


From To 


Savings 


FAF. Board of Supervisors 










2606 001 Permanent Salaries - Misc. 






S3.862.236 S3.862.236 


• 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 



2611 1364 Special Assistant V 11.00 5.71 497.311 497.311' 

* Reserve 5239,107 to pay for the costs of one 1364 Special Assistant V position 
from each of the 1 1 members of the Board of Supervisors, effective January 8. 2001 . 
in accordance with the Supplemental Appropriation and Salary Ordinances (Files 101 
97-9 and 102-97-3) which created and initially funded these 1 1 positions. That 
Supplemental Appropriation Ordinance and Salary Ordinance, previously approved 
by the Board of Supervisors, stated "These positions shall terminate on January 8. 
2001." This represents a loss of 5.29 FTE positions because these positions would be 
eliminated as of January 8, 2001. resulting in each member of the Board of 
Supervisors retaining two 1835 Legislative Assistants. However, a Charter 
.Amendment is currently pending in the Rules Committee of the Board of Supervisors 
for the November 7, 2000 ballot to require that each member of the Board of 
Supervisors have three staff members, two legislative aides (i.e., the current 1835 
Legislative Assistants) and one district aide (i.e., the proposed 1364 Special Assistant 
to be deleted). If the Charter .Amendment is approved, these 1 1 positions could then 
be funded with these reserve funds, after the November 7. 2000 election, without 
requiring a supplemental appropriation. If the Charter Amendment is not approved, 
the reserved funds will not be necessary and will be a General Fund savings. The 
Finance and Labor Committee and the Clerk of the Board of Supervisors concur with 
this recommendation to reserve funds for these positions. 



Board of Supervisors - Budget Analvst 1 o 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



ipartment: BOS - Board of Supervisors 



age 

Co. Object 



Position/ Number 

Equipment 
Number From To 



Amount 



From 



To 



Savings 



013 Mandatory Fringe Benefits 



S926.922 S926,922* 



* Reserve S62.168 to corresponds to the 
reserve in Permanent Salaries - Misc. 



Subtotal Recommended Reserves - Board of Supervisors 



S3 01. 2 75 



Sunshine Ordinance Task Force 

Permanent Salaries - Misc 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



83,492 



52.250 



1426 Senior Clerk Typist 



0.75 0.00 



Eliminate the proposed new 1 426 Senior Clerk 
Typist to assist the new 1370 Special Assistant XI 
for the Sunshine Ordinance Task Force. Transfer 
(see below) these Permanent Salaries- Misc funds 
to Temporary Salaries, since the precise workload 
of the new Task Force is not yet known, and 
therefore the required staffing for such Task Force 
cannot yet be determined. 



31,242 



31.242 



Board of Supervisors - Budget Analyst 



19 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: BOS - Board of Supervisors 



Page 
No. Object 



Position/ Number 

Equipment 
Number From Iq 



1608 005 Temporary Salaries 

Transfer the Permanent Salaries - Misc funds 
identified above to Temporary Salaries since the 
precise workload of the new Task Force is not 
yet known and therefore the required staffing for 
such Task Force cannot vet be determined. 



Amount 
From Ifi Savings 

SO S3 1.242 (S3 1.24 



2608 013 Mandator)' Fringe Benefits 

Corresponds to the reduction in Permanent 
Salaries - Misc. 



>0.SS8 



15,578 



5,3 1< 



2608 049 Other Materials &. Supplies 



Decrease to reflect reduction for purchase of 
one server, furnishings and remodeling of the 
public access space for the Sunshine 
Ordinance Task Force staff. 



60,000 



50,000 



1 0,000 



Subtotal Recommended Reductions - Sunshine Ordinance Task Force 



SI 5.3 10 



Total Recommended Reductions 
Total Recommended Reserves 



S15.310 
S301.27S 



Board of Supervisors - Budget Analyst 



20 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: CAT CITY ATTORNEY 



Financial Data: 

The City Attorney's proposed $40,556,329 budget for FY 2000-01 is S4,40S,073 or 12.19 
percent more than the original FY 1999-2000 budget of 536,148.256. The net increase from the revised 
FY 1999-2000 budget is 51,764,999 or 4.55 percent. 

Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

City Attorney Legal Initiatives $ 1.300.000 $ 1,300.000 S - S (1.300,000) 

Claims 4.812.515 4,812,515 4.045,798 (766,717) 

Legal Services 30,035,741 32,678,815 36,510,531 6,474,790 



Total Expenditures S 36,148.256 S 38,791,330 S 40,556,329 S 4,408,073 

Less Work Order Recoveries (22.734.638) (25.403.79?) (33.007.015) (10.272.377) 

Net Expenditures $ 13,413,618 S 13,3^77537 S 7,549.314 S (5,864.304) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 342.01 FTEs, which is 
25.61 FTEs more than the 316.40 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 
Full Time Equivalents Original Revised 2000-2001 Original Budget 

Claims 48.09 48.09 48.09 

Legal Service 268.31 268.31 293.92 25.61 



Total 316.40 316.40 342.01 25.61 

Board of Supervisors - budget Analyst 2 1 



RECOMMENDATIONS 01 l"HE BUDGE! ANALYST FOR 
tMENDMI N I 01 Bl DG I I ITEMS 

2(1(1(1-01 



Department: CAT ClTV ATTORNEY (continued) 

Department Reventes 

Department revenues are budgeted to be SO in FY a decrease from Si." n FY 

1999-00. The FY 1999-00 revenues were one-time revenues from the Bank of America litigation 
settlement that were appropriated to the Department for new legal initiatives. General Fund support for 
the City Attorney is budgeted to decrease to S7.549.314, a 37.7 percent decrease in FY 2000-01 
compared to the SI 2,1 13.618 level of General Fund support in FY 1999-00. This is largely explained by 
an increase in recoveries of approximately S10.2 million from non General Fund sources for FY 2000- 
01. 

Description 

The S4,40S,073 in proposed increased expenditures compared to the original FY 1999-00 budget 
is comprised of the following components: 

Increased salary and benefits costs for: 

3 1 1 new positions 

D reduced attrition savings 

a increased temporary salaries 

D upward substitutions 
Subtotal: increased salaries an J ben 

Increased judgements and claims costs (includes outside counsel) 

Increased professional and specialized services 

LAN Upgrade 

Net offsetting reductions 

Total 

Details of the proposed increases are as follows. 

Personnel cost increases 

New Positions: Included in the net increase of 25.61 FTEs. the budget contains a request for 8.25 new- 
position FTEs for FY 2000-01, which would equate to 1 1 FTEs on a full year basis. The positions are 
requested for increased services at the Airport and Public Utilities Commission. All of the positions have 
already been added as temporary employees in FY 1999-00. 



51.127 

1.217,898 

324.820 

■2.'Ki 

:.96~ 

SI. 859,207 

200,000 

380,000 

■ "34.101) 

S4.408.073 





Classification 


#FTE 
2000-01 


Salaries & 
Benefits: 2000-01 


Annualized 
#FTE 


Annualized 

Salaries &. 

Benefits 


8178 
S1S0 


Senior Atty 
Principal Attv 


3.75 
4.50 


S466.6S4 
660.849 


5.0 

6.0 


S622.245 
881,132 


iTotal 


8.25 


SI. 127.533 


11.00 


Sl.503.377 



Board of Supervisors - Budget Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CAT CITY ATTORNEY (continued) 



Increased temporary salaries: The Department is proposing an increase in its Temporary' Salary 
budget from 5210,886 in FY 1999-00 to S508.886 in FY 2000-01, an increase of S298,000. With 
mandator}' fringe benefits, total increased costs would be S324.820. The increased funds would cover the 
salary costs for the first three months for the 1 1 proposed new positions for additional legal services for 
the Airport and Public Utilities Commission. Temporary salaries are requested for the 1 1 new positions 
because the Controller's budget instructions require that new positions be budgeted as .75 FTE each for 
their first year. 

Reduced attrition savings: The Department is proposing reducing its attrition savings from S2.291.285 
to SI. 327,401, which represents a cost increase of S963.884 in salaries and S250.610 in benefits for a 
total cost increase of SI. 2 14,494 in FY 2000-01. The Department is proposing this reduction in attrition 
savings to provide more staffing to meet its increased workload in FY 2000-01 . The reduction in 
attrition savings represents 12.01 additional FTEs for the department. 

Position substitutions: The Department is proposing substituting two existing Head Attorney positions 
with one Confidential Chief Assistant and one Assistant Chief Attorney at an annual cost increase of 
S32,716 in salaries and benefits. 





| # FTE Salaries and 
Classification 2000-0l| Benefits: 2000-01 


8182 
AB44 
8183 


Head Attorney 
Confidential Chief Assistant 
Assistant Chief Attorney 


-2 S(273.290) 
1 155.348 
1 150,658 


|Total 


S32.716 



Non-personnel cost increases 

Non personnel cost increases are proposed for rent, which is increasing by 1 67 percent for the 
Department's Fox Plaza offices in January 2001, judgements, claims and outside counsel, and computer 
upgrades. 



COMMENT 

The Mayor's budget provides an increase of S4,408,073. Our recommended reductions of S639.0S1 
together with the recommendation of the Finance and Labor Committee's recommended reduction of 
5275,640 which total 5914,721, would still allow an increase of 53,493.352 or 9.7% in the Department's 
budget. 



Board of Supervisors - Budget analyst 



23 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CAT - City Attorney 



Position/ Number 

Page I (jiiipmenl 

No. Object Account Title Number From Iq 

[ p oal Serv ices - General Fund Non Project 



\ mourn 
I mm To 



smirks 



2621 001 Permanent Salaries 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications 



S23.S~4.515 



2626 



Claims Investigator 


8151 


3.00 




215.512 


149.659 


65.853 


Attorney 


B174 


7.00 


6.10 


299 


413 




Sr. Attorney 


8178 


26.00 


25.10 


2,567.996 


2.4" .454 


90,542 



Delete three positions at a net savings of S2 1 S.770 for 1 1 months. 
These three positions are currently assigned to prosecuting quality of 
life infractions in the City Attorney's Office. The District Artomey. 
who normally has jurisdiction for the prosecution function, 
authorized the City Attorney to prosecute these type of cases in FY 
1999-00. The District Attorney is now withdrawing authorization 
for the City Attorney to continue performing this function as of 
August 1, 2000 and is proposing lo take responsibility for this 
function at a cost of approximately SI 55.81? per year, or SI 44.885 
less than the City Attorney's FY 2000-01 cost of S300.698. At the 
direction of the Finance and Labor Committee, the Budget Analyst 
(a) has included SI??. 771 in increased salaries and benefits in the 
District Attorney's budget for funding for this function for 1 1 
months in FY 2000-01 and (b) has included a reduction in the City 
Attorney's budget for eleven months totalling S2"5.640 for City 
Attorney salary and benefits costs. This will still provide the City 
Attorney with funding for one month until the District Artomey 
assumes responsibility for this function on approximately August 1. 
2000. The net savings from transferring this function from the City 
Attorney to the District Attorney in FY 2000-01 will be S 14 1.869. 
consisting of a reduction of S2' T 5.640 in the City Attorney's budget 
and an increased cost of SI 33.771 in the District Attorney's budget 
The reduction of S2 18.770 for the above three positions and the 
related Mandatory Fringe Benefits of S56.870 (see below), results in 
a total reduction of S275.640. in the City Attorney's budget and is 
being made at the direction of the Finance and Labor Committee. 



218,770 



Board of Supervisors - Budget Analvst 



24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



CAT - Citv Attorney 





Position/ 


Number 


Amount 






Equipment 








Account Title 


Number 


From To 


From To 


Savings 


3n Savings 






(1.231,360) (1.338.360) 


107.00C 



This increase in attrition savings is comprised 
of two components. The first is a reduction of 
575,000 based on a reduction in services 
needed by the Department of Human 
Resources (and recommended by the Budget 
Analyst as a reduction in that department's 
budget). The second component. S32.000, is an 
offset to the costs of two proposed upward 
substitutions. Since both of the substitutions 
already took place in FY 1999-00, without 
prior Board of Supervisors approval, the 
department has demonstrated that these 
increased costs could be absorbed without an 
increase in its salary budget. Therefore, the 
Budget Analyst recommends continuing to 
maintain these positions without an increase in 
salary and benefits costs. The total increase in 
attrition savines would be S107.000. 



005 Temporary Salaries 

This would reduce a portion of the funding used in FY 
1999-00 for 1 1 temporary new staff at the Airport and 
the Public Utilities Commission in response to 
approximately S3 million worth of additional legal 
sen-ices requested by those departments. The 1 1 
additional positions are now included as permanent 
positions in the FY 2000-01 City Attorney budget 
which reduces the need for continuing to fund 
temporary salaries at the same level as last year. The 
full annual cost of the 11 new positions funded is 
approximately 51,503,377 in salaries and benefits. In 
addition to these new positions, the City Attorney's 
budget proposes a reduction in attrition savings which 
adds another 5966, 5S6 to the Department's salary 
funding. 



S508.S86 



S258.S86 



S250.000 



Board of S u pervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CAT - City Attorney 



Position/ Number Amount 

Page I quipment 

No. Object Account Title Number From Io From In Savings 

2621 Mandatory Fringe Benefits -.868 

Corresponds to reduction in salaries S56.S^0 of this total reduc 

SI 07.200 and the related Permanent Salanes reduction totalling 

S2 18.770 (see above) results in a total reduction in the City 

Attorney's budget. This reduction is being made at the discretion of 

the Finance and Labor Committee 

2621 053 Judgements and Claims J .207 2.626.20" 133,000 

Reduces amount for outside counsel for potentially pending Business 
Tax litigation. The court issued a summary judgement in May 2000 in 
favor of two plaintiffs. General Motors and Eastman Kodak, in a 
lawsuit concerning the imposition of the City's Business Tax. As a 
result of that summary judgement, the City Attorney's work on that 
case chanced from a full lawsuit to an appeal of the summary 
judgement and funding was reduced accordingly, including funding 
for outside counsel. This recommended reduction of SI 33.000 
proportionately reduces the budget for outside counsel included in the 
City Attorney's FY 2000-01 budget which assumes full litigation of 
similar lawsuits against the City's Business Tax filed by five 
additional plaintiffs. This recommended reduction assumes that these 
additional lawsuits will not be fully litigated based on the summary 
judgement in the similar General Motors Tiastman Kodak case. In the 
event that full litigation does occur, the Department would still have 
S2, 626. 207 available in this Judcements and Claims account. 



2621 060 Equipment Purchase :.000 5283,249 

" The recommended reduction in 
equipment is the total of the follow ing 
specific recommendations. 



Board of Supervisors - Budpet Analyst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: CAT - Citv Attorney 







Position/ 


Number 


Amount 


fee 




Equipment 






2± 


Object Account Title 


Number 


From To 


From 


3 


LAN Upgrade 


CTOOIR 




382.000 



To 



283.249 



Savings 



98,751 



This amount of S98. 751 was 
erroneously budgeted twice 
including once in this line item and 
once in 027 Professional and 
Specialized Services. 

Total Recommended Reductions 



S914.721 



Board of Supervisors - Budget Analyst 



27 



RECOMMENDATIONS 01 Mil BUDGE! ANALYST FOR 
VMENDM1 n I OF BUDGE! 1 1 1 Ms 

2(1(10-01 



DEPARTMENT: 



CONCON [KOI If K 



Financial Data: 

The Controller's proposed S22,628,956 budget for FY 2000-01 is $1,944,524 or 9.40 percent 
more than the original FY 1 ( > 1 < jjget of S: • The net increase from the revised FY 

1999-2000 budget is $1,944,524 or 9 40 percent 



SrMMARV ok Program Kxpemmh res: 



K iscjI War 1 ""9-2000 



Program Expenditures 



Original 



Res ised 



Proposed 

Major's Bud«ct Increase (Decrease) 
Fiscal Year From I t.OQ-2000 

2000-2001 Original Budset 



Accounting Operations and Systems S 8.413.724 S B.413.724 S 10. IS 1.136 S 

Audits 2.393 2.393 2.9% (3( 

Management, Analysis, and Reports 520 3,24!" 4.254 1.008.859 

Payroll and Personnel Services 1,429 5.8? (80 



Total Expenditures 

Less Work Order Recoveries 

Net Expenditures 



S 20.684,432 S 20.684.432 S 22.628.956 S 

(1 824.8421 (1.824. 8421 ( 1 P6~ 520) _ 



S IS. 859.590 S 1S.S59.590 S 20.661.436 S 



M42 



1. S01. 846 



Board of Supervisors - budget analyst 



28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CON - CONTROLLER (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 164.90 FTEs. which is 
3.76 FTEs more than the 161.14 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents 

Accounting Operations and Systems 

Audits 

Management, Analysis, and Reports 

Pavroll and Personnel Services 



Original 


R 


evised 


2000- 


■2001 


Origina 


1 Bi 


idset 


55.74 




55. "4 




54.38 








(1-36) 


26.87 




26.87 




26.35 








(0.52) 


29.41 




29.41 




36.07 








6.66 


49.12 




49.12 




48.10 








(1.02) 



Total 



161.14 



161.14 



164.90 



3.76 



DEPARTMENT REVENUES 

Department revenues have increased by S90.200 or 27.9 percent. General Fund support has 
increased by S 1 ,7 1 1 ,646 or 9.2 percent. 



DESCRIPTION 

Increased expenditures of SI, 944. 524 for the Controller's proposed FY 2000-01 budget are due 
primarily to MOU mandated salary and benefit increases and approximately S450.000 for salaries and 
benefits related to the creation of seven new positions (5.25 FTE) for a team of management and 
financial analysts to provide assistance to City departments. This "Citywide Special Projects Team" 
would, according to the Mayor's proposed budget, be knowledgeable about City processes and practices 
and able to respond to urgent project needs in lieu of hiring outside consultants. The positions and salary 
requirements for this initiative are shown in the table on the following page. 



Board of Supervisors - Budget analyst 



29 



RECOMMENDATIONS 01 ["HE BUDGE! ANALYST FOR 
AMENDMENT OF BUDGE I I HMs 

2000-01 



Department: CON - CONTROLLER (continued) 



Position 



Number of 


FY 


2000-01 


FY 20 


Annual Salary 


Positions 




FTE 


Salaries 


Expenditure 


3 




225 


S 133.283 


S 177,711 


.1 




2 25 




21S.08S 


1 




Q."5 


03.134 


84.179 


7 




5 25 


S 359,983 


>,978 



1 369 Special Assistant X 
1372 Special Assistant XI 
13 7 4 Special Assistant XV 
Total 



Comment 



The Mayor's budget provides an increase of SI. 944. 524 Our recommended reductions, which 
total S75.096, would still allow an increase of S I .869.428 n the Controller's budget. 



Board of Supervisors - Budget Analyst o n 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



CON - Controller 



Position/ 

Equipment 

Number 



637 001 Permanent Salanes-Misc 



The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations. 



Number Amount 

From To. From To 

S 2.154.113 S 2.094.513 



Savings 



001 Attrition Savincs 



9993 M 



(73.799) (133.399) 



S5 9.600 



Increase Miscellaneous Attrition Savings in 
Management, Budget and Analysis program to 
the level required for current staffing and 
addition of proposed Orywide Special Projects 
Team. 



013 Mandatory Fringe Benefits 

Reduction to Mandatory Fringe Benefits 
corresponding to Reduced Permanent 
Salaries - Miscellaneous 



489.365 



473.869 



15.496 



Tota! Recommended Reductions 



75.096 



Board of S u pervisors - Budget Analyst 



31 



RECOMMENDATIONS OF THE BUKiKT \n \I VS1 FOR 
\MI N'DMl NTOFBLDGETITFM^ 

2000-2001 



1)1 PARTMENT: CP< Cm Pi WMM. 



Financial Data: 

The City Planning Department's proposed SI 3.599,679 budget for FY 2000-01 is SI. 207,086 or 
9.74 percent more than the original FY budget of SI 2.392,593 The net increase from the 

revised FY 1999-2000 budget is S863.229 or 6.78 percent". 

Simmarv of Program ExfKNnn t rks: 

Fiscal Year 1999-00 Fiscal Year From 1999-2000 

Program Expenditures Original Revised 200(12001 Original Budget 

Long-Range Planning S3.70 '.269 53,954352 $254,308 

Current Planning 6,608.701 6.595.333 6.588,772 (19,929) 

Administration'Planning 2.0S3.S4S 2.QS3.S4S 2.314.3SS 23 : 54 

Total Operating Expenditures 512,392,593 512,736,4 S12.S57.512 4.919 

Capital Projects &. Facilities 

Maint. 

Total Expenditures 

Work Order Recoveries 

Net Expenditures 511,849,021 S12.192.878 S12.835.305 S986.284 









742.167 


"4:.:- i 


SI 2.392.593 


512,736,45 


SI 3.599.679 


S1.20~.0S6 


(543.572) 


(543.572) 


(764.374) 


(220.802) 



Board of Supervisors - Budget analyst 



32 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: CPC - City Planning (continued) 

Major expenditure changes from the original FY 1999-00 budget to the proposed FY 2000-01 
budset are as follows: 



FY 1999-00 


FY 2000-01 


Increase 


Budget 


Budget 


(Decrease) 


S8.056.1S2 


S7.971.201 


(S84.981) 





S70.000 


70,000 


1.852,456 


1.958,623 


106,167 


986.300 


1.175.300 


1 89,000 


458,698 


504,028 


45.330 


20,000 


102,500 


82,500 


433.809 


540.087 


106.278 



Expenditure 

Permanent Salaries 
Temporary Salaries 
Mandator}' Fringe Benefits 
Professional & Specialized Services 
Other Current Expenses 
Equipment Purchase 
Services of Other Departments 

Total SI 1,807,445 SI 2.25 1,739 S444,294 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 129.76 FTEs, which is 
1.64 FTEs less than the 131.40 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

Long-Range Planning 
Current Planning 
Administration/Planning 

Totals 131.4 131.4 129.76 (1.64) 



The City Planning Department's budget contains one new position for FY 1999-00, a General 
Fund supported Transcriber/Typist position to assist the Department in complying with the Sunshine 
Ordinance. 



Fiscal Year 1998-99 
Original Revised 


Fiscal Year 
2000-2001 


From 1999-2000 
Original Budget 


27.35 

88.25 

15.8 




27.35 

88.25 

15.8 


28.85 
84.36 
16.55 


1.5 

(3.89) 

0.75 



Board of Supervisors - Budget Analyst 

33 



KM OMMENDATIONS Ol THE Bl DG1 I LNALYS1 FOR 

VMENDMI NT OF BUDGET ITEMS 

2000-2001 



Department: CPC - Citv Planning (continued) 

The City Planning Department's one proposed new position is as follows: 



Name 



Vnnualized 
Nn. of Salary at No. of 

Classification Positions i Top Step I Positions ! Total Salaries 



Transcriber/Typist | 1430 | 0.75 ! S3 1,1 22 j 1 | S3 1.1 22 



The Budget Analyst is recommending that this new position be disapproved, due to inadequate 
justification. 

DEPARTMENT REVENTE 

Department revenues have increased by 529,269 or 32 percent, from S9, 09 1.275 in FY 1999-00 
to S9,120,544 in FY 2000-01. General Fund support has increased by S655.394, or 19.9 percent, from 
S3.301.318 in FY 1999-00 to S3.956.71 3 in FY 2000-01. 



Description 

1. According to its FY 2000-01 Work Program, the City Planning Department's strategic budget 
objectives are as follows: 

• Implement planning services that will promote the development of the San Francisco housing 
stock. 

• Implement training efforts to ensure that all new and existing staff is adequately trained and has 
support to fulfill their role as effectively a possible. 

• Direct the use of San Francisco resources to promote compatibility between transportation and 
land use. 

2. The City Planning Department's budget includes an increase of S70.000 in Temporary Salaries, 
from SO to S70,000. According to the Department, this increase reflects actual expenditures in past years. 
The Department uses Temporary Salaries primarily to hire graduate school-level interns to support the 
Department's increasing workload. 

3. The City Planning Department's budget includes an increase of SI 89.000 in Professional and 
Specialized Services. According to the Department, this entire increase of SI 89,000 is budgeted for 
environmental review work for the Transbay Terminal Stud)'. The Department advises that these costs 
will be fully funded by the Redevelopment Agency. 



Board of Supervisors - Budget analyst 

34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: CPC - Cirv Planning (continued) 

4. The City Planning Department's budget includes an increase of S82.500, or 400 percent, in 
Equipment Purchases, from S20.000 to S102.500. A total of S70.000 in new equipment purchases will 
support the Department's computer replacement program to retire and replace one-sixth the 
Department's existing personal computer stock by the end of FY 2000-01. According to the Department, 
the computers to be replaced are out-of-date and insufficient for their needs. In past years, the 
Department has requested supplemental appropriations to replace old computers. The remaining S32.500 
in Equipment Purchases is budgeted to replace the Department's existing passenger van, which was 
purchased in 1986. 

5. The City Planning Department's budget includes 2.33 FTEs of grant-funded positions with annual 
salaries totaling S150,S70. These salaries, mandator)' fringe benefits, and other related costs are fully 
funded from the grant revenues. 

6. The City Planning Department's budget continues to fund the Better Neighborhoods 2002 
Program, which was initiated in 1999 and is estimated to cost SI .3 million per year for four years. In FY 
1999-00, the Board of Supervisors provided SI, 260,3 17 to fund the program. The budget for FY 2000- 
01 includes an additional SI, 191. 390 for the program, including S900.000 in Professional and 
Specialized Services. The goal of the Better Neighborhoods 2002 is to provide neighborhood-wide 
profiles and planning, which incorporate analyses of land use, transportation, urban design and the real 
estate market. The City Planning Department is currently developing such profiles and plans for two 
City neighborhoods: Upper Market'Octavia and the Central Waterfront. The Budget .Analyst considers 
the decision to fund such area plans to be a policy matter for the Board of Supervisors. 

7. The Mayor's Office has increased salary Attrition Savings in the Better Neighborhoods 2002 
Program by SI 85, 185 for FY 2000-01, from SO to SI 85, 185. 

COMMENT 

The Mayor's budget provides an increase of SI, 207, 086 or 9.74 percent. Our recommended 
reductions, which total SI 22,577, would still allow an increase of SI, 084,509 or 8.75 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 

35 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



CPC- Citv Planning 



Page 

No. Object Account Title 

long Range Planning ( FAH) 



Position/ 
Equipment 

Number 



Number 
From Iq 



Amount 
Fro m To 



S;i\|p-v 



2655 001 Permanent Salaries 

*The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications 



SI. 329.2 17 SI. 316.265 



2663 001 Attrition Savings - Misc. 






0.48 0.67 (32.476) {4 12.952 



Increase in Attrition Savings to offset the effect 
of the Department's upward substitution of one 
position, which would result in increased salary 
and fringe benefit costs made during previous 
years, without budgetary approval by the Board 
of Supervisors This recommendation will allow 
the Department to continue to maintain the 
existing filled positions, at the higher salary and 
fringe benefit cost, but will not result in 
additional expenditures for the Department 
because an offsetting amount will be eliminated 
from the budget by an increase in Attrition 
Savings. 



2655 013 Mandatory Fringe Benefits 



Corresponds to reduction in 
salaries. 



308.486 



305.1 IS 



3.368 



!655 027 Professional and Specialized Services 
*The Budget Analyst considers funding for 
contractual services to develop area plans and 
profiles of the Upper Market Octavia and Central 
Waterfront neighborhoods for the Better 
Neighborhoods 2002 program to be a policy 
matter for the Board of Supervisors. 



900,000 900,000* 



Board of Supervisors - Budpet Analyst 



36 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



C - Citv Planning 



a Object 



Account Title 



Position/ 
Equipment 
Number From 



Number 



To 



Amount 
From To 



Savings 



-ninistration/Support (FEF) 



001 Permanent Salaries 

*The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



Sl,074,572 51,027,482 



001 Transcriber Typi st 



1430 



0.75 



31,242 



31.242 



To disapprove one requested new Transcriber 
Typist position to comply with requirements of the 
Sunshine Ordinance. The Department has not 
sufficiently justified this new position. The Budget 
Analyst notes that the amount of work necessary 
to meet Sunshine Ordinance requirements has not 
yet been fully determined. Therefore, the Budget 
Analyst recommends that the Department meet its 
requirements in FY 2000-01 using existing staff 
and temporary salaries until a detailed justification 
for additional staff, tied to additional workload, is 
formulated. The Department already has one Clerk 
Typist spending 100% of her time on work related 
to the Sunshine Ordinance, one Commission 
Secretary, who dedicates 50% percent of her time, 
and has available the equivalent of 1 .49 FTEs. or 
an additional $70,000, in Temporal-}' Salary for 
FY 2000-01. 



Board of Supervisors - Budpet Analyst 



37 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



CPC - Citv Planning 



Position/ 

Page Kquipmcnt 

No. Object Account Title Number 

2671 001 Attrition Savings - Misc. 999 l Al 

Increase in Attrition Savings to offset the effect of the 
Department's upward substitution of one position. 
which would result in increased salary and fringe 
benefit costs made during previous years, without 
budgetary' approval by the Board of Supervisors. This 
recommendation will allow the Department to 
continue to maintain the existing filled positions, at the 
higher salary and fringe benefit cost, but will not result 
in additional expenditures for the Department because 
an offsetting amount will be eliminated from the 
budget by an increase in Attrition Sav ings 



Number Amount 

From Ifl From Jjj Savings 

W) (S29,092) Slf 



>660 013 Mandator^' Fringe Benefits 

Corresponds to reduction in 
salanes. 



1,180,555 1,168,312 12,243 



2661 040 Materials and Supplies 

To reduce request for additional 
materials and supplies not sufficiently 
justified. We recommend approval of 
S64.300 for materials and supplies, or 
S25.000 more than the FY 1999-00 
budget of S39.300. 



89.300 - -00 25.000 



Current Planning (FDP) 



2660 001 Permanent Salaries 

'The recommended reduction in 
Permanent Salanes - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



4.S96.680 4.889.201 



Board of Supervisor "; - Rudpet Analyst 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Citv Planning 



a. Object Account Title 

59 001 Attrition Savings - Misc. 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 


9993M 


4.94 5.06 


(S306.445) (5313,924) 


S7.479 



Increase in Attrition Savings to offset the effect 
of the Department's upward substitution of one 
position, which would result in increased salary 
and fringe benefit costs made during previous 
years, without budgetary approval by the Board 
of Supervisors. This recommendation will 
allow the Department to continue to maintain 
the existing filled positions, at the higher salary 
and fringe benefit cost, but will not result in 
additional expenditures for the Department 
because an offsetting amount will be eliminated 
from the budget by an increase in Attrition 
Savings. 



013 Mandatory Fringe Benefits 



Corresponds to reduction in 
salaries. 



1,180,555 1,178.610 1.945 



060 Equipment Purchase 

* The recommended reduction is 
the total of the following specific 
recommendations. 



102,500 90,000 



060 Equipment Not Detailed 

To provide funding for one new 
sedan, instead of the request for one 
new passenger van included in the 
FY 2000-01 budget, as requested by 
the Department 



(12,500) 12.500 



Total Recommended Reductions 



S122.577 



Board of Supervisors - Budget Analyst 



39 



RECOMMENDATIONS OFTHE Bl DG1 I \n\I\M FOR 
AMENDMENT OF BUDGE1 ITEMS 

20(10-01 



DEPARTMENT: CSC CIVIL SER\ ICE COMMISSION 

Financial Data: 

The Civil Service Commission's proposed S768.073 budget for FY 2000-01 is SI 6,548 or 2 20 
percent more than the original FY 1999-00 budget of 5751,525. The net increase from the revised FY 
1999-00 budget is also 516,548 or 2.20 percent. 



Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1 """-2000 



Propram Expenditures Original Revised 2000-2001 Original Budget 

Civil Service Commission S 751.525 S 751.525 S 768,073 S 16.54S 

Less Work Order Recoveries (107.533 ) (107.533 ) (110.718 ) (3.1 S5 ) 

Net Expenditures S M3.""2 S 643.9"2 S 657.355 S 13. 

Department Personnel Si mmaky: 

The number of full-time equivalent (FTE) positions budgeted for FY 2000-01 is 7.04. which is 
unchanged from the original FY 1999-00 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Civil Sen-ice Commission 7.04 7.04 7.04 



Total 7.04 7.04 7.04 



Board of Supervisors - Budget Analyst 4 ~ 

40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CSC Civil Service Commission (continued) 

DEPARTMENT RE\~ENUES: 

Department revenues have remained unchanged from the original FY 1999-00 budget of SO. The 
proposed General Fund support is S657.355, which is an increase of 513,363 or 2.08 percent over the 
5643,992 General Fund support for the FY 1999-00 original budget. 

DESCRIPTION: 



The increase in Civil Service Commission net expenditures from the FY 1999-00 original budget 
is SI 3,363. The net expenditure increase in the proposed budget is related primarily to: 

• a 59,1 14 increase in 081 Services of Other Departments due to increases in Telecommunications 
and Information Services (TIS) costs directly related to Applications Support, City Wide 
Services and Special Projects; 

• a 57,117 increase in 027 Professional & Specialized Services due to increased funding for 
Administrative Law Judges, Hearing Officers and Court Reports (totaling S4,000) and Deliver}', 
Contracted and Miscellaneous Expenses (totaling 53,1 17); and 

• a 54,743 net decrease in all other non-personnel expenses. 

Personnel: The proposed budget includes no change in full-time equivalent (FTE) positions over the FY 
1999-00 original budget. The proposed budget includes salaries and fringe benefits costs of S60 1,401, a 
net increase of 51,875 or 4. 19 percent over the FY 1999-00 original budget. 



COMMENT: 



The Mayor's budget provides an increase of 516,548 or 2.20 percent. Our recommended 
reductions, which total 53,124, would still allow an increase of 513,424 or 1.79 percent in the 
Department's budget. 



BOARD OF SUPERVISORS - BUDGET ANALYST 



41 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CSC - Civil Sen ice Commission 

Position/ Number Amount 

Page I quipment 

No. Object Number From Ifl From Ifl Savings 

Civil Sen ice Commission - General Fund Non-Project 

2675 027 Professional & Specialized Services S32.124 S29.000 S3,!24 

Reduce h> S ; . 1 2 4 io reflect the Department's acrual projected 

need 



Total Recommended Reductions S3. 124 



Board of Siipenisors - Budget Analyst 4-2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ETH ETHICS COMMISSION 



Financial Data: 

The Ethics Commission proposed $665,771 budget for FY 2000-01 is S54,840 or 8.98 percent 
more than the original FY 1999-2000 budget of 5610,931. The net increase from the revised FY 1999- 
2000 budget is S54,840 or 8.98 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 
Program Expenditures Original Revised 

Ethics Commission S 610,931 S 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



610,931 S 



665,771 S 



Total Expenditures 



610.931 S 610,931 S 



665,771 S 



54.840 



54.S40 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 6.89 FTEs, which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Revised 2000-2001 Original Budset 



Full Time Equivalents 



Ethics Commission 



6.89 



6.89 



6.89 



Total 



6.89 



6.89 



Board of Supervisors - Budget Analyst 



43 



RECOMMI \D\I IONS OF THE BUDGE! ANALYST FOR 

\M1 SDMI ST OF Bl'DGF'I I N Ms 

2000-01 



Department: ETH ETHICS COMMISSION (continued) 



DEPARTMENT REVE.NTES 

Department revenues have increased by S38,090 or 115 percent, due to the increase in the 
number of candidates running for election in the next fiscal year and the expectation that additional 
lobbyists and campaign consultants will pay additional fees and fines. General Fund support has only 
increased by SI 6,750 or 2.9 percent. 

Description 

Although there arc no changes in the number of positions, the upward substitution of three 
positions as well as step and cost of living adjustments result in additional salary and fringe benefit 
expenditures of S32.769. In addition, the Ethics Commission will be moving from Fox Plaza to 30 Van 
Ness, as of December 1, 2000, resulting in additional rental, tenant improvements, moving, computer 
and furniture expenses totaling S88,846. Offsetting some of these additional expenditures will be 
reductions in the Services of Other Departments. 

On May 15, 2000, the Ethics Commission approved a Charter Amendment to place on the 
November 7, 2000 ballot, which would provide limited public financing for Board of Supervisors 
candidates who raise at least S7.500. The Budget Analyst notes that on April 24, 2000, the Board of 
Supervisors did not approve similar campaign finance reform ordinances (Files 00-0328. 00-0685 and 
00-06S7). If the proposed Charter Amendment is approved by the San Francisco voters on November 7, 
2000, this Charter .Amendment would take effect on January 1, 2001. The Ethics Commission advises 
that under the proposed Charter Amendment, the City's General Fund costs would be limited to S2 per 
year per resident in San Francisco, or approximately SI. 600. 000 annually (approximately 800,000 
residents x S2). The annual approximately SI. 600,000 includes funds to pay for the public financing of 
the Board of Supervisors candidates and includes approximately S350.000 annually for administrative 
support for the Ethics Commission. Funding for such additional General Fund expenses are not included 
in the proposed FY 2000-01 budget and would therefore require a separate supplemental appropriation, 
if the proposed Charter Amendment is approved. 

Comment 

The Mayor's budget provides an increase of S54.S40. Our recommended reductions, which total 
S6,752, would still allow an increase of S48.088 or 7.87 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 

44 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



ETH - Ethics Commission 



Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc 



S375,888 S374,373 



* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



9993M Attrition Savings - Misc 



(5,773) (7,288) 1,515 



Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution 
of positions that would result in increased salary 
and fringe benefit costs made during the past 
year, without budgetary approval by the Board 
of Supervisors. This recommendation will 
enable the Department to continue to maintain 
the existing filled positions at the higher salary 
and fringe benefit cost, but will not result in 
additional expenditures for the Department 
because an offsetting amount will be eliminated 
from the budget by this increase in attrition 
savings. 



013 



Mandatory Fringe Benefits 



97,402 Q7,165 237 



Corresponds to the reduction in 
Permanent Salaries - Misc. 



Board of Supervisors - Budpet Analyst 



45 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 


ETH 


- Ethics 


Commission 
























Position/ 


Number 


Amount 




Page 










Equipment 












No. 


Object 








Number 


From 


In 


From 


IQ 


Savings 


2681 


035 


Other 


Current 


Expenses 








SI 11,900 


SI 06,900 


S5.000 



Reduce to reflect actual increase in rent 
costs for move of administrative offices 
from Fox Plaza to 30 Van Ness effective 
December 1,2000. 



Total Recommended Reductions S6,752 



Board of Supervisors - Rndpet Analvst ^g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 



HRD Human Resources 



Financial Data: 

The Department of Human Resources proposed S87,077.230 budget for FY 2000-01 is 
58,626,416 or 1 1.00 percent more than the original FY 1999-00 budget of 578,450,814. The net increase 
from the revised FY 1999-00 budget is 58,185.814 or 10.38 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 







Fiscal Year 


1999-2000 


Mayor's Budget 
Fiscal Year 
2000-2001 


Pr 

Increas 

From 

Origii 


oposed 

e (Decrease) 

1999-2000 


Program Expenditures 




Original 




Revised 


lal Budget 


Administration 

Employee Relations 

Equal Employment Opportunity 

Health Service System 

Mgmt. & Employee Dvlpt. W/O 

Management Information Systems 

Merit Service System 

Workers Compensation 


S 


3,111,484 
2.275,027 

660.543 
6.497,780 

519,785 

2.175,900 

3.313,190 

59.897,105 


S 


3.111,484 
2,714,629 

660.543 
6.497,780 

519.785 

2.175,900 

3.314,190 

59.897,105 


s 


3,495,429 
3,109,612 

681,573 
6.233,333 

434,662 

4,684,266 

3.236,707 

65.201.6*8 


S 




383,945 

834.585 

21,030 

(264,447) 

(85.123) 

2.508,366 

(76,483) 

5.304.543 


Total Expenditures 

Less Work Order Recoveries 


S 
S 


78,450,814 

(62.375.844) 

16.074,970 


s 
s 


78,891,416 
(62.376.844) 

16.514,572 


$ 


87,077,230 
(67.289.374) 


S 

s 




8.626.416 

(4.913.530) 


Net Expenditures 


s 


19,787,856 


3,712.886 



BOARD OF SUPERVISORS - BUDGET ANALYST 



47 



Kl ( OMMI M)\[|()NS()iillC Bl IX. 1 1 US \l YST FOR 
\M1 NDMI NT OF BUDGET ITKMS 

2(100-01 



Department: HRD Himan Resources (continued) 



DEPARTMENT PERSONNEL StMMAKV: 



The number of full-time equivalent positions budgeted for FY 2000-01 is 210.64 FTEs, which is 
1.29 FTEs more than the 209.35 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 















Proposed 










Mayor's 


Budget 


Increase (Dec 


rease) 




Fisc 


al Year 


1999-2000 


Fiscal Year 


From ]» ( >u- 


2000 


Full Time Equivalents 


Or 


2inal 


Revised 


2000 


2001 


Orijjinal Bu 


dset 


Administration 




24.50 


24.50 




29.16 




4.66 


Employee Relations 




17.15 


17.15 




15.78 




(1.37) 


Equal Employment Opportunity 




8.99 


8.99 




8.98 




(0.01) 


Health Service System 




55.03 


55.03 




56.78 




1.75 


Mgmt. & Employee Dvlpt. W/O 




6.48 


6.48 




5.48 




(1.00) 


Management Information System 




16.92 


16.92 




16.05 




(0.87) 


Merit Service Svstem 




38.79 


3S.S1 




34.62 




A 17 


Workers Compensation 




41.49 


41.49 




43.79 




2.30 



Total 



509.35 



209.37 



210.64 



1.29 



Department Rementes 

Department revenues have remained unchanged from the original FY 1999-00 budget of SO. The 
proposed General Fund support is S19.787.856, which is an increase of 53,712.886 or 23.10 percent over 
the 516,074,970 General Fund support for the FY 1999-00 original budget. 



Board of Supervisors - Budget Analyst 



48 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HRD HUMAN RESOURCES (continued) 

Description 

The net increase in the Human Resources Department's expenditures from the FY 1999-00 
original budget is 58,626,416. The net increase is due to the following: 

• a 55,304,543 increase in Workers Compensation costs including: 

54,028,898 increase in insurance costs, 

S 861,41 1 increase for the Workers Compensation 'Best Practices' Project, which is intended to 

provide a comprehensive, coordinated approach to claims administration for all City 

departments and to ensure consistency in this regard with the third-party administrator 

(TPA) (See also Comments 1, 2 & 3 below.), 
5 163,576 increase in rental costs, 
S 80,367 increase pertaining to lower interdepartmental recoveries for associated Workers 

Compensation personnel costs, and 
S 170,291 increase pertaining to personnel cost of living adjustments and other miscellaneous 

expenses; 

• a 51,887,256 increase pertaining to the PeopleSoft Project, which is the City's Human Resource 
Management System, including the new benefits administration functionality and licensing costs. 
This increase will permit the replacement of the antiquated Membership Accounting System 
currently used to manage the over 1 12,000 members enrolled in the City's various health plans. This 
project will automate processing and maintenance of membership related events (e.g., enrollment, 
eligibility, premium calculations, and COBRA.); 

• a 5939,073 increase in employee relations costs pertaining to the projected increase in employment 
contracts that are up for collective bargaining next year; and 

• a 5495,544 net increase in all other expenses including a cost of living adjustment for personnel 
costs. 

Personnel: The proposed budget includes an increase of 1.29 full-time equivalent (FTE) positions over 
the FY 1999-00 original budget. The proposed budget includes salaries and fringe benefits costs of 
514,688,170, a net increase of 5574,603 or 4.07 percent over the FY 1999-00 original budget. 

• The net increase in 1 .29 FTEs is the result of 3 new positions requested in the Mayor's budget (an 
increase of 2.25 FTEs), annualization of the previous year's new positions (an increase of 1.75 
FTEs), a net decrease due to position substitutions (a decrease of 1.77 FTEs), and a net decrease of 
0.94 in existing FTE positions due to the elimination of a 1237 Training Coordinator position and 
changes to attrition / salary savings. 

• The three proposed new positions are all related to the Workers Compensation program and include 
the following: 

6139 Senior Industrial Hygienist at a projected annual salary and fringe cost of 599,555 

8165 Workers Compensation Supervisor I at a projected annual salary and fringe cost of 573,895 

1374 Special Assistant XV at a projected annual salary and fringe cost of 51 12,337 

Board of Supervisors - Budget Analyst a ~ 



Kl COM Ml NDATIONSOFTHE Bl DG1 I VNAI VS1 I OK 
IMEKDM1 \| OF B1 IX. I I II! Ms 

2000-01 



Department: HRD Hi man RESOURCES (continued) 



COMMENTS 



1 . The Workers Compensation 'Best Practices' Project is projected to save the City in the range of S25 
million (including savings to Muni) over the next five years by decreasing the rate of growth in 
claims cost according to the Department. The 'Best Practices' Project refers to the implementation of 
coordinated framework and intervention strategies based on generally accepted best practices of both 
public and private entities including: 

• Preventing injury, 

• Providing appropriate medical care, 

• Ensuring early intervention for disability management for injured workers, 

• Facilitating a safe and speedy return to work for injured workers through temporary modified- 
duty work assignments, whenever possible, even though physical restriction may exist, 

• Providing training and education for all employees to achieve program success, and 

• Setting goals and objectives, measuring results, and continuously improving processes. 

2. According to the Department the work responsibilities of the requested new 1 374 Special Assistant 
XV position related to the 'Best Practices' Project will be completed in approximately 3 years. The 
position will report directly to the Workers Compensation Council, which is comprised of the 
following members: Director of Human Resources (Chair), Controller, Mayor's Office Deputy Chief 
of Staff, City Administrator, Executive Director of the Retirement System, and City Attorney. 

3. The Budget Analyst notes that a recommendation included in the April 13. 2000 report of the 
Workers Compensation Council states that as a result of having both TPA and in-house claims 
management, 'the current split is more expensive because of duplication of efforts' and goes on to 
report Tillinghast-Towers Perrin's (the City's workers compensation consultant) recommendation 
that the City consider adopting either a complete TPA or in-house arrangement. 

4. As part of the Mayor's Office letter, dated June 13, 2000, regarding technical adjustments, 1.5 new 
1404 Clerk positions were restored to the proposed FY 2000-01 budget. This brings the requested 
new positions up to 3.75, from the 2.25 discussed above. The total salaries and fringe benefits costs 
for the 1.5 new 1404 Clerk positions is S65.819. The Budget Analyst is recommending approval of 
these 1.5 new 1404 Clerk positions. 

5. The Mayor's budget provides an increase of S8, 626,41 6 or 1 1 .00 percent. Our recommended 
reductions, which total S403 849. would still allow an increase of S8. 222. 567 or 10.48 percent in the 
Department's budget. 



Board of Supervisors - Budget analyst - ~ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lartment: HRD - Human Resources 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



g e 

a. Object Number From In From In Savings 

ployee Relations - General Fund Annual Project 

p 040 Materials & Supplies $ 20.000 S 15.500 S 4,500 

Reduce by S4.500 to reflect the Department's actual need for FY 2000- 
01. 

n 081 Services of Other Departments 1.098.522 1.023.522 75.000 

Reduce by S75.000 to reflect the Department's actual need for FY 2000 
01. 



lagement Information System - General Fund Non-Project 

)S 027 Professional and Specialized Services 299,765 289.557 10.20S 

Reduce to FY 1999-00 budget level adjusted by a cost of living factor 
for FY 2000-01. 



lagement Information Svstem - General Fund Continuing Projects 

'8 049 Other Materials & Supplies 50,000 50,000 

The Department has not adequately justified the requested 12 additional 
computer workstations budgeted at S50.000 or 54,167 per workstation 
because these requested 12 computer workstations would simply 
replace computers that are already technologically adequate for project 
system requirements. 



I kers Compensation - General Fund Non-Project 

•2 001 Permanent Salaries 2.113.552 2,004,908 

The recommended reduction in Permanent Salaries - Misc. is the total of 
the following specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



51 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HRD - Human Resources 



Position/ 


Number 


Amount 


Equipment 






Number 


From T_fl 


r 1 D9 


6139 


00 s 


59.259 S 



Page 

No. Object Number From Ifl From Ifl Saving s 

2716 001 Senior Industrial Hygienist 6139 00 S 59.259 S 

Disapprove one new Senior Industrial Hygienist position at an annualized salary and fringe benefit 
cost of S99.555 since the responsibility of this position substantially duplicates what should air. i 
be the responsibility of management in each of the City's respective departments The Human 
Resources Department proposes this position to assist in implementation of a citywide safctv 
oversight program The objectives arc to ccntrah/c citywide leadership for guidance and program 
development, report on goals, objectives and results, and develop the necessary training to support the 
City's Workers Compensation philosophy and policies The aforementioned is already the 
responsibility of City department management, and this new position does not appear lo provide 
offsetting cost savings Moreover, the April 13, 2000 report of the Workers Compensation Council 
states that '[a]lthoueh safety oversight is a responsibility of the WCD [Workers Compensation 
N Division], the accountability for safely program implementation should remain at the individual 

CCSF department level ' While the Department of Human Resources docs not currently have any 
Industrial Hygienist positions, larger departments like Muni, Public Health and Parking & Traffic all 
have Industrial Hygienist andor Safety personnel, toialing 24 5 FTEs for these three departments 
Furthermore, the Department already has four SI 65 Workers Compensation Supcrv isor I positions 
and one 8166 Workers Compensation Supervisor II position The ratio of supervisors to actual claims- 
paying staff is already low at one supcrv isor to six. staff Wc are however recommending approval of 
three of the five new positions requested bv the Department, namely one Limited-Tenure 
Special Assistant XV at an annual salary and fringe benefit cost of SI 12. 3?". and two 14(14 Clerk 
positions at a total annual salary and fringe benefit cost of S87.74S (for both positionsl 

2716 001 Workers Compensation 8105 00 -53.985 

Supervisor I 

Disapprove one new Workers Compensation Supcrv isor I position at an annualized salan and fringe 
benefit cost of $73,895 The April 13. 2000 report of the Workers Compensation Council stated that 
'[i]f current trends continue, claim costs will increase 10% to 15°o a year for the next several years ' In 
the same report, the Council states '(gjrovvth in workers compensation costs decreased substantially 
Costs increased by approximately 4% this fiscal year, compared to growth of 1 5% the previous year ' 
Given this recent shift, in addition to increased departmental attention, including an increase in retum- 
to-work opportunities in departments such as Muni. Police. Recreation &. Park and Parking and 
Traffic, workers compensation costs appear to be growing at a rate lower than what was actuarially 
projected. Moreover, the Council's report also states that as a result of having both a third-party 
administrator (TPA) and in-house claims management, 'the current split is more expensive because of 
duplication of efforts ' Tillinghast-Towcrs Pemn is the Ciry's workers compensation consultant and 
has been paid a total of S298.900 during the current fiscal year according to the Department 
Tillinghast-Towers Pemn has recommended that the City consider adopting either a complete third- 
parry administrator (TPA) or an in-housc arrangement In light of these findings, adding this new 
Workers Compensation Supervisor I position at this time appears unwarranted Furthermore, the 
Department already has four 8165 Workers Compensation Supervisor I positions and one 8166 
Workers Compensation Supervisor II position The ratio of supervisors to actual claims-paying staff is 
already low at one supervisor to six staff We are however recommending approval of three of the five 
new positions requested by the Department, namely one Limited-Tenure 1374 Special Assistant XV at 
an annual salary and fringe benefit cost of SI 12.337, and two 1404 Clerk positions at a total annual 
salary and fringe benefit cost of S87.745 (for both positions). 



Board of S upervisors - Budpet Analyst 



52 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: HRD - Human Resources 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



1374N 


0.75 


0.00 


67, 


125 







67.125 


1374L 


0.00 


0.75 







67, 


125 


(67,125) 



n. Object Number From In From Is Savings 

16 001 Attrition Savings -Misc. 9993M (3.45) (3.50) S (182.196)5 (187.596)5 5,400 

Increase attrition savings to actual FY 1999-00 expenditure levels. 

32 013 Mandatory Fringe Benefits 551,735 523,488 28.247 

Corresponds to reduction in salaries 

17 001 Special Assistant XV 

Special Assistant XV 

Approve one new 75 FTE as 'L' or Limned Tenure to assist the City in 
its workers compensation efforts. Based on the Department's 
representation that the work responsibilities related to this position will 
be completed in approximately three years, this position should be made 
an 'L' or Limited-Tenure position 



lth Service System - General Fund Non-Project 

I 040 Materials & Supplies 275,789 148.539 127.250 

Reduce by SI 27,250 to reflect actual the Department's actual need for 
FY 2000-01. 



Total Recommended Reductions S 403.849 



Board of Supervisors - Budpet Analyst 



53 



RECOMMENDATIONS OF THr Bl DGI I \N M.VST FOR 
AMENDMENT OF BUDGET ITF MS 

20(10-01 



DEPARTMENT: M\ R MWOR 



Financial Data: 

The Mayor's proposed $66,902,237 budget for FY 2000-01 is S4.895.942 or 7.90 percent more 
than the original FY 1999-2000 budget of S62.006.295. The net increase from the revised FY 1999-2000 
budget is 53,018,61 1 or 4.73 percent. 



Summary of Program Exf'Enditi res: 



















Proposed 












M 


Ivor's Budget 


Increase i Decrease! 






Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


Fr 
O 


om 199Q-2000 


Program Expenditures 




Original 




Revised 


rigina] Budget 


Assistance & Neighborhood Outreach S 


1.631.45! 


S 


1.531.451 


s 


1.573.437 


S 


• 014) 


< "i:\ Administration 




4.25 ■ 








5.2' 




• 


Community Development 




26.9 ( < 




51.433 




53.130.000 




6.138.212 


Criminal Justice 




4.188.S~2 




3.887 




3.996.618 




(192 


Finance & Legislative Affairs 




• 1,392 




840.392 




832 






Grants for the Arts 




'.867 




'.S6 T 




15.029.927 




"99.060 


Neighborhood Beautification 




679.12S 




679.128 




727.852 






Office of Emergency Service 




578.950 




5,950 




657.822 






Waterfront Transportation 




- 




- 




- 




- 


Moscone Expansion Project 




5,409,975 




'.975 




-'i.512 




33< 


Gay Lesbian Community Center 




3.200.000 




3.200.000 




- 




'0.000) 


Total Expenditures 


S 


62.006.295 


s 


53,626 


s 


66.902.237 


S 




Less Work Order Recoveries 




(956.797) 




(1.080.384) 




(1.371.159) 




(414362) 


Net Expenditures 


S 


61.049.498 


s 


62.803.24; 


s 


65.531.078 


s 


4.481.580 



Board of Supervisors - Budget Analyst 5 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: MYR MAYOR (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 148.78 FTEs, which is 
3.51 FTEs more than the 145.27 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
_ Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents 

Assistance & Neighborhood Outreach 
City Administration 
Community Development 
Criminal Justice 
Finance & Legislative Affairs 
Grants For the Arts 
Neighborhood Beautification 
Office of Emergency Sen-ice 



Original 


R 


svised 


2000- 


2001 


Orig 


inal Bi 


dget 


15.23 




15.23 




16.48 






1.25 


31.28 




31.28 




31.75 






0.47 


71.00 




71.00 




72.00 






1.00 


6.94 




6.94 




7.38 






0.44 


9.21 




9.21 




8.42 






(0.79) 


4.00 




4.00 




4.75 






0.75 


2.00 




2.00 




2.00 






- 


5.61 




5.61 




6.00 






0.39 



Total 



145.27 



145.27 



148.78 



3.51 



Department Revenues 

Department revenues have increased by S7,040.378 or 13.75 percent. General Fund support has 
decreased by 52,558,798 or 26.0 percent. The majority of the increase in revenues relates to increases 
from Federal grants (54,580,852 for Community Development) and increases in the Hotel Room Tax 
(5882,942) for the Grants for the Arts. 

Description 

The major increases in the Mayor's Office budget for FY 2000-01 include (1) an increase of 
5314,340 for City Administration (1.2% increase over FY 1999-00 budget), (2) an increase of 5336.537 
(6.2% increase over FY 1999-00 budget) for Low Income Housing, (3) 5799,060 (5.6% increase over 
FY 1999-00 budget) for Grants for the Arts, and (4) 54,402,154 (16.3% increase over FY 1999-00 
budget) for Community Development. 

Additionally, the proposed budget includes one new 1363 Special Assistant rV (0.75 FTE) for 
the Film Office, one new 1364 Special Assistant V (0.75 FTE) for Assistance &. Neighborhood 
Outreach, and one new 1367 Special Assistant VIII (0.75 FTE) for Grants for the Arts. 



Board of Supervisors - Budget Analyst 



55 



kl ( < IMMEXDA I ions OF I HE Bl DGI I KSAIA ST FOR 
AMENDMENT OF Bl DGI I 1 1 EMS 

2000-01 



Department: MYR Mayor (continued) 



( QMMENT 



The Mayor's budget provides an increase of S4. 895.942. Our recommended reductions, which 
total SI 0,8 10, would still allow an increase of S4.S85.132 or 7.8S % in the Department's budget. 



Board of Supervisors - Budget analyst - & 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: Mavor's Office 



Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



A City Administration - Work Order 

7 001 Permanent Salaries - Misc 



S47S.298 S46S.732 



"The recommended reduction in Permanent Salaries - 
Misc is the total of the following specific 
recommendations reeardinc individual classifications. 



I 001 Attrition Savinsrs - Misc. 



9993M 



(9,566) 



S9.566 



Add Attrition Savings at an estimated 2 percent. 
Currently, no Attrition Savings are budeeted. 



1 3 Mandatory Fringe Benefits 



113,764 112,520 



1.244 



Corresponds to reduction in Permanent Salaries - 
Misc. 



Total Recommended Reductions 



S10.S10 



Board of Supervisors - Budget Analvst 



57 



R] ( 0MM1 M)M IONSOFTHE BUDGET ANALYST FOR 
LMENDM1 NTOFBUDG1 l I I EMS 

2000-01 



DEPARTMKM: REG Kl K ll'iNs 



Financial Data: 

The Department of Elections' proposed S10.0S1.234 budget for FY 2000-01 is S5.517.716 or 
121.71 percent more than the original FY 1999-2000 budget of 54,533,518. The net increase from the 
revised FY 1999-2000 budget is S3.227.619 or 47.30 percent. 



Summary of Program Expenmti res: 

Proposed 
Mayor's Badge! lacreasc (Decrease) 
\ iscal Vear l ( » ( ' ( '-2000 Fiscal Year From l<"» ( )-2000 



Program Fxpenditurcs Original Revised 2000-2001 Original Budget 

Elections S 4,533.518 S 6,823,615 S 10.051.234 S ".716 

Less Work Order Recoveries 1151 PS.115) (91 6651 (13.5501 

Net Expenditures S 4.455.403 $ 6,745,500 S 9.959.569 S 4.166 

DEPARTMENT PERSONNEL Si MMARV: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 40.72 FTEs. which is 
8.76 FTEs more than the 31.96 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Elections 31.96 48.28 40.72 S.76 

Total 31.96 48. 2S 40.72 8.76 



Board of Supervisors - Budget Analyst 5 8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REG ELECTIONS (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by S352.590 or 99.7 percent and General Fund support of 
S9.253.169 has increased by S5, 151, 576 or 125.6 percent. Revenues are increasing in order to purchase 
and implement the new optical scan vote count system as well as to provide for additional costs to 
establish a proactive outreach program to educate voters and answer voter questions about changes in 
election procedures related to the change from a city-wide at-large election to district elections for the 
Board of Supervisors' November 2000 election. 



DESCRIPTION 

The Elections Department is requesting the addition of one 1376 Special Assistant XVII at 0.75 
FTE for FY 2000-01 resulting in a $66,126 increased salary expense for this position. This position, 
which would be hired as the Deputy Registrar of the Department of Elections, would annualize to 1 .0 
FTE with an annual salary at top step of SI 04,062. Additionally, the department is requesting an 
increase of 7.37 FTE ($346,387) in Temporary Salaries, from 18.02 FTE (S846.576) in FY 1999-00 to 
25.39 FTE ($1,192,963) in FY 2000-2001. The majority of this increase in Tempoiary Salaries 
(S325,000) is requested for the Election Services Project that is intended to ensure successful 
implementation of the new optical scan vote count system. 



The major items making up the expenditure increase requested of $5,517,716 include: 

$3,249,739 (58.9%) for the purchase of the new optical scan vote count system. 

$1,003,416 (18.2%) for the Election Services Project that is intended to ensure successful 
implementation of the new optical scan vote count system. 

$969,013 (17.6%) for additional expenditures related to the ballots for the new optical scan vote 
count system. 



Board of Supervisors - Budget Analyst o 9 



RECOMMENDAIIONsoi Mil BUDGI I VNALYS1 FOR 

WU \|>M1 N I OF Bl ix. I I I 1 I Ms 
2000-01 



Department: REG ELECTIONS (continued) 



COMMENTS 

1 . The FY 2000-01 budget includes expenditures for the November 2000 general election and for a 

December 2000 run-off election. The original FY 1999-00 budget included expenditures for the 
November 1999 election and the March 2000 election. A Supplemental Appropriation for 
51,482,730 was approved in March 2000 to provide the Department with additional funding to 
cover overexpenditures resulting primarily from the requirement for a December 1999 Mayoral 
and District Attorney run-off election. In total, there were three elections in FY 1999-00. For FY 
2000-01, two elections are scheduled 

2 The Mayor's budget provides an increase of S5.51 7,716. Our recommended reductions, which 

total SI 10,426, would still allow an increase of 55,407,290 or 1 19.27° in the Department's 
budget. 



^0 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



REG - Elections 



Object 

001 Permanent Salaries 



Misc. 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 






S 1,007.095 S940.969 


* 



* The recommended reduction in Permanent Salaries— Misc. 
is the total of the following specific recommendations 
regarding individual classification 



001 



Special Assistant XVII 



1376N 



0.75 



66,126 



66.126 



To disapprove the addition of a .75 Special Assistant XVII. The Department has not justified the 
addition of one new Deputy Registrar position which has an annual salary of SI 04,062 for the 
Department of Elections. In addition to the Director of Elections, the Department currently has four 
Division Managers and 10 permanent staff. We are, however, recommending approval of 7.00 new 
FTE for temporary positions, totaling S328.857. resulting in 25.02 FTE total temporary positions. 
Most of the new temporary positions (6.92 FTE) are designated for the Election Services Project 
which will implement the new optical scan vote count system. 

The Budget Analyst does not believe the addition of a second full-time high-level position is justified. 
The Department has stated that the Director of Elections performs the strategic planning and goal and 
objectives setting for the Department, acts in various liaison roles, and performs specific duties of the 
office, such as ensuring that proactive community outreach is performed, that all elections are held 
timely and comply with appropriate statutory requirements, and that the Department is otherwise in 
compliance with all State and local statues related to this activity. The Department further states that a 
Deputy Director is needed to oversee the operation and administration of the department and further 
states that the new Deputy is needed "if something happens to the Department of Elections Director, 
[since] no one is trained to step into the position and effectively run and certify an election." We 
disagree with this justification. The Director of Elections has always performed the operational and 
administrative functions in this Department in addition to the planning and liaison functions and other 
specific duties of the office identified above. Further, the Director of Elections can deputize one of the 
four Division Managers during an election so that there is a Deputy if "something happens to the 
Department of Elections Director." 

As further support for the new position, the Department states that Alameda, Mann, and Ventura 
counties in the state have a Deputy Director of Elections. However, in two of the three counties 
identified by the Department, the Registrar of Voters is responsible for more than one function. In 
Marin County, the Regisuar is also the County Clerk, and in Ventura County the Registrar is also the 
County Clerk and the Recorder. And, although such additional duties may justify a Deputy in those 
Counties, the San Francisco Director of Elections has no such additional duties as serving as County 
Clerk or the Recorder. 



Board of Supervisors - Budget Analvst 



61 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REG - Elections 



Page 
No. 



Ohjecl 



Position/ 

Equipment 

Number 



Number 
From Tq 



Amount 

I rorn To 



S;njn^s 



Finally, the new optical scan vote count system, which is being purchased at a cost of over S3 2 
million, is intended make the election process less staff intensive in future years Although the 
implementation of the new system may require some additional focus by the Director of Elections in 
the current year, as noted above, the current budget includes temporary salaries which total SI I 
to provide 2400 hours of Special Assistant XVI-level staff for project management related to the 
implementation of the new system 



27-91 005 Temporary Salaries 



18.1 \%3 S850.433 S 



Reduce to reflect actual salary rates of 1000 hours (2 S20.62 and 
61 1 hours @S19.37 as the department reports is needed for the 
Voter Information Pamphlet Initiative 



2791 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries 



25S.777 240.007 18,770 



2796 6061 Data Processing Equipment 



3,249,739 3.241.739 8,000 



To reduce the cost of the vote count system to the 
total of the contract award granted to Election 
Systems and Software. Inc., inclusive of sales tax 



Total Recommended Reductions 



SI 10.426 



Board of Supervisors - Budget Analyst 



62 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



RET RETIREMENT SYSTEM 



FINANCIAL DATA: 

The Retirement System's proposed $13,682,067 budget for FY 2000-01 is $977,442 or 7.69 
percent more than the original FY 1999-2000 budcet of $12,704,625. The net increase from the revised 
FY 1999-2000 budget is $977,442 or 7.69 percent." 



SUMMARY OF PROGRAM EXPENDITURES: 

















Proposed 












M 


ayor's Budget 


Increase (Decrease) 






Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


From 1999-2000 


Program Expenditures 




Original 




Revised 


Original Budget 


Administration 


$ 


867.229 


$ 


867.229 


S 


896,709 


S 29,480 


Employment Deferred Comp Plan 




1 50,000 




1 50,000 




397.299 


247.299 


Investments 




1.212,491 




1.212,491 




1.298.623 


86.132 


Retirement Services 




10,474,905 




10,474,905 




11.089.436 


614.531 


Total Expenditures 


$ 


12.704.625 


$ 


12,704.625 


$ 


13.682.067 


S 977.442 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 71.70 FTEs, which is 
3.36 FTEs more than the 68.34 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 













Proposed 








M 


ayor's Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 




Fiscal Year 


From 1999-2000 


Full Time Equivalents 


Original 


Revised 




2000-2001 


Original Budget 


Administration 


6.00 


6.00 




6.00 




Employee Deferred Compensation 


1.00 


1.00 




1.00 


- 


Investments 


12.29 


12.29 




12.84 


0.55 


Retirement Services 


49.05 


49.05 




51.86 


2.81 



Total 



68.34 



68.34 



71.70 



1.36 



63 



Board of Supervisors - Budget Analyst 



RECOMMl M>\I IONS OF THE BUDGE! ANALYST FOR 
IMENDMI N I OF HI DGET ITEMS 

2000-01 



Department: RET RETIREMENT SYSTEM (continued) 
DEPARTMENT REVENUES 

Department revenues have increased by 5730,143 or 5.75 percent and General Fund support 
increased from zero to S247.299. 

DESCRIPTION 

The proposed Retirement System Budget for FY 2000-01 has increased by 5977,442 Major 
increases include the following 

1. The budget for Salaries and Benefits has increased $324,594 or 6.26 percent from $5,184,713 in FY 
1999-00 to S5, 509,307 in FY 2000-01. 90 percent of this increase is represented by the department's 
request for 5.25 new FTE positions totaling S291.536 in salaries and fringe benefits, with the 
remainder representing annual salary increases and miscellaneous changes. New positions include: 

• 1.5 new FTE for Microphoto Imaging Technicians to continue the conversion of hard copy 
documents to computer discs. The annualized cost for each of these 2 new FTE for Permanent 
Salaries and Fringe Benefits is S4] .765 at the top step. 

• 1.5 new FTE for Assistant Retirement Analysts to implement the pre-tax buyback option to 
retirement system members. The annualized cost for each of these 2 new FTE for Permanent 
Salaries and Fringe Benefits is S6S.370 at the top step. 

• 0.75 new FTE for a Special Assistant XI to provide functional and procedural oversight of all 
processing tasks associated with retirement services. The annualized cost for this new position 
for Permanent Salaries and Fringe Benefits is S85.964 at the top step. 

• 0.75 new Security Analyst to implement the Retirement Board direction that alternative 
investments be increased from a current target of 9 percent to 12 percent. The annualized cost for 
this new position for Permanent Salaries and Fringe Benefits is S47.060 at the top step. 

• 0.75 new Secretary for the Investment Division to maintain all files relating to limited 
partnership investments over the life of the partnership. This position is being added by the 
Mayors Office as a Technical Adjustment. The annualized cost for this new position for 
Permanent Salaries and Fringe Benefits is S57.748. 

2. Non-Labor costs have increased by $332,737 or 21.5 percent from SI. 550.346 to S1.S83.083, 
primarily related to an increase of S325.000 for outside legal services related to final compensation 
issues related to retirement benefits. 

3. The Retirement's request for Equipment in FY 2000-01 is SI 19,667 for additional and. or 
replacement computer equipment. This is S20S.168 or 63.6 percent decrease from the FY 1999-00 
budget of $328,835. 

4. The budget for Services of Other Departments has increased in FY 2000-01 bv $529,279 or 9.4 
percent from $5,640,731 in FY 1999-00 to $6,170,010 in FY 2000-01. Of the S529.279 increase in 



^4 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: RET RETIREMENT SYSTEM (continued) 

Services of Other Departments, S485.352 or 92 percent represents increased services from the City 
Attorney and Department of Telecommunications and Information Services. 

COMMENTS 

1. Based on the justification provided, we are recommending approval of 4.50 FTEs of the 5.25 
requested new positions shown on the prior page. We are recommending disapproval of 0.75 FTE, a 
Special Assistant XI as explained on the following page. 

2. The Mayor's budget provides an increase of S977,442. Our recommended reductions, which total 
S2 17,280, would still allow an increase of S760.162 or 6.0 % in the Department's budget. 



^5 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



Department: RET - Retirement System 



Page 
No. Object Number From To From To Savings 

Fmplovee Deferred Compensation Plan (FDC ) 

Retirement Services (FDD) 

2801 001 Permanent Salaries - Misc. S 2.585.54? S 2.552. 

•The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications 

2805 001 Special Assistant XI 1370N 0.75 0.00 52,571 52.571 

The department has not adequately justified this position which 
has an annual salary of S68.225. The department states that this 
position will be used to provide functional and procedural 
oversight of all processing tasks associated with retirement 
services including performing quality assurance review of 
retirement functions. The Department is in the process of 
installing a new computer system, which should improve the 
reliability of services. The Budget Analyst notes that the 
department presently has 2 Senior System Accountants who could 
perform these functions. Additionally, we are recommending 
approval of 4.50 of the requested 5.25 new positions as listed on 
the prior page. 

2801 005 Temporary Salanes-Misc. 219.890 068 76.822 

Reduce temporary salaries to reflect transfer of four positions 
funded in FY 1999-00 in Temporary Salaries to Permanent 
Salaries. The proposed reduction of S76.S22 represents the 
difference between the 9 months of funding for these positions in 
Permanent Salaries and the amount of S54.291 which the 
department had already reduced for Temporary Salaries. 



Board of Supervisors - Budget Analvst 



66 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: RET - Retirement System 

age 

io. Object 

31 013 Mandatory Fringe Benefits 



Position/ 

Equipment 

Numher 



Corresponds to reductions in Temporary 
Salaries. 



Numher Amount 

From To From To Saving s 

S 679.024 S 658.442 S 20.582 



027 Professional & Specialized Services 

The proposed budget includes request for 
$150,000 for actuarial services and 
S300,000 for outside medical expenses. 
During FY 1999-00, the Department will 
expend approximately S3 16.000 for these 
items. Our proposed reduction of S50.000 
for these two items will still leave the 
department with $400,000, which is 
S84,000 more than will be spent during FY 
1999-00. 



901,100 



851.100 



50,000 



08 1 Services of Other Department 



5.853.890 



5.836.585 



17.305 



The proposed budget includes $59,800 for 
Workers Compensation Costs. However, 
the Department of Human Resources 
estimates that only $42,495 is needed for 
FY 2000-01. The revised budget of $42,495 
is still greater than the Department of 
Human Resources estimated expenditures 
for Workers Compensation in FY 1 999-00 
of $41,754. 



Total Recommended Reductions 



Board of Supervisors - Budget Analyst 



S 217.280 

67 



RECOMMENDATIONS OF THE BUDGET \n \l \ ST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: TTX TREASl RER/TAX COLLECTOR 

Financial Data: 

The Treasurer/Tax Collector's proposed S20.877.545 budget for FY 2000-01 is S4.732.166 or 
29.31 percent more than the original FY 1999-2000 budget of SI 6, 145,379. The net increase from the 
revised FY 1999-2000 budget is S4.732.166 or 29.31 percent. 



Simmarv of Program Expenditlres: 

















Proposed 












M 


a\ (tr's Budget 


Increase (Decrease) 






Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


From 
Origii 


!<>""-2000 


Program Expenditures 




Original 




Revised 


lal Budget 


Department Management 


S 


1.762.999 


S 


1.762.999 


S 


3.801.194 


S 


2.038.195 


Investigations 




- 




- 




- 







Legal Service 




520.051 




508,023 




532.940 




12.889 


Tax Assessment 




S.867 




494.017 




465.014 




(31 


TTX-Business Tax 




4,837.301 




'.969 




7.255.319 




2.418.018 


TTX-Delinquent Revenue 




3.30 




3.183.222 




3,284 




(25.488) 


TTX-Investment 




"12.070 




"2.070 




756,556 




--.486 


TTX-Property Tax/Licensing 




1.615.769 




1.834.807 




1.742,953 




127.184 


TTX -Tax Payer Assistance 




841.243 




770.935 




874,026 




32.783 


TTX-Treasury Collector 




2.049.337 




2.049.337 




2.165.289 




115.952 


Total Expenditures 


S 


16,145.379 


s 


16.145.379 


s 


20.877.545 


s 


4.732,166 


Less Work Order Recoveries 


S 


(1.172.292) 
14,973.087 


s 


(1.172.292) 
14.973.087 


s 


(1.260.741) 
19.616.804 




(88.449) 


Net Expenditures 


s 


4,643,717 



Board of Supervisors - Budget analyst WS 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: TTX TREASURE R/T AX COLLECTOR (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 182.89 FTEs, which is 
0.16 FTEs more than the 182.73 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

Department Management 

Legal Service 

Tax Assessment 

TTX - Tax Payer Assistance 

TTX - Business Tax 

TTX - Delinquent Revenue 

TTX - Investment 

TTX - Property Tax/Licensing 

TTX - Treasury 

Total 182.73 182.73 182.89 0.16 

DEPARTMENT REVENUES 

Department revenues have increased from $3,144,174 to $3,479,080 for a total of $334,906 or 
9.81 percent and General Fund support has increased from $11,828,913 to $16,137,724 for a total of 
$4,308,811 or 36.4 percent. Approximately $140,000 of the increased revenues relate to increases 
expected on interest on City cash balances and $163,000 relates to fees received for the processing of 
passport applications for the U. S. Department of State, which is a service enhancement in FY 2000-01. 

DESCRIPTION 

1. The Department is requesting the addition of one new Principal Account Clerk at 0.75 FTE for 

FY 2000-01, resulting in a $38,367 increased salary expense for this position. This position, which is 













Pi 


'oposed 






Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 


1999-2000 


Fiscal 


1 Year 


Fi 


•om 


1999 


-2000 


Original 


Revised 


2000 


-2001 


O 


rigi 


nal Bi 


udget 


17.23 


17.23 




16.78 








(0.45) 


5.76 


5.76 




5.76 








- 


7.77 


7.77 




7.13 








(0.64) 


11.20 


11.20 




11.87 








0.67 


46.14 


46.14 




45.47 








(0.67) 


44.55 


44.55 




44.62 








0.07 


5.45 


5.45 




5.45 








- 


; 12.40 


12.40 




12.40 








- 


32.23 


32.23 




33.41 








1.18 



BOARD OF SUPERYISORS - BUDGET ANALYST 



^S 



RECOMMIT I) A I IONS oi I HE BUDGE! W \1 VST FOR 

AMENDMENT OF Bl DG1 I II EMS 

2000-01 



Department: TTX TreaSURER/Tax COLLECTOR (continued) 

intended to staff the new passport application function, would annualize to 1 .0 FTE with an annual 
salary at the top step of S50,960. 

2. The Department has two major initiatives planned for FY 2000-01 that account for S3. 2 million 

of the S4.7 million increase in the budget request in the current year. Additionally, the Business Tax 
Division has an increase of S 1 , 1 24.858 to a total of S2.2S4.354 for the services of the Department of 
Technology and Information Sen ices. 

• The FY 2000-01 budget allocates S2. 1 million to professional and specialized services for the 
acquisition, customization, and implementation of a new Business Tax System. The Department has 
stated that the new System will maximize revenue production, allow for the timely implementation 
of new legislation, allow vast improvement in service to the public both in terms of faster response 
and more comprehensive information, and enable progressive tax planning for the City through 
efficient access to strategic information. 

• The Department has an increase in services from the City Attorney of S 1.1 million related to 
anticipated pending litigation for the lawsuits filed by seven corporate plaintiffs against the City 
pertaining to the imposition of the City"s Business Taxes. In May 2000. a summary judgement 
decision in favor of two of the plaintiffs was handed down by Superior Court, which the City plans 
on appealing. In FY 1999-00, the City incurred an additional S972.212 related to this same litigation. 

COMMENT 

The Mayor's budget provides an increase of S4. 732. 166. Our recommended reductions, which 
total 5105,911, would still allow an increase of 54,626, 255 or 28.65% in the Department's budget. 



Board of Supervisors - Budget Analyst 7 Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Treasurer/Tax Collector 



Position/ 

Equipment 

Number 



Number Amount 

From To From To Savings 



001 Permanent Salaries 

* The recommended reduction in Permanent Salaries— 
Misc. is the total of the following specific 



001 



recommendations recardin" individual classification. 



Attrition Savings - Misc. 



9993 M 



51,344,317 $1,339,671 



0.1 



(4.646) 



Attrition Savings-Misc. has been increased by 54,646 to offset the effect of the 
Department's upward substitution of a 4321 Cashier II position to a 1632 Senior 
Account Clerk, that would result in increased salary and fringe benefit costs made 
during the past year, without budgetary approval by the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain the existing filled 
position, at the higher salary and fringe benefit cost, but will not result in additional 
expenditure for the Department because an offsetting amount will be eliminated from 
the budget by this increase in attrition savings. 



4.646 



9 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 



378,928 377,720 



1.208 



! V Property' Tax/Licensing 



027 Professional & Specialized Services 

To reduce to actual 1999-00 expenditure level adjusted by a cost of 
living factor for 2000-01. 



24,906 20,600 



4.306 



035 Other Current Expenses 

Reduce the amount increased for Official Advertising from SI 20,000 to 
SI 05,000, which is the amount of the actual 1999-00 expenditure 
adjusted by a cost of living factor for 2000-0 1 . The recommended 
amount is still 559,634 more than the current budget amount. 



142,650 127,650 15,000 



Board of Supervisors - Piirioet Analyst 



71 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Treasurer/Tax Collector 



Page 
No. Object 



Position 

Kquipment 

Number 



Number 
From Iq 



\rii..|int 
I rum Tjj 



S;t\ iri-v 



FCO Business Tax 

2824 027 Professional Services 



Department has plans to purchase 10 new laptop computers for analysts 
in this Division Computers are budgeted at S3. 000 This amount has 
been reduced to S2.500 per computer, w ith a savings of 5500 for each of 
the 10 computers, or S5.000 Additionally, the Department has plans to 
upgrade from Office 97 to Office 2000 (computer software), but has not 
provided adequate justification lor why the functionality of Offi.. 
not sufficient for current operations of the Division. The budget has 
been reduced by SI 1.500 related to this planned upgrade 



2S24 035 Other Current Expense 



To reduce to actual 19 OC J-00 expenditure level adjusted 
by a cost of h vine factor for 2000-01 



Business Tax Litigation 



2S24 081 Services of Other Departments 



To reduce the City Anomey-Legal Services related to anticipated 
pending litigation for the lawsuits filed by corporate plaintiffs against the 
City pertaining to the imposition of the City's Business Taxes to the 
itemized estimate provided by the City Attorney's office 



<i S53.500 S h 






42.200 



5.341 



1.058.946 1.038.182 



20,764 



FCQ Taxpayer Assistance 



2826 005 Temporary Salaries--N4isc. 



58,117 



41.55S 



16.559 



Reduce the temporary salaries for the Department to 
actual 1999-00 expenditure level adjusted by a cost of 
living factor for 2000-01. 



Board of Supervisors - Budget Analyst 



7Z 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: Treasurer/Tax Collector 



age 

so. Object 



Position/ Number Amount 

Equipment 
Number From To From To Savings 



1 3 Mandatory Fringe Benefits 

Corresponds to reduction in temporary salaries. 



S144.207 S142.717 S 1,490 



26 035 Other Current Expense 



17,284 9,000 8,284 



To reduce to actual 1999-00 expenditure level 
adjusted by a cost of living factor for 2000-01 . 



IS Delinquent Revenue 



11 035 Other Current Expense 



57,013 



45.200 



To reduce to actual 1999-00 expenditure level 
adjusted by a cost of living factor for 2000-01. 



G Departmental Management 



027 Professional & Specialized Services 



S2.162.050 S2.162.050 



Reserve 51,162,050 of the budgeted amount of 52,162,050 for the replacement of the Business Tax System 
until such time as detailed information is submitted to the Board of Supervisors as to a firm bid and 
contract, and a formalized project plan for the customization of the software to ensure that the project is 
budgeted for an appropriate amount and to ensure that the expenditures are budgeted in the proper budget 
year. The Department has a recommendation prepared in November 1999 by a consultant of the 
Department of Telecommunications and Information Services (DTIS) that has identified a potential 
replacement system for the City's Business Tax System. The recommendation suggests the acquisition, 
conversion and customization of a system that was developed by and is currently being used in Seattle. 
Washington. The system, which the Department has stated is in the public domain, would need to be 
converted to an Oracle database (which is the City's database-of-choice) and would need customization 
since it is estimated to provide about 65 percent of the functionality desired by the Department. This 
customization has been preliminarily scoped. However an in-depth business analysis and specifications 
need to be developed. 



,8i: 



Board of Supervisors - Budget Analyst 



73 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Treasurer/Tax Collector 



Position/ Number Amount 

Page I quipment 

No. Ohject Nnrnl.tr From Ifl From Ifl Saving s 



The total budgeted amount of S2. 1 62.050 is the estimated cost to obtain the system from Seattle, convert it 
to Oracle and customize it. using contract resources. The recommendation includes a project plan showing 
that the development and implementation of the new system is a two-year project, with costs divided into 
two years--S86l.750 in the first year and SI. 300.300 in the second year A revised project plan prepared in 
May 2(K>0 shows the work being performed in FY 2000-01 and 2001-02 Departmental staff have 
indicated that because of the critical need for this new system, they intend on compressing the process and 
completing as much of the project in FY 2000-01 as possible The Department has stated that they have 
had discussions with DTIS and that DTIS has stated that the> concur that the time-line for the project can 
be compressed. 

The Budget Analyst questions the ability of the Department to compress the customization portion of this 
project at the same cost, given the shortage of Information Systems resources in the Bay Area The Budget 
Analyst recommends that S 1 . 1 62.050 of the total S2. 1 62.050 budget for this project be reserved until such 
time as there is a firm bid and contract and a formalized project plan for the customization of the software 
to ensure that the protect is budgeted for an appropriate amount and to ensure that the expenditures are 
budgeted in the proper budget > ear. and (hat all related information be presented to the Board of 
Supervisors for review and approval Since the Treasurer has staled that the implementation of this system 
is critical, our recommendation pro\ ides the Department « ith S 1 .000.000 of the budget so that the project 
can be started without delay This funding will allow the Department to acquire the software and the 
development hardware required for the project, as well as allow them to proceed with the conversion of 
the svstem to the Oracle database 



Total Recommended Reductions SI 05.911 



Total Recommended Reserves S 1.162.050 



Board of Supervisors - Budget Analyst / 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



department: gen general city responsibility 

Financial Data: 

The General City Responsibility's proposed 5297,952.269 budget for FY 2000-01 is 
529,568,104 or 9.03 percent less than the original FY 1999-2000 budget of S327.520,373. The net 
decrease from the revised FY 1999-2000 budget is SI 9,995,1 15 or 6.29 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

General City Responsibilities 5 519,775.009 S 516.383,876 S 535.268.600 S 15,493.591 

Less General Fund Subsidy 

Transfer (192.254.636) (198.436,492) (237.316.331) (45.061.695) 



Total Expenditures 5 327,520.373 5 317,947.384 S 297,952.269 5 (29,568,104) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 2.00 FTEs, which is 
2.00 FTEs more than the 0.00 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

General City Responsibilities - - 2.00 2.00 

Total - - 2.00 2.00 



Board of Supervisors - Budget Analyst 



7o 



RECOMMENDATIONS Ol I HI BUDGET ANALYST FOR 

VMENDMEN I 01 Bl DGI I I II Ms 

2000-01 



Department: GEN General City Responsibility (continued) 



Description 

The General City Responsibility bu . ponsibilities not 

covered by other City department-, including General Fund supported d . e. 

The primary changes in General Citj risibility expenditures, which have 

decreased by a net amount from the Original Fi 

are as foil 



S 5,984,022 Increase in debt sen ice for GO bonds 

215,1 1 1 Transfer of two Committee on Information Technology (COIT) administrative 
support positions from Department of Telecommunications and Information 
Services; this transfer is intended to clarify that COIT serves as an independent 
body 

(297, S96) Decrease in General Fund share of Health Sen ice Admin cost 

1 .272,958 Increase in General Fund cost of Health Service subsidy for retirees; Medicare 
rates are the primary factor 

204,916 Increase in San Francisco's partner obligation to the Peninsula Corridor Joint 
Powers Board for 2001 

(200,000) No Lease-Finance bonds will be sold this year; no initial payment is required 

72,000 Recent legislation has approved a citywide-bonding program for officials; 

some funds are already budgeted for this purpose in departments; this amount 
represents the General Fund increase in cost for the proposed program 



Board of Supervisors - Budget Analyst 7 g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: GEN GENERAL CITY RESPONSIBILITY (continued) 



S 2,406,905 FY 2000-01 funding for continuing project to implement the JUSTIS system 
for Criminal Justice Departments (Police, Sheriff, Trial Courts, District 
Attorney and Public Defender). This is the unallocated General Fund portion of 
total FY 2000-01 costs of S6.202.540. Allocated expenditures of 53,795,635 
(S6, 202, 540 less S2,406,905) are to be paid from funds allocated to customer 
department work orders (SI, 750, 000), State Trial Court funds (SI, 675, 635) and 
the Mayor's Criminal Justice Council (S370.000). 

591,813 City Computer Store purchaser administration and oversight funded by 
administrative fee of 1 .9 percent on all City department purchases from 
Computer Store vendors. This fee is required by an ordinance amending 
Administrative Code Section 21.8, adopted by the Board of Supervisors 
in June of 1999. 



The expenditures detailed above, which total $10,249,829. are offset by reduced General City 
Responsibility expenditures for one time items and reserves funded in the FY 1999-00 budget, resulting 
in the net reduction of $29,568,104 in expenditures. 



RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst rj rj 



\U ( OMMI \D\I IONS m IHF. BUDGET W \I YST FOR 

VMENDM1 M OF BUDGET ITFM^ 

2000-01 



DEPARTMENT: A DP Al)l IT PROBATION 



Financial Data: 

The Department of Adult Probation's proposed S9.933.559 budget for FY 2000-01 is S440.530 
or 4.64 percent more than the original FY 1999-2000 budget of S9.493.029. The net increase from the 
revised FY 1999-2000 budget is S337.800 or 3.52 percent. 

Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 

Fiscal \car l" l '"-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Administration-Adult Probation S 3. 1 1 8.958 S 3,221,688 S 58 $ (95 

Community Services 4.391.25" 4.760.816 36'' 

Pre-Sentencing Investication 1,98 1.982.S14 2.149.355 166.541 



Total Expenditures S 9.493.029 S 9.595. "59 S 9.933.559 S 530 

Interdepartmental Recoveries (24.000 ) (24.000 ) (94.000 ) (70.000 ) 

Net Expenditures S 9.469.029 S 9.571,759 S 9.839.559 S 370.530 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 128.80 FTEs. which is 
1.84 FTEs more than the 126.96 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 



Administration-Adult Probation 32.91 32.91 35.20 2.29 

Community Services 65. 2S 65.28 64.84 (0.44) 

Pre-Sentencing Investigation 2S.77 2S.77 28.76 (0.01) 

Total 126.96 126.96 128.80 1.84 



Board of Supervisors - Budget analyst 7 S 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ADP ADULT PROBATION (continued) 

DEPARTMENT REVENUES 

Department revenues have decreased by S92,743 or 5.2 percent and General Fund support has 
increased by 5463,273 or 6.0 percent. Support from the General Fund has increased because the 
'^ypepartment has lost significant amounts of grant funding. 

DES^N ^ON 

The 5440,530 in proposed increased expenditures compared to the original FY' 1999-00 budget is 
comprised of increased costs offset by savings and transfers as follows: 

Increased costs for new positions and other personnel costs S239.000 
Increased mandator}' fringe benefits costs for new positions & other 

personnel costs S5 13.000 

Increased costs in other current expenses. SI 43,000 

Which are offset by: 

Reductions in expenditures primarily due to loss of grant funding -S454.000 

Approximate Net Increase: S44 1 ,000 

Positions and benefits 

The Department is proposing the addition of three new positions: a 1023 Administrator III, an 1S24 
Principal Administrative Analyst, and a grant-funded 4306 Collections Officer at a combined annual 
cost of SI 77,490 including mandatory fringe benefits. Annualization of three grant-funded S444 Deputy 
Probation Officer positions added in FY T999-00 accounts for an additional S51.7S0 cost in increased 
salary and benefits costs. Attrition savings have increased by SI 7,998, while salaries for temporary- 
employees have dropped by S26,428. Additionally, substitutions resulted in a net savings of SI 6,466. 
Step increases would also result in some increases in salary and benefit funding. 

Other Current Expenses 

The Department would expend S89,000 in the form of a work order to support the full salary of one 
Department officer assigned to probation work in the Sheriffs Department. The remaining S54.000 
would be expended on work orders to partially support two other probation-related positions at the 
Sheriffs Department. 



Board of Supervisors - Budget Analyst 79 



RECOMMENDATIONS 01 I III BUDGE! ANALYST FOR 

WIIMtMKVI Oh HI IX. I I I I IMS 
2000-01 



Department: ADP ADl'LT PROBATION (continued ) 

Loss of Grant Funding 

The Department will reduce some expenditures because of a reduction in grant funding. This loss will 
cause (a) the elimination of a S200.000 contract with the University of California to conduct program 
evaluations for the Department, and (b) the reduction or elimination of various other programs totaling 
S254.000. 



Comment 

The Mayor's budget provides an increase of S- ■ I »ur recommended reductions, which 

total SI 0,500 would still allow an increase of S430.030 or 4.5% in the Department's budget 



Board of Supervisors - Budget Analyst 80 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: ADP - Adult Probation 



ige 

a. Object 



Position/ 
Equipment Number 
Number From To 



Amount 
From To Savings 



min. - Grants. Non-Project, Continuing 

4 060 Equipment Purchase 

* The recommended reductions in 
Equipment Purchase is the total of 
the following specific 
recommendations regarding 
individual classifications 



SI 0.500 



SO 



Computers/Monitors 

Delete 5 computer monitors at 
S2, 1 00 each. The Department had 
initially requested this item as part 
of a grant, but that gran: was 
denied. According to the 
Department, this item remained in 
the budget by mistake. 



AP001N 



10,500 



SI 0.500 



Total Recommended Reductions 



S10.500 



Board of Supervisors - B udget Anahst 



81 



RECOMMENDATIONS OF THE Bl l>< .1 I \N \| \ M FOR 
Wll NDMI N I OF BUDGET ITEMS 

2000-01 



DEPARTMENT: AGYV CONSl Ml K \sm R \n< E, Kl Gl I.Moin COMF1 I LV E 

and agrjcl ltlral standards 

Financial Data: 

The Department of Consumer Assurance, Regulatory Compliance and Agricultural Standards' 
proposed $1,612,094 budget for FY 2000-01 is SS3.278 or 4.91 percent less than the original FY 1999- 
2000 budget of $1,695,372. The net decrease from the revised FY 1999-2000 budget is SI 40,660 or 8.03 

percent. 



SlMMARY OF PROGRAM EXPEND!! t RES: 



Fisc.il Veir 1W9-2000 



Program Expenditures 



Original 



Rc\ isid 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From l ooo -2000 

2000-2001 Original Budget 



AG WTS & Measures Inspection S 1.695.372 S 1.752.754 S 1.612.094 S 

Less Inter Departmental Recoveries - (57,382) (88.800) 



Net Expenditures 



1.095.} '2 S 1.695.' 



1.523.294 S 



(83.278) 
(88.800) 



■ 



DEPARTMENT PERSONNEL StMMARV: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 23.57 FTEs, which is 
0.44 FTEs more than the 23.13 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents Original Revised 

AG WTS & Measures Inspection 23.13 23.13 

Total 23.13 23.13 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 



Original Budget 



0.44 



23.57 



0.44 



"S2 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGW CONSUMER ASSURANCE. REGULATORY COMPLIANCE 
AND AGRICULTURAL STANDARDS (continued) 



Department Reveni^es 

Department revenues have decreased by a net of SI 66,255 or 12.5 percent and General Fund 
support has decreased by S5,823 or 1.6 percent. Approximately S75,000 of this decrease relates to a 
decline in State grant funds for the California Department of Food and Agriculture (CDFA) Pest 
Exclusion Program, a S50,000 decrease in Farmers' Market revenues, and a S59,000 reduction in 
expected revenue from other public safety charges. 



Description 

A half-time clerk typist and a 6218 Inspector of Weights and Measures, which were previously 
limited tenure positions, are being added to the budget as new permanent positions in 2000-01. This staff 
performs tobacco advertisement enforcement inspections under a work order to the Health Department's 
Tobacco Free Project. 

Of the total decline in budgeted expenditures of S83,278, S42.000 relates to a decrease in the 
equipment budget (from S42,000 to SO in the current budget year). 



Board of Supervisors - Budget analyst 8 3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 







Position/ 


Number 


Page 




Equipment 




No. 


Ob j eel 


Number 


1 mm 1 (p 


2S 


001 Permanent Salaries - Misc. 







Department: AGW Admin Svcs—Dept. of Consumer Assurance 



\mouni 
From Iq Savin gs 

$920,961 SSS9.' 

* The recommended reduction in F'crmanent Salancs--Misc is 
the total of the following specific recommendations regarding 
individual classification 

31 001 Attrition Savings - Misc. 9993M 1.17 (23,033) (54,010) 30,977 

To increase salary savings from 2 35 percent of salaries to 3.0 percent of salaries, 
for a total increase of S6„ 355 The Department will achieve an estimated I . 
percent savings in FY 1999-00 Additionally. Attrition Savings— Misc. has been 
increased by S24.622 to offset the effect of the Department's upward substitution of 
a 1446 Secretary II position to a 1367 Special Assistant VIII. that would result in 
increased salary and fringe benefit costs made during the past year, without 
budgetary approval by the Board of Supervisors This recommendation will enable 
the Department to continue to maintain the existing filled position, at the higher 
salary and fringe benefit cost, but will not result in additional expenditure for the 
Department because an offsetting amount will be eliminated from the budget by this 
increase in attrition savings. 

28 013 Mandatory Fringe Benefits 258,777 250,723 8,054 

Corresponds to the reduction in sa lanes. 

2S 032 Utilities 13,600 I 9,600 

Reduce to actual 1999-00 expenditure level adjusted by a cost of living 
factor for 2000-01 The Department states that a leak at Farmers' 
Market had increased utilities charges in previous years, however these 
charges have declined since the leak has been fixed. 



Total Recommended Reductions S48.631 



Board of Supervisors - Budget Analyst 



84 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ANC animal Care and Control 



Financial Data: 

The Department of Animal Care and Control's proposed 52,821,323 budget for FY 2000-01 is 
S66,344 or 2.41 percent more than the original FY 1999-00 budget of S2, 754, 979. The net increase from 
the revised FY 1999-00 budget is SI 04279 or 3.84 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures 




Original 




Revised 


2000-2001 


Original Budget 


Animal Welfare 


$ 


2,744,979 


S 


2,719.244 $ 


2,821.323 


S 76,344 


Total Operating Expenditures 
Capital Improvements &. Fac. Maint. 


S 


2,744,979 
10.000 


S 


2,719.244 S 
(2.200) 


2,821.323 


S 76,344 
(10.000) 



Total Expenditures 



$ 2.754,979 S 2,717.044 $ 2,821.323 S 



66.344 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 41.88 FTEs, which is 
0.99 FTEs more than the 40.89 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents Original Revised 2000-2001 Original Budget 



Animal Welfare 



40.89 



40.89 



41.88 



0.99 



Total 



40.89 



40.89 



41.88 



0.99 



Board of Supervisors - budget Analyst 



85 



RECOMMENDATIONS 01 ["HE BUDGE! VNALYST FOR 

\M1.\DMIM <)l Bl DGE1 I IIMS 
2(100-01 



Department: ANC ANIMAL Care and CONTROL (continued) 

The increase of 0.99 FTE represents the annualization of three new positions approved in the 1999-2000 
budget. 

Department Revenues 

The Animal Care and Control Department's projected Departmental revenue for FY 2000-01 
remains unchanged atS188.000. General Fund support has increased by $104,279 or 4.1 percent. 



DESCRIPTION 

The net increase in the budget for FY 2<K>0-01 of S66.344 is comprised of increased salary and 
MOU-related increases (SI 10.335) offset by a reduction in other expenditures ($43,989). 

The proposed budget would allow ANC to comply with the recommendations of the Dog Off- 
Leash Advisory Task Force commissioned by the Board of Supervisors. Proposed funding includes an 
increase of SI 1,200 in materials and supplies. Of the SI 1.200, SS.050 would provide for 23 signs placed 
in existing designated off-leash areas reminding dog owners of their legal obligation to carry a leash and 
pick up dog waste, leash aggressive dogs, and keep dog vaccinations and licenses current. S3, 150 of the 
proposed SI 1.200 increase would provide 21 dog waste bag dispensers for designated off-leash areas. 
Two designated off-leash areas currently have dog waste bag dispensers. 

In addition, ANC's FY 2000-01 proposed budget includes SI 0.250 for the purchase of five 
portable communication radios, for animal control officers, that are compatible with the City's new 
communication svstem. 



RECOMMENDATIONS 

None. 



Board of Supervisors - Budget analyst g Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: CME MEDICAL EXAMINER 



Financial Data: 



The Medical Examiner's proposed S4, 125.247 budget for FY 2000-01 is S359,027 or 9.53 
percent more than the original FY 1999-2000 budget of S3, 766.220. The net increase from the revised 
FY 1999-2000 budget is S360,S14 or 9.58 percent. 



Summary of Program Expenditures: 

















Proposed 












Mayor's Budget 


Increase (Decrease) 






Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


From 1999-2000 


Program Expenditures 




Original 




Revised 


Original Budget 


Medical Examiner- Administration 


S 


711.381 


S 


'11,381 


S 


739.227 


S 27,846 


Medical Examiner-Investicative Services 




1.197.479 




1.197,479 




1.243,540 


46,061 


Medical Examiner-Medical Services 




1,857,360 




1,855,573 




2,142,480 


285.120 


Total Expenditures 


S 


3,766,220 


S 


3,764,433 


$ 


4,125,247 


S 359.027 


Interdepartmental Recoveries 




(10,000) 




(10,000) 




(15,734) 


(5.734) 


Net Expenditures 


s 


3,756.220 


S 


3,754,433 


s 


4,109,513 


S 353.293 


DEPARTMENT PERSONNEL SUMMARY 















The number of full-time equivalent positions budgeted for FY 2000-01 is 36.14 FTEs, which is 
0.70 FTEs less than the 36.84 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents Original Revised 2000-2001 Original Budget 

Medical Examiner-Administration 7.11 7.11 7.13 0.02 

Medical Examiner-Investigative Services 14.11 14.11 14.17 0.06 

Medical Examiner-Medical Services 15 62 15.62 14.84 (0.78) 

Total 36.84 36.84 36.14 (0.70) 



Board of Supervisors - Budget Analyst 



87 



RE< «»M mi SDATIONSOF I in 111 DG1 I \N\hM FOR 

AMENDMENT OF BUDGI I ITEMS 

2000-01 



Department: CME MEDICAL EXAMINER (continued) 

DEPARTMENT REVENUES 

Department revenues, which are Medical Examiner fees, have remained the same at S175 
and General Fund support has increased by $353,293 or 9.9 percent 

Description 

The increase in net Medical Examiner operating expenditures from the FY 1999-00 original 
budget is 5359,027. Major expenditure changes in the proposed budget are summarized below: 

• An increase in Salaries and Fringe Benefits of SS6.305 due to mandated MOU increases which are 
already identified in the FY 2000-01 recommended budget 

• A proposed increase of $22,623 for Temporary Salaries, Premium Pay. Overtime and Holiday Pay. 

• The Medical Examiner's Office is requesting SI 85.000 to purchase a new mass spectrometer gas 
chromatograph which is used to test for the presence of drugs, alcohol and other compounds. This 
purchase will replace an old and outdated gas chromatograph in the Toxicology lab. 

• The Medical Examiner's Office is also requesting an increase of S37.896 to cover the increased 
service maintenance contract cost for refrigerators in autopsy and an increase of S20.977 for 
additional supplies that are required for an increase of work order services for the Police. Fire and 
Sheriffs Departments. The Budget Analyst recommends approval of these additional funds. 



COMMENT 

The Mayor's budget provides an increase of S359.027 or 9.58 percent. Our recommended 
reductions, which total S56.087, would still allow an increase of S302.940 or 8.04 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 



88 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)artment: CME Medical Examiner 



ige 

o. Object 



Position/ Number Amount 

Equipment 
Number From To From To Savings 



dical Examiner - Administration (ASG) 



5 009 Premium Pay 

Reduce to FY 1999-00 expenditure 
level, adjusted by a cost of living 
factor for 2000-01. 



S24.596 S2 1,596 S3.000 



022 Training 

Reduce to FY 1999-00 expenditure 
level, adjusted by a cost of living 
factor for 2000-01. 



16,870 



13,400 



3,470 



035 Other Current Expenditures 

Reduce to FY 1999-00 expenditure 
level, adjusted by a cost of living 
factor for 2000-01. 



58,100 



55,800 



2.300 



iical Examiner - Medical Services (ASM) 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



1,313,287 1.299,551 



001 Attrition Savings - Mis. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



9993M 



(2.62) (2.77) (239,914) (253,650) 13,736 



Board of Supervisors - Budget Analyst 



89 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CME Medical Examiner 



Pa«e 
No. Object 

009 Premium Pay 



Reduce lo FY 1999-00 expenditure 
level, adjusted by a cost of living 
factor for 2000-01. 



Position/ 


Number 


\ mount 




Kquipment 








Number 


From To 


From To 


Savings 






$35,615 S3 1.61 5 


S4.000 



4(> 013 Mandatory Fnnec Benefits 

Corresponds to reduction in 
salaries. 



263.224 260,477 



46 035 Other Current Expenditures 

Reduce lo FY 1999-00 expenditure 
level, adjusted by a cost of living 
factor for 2000-0 1 



84,452 83.552 



46 060 Equipment Purchase 

* The recommended recuction in 
equipment is the total of the 
following specific 
recommendations 



185,000 180,000 



53 060 Gas Chromatograph Mass 

Spectrome 

To reduce the unit pnee by S5.000 
from SI 85,000 to SI 80.000. 

Medical Examiner - Investigations (ASN) 



185,000 



1 80.000 



48 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classification. 



"96.307 779.653 



Board of Supervisors - Budget Analvst 



90 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: CME Medical Examiner 



Page 

No. Object 



001 Attrition Savings - Misc. 

Increase Attrition Savings to actual 
1999-00 expenditure level adjusted 
for salary increase. 



Position/ 
Equipment 
Number From To From 



Number Amount 

To Saving s 

9993M (0.29) (0.55) ($18,533) (535,187) S16.654 



1 3 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



205,172 200,892 



4.280 



Total Recommended Reductions 



S56.087 



Board of Supervisors - Budget Analyst 



91 



RKCOMMI \D\I IONS0FTHE Bl'DGK I ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CRT Trial Coi rts 



Financial Data: 

The Trial Courts' proposed 539.691,700 budget for FY 2000-01 is S2.506.958 or 6.74 percent 
more than the original FY 1999-2000 budget of S37. 184.742. The net increase from the revised FY 
1999-2000 budget is SI, 968, 702 or 5.22 percent. The S39.691.700 budget amount excludes expenditures 
that will be funded by the State Trial Court Agency Fund in FY 2000-01. When combined with State 
Trial Court Agency Fund funding, which is estimated to be S36.24Ci.041 in FY 2000-01, the Trial 
Court's total budget will be $75,931,741 



Si mmary of Program Expenditures: 



Proposed 

Major's Budget Increase (Decrease) 
Fiscal \ ear l^W-ZOOO Fiscal Year From 1999-2000 



Prop-ram Expenditures 


Original 


Revised 


2000-2001 


( >ri<_'inal Budget 


Accounting Automation 


S - 5 


i - S 


. 


s 


Court House Construction 


4,535,103 


4.560.103 


4.992.470 




Dispute Resolution Program 


349.000 


355.022 


423 


"3. 5 "3 


District Attorney Child Support 










Services 


1,107,336 


1.107.336 


1.225.791 


1U 


Indicent Defense/Grant Jurv 


5.918,930 


-.930 


7.1" 


4.500 


Municipal Court Services 


25. 096.5 5 S 


25.096.558 


25,02 


(70 " 


Superior Court Services 


141.815 


166.049 


136.591 


(5,224) 


Subtotal 


37.148.742 


5 "."11.998 


38.976.700 


1,827 



Trial Court Services 



Total Operating Expenditures S 37,148,742 S 3". "11.998 S 38.976.700 S 1.82". 958 

Capital Improvements & Fac. Mamt. 36.000 11.000 715.000 679.000 

Total Expenditures S 3". 184.742 S 37.722.998 S 39.691.700 S 2.506.958 



Board of Supervisors - Budget Analyst 



92 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CRT Trial Courts 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 577.74 FTEs, which is 
7.00 FTEs more than the 570.74 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents 


Original 


Revised 


2000-2001 


Oi 


riginal Budget 


District Attorney Child 














Support Services 


14.50 


14.50 


16.75 






2.25 


Municipal Court Services 


3.00 


3.00 


- 






(3.00) 


Superior Court Services 


1.00 


1.30 


1.75 






0.75 


Trial Court Services 


552.24 


552.24 


559.24 






7.00 



Total 570.74 571.04 577.74 7.00 



Department Revenues 

Department revenues have increased by 58,103,973 or 13.9 percent and General Fund support 
has increased by $1,789,946 or 5.7 percent. The increased revenues consist of increased State Trial 
Court Agency Fund funding, increases in court filing fee revenue, and State subventions. 



Description 

Under State law, the Board of Supervisors has authority over only a portion of the total Trial 
Courts budget. For FY 2000-01, the amount subject to Board review and approval is 516,350,290. That 
is the amount remaining from the total Trial Courts proposed budget of 575,931,741 after deducting 
State Trial Court Agency Fund funding of 536.240,041 and the mandated local contribution of 
523,341,4 !9. The table on the following page shows the funding sources of the Trial Court's budget. 



Board of Supervisors - Budget Analyst q o 



RFCOMM1 \I)\I ions oi | Hi L BUDGE! \wnsrFOR 

WllMiMI NT OF BUDG1 I III Ms 

2000-01 



Department: CRT Trim. Cot rts 

A breakdown of funding sources and proposed expenditures amounts for FY 2000-01 is as 



follows: 



Source 


Funds Provided bv 


Proposed 

\ cpenditBre 

Amount 


State Trial Court Agency Fund 
State mandated local 
maintenance of effort 

State Fundinu Total 


State funds 

City and County General Fund, as mandated 
by the State to obtain State Tnal Court 
Agency Fund funding 


S36.240.0- 

23J41.410 

S59.58 1.451 


City and County 


1 . City and County General Fund 
supported, at discretion of City and 
County 

2. Courthouse Construction Fund 

3. Filing Fees &. Other Funds 


S9.657.059 
4.992 
1.700.761 
S16.350.290 


Total Operating Budget 


I S75.93 1.741 



(I) The final amount of Stale funding will not be known until later in the summer after the Stale budget is adopted The amount shown represents the best 
estimate of the level of Trial Court funding for FY 2000-0! available at this lime 



Board of Supervisors - Budget Analyst 



94 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CRT Trial Courts 

The approximately SI 6.4 million in proposed FY 2000-01 Trial Courts costs subject to local approval is 
comprised of the following: 





Original 


Proposed 




0/ 

/o 




1999-00 


2000-01 


5 Change 


Change 


General Fund supported: 


5141,815 


5136,591 


(55.224) 


-3.7% 


Juvenile Dependency Mediation 


Fringe benefits for Municipal Ct. judges 


S7.200 


110.000 


22,800 


26.1% 


Rent for storace of court files 


3.500 


3.500 


- 


0.0% 


Services of other departments, Municipal Ct. 


1.386,729 


1,416,435 


29.706 


2.1% 


Utilities (575 Polk St.) 


4.500 


4,500 


- 


0.0% 


Drug Court facility improvements 


- 


715.000 


715.000 


0.0% 


Indigent defense 


5.900.000 


7,150.000 


1.250.000 


21.2% 


Office of Family Law Facilitator (GF portion) 


196.591 


97.603 


(98,988) 


-50.4% 


Grand Jury expenses 


18.930 


23.430 


4.500 


23.8% 


Subtotal General Fund 


57,739,265 


59.657.059 


51,917,794 


24.8% 


Filing fees, grants and other funds: 


S349.000 


5422.573 


573,573 


21.1% 


Alternative Dispute Resolution ( 1 ) 


Children's waiting rooms ( 1 ) 


121.848 


150.000 


28.152 


23.1% 


Drug Court operating costs 


181.371 




(181,371) 


-100.0% 


Office of Family Law Facilitator (non-GF portion) (2) 


910.745 


1,128,188 


217,443 


23.9% 


Courthouse construction debt service (3) 


4.535.103 


4.992.470 


457.367 


10.1% 


Subtotal Fees/other 


56.098.067 


56.693.231 


5595,164 


9.8% 


GRAND TOTAL 


S13.837J32 


SI 6.350.290 


52.512.958 


18.2% 



( 1 ) Funded by court filing fees 

(2) Funded by State AB 1058 funds 

(3) Courthouse construction fee funded by court filing fees and parking citation fee 

As shown, the proposed General Fund contribution to the Trial Courts is proposed to increase by 
51,917,794, or by 24.8 percent over the original Fiscal Year 1999-00 budget. The increase is primarily 
due to: 1) a proposed increase in fees for private attorneys and investigators who provide indigent 
defense services in cases where the Public Defender's Office has a conflict of interest (+$1,250,000); 
and, 2) one time remodeling costs for the drug court at the Hall of Justice (+5715,000). Other less 
significant increases are proposed for the children's waiting rooms (+528,152) fringe benefits for 
Municipal Court judges (+522.800), services of other departments (+529,706) and Grand Jury costs 
(+54,500). General Fund decreases are proposed for Juvenile Dependency Mediation services (-55.224) 
and the General Fund portion of the Office of the Family Law Facilitator (-S98, Q 88V 

Costs for programs and services funded by filing fees, grants, and other sources (but not eligible 
for State Trial Court Agency funding) are proposed to increase by 5595,164 due to increases in 
courthouse construction debt service costs (+5457,367) and increased operating costs of the Office of 
Family Law Facilitator and Alternative Dispute Resolution program. An offsetting 5181,371 cost 



Board of Supervisors - Budget Analyst 



95 



Kl ( <)MMI.M)\II()NS()i I HI BUDG1 I ANALYST FOR 
VMENDMI M 01 Bl DG1 I I I I Ms 

20(10-01 



Department: CRTTrixl Coirts 

decrease is proposed as drug court operating costs are being transferred to the Court's State Trial Court 
budget for FY 2000-01 though the program will continue to be grant funded. 

The net effect of all proposed increases and decreases in all areas not eligible for Slate Trial 
Court Agency funding is an increase of 52,512,958, or 18.2 percent, in proposed locally approved 
funding for the Trial Courts. 

Court Unification 

Proposition 220, the State ballot measure adopted by vote in the general election of June, 1998, 
provided for voluntary unification of superior and municipal courts in California into one countywide 
superior court. The trial courts of the City and County of San Francisco unified their operations in 
December 1998 and changed their name to the Superior Court. Provisions of the measure included 
abolishing the municipal court in each county, making all judges and employees superior court judges 
and employees, respectively, and eliminating municipal court cases, replacing them with "limited civil 
cases". 

The California Legislative Analyst reported that the fiscal impact of Proposition 220. while not 
entirely certain, should lead to net savings in the long term through greater efficiency and flexibility in 
the assignment of judges, reductions in the need for new judgeships, improved records management, and 
reduced administrative costs. To date, the San Francisco Trial Courts report that they have not incurred 
net savings as result of unification though they expect to realize such savings in the future. 

Comment 

The Mayor's budget provides an increase of S2. 506. 958. Our recommended reductions, which total 
SI, 188,088, would still allow an increase of SI. 318. S70. or 3.5% in the Department's budget. 



Board of Supervisors - Budget Analyst q ~ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lartment: CRT - Trial Courts 



Position/ Number 

ge Equipment 

2, Object Account Title Number From To 

Idren's Waiting Room - General Fund Annual Project 



Amount 
From To 



Savings 



027 



Professional and Specialized Services 

The proposed amount of funding for the 
Children's Waiting room project at the 
courthouse was estimated and included in 
the budget before a contract had been 
finalized with the service providers. The 
court now reports that it is seeking a cost 
of living adjustment over last year's 
funding level for this project. The amount 
recommended allows for a 3.5 percent 
increase over the FY 1999-00 funding 
level. 



SI 50,000 SI 26,000 S 24,000 



gent Defense - General Fund Annual Project 



026 Court Fees & Other 
Compensation 

The requested 57,150,000 consists of a base 
amount of 55,920,000 for private court 
appointed counsel and attorneys who 
represent indigent defendants when the 
Public Defender has a conflict of interest and 
an increase of 51,230,000 to cover additional 
costs resulting from a proposed increase in 
the hourly rates paid to private attorneys and 
investigators. The proposed increases for 
attorneys would increase their hourly rates 
from between 555 and 595 per hour to 
between 555 and 5125 per hour, depending 
on the type of case. The proposed increases 
range from 25 to 33 percent (the rate for 
misdemeanors would remain the same under 
the proposal). The proposed increase for 
investgators is 28.6% from 535 to 545 per 
hour. 



7.150.000 6.546.000 604.000 



Board of Supervisors - Riidpet Analys t 



97 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CRT - Trial Courts 



Page 
No. Object 



Account I it l<- 



Position/ Number 

F.quipment 
N umber From Iq 



This recommended reduction consists of two components The 
first is a reduction in the base amount of funding ol 
due to a reduction in the number of cases that will be assigned 
to private counsel in FY 2000-01 as a result of the Public 
Defender resuming its services in one of the Court's four 
preliminary hearing courtrooms in FY l°99-00. 

The estimated impact of die proposed increase in attorney rate 1 - 
would be approximately \ \car in addition to base 

costs for private attorneys of approximatley S4.0 million 
annually. The rate of increase proposed for private court 
appointed counsel is based on the rate of increase in the salaries 
of Ciry-employed attorneys. The private indigent defense 
attorneys have not had an increase in their hourly rates since 
1990 and, in fact, lowered their rates in 1992 However, their 
average hourly rate in 1990 was already higher than the average 
hourly rate of Public Defender attorneys. 

The proposed increase in hourly rates for attorneys would result 
in the private attorney's average hourly cost and average cost 
per case both exceeding the same costs for the Office of the 
Public Defender for comparable cases With respect to the 
statement by the Presiding Judge of the Superior Court that the 
Budget Analyst was comparing oranges to apples regarding 
hourly rates of outside attorneys and the Public Defender 
attorneys, the Budget Analyst's comparison of hourly rates was 
based on Public Defender attorneys assigned only to felony 
cases and represented a valid comparison to the Bar 
Association's hourly rates for felony cases. The Budget Analyst 
proposes an alternative rate schedule that would allow for an 
average increase of approximately 1 1 percent and would bring 
the average cost per hour of the private attorneys to a level 
comparable to the average cost per hour of Public Defender 
attorneys. This level of increase would reduce the proposed 
funding level for indigent defense costs by another $494,400. 
the second component of the total recomemnded reduction of 
S604.000. 



\ mount 
I rom To 



Snin^s 



Board of Supervisors - Budget Analyst 



98 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: CRT - Trial Courts 









Position/ 


Number 


Amount 


age 






Equipment 






JL 


Object 


Account Title 


Number 


From To 


From To 



Savings 



The Budget Analyst also recommends that the City 
conduct an analysis of the comparative costs of 
creating a second Public Defender's Office in lieu of 
using private counsel for all conflict of interest cases. 
A preliminary analysis conducted by the Budget 
Analyst indicates that the private court appointed 
counsel cases are already higher than the average 
costs per case of the Public Defender's office for 
comparable cases. If that is proven to be true after 
futher detailed analysis, the City could potentially 
save on its total indigent defense costs through 
creation of a second Public Defender's Office. Such 
offices have been established in other counties in 
California such as San Diego and Contra Costa 
counties. 

The Budget Analyst does recommend an increase in 
the rates paid to private investigators on court 
appointed cases, which have not been increased since 
1984 and would be made comparable to investigators 
in Public Defender's Office through the proposed 
increase. The estimated impact of the investigators 
rate increase is 5275,000 per year which is included in 
the 57,150.000 Court Fees and Other Compensation 
budcet. 



nrthouse Construction - Courts' Special Revenue Fund Annual Projects 



070 Debt Service 

The amount of debt service on the 
courthouse should remain the same 
as last year. Our recommended 
reduction of 5515.247 is the amount 
of funding which is not needed for 
the Court's debt service. 



4,751,401 4.236.154 515.247 



Board of Su pervisors - Budget Analyst 



99 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CRT - Trial Courts 



Position Number 

Page Kquipment 

No. Object Account Title Number From lo. 

District Attorney Child Support Sen ices - General Fund Non Project 



\mount 
From Iq 



s:nin»> 



79 



001 Permanent Salanes 

• The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications 

Judicial Clerk 



599 SS<- 



0681 N 



The Court is requesting one new 0676 
Research Assistant (75 FTE for FY 2000-01 ) 
and two new 0681 Senior Judicial Clerks ( 1 5 
FTEs for FY 2000-2001 ) for the Office of 
Family Law Facilitator. The Research Assistant 
would help clients find needed sen ices both 
within the Court and in the community. The 
two Senior Judicial Clerks would assist with 
clerical duties in the office. The Budget 
Analyst recommends approval of the one new 
Research Assistant position (.75 FTE) and one 
of the two requested Judicial Clerks (or 75 of 
the 1.5 FTEs requested). Though workload has 
increased in this division, the program 
currently already has 5.5 Judicial Clerk. Senior 
Judicial Clerk, and Judicial Secretary positions 
budgeted out of its authorized 14.5 positions to 
perform clerical duties for the Office of the 
Family Law Facilitator. 



79 013 Mandatory Fringe Benefits 



Corresponds to reduction in 
salanes. 






71.175 



35.58: 






223.168 213.915 



Total Recommended Reductions 



S 1.188.088 



Board of Supervisors - Budget Analyst 



100 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



DAT District attorney 



Financial Data: 



The District Attorney's proposed S27.5 16.010 budget for FY 2000-01 is 5357,687 or 1.32 
percent more than the original FY 1999-2000 budget of S27, 158.323. The net increase from the revised 
FY 1999-2000 budget is $131,753 or 0.48 percent." 



Summary of Program Expenditures: 















Proposed 










Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


From 
Origi 


1999-2000 


Program Expenditures 


Original 




Revised 


lal Budget 


Administration - Criminal &. Civil 


S 706.446 


S 


706.446 


S 


635.195 


S 


(71.251) 


Career Criminal Prosecution 


709,365 




709.365 




680.733 




(28.632) 


Child Abduction 


511.115 




511.115 




547.271 




36.156 


Child Support Services Program 


287,882 




287.882 




- 




(287.882) 


Family Violence Program 


444,860 




444.860 




429.280 




(15.580) 


Felonv Prosecution 


13777261 




13777261 




14232279 




455018 


IPP/Subpoena Program 


319.995 




319.995 




309.374 




(10.621) 


Misdemeanor Prosecution 


1.727.674 




1.727.674 




1.678.217 




(49.457) 


Support Services 


2.461.688 




2.461.688 




2.496,310 




34.622 


Work Orders &. Grants 


6.212,037 




6,437.971 




6.507.351 




295.314 


Total Expenditures 


S 27.158,323 


s 


27.384.257 


s 


27.516.010 


s 


357.687 


Interdepartmental Recoveries 


(2.442.976) 




(2.603.831) 




(2.672.842) 




(229.866) 



Net Expenditures 



S 24.715,347 S 24.780,426 S 24.843.168 S 



127,821 



Board of Supervisors - Budget Analyst 



101 



RECOMMENDATIONS OF ["HE BUDG1 I INALYS1 FOR 
VMENDMEN I 01 Bl DGI I I I I Ms 

2(10(1-01 



Department. DAT DISTRICT Attorney (continued) 



DEPARTMENT PERSON m I SI MMAR5 



The number of full-time equivalent positions budgeted fl is 26S.97 FTEs, which is 

6.43 FTEs more than the 262.54 FTI : s in the original R idget. The FTE allocations by 

program are as follows: 



Full Time Equivalents 

Administration - Criminal & Civil 
Career Criminal Prosecution 
Child Abduction 
Family Violence Program 
Felony Prosecution 
IPP'Subpoena Program 
Misdemeanor Prosecution 
Support Services 
Work Orders & Grants 











Proposed 






M;i\(ir's 


Budget 


Increase ( Decrease) 


Fiscal Year 


1999-2000 


I isca 


Year 


From 1999 


■2000 


Original 


Re\ ised 


2000 


•2001 


Original Bi 


jd»et 


3.56 


3.56 




3 56 






5.78 


5.78 




5.78 




- 


5 75 


5 75 








(0.09) 


■ 






• 




(0.26) 


113.86 


113.86 




114.97 




1.11 




4.90 








- 


19.08 


19.08 




18.16 




(0.92) 


39 39 


39.39 




40.10 






65.40 


65.40 




71.28 




5.88 



Total 262 54 262.54 268.97 6.43 

Department Revenues 

Department revenues have decreased by S144.S22 or 2.6 percent and General Fund support has 
increased by S272.643 or 1 .4 percent. 

DESCRIPTION 

The S357.687 increase in the Department's proposed budget is explained primarily by: 

• Permanent salaries, which are proposed to increase by S325.022 for the addition of two new 1 S~3 
Legal Assistants, one a work -ordered position by the Police Department and the other paid for by 
State SB-90 monies, a new part-time SI 32 District Attorney's Investigator work-ordered by the 
Child Support Sen-ices Department. 4 ! i additional grant-funded positions, and step increases for 
existing positions. 

Board of Supervisors - Budget Analyst 102 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DAT DISTRICT ATTORNEY (continued) 

• Mandatory Fringe Benefits which would increase by 5421,037 primarily due to the FY 2000-01 
reinstatement of mandator)' employer contributions to the Public Employee Retirement System. 

• An increase in Travel and Training expenses of SI 0.500. 

• Other small, miscellaneous increases. 
These increases would be offset by: 

• A S 1 7 1 ,080 reduction in Equipment Purchases 

• A S52,980 reduction in Materials and Supplies and Other Materials and Supplies 

• A S30,636 reduction in Other Current Expenses 

• A 519,416 reduction in Rents and Leases 

• Miscellaneous savings and reductions, including reduced transfers to other departments. 

COMMENT 

The Mayor's budget provides an increase of 5357,687. At the direction of the Finance and Labor 
Committee, we are reducing the City Attorney's budget and providing an increase of 5133,771 to the 
District Attorney's budget in order for the District Attorney to assume responsibility for prosecuting 
quality of life infractions. That function is currently performed by the City Attorney at an authorized 
annual cost for a full year of approximately 5300.698. However, since the effective startup date of this 
program in the District Attorney's budget will be approximately August 1, 2000, or 11 months in FY 
2000-2001, we are leaving approximately one month of funding in the City Attorney's budget of 
525,058 and reducing 1 1 months of funding of approximately 5275,640 in the City Attorney's budget. 

The 11-month cost of this program in the District Attorney's budget is estimated at 5133.771. 
Therefore, when combined with the 5275.640 in reductions to the City Attorney's budget, the increase of 
5133,771 recommended for the District Attorney will result in a net decrease in the overall City's budget 
of 5141.869 (5275,640 decrease less 5133,771 increase) in FY 2000-00. In total, by funding this 
addition of 5133,771 in the District Attorney's budget, the District Attorney's budget would increase by 
5491,458 (5357,687 recommended in the Mayor's budget and 5133,771 recommended by the Finance 
and Labor Committee), or 1.8 percent if these adjustments are made. 



BOARD OF SUPERYISORS - BUDGET ANALYST 103 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 




Department: DAT - District Attorney 


Savings 

* 


Position/ Number Amount 
Page Equipment 

.No, Object Account Title Number From To Emm To 
Misdemeanor Prosecution - General Fund Non-Project 

128 001 Permanent Salaries - Misc. SI. 32 1.1 89 51,423 



* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 



147 


District Attorney's 




Investigator 


147 


Trial Attorney 



8132N 15,176 (4: 

8176N ^0 628.367 56,83(1 



These three positions (2.4 FTEs for FY 2000-01 1 are 
recommended at the direction of the Finance and 
Labor Committee for prosecution of quality of life 
infractions. The District Attorney, who normally has 
jurisdiction for the prosecution function, authorized 
the City Attorney to prosecute these type of cases in 
FY 1999-00. The District Attorney is now 
withdrawing authorization for the City Attorney to 
continue performing this function as of August 1. 
2000 and is proposing assuming responsibility for this 
function for approximately S1SS.813 pet year, or 
SI 44.885 less than the City Attorney's S300.698 costs 
authorized for this purpose At the direction of the 
Finance and Labor Committee, the Budget Analyst 
has included SI 33,771 in increased salaries and 
benefits in the District Attorney's budget for funding 
for this function for 1 1 months in FY 2000-01 and an 
eleven month reduction of S275.640 in the City 
Attorney's salary and benefits costs to provide funding 
for this function for only one month in the City 
Attorney's Office until the District Attorney assumes 
responsibility for this function on appr <\imately 
August 1. 2000. The net savings from transferring this 
function in FY 2000-01 will be S14 1.869. 



Board of Supervisors - Budget Analyst L \J *± 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



irtment: DAT - District Attorney 



Object Account Title 

Mandatory Fringe Benefits 
Corresponds 10 reduction in salaries. 

Total Recommended Reductions 



Position/ Number 

Equipment 
Number From To 



Amount 

From To Savings 

312,323 344,088 (31,765) 



(S133.771) 



Board of Supervisors - Budget Analyst 



105 



RECOMMENDATIONS OF TIU. IM DG1 I \WI.M FOR 
AMENDMI M OF Bl DG1 I ITEMS 

2(10(1-01 



DEPARTMENT: KIR KlRF DEPARTMI \ I 



KIN UNCIAL DATA: 

The Fire Department's proposed S204.010.186 budget for FY 2000-01 is $29,556,653 or 16.94 
percent more than the original FY 1999-2000 budget of $174,453,533. The net increase from the revised 
FY 1999-2000 budget is S27.463.678 or 15.56 percent. 

SIMMARV OF PROGR \M EXPI M>H I K( V 

I'm; 

Mayor'i Badge! Increase (Decrease) 
Fiscal Yeai 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Administration-Fire Dept. S 9.231,529 S S 13.196.258 S 3.964.729 

Consent Decree/Stipulated Order ... 

Fire Airport -237 7.438 8.899.868 1.461.631 

Fire Bureau of Training 3.134 3.363.415 9.926.154 6.791.558 

Fire Computer Aided Dispatch 3 1 7.867 3 1 7.867 (317 

Fire Investigation 1.22 1.227.684 1.301 

Fire Neighborhood Emerg. Resp. 

Training - 

Fire Port Fireboat 1310.143 1.310.143 1.422.588 li; 

Fire Prevention 4.449.711 4,498 4.811.003 361.292 

Fire Support Services 7.736.349 ~.S25.668 12.143.892 4.407 

Fire Suppression 136.297.048 v3.108 142.126.266 5.829.218 

Work Order Services 3.114.369 54.369 3.397.191 282.S22 



Total Operating Expenditures S 174257,533 S 1 "6.350.508 S 197.224.466 S 22.966.933 

Facilities Maintenance 196,000 1 96.000 6.785.720 6.58 c '."20 

Total Expenditures S 174.453.533 S 176.546.508 S 204.010.186 S 20.556.653 

Less Work Order Recoveries (1.986.652 ) _ (2.136.652 ) (3.776.161 ) <1 ."89.509 ) 

Net Expenditures $ 172.466.881 S 174.409.856 S 200.234.025 S 27,7 



Board of Supervisors - Budget analyst 



106 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR FIRE DEPARTMENT (continued) 
Department personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1.866.72 FTEs, which 
is 10.30 FTEs more than the 1.856.42 FTEs in the original FY 1999-2000 budget. The FTE allocations 
by program are as follows: 













Proposed 








Mayor's 


Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 


Fiscal Year 

2000-2001 


From 1999- 
Original Bi 


2000 


Full Time Equivalents 


Original 


Revised 


idget 


Administration 


37.72 


37.72 




36.12 




(1.60) 


Fire Airport 


84.70 


84.70 




94.45 




9.75 


Fire Bureau of Training 


16.75 


16.75 




17.00 




0.25 


Fire Computer Aided Dispatch 


1.00 


1.00 




- 




(1.00) 


Fire Investigation 


13.33 


13.33 




13.33 




- 


Fire Port Fireboat 


11.52 


11.52 




11.52 




- 


Fire Prevention 


50.42 


50.42 




51.12 




0.70 


Fire Support Services 


56.51 


56.51 




57.77 




1.26 


Fire Suppression 


1.554.86 


1,554.86 


i 


1,554.41 




(0.45) 


Work Order Services 


29.61 


29.61 




31.00 




1.39 



Total 1.856.42 1.856.42 1.866.72 10.30 



DEPARTMENT REVENUES 

Department revenues have increased by 57,008,570 or 14.8 percent and General Fund support 
has increased by $19,184,498 or 16.5 percent. 

DESCRIPTION 

The proposed net Fire Department budget for FY 2000-01 budget has increased by S27.767.144. Major 
increases include: 

1. The budget for Salaries and Benefits has increased 515,707,350 or 10.36 percent from 5151.656.323 
in FY 1999-00 to 5167,363,673 in FY 2000-01. Major increases/new positions include: 



Board of Supervisors - Budget Analyst 



107 



RECOMMENDATIONS OF I EI I BUDGI I VNALYS1 FOR 

IMENDMI N I OF Bl DG1 I ITEMS 

2000-01 



Department: FIR FtkE DEPARTMENT (continued) 

• Retirement Pavout costs associated with anticipated Firefighter retirement pav have increased 
by S750.000 or 50.0 percent from SI .499.1 70 lo S2.249. 1 

• An increase of 8 new Firefighter and 5 Firefighter Paramedic FTE positions to staff a second 
engine company at Treasure Island. The annualized cost for each of these 13 new FTE for 
Permanent Salaries and Fringe Benefits is S78.575 at the top step. 

• An increase of 9 FTE new Fire Rescue Paramedic for the new International Terminal at the 
Airport. The annualized cost for each of these 9 new FTE for Permanent Salaries and Fringe 
Benefits is $73,546 at the top step. 

• A reclassification of 1 10 HI Fire Rescue Paramedics and 27 H2 Firefighter positions to H3 
Firefighter/Paramedic positions with an increased annual cost of SS28.296 for Permanent 
Salaries and Fringe Benefits. 

• Holiday and Premium pav costs has increased h\ S3. 652. 41 5 or 45 3 percent from 
SS,059,201 to SI 1,71 1,616. 

• Overtime pay has increased by S3.344.193 or 60.5 percent from 55,525,635 to SS. 869.828. 

• An increase of 3.75 new personnel clerks to replace Uniformed personnel at the assignment 
desk. The annualized cost for the 5 new FTE for Permanent Salaries and Fringe Benefits is 
S5 1 .236 at the top step. 

• An increase of 0.75 for a new Departmental Personnel Officer. The annualized cost for this 
new FTE for Permanent Salaries and Fringe Benefits is S98.296 at the top step. 

2. Materials and Supplies have increased S2. 009. 736 or 70.1 percent from S2.S66.416 to S4. 876. 152. 
The increased funding of SI. 900.000 for Uniforms and Personnel Protective Equipment represents 
almost all of this increase. 

3. Equipment costs have increased SI. 297. 898 or 32.2 percent from S4. 025. 302 to S5. 323. 200. 
Equipment lease costs have decreased by SI. 100.202. while equipment purchases have increased by 
S2.398.100. Major equipment replacement purchases include: 3 engines for S882.000. 3 ambulances 
for S399.000, rescue squad truck for S250.000 and a new ladder truck for Treasure Island costing 
S505.000. 

4. Rental cost payable to the Treasure Island Project is budgeted for the first time in the amount of S2.1 
million for rent associated with the Fire Training Facility at Treasure Island. 

5. Department of Telecommunication and Information Services costs have increased by $815,304 or 
26.7 percent from S3. 050. 250 to S3. 865. 554. These funds pay for the Fire Department's share of the 
operation and support of the 91 1 system and the Department's telephone services. 

6. Workers Compensation costs have increased bv SI. 2 16. 522 or 23.4 percent from S5. 200,000 to 
S6,41 6.522. 

7. Capital Improvements have increased by S3.925.720, to be funded from 1992 Fire Protection Bonds. 



Board of Supervisors - Budget analyst i n<2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR FIRE DEPARTMENT (continued) 

8. Maintenance costs of the Auxiliary Work Supply System have increased bv SI. 031. 979 or 81.4 
percent from SI. 268,021 to S2.300.000. 






COMMENTS 

1. Within the net increase of 10.30 FTEs, there are 26.50 budgeted new positions. Based on the 
justification provided, we are recommending approval of 9.5 FTEs of the 26.50 requested new 
positions. We are recommending disapproval of 1 7.00 FTEs, as explained in our recommendations. 

2. The Mayor's budget provides a net increase of S29. 556,653. Our recommended reductions, which 
total S2,682,163, would still allow an increase of S26, 874,490 or 15.4 % in the Department's budget. 



Board of Supervisors - Budget Analyst 



109 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Page 

No. Ohject 

Fire Supp ression (AEO 

167 002 Permanent Salaries - Uniform 

*The recommended reduction in Permanent 
Salaries - Uniform is the total of the 
following specific recommendations 
regarding individual classifications 



Position/ 


N umber 


Amount 


Equipment 






Number 


From To 


From 



JlL 



• 



^avjngs 



1S7 



002 Attrition Savincs - Uniform 



' 



(3.208.260) 



619.901 



Attrition Savings-Uniform has been increased by S6 19.901 to offset the effect 
of the Department's upward substitution of HI Fire Rescue Paramedics to H3 
Firefighter/Paramedics that would result in increased salary and fringe benefit 
costs made during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to continue to 
maintain the existing filled positions, at the higher salary and fringe benefit 
cost, but will not result in additional expenditure for the Department because 
an offsetting amount will be eliminated from the budget by this increase in 
attrition savings. 

The Department currently has 101 FTE H3 Firefighter Paramedic filled 
positions, which is 92 FTE H3 Firefighter Paramedic positions more than the 
9 positions which are currently authorized in the FY 1999-00 Board of 
Supervisors approved budget. These substitutions have taken place by the 
Department to complete the EMS merger into the Fire Department. However. 
the HI Fire Rescue Paramedic MOU states: "The Department shall make 
available to all interested H-ls, full cross-training as H-3 Firefighter 
Paramedics within a reasonable time based on budgetary restrictions and 
operational constraints." Therefore, the Department should have obtained 
Board of Supervisors approval prior to the upward substitution of these 
positions. 



Board of Supervisor* - Budget Analyst 



110 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



FIR Fire Department 



Position/ Number Amount 
Equipment 

~)hject Number From To From To Savings 

002 Retirement Payout RTPOU N S 750.000 S 750.000 * 

*The Department has not adequately justified these 
funds. These funds are used to pay retiring Uniform 
staff their vested vacation at retirement. According to 
Department staff most Uniformed Personnel retire 
either on June 30 or December 3 1 . Therefore, the 
Department should be able to accurately compute the 
amount required for this expenditure. We recommend 
that these funds of S750.000 be reserved until the Fire 
Department can precisely compute the amount needed 
for Retirement Payouts based upon actual retirements. 



011 Overtime 5.599.772 5.599.772 

* The budgeted amount included a S3. 9 million transfer of Overtime Funds from Project 
PFC 120 - Firefighter Testing and Hiring Project as part of the Mayors Technical 
adjustments. The Budget .Analyst recommends that one-third of the Overtime budget of 
55.599,772 or $1,866,591 be reserved pending a report to the Board of Supervisors of 
all steps taken by the Department to ensure that the Department is complying with its 
Overtime appropriation limit as established by the Board of Supervisors. The 
Department's Overtime budget for all Divisions for FY 2000-01 has increased by 
53,344,193 or 60.5 percent from 55,525.635 to 58.869.828. 

According to Fire Department staff, based upon the existing overtime model used by the 
Department, the Department is fully funded for Overtime in FY 2000-01. A critical 
factor in this projection is the completion of 4 cadet classes in FY 2000-01 which will 
allow the Department to hire 144 new Firefighters. The Department projects that in May 
and June 2001, the Department will have sufficient firefighting staff so that no overtime 
will be needed for these months. The Department made the same projection for FY 
1999-00. However, a third budgeted cadet class was not conducted and as a result of 
this staffing shortage, the Department was forced to request a supplemental 
appropriation for Overtime totaling SI. 099.656. 



7 013 Mandatory Fringe Benefits 17.554.872 1~.443.290 111.582 

Corresponds to reduction in salaries. 



Board of Supervisors - Budget Analyst 111 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 














Position/ 


Number 




Amount 




Page 


Equipment 










No. Object 


Number 


From To 




From 


To Savings 


PFC130 Firefighter Uniforms and Turnouts 












1 68 045 Safety 






S 


l .900.000 S 


1. 298.000 S 602.00! 



The Department has requested SI .9 million to provide uniform replacement, and personnel protective equipment (PPE) 
for firefighting staff. In addition the Depanmeni received SI, 148.843 for uniforms and PPE in a Supplemental 
Appropriation approved in June 2000. Our review of the Department's proposed expenditures for the requested 
SI .900.000 indicates that the Department plans to expend S840.000 on uniform replacements However, the Department 
has subsequently provided information that indicates that a S285 replacement uniform allowance per Uniformed 
Firefighter or S5 13.000 for 1.800 Uniformed Firefighters, would be adequate. Given this information, we recommend a 
reduction of S327.000 related to uniform replacements (S840.000 less S5I3.000i 

The Department's request also includes S550.000 to purchase 1.200 Turnout Coats which is part of the PPE The intent of 
this request is to provide a second set of Turnout Coats for each Firefighter The Department's request is based upon a 
Draft Settlement of a Union grievance which states: "The Department will maintain as its long-term goal the provision of 
a second set of PPE for all members Until this goal is met. the Department will maintain a sufficient number of sets of 
loaner PPE and will implement a procedure to provide the sets when necessary One hundred and fifty-five (155) new 
sets of turnouts will arrive by May ? 1 . 2000 for cadets, the loaner program, and members in critical need of new turnouts. 
The 2000-01 budget, subject to the Mayor's approval, will include funds to provide all members with a new first set of 
turnouts. Subsequent budgets over the following three (3 ) years will include funds to gradually provide all members with 
a second set of turnouts." 

The Budget Analyst notes that the Department currently does not provide a second set of Turnout Coats to staff, and 
according to the Deputy Chief of Operations, the Department has not provided a second set of PPE to staff in the past. In 
addition, the Department has not provided the Budget Analyst with cost estimates to implement this agreement to 
provide the first set of new Turnouts and a second set to members over a three year period. 

Current authorized staffing in the Suppression Division is 347 Uniformed staff per 24 hour watch. Rather than 
purchasing an additional turnout coat for each firefighter, we recommend that the department purchase 600 Turnout 
Coats to establish a replacement reserve inventory for each Fire Department Facility. Such a reserve would fully comply 
with the settlement of the Union grievance and. provide for immediate replacement of Firefighter Turnouts whenever 
such replacement is required. This reduction of 600 Turnout Coats will result in the savings of S2"'5.000. 

This recommendation for FY 2000-01 would still provide the Department with S4.274.152 for Materials and Supplies 
which is an increase of SI. 407. 736 or 49.1 percent over the FY 1999-00 Materials and Supplies budget of S2. 866.4 16. In 
summary, we recommend a reduction of S32".OO0 for unifo-m replacements and a reduction of S275.000 for Turnouts or 
a total reduction of $602,000. Our recommendations will still provide S5 13.000 for uniform replacements or S5 13.000 
more than in FY 1999-00 original budget, and S275.000 for Turnouts or S275.000 more than in FY 1999-00 original 
budset. 



Board of Supervisors - Budget Analyst J. 1 — 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



parrment: FIR Fire Department 



jge 

[o. Object 

e Prevention f.AED) 



Position/ 

Equipment 

Number 



70 



012 Holiday Pay 



Based upon the provision of the new 
Firefighter MOU, non-suppression 
personnel are entitled to Holiday Pay only 
for those holidays they actually work. The 
proposed reduction reduces Holiday Pay to 
FY 1999-00 spending level adjusted for 
salary increase. 



70 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

g Investigation (AEE) 



"1 



012 Holiday Pay 



Based upon the provision of the new 
Firefighter MOU, non-suppression 
personnel are entitled to Holiday Pay only 
for those holidays they actually work. The 
proposed reduction reduces Holiday Pay to 
FY 1999-00 spending level adjusted for 
salary increase. 



Number Amount 

From To From To Savings 



S 21.883 S 11.598 S 10.285 



715,078 



9,535 



714,152 



3,495 



926 



6,040 



1 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

J 1 Support Services (AEF) 

2 001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent 
Salaries - Uniform is the total of the following 
specific recommendations regarding individual 
classifications. 



169.640 



1.227.259 



169.096 544 



1.1*6,761 



Board of Supervisors - Budget Analyst 



113 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Page 

No. Object 



190 



00 1 Personnel Clerk 



Position 

Equipment 

>»m h cr 

I202N 



\iiml.. r 



I M.rn 



Amount 
From _J_o_ 



Savin;". 



3.75 



3.00 S 



Disapprove the Department's request for l of 5 FTE new positions 
requested to staff the Department's assignment desk This request for 5 FTE 
positions is offset by a reduction of 2 of the 4 - H20 Lieutenant FTE and a 
reduction of overtime. According to Department staff, the operational plan 
for the assignment desk provides for 4 FTEs per day or 28 work shr 
week. The Budget Analyst recommends the approval of 4 FTE new 
positions which, when combined with the remaining 2 Lieutenants will 
provide for 30 shifts per week. Therefore the Budget Analyst is 
recommending approval of 4 of the 5 requested positions. 

172 012 Holiday Pay 

Based upon the provision of the new 
Firefighter MOU, non-suppression 
personnel are entitled to Holiday Pay only 
for those holidays they actually work The 
proposed reduction reduces Holiday Pay 
to FY 1999-00 spending level adjusted for 
salary increase. 

172 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



-9 S 



121.991 S 30.498 



Fire Bureau of Training (AEG) 



20.033 






1 1 .409 






739.371 



8.956 



174 012 Holiday Pay 

Based upon the provision of the new Firefighter 
MOU, non-suppression personnel are entitled to 
Holiday Pay only for those holidays they actually 
work. The proposed reduction reduces Holiday 
Pay to FY 1999-00 spending level, adjusted for 
salary increase. 

174 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



21.053 






15.667 



236.981 



2?5.5~1 



1.410 



Board of Supervisors - Budget Analyst 



114 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



:partment: FIR Fire Department 














Position/ 


Number 




Amount 




age 


Equipment 










m. Object 


Number 


From To 




From 


To 


74 081 Services of Other Departments 






S 


2.145.000 S 


2.145.000 






The Fire Department's FY 2000-01 budget includes for the first time a S2.1 million rental 
payment to the Treasure Island Project for use of the Fire Training Facility located on Treasure 
Island. 

According to Treasure Island staff, the rental amount is based upon a preliminary appraisal 
figure from an independent appraiser. However, the final appraisal has not been completed at 
this time. The proposed rental does not include the fire house that the Department is currently 
using, although Treasure Island staff stated that they may request rent for this structure in the 
future. Treasure Island staff further report that the Treasure Island project is required by Tide 
Island Legislation to charge all users, including public entities, fair market rental for all 
property'. The City Attorney is currently preparing a rental agreement for approval by the 
appropriate jurisdictions including the Board of Supervisors. 

As this agreement has not yet been approved by the Board of Supervisors, the Budget Analyst 
recommends that this 52,100.000 rental payment be reserved until such time as the rental 
agreement and the details of the rental costs are submitted to the Board of Supervisors for 
review and approval. 



irk Order Services (AEH) 

76 06F Facilities Maintenance Projects 2.300.000 1.700.000 600.000 

To reduce to actual FY 1999-00 expenditure level, adjusted by a cost of living of 
living factor for FY 2000-01 . The Department is projected to expend 5840.000 in 
salaries and benefits this year on this project. In addition, the Department expends 
approximately S700.000 per year for maintenance of the Auxiliary Water Supply 
System (AWSS) from Fire Bonds. However, the Fire Bonds have been exhausted 
and the Department has requested additional General Fund money in order to 
make the necessary repairs to AWSS that were previously funded through Fire 
Bond Funds. 

The Budget Analyst recommends that this request be reduced by $600,000 to 
51,700,000 which will still provide the Department with 51,700.000 in FY 200O- 
01 or 5 160 ,000 which is 10.4 percent more than the 51.540.000 spent on this 
project in FY 1999-00, including 5840,000 from the Department's budget and 
5700,000 from Fire Bond Funds. 



Board of Supervisors - Budpct Analyst 



115 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Position Number Amount 

Page Kquipment 

No. Ohjcct Number From Jjl From To 

(•F("t>16 Treasure Island Fire Protection (F.CW 

177 002 Permanent Salaries - Uniform S 2.069. SS9 S 1,7 

"The recommended reduction in Permanent 
Salaries - Uniform, is the total of the 
following specific recommendations 
regarding individual classifications. 

194 



002 


Firefighter 


H2N 


8.00 


6.00 


502.S08 


377.016 




002 


Firefichter/Paramedic 


H3N 


5.00 


3 00 


362 


"07 





The department has not adequately justified the addition of 13 FTE (8 Firefighters and 5 Firefighter Paramedics) of 
new positions for the Treasure Island Project. The Fire Department currently staffs an engine company, which 
requires 1 officer and 3 firefighters and a hose tender which requires 1 officer and 1 firefighter. Total authonzed 
staffing for three 24-hour watches is 6 officers and 12 firefighters. All paid absences are covered by Overtime 
budgeted expenditures of S489.789 annually However, actual FY 1999-00 Overtime expenditures for Treasure 
Island are projected to be SI 20.000. 

The Department is asking for 13 additional staff to replace the hose tender with a "Quint," which provides both the 
water pumping capability of an engine and the anel capabilities of a ladder truck. The Quint requires 1 officer and 
4 firefighters per 24-hour shift The Budget .Analyst is recommending approval of the purchase of the Quint and 
staffing for this equipment 

Pending the purchase of the Quint, the Department will utilize a ladder truck from its reserve fleet. A ladder truck 
has the same staffing as the Quint However, the ladder truck does not have water pumping capability. Therefore, 
the department wants to continue to use the hose tender to provide additional water pumping capability until the 
Quint is put into service. 

The Budget .Analyst recommends that the Fire Department purchase the new Quint, and no longer staff the hose 
tender. However, pending the Quint being put into service, we recommend that the Department continue to staff the 
hose tender. Given the current staffing shortage in the Department, this additional staffing will be provided with 
overtime. Therefore the Budget .Analyst is not recommending additional staffing for the Hose Tender. However, we 
are recommending the approval of the Department's S907.773 request for Overtime. 

In summary, the Budget .Analyst is recommending approval of 9 of the 13 requested new positions for Treasure 
Island, including six Firefighters and three FirefighterTaramedics instead of 8 Firefighters and 5 
Firefighter/Paramedics. Therefore, we are recommending the disapproval of four of the 13 requested new positions 
including two Firefichters and two Firefichter Paramedics, for a savincs of S270.930. 



Board of Supervisors - Budget Analvst \ Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: FIR Fire Department 



I Ohject 

7 013 Mandatory Fringe Benefits 



Position/ 

Equipment 

Number 



Corresponds to reduction in salaries. 



Numher 



Amount 



From To From To Saving s 

S 372.956 S 324.189 S 48.767 



5 086 Interdepartmental Recovery 

* Corresponds to reduction above related 
to Treasure Island Project. 

Airport ( AElVft 

002 Permanent Salaries - Misc. 

*The recommended reduction in Permanent 
Salaries - Uniform is the total of the 
following specific recommendations 
regarding individual classifications. 



(3.397.191) (3.077,494) 



5.839.540 5,722.444 * 



7 002 Fire Rescue Paramedic 



HI N 



The department has budgeted the requested 9 new 
FTE positions for full year funding. However, the 
department did not receive approval to fill these 
positions during the interim period. Therefore we 
recommend that the number of new positions be 
reduced from 1.0 FTE each to 0.75 FTE each for a 
total of 6.75 FTEs instead of 9 FTEs. 



9.00 



6.75 



560.942 



443.846 



117.096 



1 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

linistration - Fire Department (ASF) 



1,130,013 



1,108.936 



21.077 



001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries 
Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 



1,758,489 



1,661.604 



Board of Supervisors - Budget Analyst 



117 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 


FIR Fire Department 




















Position; 


Number 




Amount 






Page 






Kquipmcnt 












No. 


Ohiect 




Number 


From 


JiL 


From 


JJL 


Savings 


198 


001 


Special Assistant XIII 


I372S 


1.00 




79.975 


S0 S 




!98 


001 


Special Assistant XV 


I374S 


( 1 00) 


0.00 


(92.597) 





(92.597) 


199 


001 


Management Assistant 


IS42S 


(1.00) 


000 


(54.21 







199 


001 


Senior Management Asst. 


I844S 


(1 00) 


0.00 


196) 





(62.196) 


199 


001 


Senior Purchaser 


1956S 


1.00 


000 


66,769 





66,769 


199 


001 


Financial Manager 


51S6S 


1.00 


0.00 


99.375 





99.375 



I9« 



To deny requested position reclassifications 
not approved by the Director of Human 



001 Departmental Personnel 
Officer 



1270N 



0.75 0.00 



59.821 



To disapprove the addition of a 0.75 Departmental Personnel Officer. The Department has not 
justified the addition of one new Departmental Personnel Officer which has an annual salary of 
S78.102. The Department currently has two high-level personnel positions: an Assistant Division 
Manager for Personnel at S93.210. and a Special Assistant XV at S90.567. In addition, the Human 
Resources Division currently has 5 Personnel Analysis who perform personnel functions for the Fire 
Department. The Department also has substituted one current Personnel Analyst and a Training 
Officer position for 2 Senior Personnel Analysis each with annual salary of S68.225. The Budget 
Analyst recommends the approval of these two substitutions, which will provide the department with 
6 personnel analyst positions. The addition of a third high-level personnel position is not justified. 



59.821 



182 013 Mandator)- Fringe Benefits 

Corresponds to reduction in salaries. 

1 83 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
recommendations. 



549,482 



2.900.500 



524.292 



2,817,500 



25.190 



206 



Engines 


FC032R 


2.00 


2.00 


266.000 


22S.000 


38.000 


Defibrillators 


FC035R 


10.00 


10.00 


120.000 


95.000 


25.000 


Sedans Fire Prevention 


FC026r 


5.00 


5.00 


95.000 


"5.000 


20.000 



Reduce by S83.000 to reflect manufacturer's 
quoted price. 



Board of Supervisors - Budget Analyst 



118 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lartment: FIR Fire Department 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



o. Object Number From To From To Savings 

I 081 Services of Other Departments S 6.731.639 S 6.731.639 * 

To reserve 52,122.174 which is one-third of the 
Worker's Compensation budget of S6. 366. 522 
pending Departmental report to the Board of 
Supervisors on measures being taken to reduce 
Worker's Compensation costs and claims, 
including actions related to Lieht Dutv. 



Total Recommended Reductions S 2.682.163 

Total Recommended Reserves S 6.838.765 



Board of Supervisor* - Budget Analvst 



119 



RECOMMENDATIONS Ol III! BUDGE! ANALYST FOR 
LMENDMEN1 OF B1 DGE I I 1 1 Ms 

2000-01 



DEPAKIMI n I: 



.11 \ .1 1 X I- mi l PROBATION 



Financial Data: 

The Juvenile Probation Department's proposed 424 budget for R 1 is 

S7.675.836 or 27.90 percent more than the original FY 1999-2000 budget of S27.509.5S8. The net 
increase from the revised FY 1999-2000 budget is S7,3 12,827 oi rcent. 



si mmarv of Program Kxpk.ndih res: 



Proposed 
Mayor's Budget Increase (Decrease) 







I iscal Vear 


1999-2000 




Fiscal Vear 
2000-2001 


Fn 

On 


m 1«»qu_2000 


Program Expenditures 




Original 




Rex i". id 


ginal Budget 


Administration 


S 


4.-34.211 


S 


•..931 


S 


5.350.690 


S 


61( 


CHF-Juvenile Probation 




1 "4.000 




1,000 




194.000 




- 


Children's Baseline 




1. "99.69 1 








1.808.376 




8.685 


Grant Services 




37,000 




370 




37.000 




- 


Juvenile Hall 




7.903 




8.203 




1475 






Loc Cabin Ranch 




2.63 












35,275 


Probation Services 




9.900.539 




10.260.686 




10.927,545 




1.027.006 


Total Operating Expenditures 


S 


27.199.58S 


s 


56,075 


S 


'5.330 


s 


2.3 


Capital Improvements &. Fac. Maint. 




310.000 




(13,478) 




5.650.094 




5.340.094 



Total Expenditures S 2". 509.588 S 27,872J 35. 1S5.424 S 7,675.836 

Interdepartmental Recoveries (501 (501 (557^ (56.146) 

Net Expenditures S 27.008,464 S 27371,473 S 34.628.154 S ".619.690 



JL20 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: JUV JUVENILE PROBATION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 312.94 FTEs. which is 
1.39 FTEs less than the 314.33 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Budget 



(0.11) 
(0.01) 

(1.27) 



Full Time Equivalents 


O 


"iginal 


Revised 


2000- 


■2001 


Administration 




44.76 


44.76 




44.76 


Children's Baseline 




8.63 


8.63 




8.63 


Juvenile Hall 




126.93 


126.93 




126.82 


Los Cabin Ranch 




29.23 


29.23 




29.22 


Probation Services 




104.78 


104.78 




103.51 



Total 



14. 



14.33 



12.94 



(1-39) 



Department Revenues 

Department revenues have increased by S462.847 or 6.5 percent and General Fund support has 
increased by 57,156,843 or 36 percent. 



Description 



The S7, 675, 836 increase in the Department's proposed budget is explained primarily by: 

• Replacement of the Juvenile Hall facility, which is funded by capital projects funds, would have 
a first year additional cost of 55.340,094 

• Permanent salaries pronosed to increase by S229,557 due to the addition of three new positions 
(one 1372 Special Assistant XI, one 1840 Junior Management Assistant, and one 8320 Juvenile 
Hall Counselor), the elimination of one position (one grant-funded 8444 Deputy Probation 
Officer), the annualized cost of a new position added for only a portion of the last fiscal year, two 
upward substitutions, and step increases. 



02i 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS Ol I HI BUDGE! ANALYST FOR 

WIKMlMI N I OF HI DG I I I I IMS 
2000-01 



Department: JUV Juvenile Probation (continued) 

Officer), the annualized cost of a new position added for only a portion of the last fiscal year, two 
upward substitutions, and step increases. 

• Overtime would increase by S54 

• Mandatory Fringe Benefits would increase by SI ."45.1 no. primarily due to the FY 20 
reinstatement of mandatory employer contributions to the Public Employee Retirement System. 

• Purchases of computer equipment and office furnishings totaling S 1 "S.9S9 

• $5 1 .991 in additional funds to purchase food 

• An additional S71 7,386 for Other Current Expenses, funded by a grant. This money will go 
toward a number of projects to repair Log Cabin Ranch facilities and improve Log Cabin Ranch 
programs. 

• Expenditures on services of other departments would be increased by SI 52.631. This is 
primarily made up of services from the Department of Telecommunication and Information 
Service (S12S.356). and increased workers' compensation payments. 

• S146.S82 in increase spending on miscellaneous other expenses. 

• Offsetting these increases is a reduction in Temporary Salaries of S 1 3 1 . 1 8 1 . 



COMMENT 

The Mayor's budget provides an increase of S7. 675. 836. Our recommended reductions, which 
total S87.01 1, would still allow an increase of S7.5SS.S25 or 27.6% in the Department's budget. 



±22r 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Dartment: Juvenile Probation 



fee 

Oi Object 



Position/ 
Equipment 
Number From 



Number 



To 



Amount 
From To 



venile Hall - General Fund Non-Project 



10 



Oil Overtime 



[69.000 



119.025* 



Savings 



49.975 



Reduce requested overtime by 
S49.975 to correspond to FY 1999- 
00 funding levels, plus a cost of 
living increase. The Department 
bases its estimate for its overtime 
needs on its historical expenditures 
but cannot demonstrate why the 
increase is needed based on a fixed 
post staffing analysis. Our 
recommendations would still 
provide SI 19.025 in overtime. 
which is equal to the FY 1999-00 
budget plus a cost of living 
increase, and provides for overtime 
funding of 81 Counselor positions. 
9 of which are currently vacant 
and contributing to excessive 
overtime spending. 

* Reserve $39,675 or one third of 
overtime funds per the direction of 
the Finance Committee. 



I ministration - General Fund Non Project 

[7 001 Permanent Salaries - Misc. 

* The recommended reductions in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2.308,706 2.301.565 



123 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Juvenile Probation 



Page 

No. Object 
238 



Attrition Savings 

Increase attrition savings to 
correspond with the incremental 
salary and benefits a 1926 Senior 
Materials and Supplies Supervisor 
received due to an upward 
substitution to an li 
Management Assistant not 
previously approved by the Board 
of Supervisors. The upward 
reclassification was made in FY 
1999-00. This recommendation 
will enable the Department to 
continue lo maintain the existing 
filled position at the higher salary 
and fringe benefit cost, but will not 
result in additional expenditures 
for the Department because an 
offsetting amount will be 
eliminated from the budget by this 
increase in attrition savincs 



Position 


Number 


Amount 


Fquipment 






Number 


From To 


From To 
(155,472) (162 



Saving s 
7,14| 



227 



011 Overtime 



* Reserve 56,449 or one third of 
overtime funds per the direction o\ 
the Finance Committee. 



19.347 






228 060 Equipment Purchase 

Reduce the requested amount by 
S29.895, which represents a 50% 
reduction in funds to purchase 
office furniture and some 
computers. Based on the Budget 
Analyst's cost estimates. 
Department estimates for this 
equipment are too high. Our 
recommendation would still 



SI 78.989 



SI 49.094 S29.895 



124 



Board of Supervisors - Budget \nalvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lartment: Juvenile Probation 



g e 

o. Ohject 



Position/ 

Equipment 

Numher 



Numher 



From To 



Amount 



From 



To 



Savings 



recommendation would still 
amount to an increase of S 1 49.094 
over the Department's FY 1999-00 
Equipment Purchase budget. 



8 081 Sen-ices of Other Depts. 

* Reserve $294,7 1 8 or one third 
oftheS884, 154 Workers' 
Compensation costs per the 
direction of the Finance 
Committee. 

obation Services - General Fund Non Project 

5 011 Overtime 

* Reserve $9,384 or one third of 
overtime funds per the direction of 
the Finance Committee. 



1.650.859 1.650.859* 



28.153 28,153 = 



I Cabin Ranch - General Fund Non Project 

3 011 Overtime 

* Reserve $16,346 or one third of 
overtime funds per the direction of 
the Finance Committee. 



49,037 49,037* 



Total Recommended Reductions 
Total Recommended Reserve 



S87.011 
S366.572 



125 



Board of Supervisors - Budget Analyst 



RECOMMEND \ I Ions OF THE Bl DG1 I ANALYST FOR 
\M1 N'DMI N I OF BUDGET [TEMS 

2(100-01 



DEPARTMENT: PDR PUBLIC DEFENDI K 



Financial Data: 



The Public Defender's proposed S12.834.S33 budge! for FY 2000-01 is SM4.2 l >,s or ^.<>s percent 
more than the original FY 1999-2000 budget of SI 2. 220.535. The net increase from the revised FY 
1999-2000 budget is $414,411 or 3.34 percent 



SUMMARY OF PROGRAM E.XPENDm Rl S] 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1W-2000 fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Criminal and Special Defense S 12.168.453 S 12.201.470 S 12.779.810 S 611 

Grant Services 52.082 218,952 55.1 



Total Expenditures S 12.220.535 S 12,420.422 S 12.834. S3? S 614 



DEPARTMENT PERSONNEL S^^1^UR^ : 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1 16.38 FTEs. which is 
2.60 FTEs more than the 113.78 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 



Criminal and Special Defense 112.78 112.78 115.38 2.60 
Grant Sen-ices LOO 1.00 U00 - 

Total 113.78 113.78 116.38 2.60 



Board of Supervisors - budget analyst 126 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PDR PUBLIC DEFENDER (continued) 



DEPARTMENT RE^NTTS 



Department revenues have increased by S2.941 or 5.7 percent and General Fund support has 
increased by S61 1,357, or 5.1 percent. 



DESCRIPTION 

The S6 14,298 in proposed increased expenditures compared to the Department's original FY 1999-00 
budget is comprised of several components, as follows: 

Increased salary and benefits costs for: 

a new positions added last fiscal year S353.269 

□ temporary salaries for enhanced used of law school graduate interns 58.642 

3 substitutions of existing positions for more costly positions 23.645 

Increases in rent 85,735 

Increase in equipment purchases 17,431 

Increased services of other departments, mostly DTIS 172,658 

Mandatory fringe benefits cost increase 58.000 

Attrition savings offset (133.697) 

Net step adjustments/other increases (21.385) 

S614.298 

Explanations for the cost increases are as follows. 

Personnel costs 

New positions added in FY 1999-00: The Department added nine positions in FY 1999-00 to assume 
responsibility for one of the Superior Court's four preliminary hearing courtrooms. At the time, indigent 
defendants in that courtroom were being represented by more costly private court appointed counsel. 
The additional FY 2000-01 salary and benefits costs for the first full year of these new positions will be 
approximately S353,269. 

Position substitutions: The Department is proposing deleting two SI 80 Principal Attorney positions 
and replacing them with two 8182 Head Attorney positions and deleting one 1458 Legal Secretary I 



ygj- 

Board of Supervisors - budget Analyst 



RECOMMENDATIONS 01 lilt BUDGE! ANALYST FOR 

\MI SDMI M in B1 DGETITI MS 

2000-01 



Department: PDR Pi BLIC DEFENDER (continued) 

position and replacing it with one 1460 Legal Secretary II position. The impact on the Department's 
salary costs would be as follows: 







*FTE 


sjlar\ Benefits 




Classification 


2000-01 


2000-01 


8180 


Principal Attorney 


-2 


5(233.103) 


8182 


Head Anornev 




250.725 


1458 


Legal Secretary 1 




192) 


1460 


Lecal Secretary II 


10 


57.263 




Total 


00 


S21.69? 



With mandatory fringe benefits, total cost increases from these substitutions would be S2? 

Temporary salaries: The Department is proposing increasing its temporary salaries budget b> 
from $23,000 in FY 1999-00 to S76.S00 in FY 2000-01. The additional funding would pay for year 
round use of law school graduates to conduct legal research in between the time they graduate and pass 
the Bar exam. Currently two such temporary employees are hired for approximately 3.5 months each. 
With mandator)' fringe benefits, the total increase for these positions would be S5S.042 

Attrition savings: Attrition savings are proposed to increase by 5133,697, or 1.7 FTEs. in FY 2000-01 . 

Non-personnel costs 

The Department is proposing acquiring three new vehicles for the investigator staff in FY 20< 
01 for a total cost of S64.500. Other non-personnel cost increases are proposed for increased rent and 
Services of Other Departments, mostly the Department of Telecommunications and Information 
Services (DTIS). 

Comment 

The Mayor's budget provides an increase of S6 14.298. Our recommended reductions, which total 
S62.608, would still allow an increase of S55 1.690 or 4.5° o in the Department's budget. 



T28^ 



Board of Supervisors - Budget an.au yst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



PDR- Public Defender 



Position/ Number 

ge Equipment 

o. Object Account Title Number From To 

minal and Special Defense- General Fund Non Project 



Amount 
From To 



Savings 



001 Permanent Salaries 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



250725 



SS,786.511 SS.768.S89 



Principal Attorney 8 1 80 S 

Head Attorney 8 182 S 

These position upgrades from two Principal 
Attorneys to two Head Attorneys are being 
requested because the Principal Attorneys are 
providing supervision to other staff attorneys. 
The Department overall has 8 Head Attorneys 
to supervise 72 staff attorneys. Though rwo 
Head Attorney positions are used for more 
complex cases and do not supervise other staff, 
the staff is not expanding and the need for two 
more Head Attorney supervisors is not 
justified. The annual salary of a Head Attorney 
at the top step is SI 21.706. or S8.554 more than 
the S 11 3, 1 52 annual salary of a Principal 
Attorney at the top step. With mandator.' fringe 
benefits added, the total cost for these two 
upwards substitutions would be 521,556 per 
year. 



(2.00) 0.00 (233,103) 
2.00 0.00 250,725 



(233.103) 
250,725 



013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1,953,772 1.952. 186 



1.5S6 



Board o f Supervisors - Bud pet Analyst 



129 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PDR - Public Defender 



Page 
No. Object Account Title 

24" 005 Temporar>' Salaries 



Position \ urr 

Kquipment 
Number Fro m 



\mi.unt 



IQ 



These funds are requested io expand the 
Department's hiring of law school 
graduates to conduct legal research 
between graduation and receipt of their Bar 
examination results The current level of 
funding for these temporary employees 
allows for the hiring of two en:; 
3.5 months each The requested funding 
level would enable the Department to hire 
rwo temporary employees for tv 
months each. The Budget Analyst 
recommends funding for one such position 
year round and deletion of funding for the 
second proposed position This would 
allow the Department to evaluate the 
effectiveness and turnover for such 
employees on a year round basis before 
determining if additional funding is 
warranted 



247 060 Equipment Purchase 



* The recommended reduction in 
equipment is the total of the following 
specific recommendations 



I Mini 
S76,800 



■ 



Savings 



64.500 



4S.000 



255 



Sedan YSCG 

The Budget Analyst recommends 
approval of rwo of the requested 
three new vehicles for the 
Department. Justification for a third 
vehicle is not sufficient. 



58.000 



21.500 



16.50C 



Total Recommended Reductions 



S62.608 



Board of Supervisors - Bur l pet Analvst 



130 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 



POL Police 



Financial Data: 

The Police Department's proposed 5275,160,354 budget for FY 2000-01 is SI 3,930,977 or 5.33 
percent more than the original FY 1999-2000 budget of S261.229.377. The net increase from the revised 
FY 1999-2000 budget is 513,117.378 or 5.01 percent. 

Summary of Program Expenditures: 











Proposed 








Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 


Fiscal Year 
2000-2001 


From 1999-2000 


Program Fxpenditures 


Original 


Revised 


Original Budget 


91 1 /Communications 


S 


S 


S 


S 


Airport Police 


23.924,422 


23.924,422 


26,649.579 


2,725.157 


Fingerprint 


3,510.500 


3.510,500 


2,691,500 


(819,000) 


Narcotics Forfeiture 


446,097 


446,097 


1.290,004 


843,907 


Office of Citizen Complaints 


2,525,735 


2.525,735 


2,509,820 


(15,915) 


Office of Emergency Service 


- 


135,970 


- 


- 


Operations and Administration 


40,626,504 


40,951,504 


44,010.299 


3.353,795 


Patrol 


127.329,865 


127.329,865 


132,961,336 


5,631,471 


Police Operations 


- 


- 


99,986 


99,986 


Police Services 


- 


110,000 


110,000 


110.000 


Safe Contract 


571,134 


571,134 


586.254 


15,120 


Senior Escort Service 


1.362,690 


1,362,690 


1,388,842 


26,152 


SFPD-Investigations 


25.622,817 


25,622,816 


26,702,148 


1,079,331 


SFPD-Recruitment and Examination 


1,927,997 


1,927,997 


1,996,088 


68,091 


Special Investigations 


8,769,513 


8,769.513 


9.222,753 


453.240 


Special Operations 


20,535,755 


20.535,755 


21.577,438 


1.041.683 


Taxi Enforcement 


890.525 


890,525 


1,107,000 


216,475 


Vehicle Theft Abatement 


150,000 


392,630 


150,000 





Work Order Services 


2,480,823 


2,480.823 


1,997,307 


(483,516) 



Total Operating Expenditures S 260.674,377 $ 261,487,976 S 275,050,354 $ 14.375,977 

Capital Improvements & Fac. Mamt. 555,000 555,000 110,000 (445.000) 

Total Expenditures $ 261.229,377 S 262,042,976 S 275.160,354 $ 13.930.977 

Less Work Order Recoveries (4,741,443) (4,741.443 ) (2.108.407 ) 2.633.036 

Net Expenditures S 256,487,934 S 257,301,533 S 273,051,947 $ 16,564,013 



Board of Supervisors - Budget Analyst 



131 



RECOMMENDATIONS Ol ["HE BUDGE! VNALYST FOR 

Wll M>\ll \ I oi i;i DGI I ITEMS 
2000-01 



Department: POL POLICE (continued) 



DEPARTMENT PERSONNEL Si MMARV: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 2,781.53 FTEs, which 
is 39.36 FTEs more than the 2,742.17 FTEs in the original FY 1 999-2000 budget. The FTE allocations 
by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From I «»«>«). :ooo 



Full Time Equivalents Original KeOsed 2000-2001 Original Budget 

Airport Police 328.16 ! 16 348.75 

Fingerprint - - - 

Office of Citizen Complaints 29 47 (0.01) 

Operations and Administration 23( 23' 252.78 16.33 

Patrol 1.407.26 1,41 (1.79) 

Police Operations - - 1.00 1.00 

Police Services - - 1.00 1.00 

Senior Escort Service 21.90 21.90 21.89 (0.01) 

SFPD-Investigations 299.00 299.00 299 50 0.50 

SFPD-Recruitment and Examination 

Special Investigations 

Special Operations 

Taxi Enforcement 

Work Order Services 





29 47 


29.46 


23' 


23' 


252 78 


1.407.26 


1,407 


1,4 


- 


- 


1 00 
1 00 


21.90 


21.90 


21.89 


299.00 


299.00 


299.50 


17.00 


17.00 


17.00 


104.00 


104.00 


104.00 


: _ 2.i8 


272.18 


272.18 


6.75 


6.75 


8.50 


20.00 


20.00 


20.00 



Total 2,742.17 2.742.17 1.53 39.36 

DEPARTMENT RENTNUES 

Department revenues have increased by 53,445,512 or S.34 percent. General Fund support has 
increased by $10,393,344 or 5.4 percent. 



Board of Supervisors - Budget Analyst 132 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: POL POLICE (continued) 
DESCRIPTION 

1. Initiatives funded in the FY 1999-00 San Francisco Police Department (SFPD) budget included 
the hiring of 200 Police Officers, using increased General Fund support and approximately S4.8 million 
in grant funding. The SFPD's FY 1999-00 budget also included funding of 52,521,876 for an 
Accelerated Hiring Program to recruit and conduct background examinations of lateral transfer 
applicants from other Law Enforcement Agencies as well as new recruits. The SFPD included 15 new 
Police Cadet positions in the FY 1999-00 budget and the Airport Police budget added funding for 35 
Full Time Equivalent Police Officers. 

The SFPD reports that they will have hired 207 new Police Officers during FY 1999-00, 
including 45 recruits who are scheduled to begin their Police Academy Class on June 26, 2000. 
However, 90 Police Officers have left the Department during FY 1999-2000, fifty percent more than the 
attrition assumption of 60 Police Officers used in formulating the Police Department's budget. Overall, 
for FY 1999-2000, the SFPD is projected to expend Uniform Salaries by approximately 52,000,000 less 
than the amount budgeted. However, this expenditure surplus is offset by expenditure deficits in 
Miscellaneous Salaries of approximately 5900,000 and an expenditure deficit for Overtime of 
approximately 53,900,000. The 15 new Police Cadet positions therefore remain vacant. Overall, the 
SFPD expects to balance its FY 1999-2000 expenditure deficits through savings in other, non-salary 
accounts. Also, the FY 1999-2000 Airport Police budget for Salaries and Fringe Benefits has a projected 
surplus of approximately 51,400,000. 

2. The SFPD's proposed FY 2000-01 budget includes four new Miscellaneous positions (3.0 FTE). 
including three General Fund positions (2.25 FTE) for one Personnel Clerk and two Payroll Clerks at a 
FY 2000-01 cost of 582,861 to provide administrative support for the increased number of Uniform 
Police Officers. The Airport Police budget includes one new position (0.75 FTE) for an Administrator 
III position. 

The SFPD's budget includes an increase of 23.5 FTE resulting from the continued, full year 
funding of new positions added in the FY 1999-2000 budget. One Miscellaneous position, a Legal 
Process Server Clerk, has been eliminated. Attrition Savings for Miscellaneous Salaries has been 
reduced by 5761,492, representing additional funding for 16.34 FTE. A net decrease in Temporary 
salaries funding reduces the SFPD FTE count by 3.85 FTE. 

A net increase of 1.39 Uniform FTE results from the combined effect of continued funding for 
Uniform positions added for a portion of FY 1999-2000, grant funded positions and adjustments to 
Uniform Attrition Savings. 

3. For FY 2000-01, the SFPD proposed budget again provides funding for the hiring of 200 new 
Police Officers, with expected attrition of 90 Police Officers throughout the year. At the end of FY 
2000-2001, the SFPD projects total sworn staffing of 2,250 Police Officers, including 160 Airport Police 
Officers and 130 Police Officers on Modified Duty, including temporary disability. The remaining 1,960 
Police Officers (2,250 less 160 less 130) would result in a total of 1,960 "full duty sworn officers" or 1 1 

Board of Supervisors - budget Analyst 



RKCO.MM1 M>\llo\soi NIK BUDG] I ANALYST] OR 
\MIM)\I!.M OF BUDGE! I I I Ms 

2000-01 



Department: POL Police (continued) 

fewer Police Officers than the 1,971 '"full duty sworn officers" specified under Police Staffing provisions 
included in Charier Section 4.127. 

4. The SFPD's proposed FY 2000-0] < leneral Fund budget includes overtime funds in the amount 
of 512,754,205, or 51,650,000 more than the SI 1.104.205 in overtime funding in the original FY 1999- 
00 budget. However, as noted above, the SFPD anticipates an overtime spending deficit for FY 1999-00 
totaling 53,900,000. Therefore, even with the increase of SI. 650,000 in the FY 2000-01 

budget, the SFPD appears to be underfunded for overtime by the amount of S2. 250.000 based on current 
year expenditures. 

5. The SFPD's proposed FY 2000-01 General Fund budget includes expenditures for purchase of 
equipment (primarily Police vehicles and related equipment and Crime Lab equipment) in the amount of 
S3, 800,000, which is 52,753,146 more than the equipment expenditures included in the FY 1999-00 
budget of SI, 046, 854. However, as with other General Fund departments, increased spending on outright 
equipment purchase, rather than lease financing of equipment, will produce considerable savings in 
future fiscal years. 

6. Each year, the Budget Analyst calculates the Police Department's necessary budgeted 
expenditures for Uniform Salaries using three basic factors. First, the Budget Analyst obtains 
information on the cost of the Police Department's existing uniform payroll. Since the Police 
Department's biweekly payroll can vary from one pay period to the next, we have used a payroll 
expenditure derived from the average of the last five pay periods (through the pay period ending June 9, 
2000). 

Second, we subtract anticipated attrition savings and add the cost of hiring new Police Officers from the 
existing salary base using FY 2000-01 rates of pay. The Budget Analyst has accepted the Police 
Department's attrition and hiring plan assumptions and the Police Department's calculation of the net 
cost for FY 2000-01 in determining the net expenditure requirement for Uniform Salaries in FY 2000- 
01. 

Lastly, the Budget Analyst allocates the total expenditure requirement for FY 2000-01 Uniform Salaries 
to the programs and funding sources in the proposed FY 2000-01 Police Department budget to 
determine the net General Fund requirement. Using this approach, the Budget Analyst has determined 
that the Police Department's Uniform Salaries accounts can be reduced by SI. 134. 343 and the Police 
Department can still fulfill its planned hiring plan to add 200 Police Officers in FY 2000-01, as 
described above. 

COMMENT 

The Mayor's budget provides an increase of 513,930,977. Our recommended reductions, which 
total 51,645,025 would still allow an increase of S12.285.952 or 4.7% in the Department's budget. Also, 
our recommended reductions will not impact the SFPD's ability to meet its hiring program of 200 Police 
Officers. 



Board of Supervisors - budget An.au yst 



134 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: POL - Police 



E Ohject 

90 00 1 Permanent Salanes-Misc 



Position/ 

Equipment 

Number 



The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations. 



001 Attrition Savincs 



9993M 



Number Amount 

From Io_ From To 

S 5,422.266 $ 5,347.266 



Savings 



Increase Miscellaneous Attrition Savings to 
amount required to provide full funding for 
existing Civilian staffing plus two new positions 
(0.75 FTE) for Personnel and Payroll 
administration. 



(1.198.314) (1.273.314) 



S75.000 



90 013 Mandatory Fringe Benefits 

Reduction to Mandatory Fringe Benefits 
corresponding to Reduced Permanent 
Salaries - Miscellaneous. 

31 035 Other Current Expenditures 

Reduce Other Current Expenditures to level of 
current spending for Recruitment and 
Examination Program adjusted for hiring needs 
of swom personnel in FY 2000-01. 



2,944,614 2,925,114 



19.500 



471,250 



259.250 



: 12,000 



)5 002 Permanent Salaries -Uniform 



82.577,248 S 1,442.905 



The recommended reduction in Permanent 
Salaries - Uniform is the total of the following 
specific recommendations. 



Board of Supervisor s - Buripet Analyst 



135 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: POL - Police 



Page 

No. Object 



Position/ Number 

Equipment 
Number From Io. 



333 002 Attrition Savings - Uniform 9993U 

Increase Attrition Savings - Uniform to level that will still 
provide adequate funding for hiring of 200 new Police 
Officers during FY 2000-0] in accordance with the 
Department's hiring plan and will not impair the 
Department's planned staffing in relation to Charter Section 
4.127 which requires full staffng of 1. 971 Police Officers. 



Ajnojini 
Emm To 



Savings, 



(4,452.038) (5.f 



305 013 Mandatory Fringe Benefits 



13,976.471 



- 



Reduction to Mandatory Fringe Benefits 
corresponding to Reduced Permanent 
Salaries - Uniform. 



305 011 Overtime 



12.685.782 12,6 



Reserve $4. 228. 594 or one third of 
Police Overtime request as directed by 
the Finance Committee. 



305 081 Services of Other Departments 

Reserve S2.000.109 or one third of the S6.000.32S 
amount budgeted for Workers Compensation as 
directed by the Finance Committee. 



Total Recommended Reductions 
Total Recommended Reserves 



8.886.775 8.886.775 



S 1.645.025 
S 6.228.703 



Board of Supervisor s - Budpet Analvst 



136 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 



SHF Sheriff 



Financial Data: 

The Sheriff Department's proposed S96.675.920 budget for FY 2000-01 is S16.394.427 or 20.42 
percent more than the original FY 1999-2000 budget of S80. 28 1.493. The net increase from the revised 
FY 1999-2000 budget is SI 5,8 19.692 or 19.57 percent. 



Summary of Program Expenditures: 



Proposed 









Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 


Fiscal Year 
2000-2001 


From 
Origi 


1999-2000 


Program Expenditures 


Original 


Revised 


nal Budget 


Alternative Proerams 


S 5.230.026 


S 5.230,026 


S 6.394,342 


S 


1.164.316 


Besk Case 


2.278,165 


2.S03.572 


2.515.088 




236,923 


Civil Enforcement 


1,971.370 


2.121,370 


1,974,099 




2.729 


County Jail 8&9 


15.647.561 


15.647.561 


17,703.829 




2,056.268 


Court Security and Process 


6.200.001 


6.200.001 


7.078.550 




878.549 


Departmental Services 


6.515.546 


6.515.546 


8.593.524 




2.077.978 


Grant Services 


937.889 


933.624 


2.631,065 




1,693.176 


Hall of Justice Jails 


14.087.801 


14.087.801 


15.816.005 




1.728.204 


Jail Procrams 


1,898.011 


1.898,011 


1,916.550 




18.539 


Jail Services 


8.168.965 


8.168,965 


9.144.283 




975.318 


San Bruno Jails 


14.324.505 


14,323,083 


16,097.719 




1,773.214 


Sheriff Administration 


1,336.381 


1.336,381 


1,750,098 




413,717 


Treasure Island Jail 


- 


1,422 


- 




- 


Work Order Services 


1,335.272 


1.764,272 


1,433,769 




98,497 



Total Operating Expenditures S 79.931,493 S 81.031.635 S 93,048.921 S 13,117,428 

Facilities Maintenance 350.000 (175,407) 3.626.999 3.276.999 

Total Expenditures S 80.281,493 S 80.856.228 S 96.675,920 S 16.394,427 

Less Work Order Recoveries (7,535.272) (7.964.272) (8.512.310) (977.047) 

Net Expenditures $ 72,746.221 $ 72.891.956 S 88.163.601 S 15.417,380 



Board of Supervisors - Budget Analyst 



137 



RECOMMENDATIONS OF THE BUDGE! tNALYSl FOR 
\Mi:\DMI NT 01 Bl DG1 l III MS 

2(1(10-01 



Department: SHF Sheriff (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 892.07 FTEs, which is 
4.18 FTEs less than the 896.25 FTEs in the original FY 1999-2000 budget. Though the Department is 
requesting additional positions, the FTE count is decreasing because of an increase in attrition savings 
compared to FY 1999-00. In FY 1999-00, the Department's attrition savings were reduced on a one-time 
basis to provide funding to fill many of the Department's vacancies. 

The FTE allocations by program are as follows: 

Proposed 



Total 896.25 896.25 892.07 (4.18) 



Department Revenues 

Department revenues have increased by S?.357,5S1, or 100.5 percent, from S3. 340. 889 in FY 
1999-00 to 56,698,470 in FY 2000-01. General Fund support has increased by S12.059J99 or 17.3 
percent. The increased revenues consist of a SI. 7 million State grant for the Mentally 111 Crime Offender 



Board of Supervisors - Budget Analyst 138 









Mayor's 


Budget 


Increase (Decrease I 




Fiscal Year 


1999-2000 


I isca 
2000 


Year 
-2001 


From 
Origi 


1999-2000 

nal Budget 


Full Time Equivalents 


Original 


Revised 


Alternative Programs 


25.00 


25.00 




24.00 






(1.00) 


Besk Case 


33.00 


33.00 




33.00 






- 


Civil Enforcement 


24.06 


24.06 




24.06 






- 


County Jail 8 & 9 


1S9.09 


189.09 




1S8.6S 






(0.41) 


Court Security and Process 


87.25 


S7.25 




87.25 






- 


Departmental Services 


71.85 


71.85 




71.39 






(0.46) 


Grant Services 


4.00 


4.00 




4.84 






0.84 


Hall of Justice Jails 


164.77 


164.77 




162.77 






(2.00) 


Jail Programs 


11.06 


11.06 




9.56 






(1.50) 


Jail Sen-ices 


101.00 


101.00 




101.00 






- 


San Bruno Jails 


160.17 


160.17 




159.52 






(0.65) 


Sheriff Administration 


11.00 


11.00 




12.00 






1.00 


Work Order Sen-ices 


14.00 


14.00 




14.00 






- 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



(2) 



Department: SHF SHERIFF (continued) 

program, which will be used mostly for work ordered services provided by the Mental Health 
Department, and approximately SI. 7 million in one-time money from the Sheriffs Special Maintenance 
Fund to be combined with SI. 6 million in General Fund money to pay for construction of an exercise 
area at County Jail #8. 



Description 

The 516,394,427 in increased expenditures is explained largely by the following increases: 

Increased Mandator}' Fringe Benefits costs 54,789,005 ( 

Increased overtime 2,766,538 

Salaries and benefits for six new positions 327,865 

Annualized costs of new positions added for part of last year 1 22,675 
Increased salary costs mostly attributable to negotiated 

increases in Deputy Sheriff pay 644,749 

Construction of exercise area at County Jail #8 3,276,999 

Increased contractual services 1,155,830 

Increased costs of services of other departments, mostly DTIS 3,306,923 

Miscellaneous other increases 3.843 

TOTAL 516.394,427 

' ' This increase is mostly attributable to reinstatement of employer contributions to 
the Public Employee Retirement System (PERS) in FY 2000-01. This amount is 
net of increases related to new positions, and annualized positions, which adds 
577,536 to Mandatory Fringe Benefits for a total increase of S4, 866, 541. 

'- 1 Net of increase in attrition savings of 5554,716 

Personnel Cost Increases 

Details of the proposed personnel cost increases are as follows. 

Mandatory fringe benefits: Total mandatory fringe benefits costs are budgeted to increase by 
54,866,541. Besides proposed new positions and other personnel changes described above, most of this 
increase is due to a required emp'oyer contribution to the State Public Employees Retirement System 
(PERS) for the first time in several years. 

New Positions: The budget includes a request for 4.5 new FTEs for FY 2000-01, which would equate to 
6.0 FTEs on a full year annual basis. The Deputy Sheriff positions are requested for a new fixed post at 
County Jail #2 located at the Hall of Justice that previously was not regularly staffed and is currently 



Board of Supervisors - Budget Analyst 139 



RKC'OMMKNDAIIONS <)l i!ll BUDGE! \N\hs||(i|< 
Wll SDMI NTOI Bl DG1 I 111 Ms 

2(1(10-01 



Department: SHF Sheriff (continued) 

filled by staff on overtime. This post was added in response lo increases in the jail population and the 
housing of more serious criminals in this jail facility. 

A summary of the salary cost and benefits associated with the proposed new positions is as follows. 



U FTE Salary/ Benefits: FTE sul:ir\ Benefits: 

Classification 2000-01 2000-01 Annualized Annualized 



1 823 Sr. Administrative Analvst 


.75 


S66.562 


8304 Deputy Sheriff 


3.75 


S26 1.303 


Total 


4.5(1 


S327.865 



1.0 

10 si- 

6.0 $437,153 



Overtime: The Department is proposing increasing us overtime budget to $4,237,1 52. an increase of 
S2.766.53S over the original budget amount of SI. 470.6 14 in FY 1999-00. It should be noted that the 
Department was granted a supplemental appropriation of approximately S3. 3 million in May 2000 to 
cover a deficit in FY 1999-00 overtime expenditures. The supplemental appropriation, combined with 
savings in permanent salaries, was needed to meet the Department's expected overtime expenditures of 
approximately S6 million for the year. 

One of the reasons for the high overtime in FY 1999-00 was a new Department policy started in June 
1999 to fill all of its staffing minimums specified in the Department's Memorandum of Understanding 
with the Deputy Sheriffs Association. The Department also underwent an aggressive hiring program in 
FY 1999-00 to fill approximately 97 Deputy Sheriff positions vacant at the beginning of the fiscal year. 
Since all new Deputy Sheriff employees were sent to training for approximately six months after being 
hired, most of their regular positions were filled by overtime. A final factor contributing to overtime 
costs in FY 1999-00 was that attrition was higher than expected in FY 1999-00. Hiring and initial 
training of new positions will be reduced in FY 2000-01 compared to FY 1999-00. allowing for a 
reduction in overtime expenditures. 

Full year funding of new positions added in FY 1999-00: S122.o"5 in additional costs will be 
incurred in FY 2000-01 reflecting the first full vear of salary and benefits costs for new positions added 
in FY 1999-00. 

Attrition savings: The Department is proposing to increase its attrition savings in FY 2000-01 which 
will reduce its Permanent Salaries budget by S929.067. Attrition savings was reduced in FY 1999-00 on 
a one-time basis to provide funding for new positions required at the San Bruno jail to comply with the 
Jones lawsuit settlement. 



Board of Supervisors - Budget Analyst 140 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: SHF Sheriff (continued) 

Non-personnel cost increases 

The largest increase in non-personnel costs is S3. 276. 999 for an exercise area on the fifth floor of 
the new Sheriffs facility at 425 Seventh Street. This facility was originally intended to be a Work 
Furlough facility but was converted to a jail to reduce overcrowding at the other jail facilities. All 
components of a jail were provided under the original construction contract except an exercise facility, 
which is required by Federal law. The General Fund contribution for the project would be SI. 5 75, 594 
with the remaining SI, 70 1,405 paid out of the Sheriffs Special Maintenance Fund. 

Other major non-personnel increases are in Professional and Specialized Services and Other 
Current Expenses (an increase of approximately SI .3 million) and Services of Other Departments (an 
increase of approximately S3. 3 million). The increase in Professional and Specialized Services is largely 
due to an increase in the use of residential beds for inmates who are assigned to residential substance 
abuse treatment programs in lieu of jail. Funding for this service was increased in FY 1999-00 through a 
supplemental appropriation. The approximately S3. 3 million increase in Services of Other Departments 
is primarily for a new grant-funded program for mentally ill offenders, increased workers compensation 
costs, and increased services from the Department of Telecommunications and Information Services 
(DTIS). 



Comments 

1 . A review of the Department's staffing and overtime budget for City Hall security showed that the 
main causes of high overtime costs in FY 1999-00 were vacant positions and added shifts needed for 
special events. Since the Department has filled many fewer vacancies this year than it did at this time 
last year, use of overtime for City Hall security, and throughout the Department, can be expected to 
decrease significantly. 

2. The Mayor's budget provides an increase of 516,394,427. Our recommended reductions, which total 
S733,000, would still allow an increase of 515,661,427 or 19.5% in the Department's budget. 



Board of Supervisors - Budget Analyst 141 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: SHF- Sheriff 



Position/ Number \mm,,n 

Page Equipment 

No. Ohject Account Title Number From Ifi From Ifi Savings 

Hall of Justice Jails - General Fund Non Project 

371 Oil Overtime S975.000 S821.000 - $154 

The Department hired approximately 150 new Deputy ShenfTs in FY 1999- 
00 which contributed to extensive overtime expenditures as each new 
employee was sent to up to six months training upon being hired The 
Department reports overtime also increased because it started a policy of 
meeting its staffing minimums in June 1998 With the new employees 
hired and many having completed their training, the Department is 
beginning FY 2000-01 with a fuller complement of staff than it had in FY 
1999-00 and should not need the same level of overtime this fiscal year 
The proposed budget includes S4. 2? 7 .1?2 for overtime Department- wide 
The Department originally estimated a need for S3.5 million in overtime 
for FY 2000-01, or $700,000 less than the budgeted amount requested, but 
has subsequently revised its estimate to report it will need the full 
$4,237,152. 

The Budget Analyst has reviewed the Department's overtime usage for FY 
1999-00 and planned overtime expenditures for FY 2000-01 and concludes 
that the Department can meets its minimum staffing requirements as 
stipulated in the Departments Memorandum of Understanding with the 
Deputy ShenfTs Association, send staff to required training, and staff its 
other key functions with S400.000 less than the amount requested. As 
demonstrated by actual overtime expenditures in FY 1999-00. the 
Department fills some of its posts with employees paid in compensatory 
tune off rather than cash and appears to exercise some discretion with 
respect to filling vacant positions with overtime. When all of this is 
considered, the Budget Analyst's recommended level of overtime of 
SS2 1.000 would still provide the Department with sufficient overtime 
funds for contingencies such as higher than expected attrition or additional 
events requiring more security at City Hall. The subject SI 54.000 
reduction in the Hall of Justice Jails program is the proportionate allocation 
of the Budget Analyst's total Department- wide recommended reduction of 
S400.000. In summary, the Budget Analyst is recommending total 
overtime for the Sheriff of 53,837,152 Department-wide. 



* Reserve $498,763 or 1/3 of recommended Department overtime 
funds per the direction of the Finance and Labor Committee. 



Board of Supervisors - Budge t Analyst 



142 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



jartment: SHF - Sheriff 



Position/ Number Amount 

ige Equipment 

o^ Object Account Title Number From To From To Savings 

jnty Jails 8 & 9 - General Fund Non Project 

011 Overtime S851.667 S717.667* S134,000 

This S 134,000 reduction in the County Jails S & 9 program is the 
proportionate allocation of the total Department-wide 
recommended reduction in overtime of S400.000. In summary, 
the Budget Analyst is recommending total overtime for the 
Sheriff of $3. 837. 152 Department-wide. 

* Reserve $424,806 or 13 of recommended 
Department overtime funds per the direction 
of the Finance and Labor Committee. 



3 035 Other Current Expenses 305,000 155,000 150,000 

Reflects actual previous expenditure 
patterns and planned expenditures for 
FY 2000-01. 

Services - General Fund Non Project 

7 035 Other Current Expenses 273,500 130,500 143,000 

Reduces amounts budgeted in FY 1999- 
00 for services related to extensive 
hiring activities since less hiring is 
planned for FY 2000-01. 

artmental Services - General Fund Non Project 

011 Overtime 712,550 600.550* 112,000 

This SI 12,000 reduction in the Departmental Services program is the 
proportionate allocation of the total Department-wide recommended 
reduction in overtime of S400.000. In summary, the Budget Analyst is 
recommending total overtime for the Sheriff of 53,837.152 Department-wide. 



* Reserve $355,482 or 1/3 of recommended 
Department overtime funds per the direction of 
the Finance and Labor Committee. 



1 4 3 

Board of Supervisory - Bnripet Analyst A rx *^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: SHF- Sheriff 



Page 

386 



Position/ 

Equipment 

Number 



Object Account Title 

Services of Other 
081 Departments 

* Reserve S40 1.096 or 1 3 of the SI.203.2S7 
Workers' Compensation portion of Object 
081 per the direction of the Finance 
Committee. 



Administration - General Fund Non Project 

3S4 081 Services of Other 
Departments 

Reduces contract through DTIS for information 
sytems consultant for Defendant Tracking 
System implementation contract extension. The 
reduction is based on an alternative mix of 
staffing other than the proposed use of a single 
project manager at SI 60 per hour for 1.000 
hours of sen-ice. By using a blend of project 
manager and more junior staff for non- 
management tasks, contract costs could be 
reduced bv at least the amount shown 



Ntimlirr Amount 

From Iq From To Savinps 

52,102.527 2,102,527* 



SO 



150 297 



40.000 



Court Security and Process - General Fund Work Order 

Services of Other 
380 081 Departments 

• Reserve 5100,000 or 1 3 of the S300.000 
Workers' Compensation portion of Object 
0S1 per the direction of the Finance 
Committee. 



300.000 300,000* 



Total Recommended Reductions 
Total Recommended Reserves 



S "33.000 
S1.7S0.147 



Board of Supprvjsprs - Rudpet Analyst 



144 




[Budget Analyst rcepuuj 
Susan Horn 

City and County of San Francisco Main ^'^ Gml Doc Sec "° 
Meeting Agenda 
Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Merman, Tom Ammiano 
Clerk: Mary Red 



Tuesday, June 27, 2000 1 :00 PM City Hall, Room 263 

Budget Review Hearings 

Note: Each item on the Consent or Regular agenda may include the following documents: 

1) Legislation 

2) Budget Analyst report 

3 J Legislative Analyst report 

4) Department or Agency cover letter and/or report 

5) Public correspondence 

These items will be available for review at City Hall, Room 244. Reception Desk. 

AGENDA CHANGES DOCUMENTS DEPT. 

JUN 2 7 2000 
REGULAR AGENDA SAN FRANC(SC0 

PUBLIC LIBRARY 

1 . 000982 [Budget Hearing and Review, FY 2000-2001 1 

Hearing to consider the Annual Budget for General Administration and Finance; Public Protection. 

(General Administration and Finance: Administrative Services; Assessor/Recorder; Board of 
Supervisors; City Attorney; Controller; City Planning; Civil Service Commission; Ethics 
Commission; Human Resources; Mayor; Elections; Retirement System; Treasurer/Tax Collector; 
General City Responsibility.) 

(Public Protection: Adult Probation; Consumer Assurance, Regulatory Compliance and Agricultural 
Standards; Animal Care and Control; Medical Examiner; Trial Courts; District Attorney; Fire 
Department; Juvenile Probation; Public Defender; Police; Sheriff; Companion to File 000979.) 

6/5/00, RECEIVED AND ASSIGNED to Finance and Labor Committee. Scheduled for consideration on June 20, 2000 
6/20/00, CONTINUED Heard in Committee. Speakers: Supervisor Yee; Harvey Rose, Budget Analyst: Steve Kawa, 
Mayor's Budget Office, Supervisor Ammiano; Ed Harrington, Controller; Ryan Brooks, Director, Administrative Services, 
Bill Lee, City Administrator; Debra Newman, Budget Analyst's Office, Supervisor Bierman; Dons Ward, Assessor/Recorder; 
Ken Bruce, Budget Analyst's Office, Golona Young, Clerk of the Board; Louise Renne, City Attorney, Kim Manolius, Deputy 
City Attorney, Gerald Green, Director, City Planning, Kate Lavetti, Executive Director, Civil Service Commission, Ginny 
Vida, Executive Director, Ethics Commission; Andrea Gourdine, Director, Human Resources. John Holtzman, Deputy Gt\ 
Attorney; Patty Fado, Director of Elections, Claire Murphy, Executive Director, Retirement System; Susan Leal, 
Treasurer/Tax Collector, Armando Cervantes, Chief Probation Officer, Adult Probation; David Fneders, Director. Department 
of Consumer Assurance, Carl Friedman, Director, Animal Care and Control, Dr Boyd Stephens, Medical Examiner/Coroner, 
Gordon Park-Li, Assistant CEO, Superior Court; Alfred Chiantelli, Presiding Judge, Superior Court, Terence Hallinan, 
District Attorney; Fred Brousseau, Budget Analyst's Office, Robert Demmons, Chief, Fire Department; Jessie Williams, Chief 
Probation Officer, Juvenile Probation -YGC, Jeff Brown, Public Defender, Earl Sanders, Acting Chief of Police, Michael 
Hennessey, Sheriff Supervisor Bierman absent for vote Continued to June 27, 2000 

ADJOURNMENT 



City and County of San Francisco 1 Printed at 10:06 AM on 6/22/00 



Finance and Labor Committee 



Meeting Agenda 



Tuesday. June 27, 2000 



IMPORTANT INFORMATION 

NOTE Persons unable to attend the meeting may submit to the City, by the time the proceedings 
begin, written comments regarding the agenda items above These comments will be made a part of 
the official public record and shall be brought to the attention of the Board of Supervisors Any 
written comments should be sent to. Committee Clerk of the Finance and Labor Committee, San 
Francisco Board of Supervisors, I Dr. Carlton B Goodlett Place. Room 244, San Francisco, CA 
94102 by 5:00 p.m. on the day prior to the hearing Comments which cannot be delivered to the 
committee clerk by that time may be taken directly to the hearing at the location above 



LEGISLATION UNDER THE 30-DAY RULE 



(Not to be considered at this meeting) 

Rule 5 4 2 provides that when an ordinance or resolution is introduced which would CREATE OR 
REVISE MAJOR CITY POLICY, the committee to which the legislation is assigned shall not consider 
the legislation until at least thirty days after the date of introduction The provisions of this rule shall 
not apply to the routine operations of the departments of the City or when a legal time limit controls 
the hearing timing In general, the rule shall not apply to hearings to consider subject matter when 
no legislation has been presented, nor shall the rule apply to resolutions which simply URGE action 
to be taken 



There are no items now pending under the 30-dav Rule. 



City and County of San Francisco 



Printed at 10:06 AM on V22AH 



Finance and Labor Committee Meeting Agenda Tuesday, June 27, 2000 

Meeting Procedures 

The Board of Supervisors is the Legislative Body of the City and County of San Francisco. The Board has 

several standing Committees where ordinances and resolutions are the subject of hearings at which members of 

the public are urged to testify. The full Board does not hold a second public hearing on measures which have 

been heard in committee. 

Board procedures do not permit persons in the audience at a Committee meeting to vocally express support or 

opposition to statements by Supervisors or by other persons testifying. Thus applause and booing are both 

contrary to Board requirements. The Board does not permit signs to be brought into the meeting or displayed in 

the room. 

Citizens are encouraged to testify at Committee meetings and to write letters to the Clerk of a Committee or to 

its members, City Hall, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102. 

Agenda are available on the internet at www.ci.sf.ca.us/bdsupvrs.bos.htm. 

THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL, ROOM 244, RECEPTION DESK. 

Board meetings are televised on channel 26. For video tape copies and scheduling call (415) 557-4293. 

Requests for foreign language translation at a meeting must be received by the Clerk of the Board of Supervisors 

at least 48 hours before the meeting. For meetings on a Monday or a Tuesday, the request must be made by 

noon of the last business day of the preceding week. 

Disability Access 

Both the Committee Room (Room 263) and the Legislative Chamber are wheelchair accessible. The closest 

accessible BART Station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this 

location are: #42 Downtown Loop, and the #71 Haight/Noriega and the F Line to Market and Van Ness and the 

Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible 

services, call 923-6142. 

There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the 

War Memorial Complex. 

The following services are available when requests are made by 4:00 p.m. of the Friday before the Board 

meeting: 

For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, 
contact Violeta Mosuela at (415) 554-7704. 

For a large print copy of agenda or minutes in alternative formats, contact Annette Lonich at (415) 554-7706. 
In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various 
chemical based products. Please help the City to accommodate these individuals. 

Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils and other agencies of the City and County exist to conduct the people's business. The Sunshine 
Ordinance assures that deliberations are conducted before the people and that City operations are open to the 
people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San 
Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall; by mail to Clerk of 
the Board of Supervisors, 1 Dr. Carlton B. Goodlett Place, Room 244, by phone at (415) 554-7724, by fax at 
(415) 554-5 1 63 or by email at Donna_Hall@ci.sf.ca.us 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm 



City and County of San Francisco 3 Printed at 10:06 .\hl on 6/22/00 



FINANCE AND LABOR COMMITTEE 
S.F. BOARD OF SUPERVISORS 

CITY HALL. ROOM 244 

1 DR. CARLTON GOODLETT PLACE 

SAN FRANCISCO, CA 94102-4689 

IMPORTANT HEARING NOTICE!!! 



ou£i 




CITY AND COUNTY \tiM&&Lj2 OF SAN FRANCISCO 



b 
woo 

=^ 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 

June 26, 2000 

TO: finance and Labor Committee 

FROM: ^Budget Analyst 

SUBJECT: ^Recommendations of the Budget Analyst for Amendment of the Mayor's 
<Fiscal Year 2000-2001 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance and Labor Committee 
budget review. 

Finance and Labor Committee Budget Review- June 28, 2000, 1:00 p.m. 

Page 
Human Welfare 

AGE Adult and Aging Services 1 

CHF Children, Youth & Families 10 

DSS Human Services 14 

ENV Environment 31 

HRC Human Rights Commission 36 

RNT Rent Arbitration Board 40 

WOM Commission on the Status of Women 44 



DOCUMENTS DEPT. 

JUN 2 9 2023 

SAN FRANCISCO 
PUBLIC LIBRARY 



Memo to Finance and Labor Committee 
June 26, 2000 
Page 2 

Page 

Community Health - Department of Public Health 

HCN Community Health Network 48 

HPH Public Health 60 

Harvey M Rose 

cc: Supervisor Yee 
Supervisor Bierman 
President Ammiano 
Clerk of the Board 
Controller 
Steve Kawa 




BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult and Aging Services 

Financial Data: 

The Adult and Aging Services Department's proposed $22,998,890 budget for FY 2000-01 is 
$3,195,725, or 16.14 percent, more than the original FY 1999-2000 budget of 519,803,165. The net 
increase from the revised FY 1999-2000 budget is S3, 145,725 or 15.84 percent. 

The Adult and Aging Services Department is a newly created department for FY 2000-01, 
merging the former Commission on Aging (COA), Public Administrator-Guardian, and the Mental 
Health Conservator function from the Department of Public Health. The FY 1999-00 original and 
revised budget amounts included in the Mayor's budget are comprised of the budgets of the previously 
separate Commission on Aging and Public Administrator-Guardian. Since the Mental Health 
Conservator function was not a discrete unit within the Department of Public Health, there is no FY 
1999-00 comparison for that component of the new department's budget. 

Summary of Program Expenditures: 



Program Expenditures 

Access to Services 
Administration 
County Veterans Services 
Mental Health Conservator Svcs. 
Public Administration/Guardian 
Senior Central Development 
Senior Independent 
Services to Frail Elders 



lotal Expenditures 
Less Work Order Recoveries 
Net Expenditures 













Proposed 








Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


1999-2000 




Fiscal Year 
2000-2001 


From 1999-2000 


Original 




Revised 


Original Budget 


S 1,810,421 


S 


1,810,421 


S 


1,665,156 


S (145.265) 


1,589,737 




1,639,737 




1,954,353 


364,616 


238,441 




238,441 




256,068 


17,627 


- 




- 




1,267,284 


1,267,284 


3,377,872 




3,377,872 




4,114,924 


737,052 


1,154,931 




1,154,931 




1,475,372 


320,441 


6,198,930 




6,198,930 




7,388.258 


1,189,328 


5,432,833 




5,432,833 




4.877,475 


(555,358) 


S 19,803,165 


s 


19.853,165 


$ 


22,998,890 


S 3.195,725 


(136.900) 




(136.900) 




(171.627) 


(34.727) 



$ 19,666.265 S 19,716,265 S 22.827,263 $ 



3.160.99S 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult and Aging Services 



Department Personnel Summary: 

The number of full-time equivalent positions (FTEs) budgeted for FY 2000-01 is 88.25 FTEs, 
which is 20.03 more than the 68.22 FTEs in the original FY 1999-2000 budget. This level of increase 
actually overstates the City wide difference in FTEs as it counts 1 7.5 FTEs assigned to the Mental 
Health Conservator function as new when in fact they were previously part of the staff of the Mental 
Health division of the Department of Public Health. However, there is no comparable FTE count in the 
Mental Health division's FY 1999-00 budget. In the Mental Health division, conservator functions were 
not performed by a discrete group of employees as they will be in the new Adult and Aging Services 
Department. Instead, the conservatorship function was one of many functions performed by Mental 
Health Division employees. Excluding the FTEs in the Mental Health conservatorship division, the 
proposed increase in FTEs in the Department is 2.53. 

The FTE allocations by program are as follows: 



Full Time Equivalents 

Access to Services 

Administration 

County Veterans Services 

Mental Health Conservator Svcs. 

Public Administration/Guardian 



Total 68.22 6S.22 S8.25 20.0: 



Department Revenues 

Department revenue for the Adult and Aging Services Department budgeted for FY 2000-01 is 
S18,018,028, which is 5251,176 more than the department revenue of S17,766.852 in the FY 1999-00 
budget. The level of General Fund support is reported in the Mayor's budget to be increasing from an 
original amount of S3,757,045 in FY 1999-00 to S4,809,235 in FY 2000-01, or by SI, 052,1 90 but this 
increase is mostly due to the inclusion of the Mental Health conservatorship function in the new Adult 
and Aging Services Department, which is partially funded by a State subvention through the General 
Fund. 













Proposed 








M 


ayor's Budget 


Increase (Decrease) 


Fiscal Year 


1999 


-2000 




Fiscal Year 


From 1999- 


2000 


Original 


Revised 




2000-2001 


Original Budget 


2.80 




2. SO 




2.80 






17.85 




17.85 




18.12 




0.27 


3.00 




3.00 




3.00 
17.50 




17.50 


44.57 




44.57 




46.83 




2.26 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult and Aging Services 



Description 

The $3,195,725 in increased expenditures presented in the Mayor's FY 2000-01 budget 
compared to the original FY 1999-00 budget is comprised of the following components: 

Costs of mental health workers transferred from the 

Mental Health division S 1 ,267,284 * 
Increases salary and benefits costs for new positions, 
existing position upgrades, and full year costs for 

positions added partially last fiscal year 278,401 

Increased contractor costs for COA programs 809, 1 43 

Increase costs for data processing consultant services 337,000 

Increased costs for COA professional and specialized services 258,819 

Computer equipment purchases 90,000 

Net other increases and transfers 155.078 

$3,195,725 

'These costs are shown as new in the Adult and Aging Services budget even though they were part of the 
Department of Public Health Mental Health Divisions's costs in FY 1999-00. However, because the costs for this 
function were not separately identified in the FY 1999-00 Department of Public Health budget, there is no amount to 
use for comparison between the two fiscal years. 

The explanations for each major area of cost increase are as follows. 

Personnel cost increases 

New Positions: As mentioned above, the costs for the Mental Health conservatorship program is not 
actually an increased cost but was previously part of the Department of Public Health. However, 
because the function was not separately identified in the Department of Public Health's budget, it is not 
possible to compare the proposed positions and expenditures in the new Adult and Aging Services 
Department with a budget or specific staffing level from last year for this function. 17.5 FTEs are 
included in the budget for the Mental Health conservatorship function and are shown as new positions 
for FY 2000-01. The Department of Public Health estimates that the equivalent level of staffing 
performed this function in FY 1999-00 and reports they have deleted the 1 7.5 FTEs from their budget. 

The Department's budget does include a request for 1.5 new FTEs for FY 2000-01, which would equate 
to 2.0 FTEs on a full year annual basis. The two positions, one 1460 Legal Secretary II and one 4230 
Estate Investigator, are requested by the Public Administrator Guardian program to help expedite case 
closures and to provide a greater level of supervision for the program's existing six Legal Secretary Is. 
The details on the costs of the proposed new positions are as follows: 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult and Aging Services 



Classification 



#FTE 
2000-01 



Salaries & 
Benefits: 2000-01 



FTE Salaries & 

Annualized Benefits: Annual 



1460 Legal Secretary II .75 S54.114 1.0 $72,152 

4230 Estate Investigator 75 52.150 L0 69.533 

Total 1.5 S106.264 2.0 S141.685 



Position substitutions: The Department is proposing position substitutions that would result in 
increased salary and benefits costs of S63.344 in FY 2000-01 . The proposed substitutions are: one 
existing 81 74 Attorney position to be replaced by one 81 78 Senior Attorney for the Public Administrator 
Guardian program; and, one 1656 Head Accountant to be replaced by one 1657 Senior Systems 
Accountant in the Commission on Aging program. A final substitution, one 2988 Director of Aging 
Programs to be replaced by a 1377 Special Assistant XVI III, is proposed to create a new higher level 
position to serve as director of the entire newly merged department. A summary of the fiscal impact of 
the proposed substitutions is as follows: 







U FTE 






Classification 


2000-01 


Costs: 2000-01 


8174 


Attorney 


(10) 


(S69.S19) 


8178 


Senior Attorney 


1.0 


98.769 


1656 


Head Accountant 


(10) 


(69,103) 


1657 


Senior Systems Accountant 


1.0 


74,331 


2988 


Director, Aging Program 


(10) 


(91.423) 


1377 


Special Assistant XVIIII 


10 


115.359 




Subtotal Salaries 


0.0 


S58.114 




Plus benefits 


0.0 


5,230 




Total w/ benefits 


00 


S63.344 



Full year costs of new positions added for part of FY' 1999-00: The full annual costs of new positions 
added for part of FY 1999-00 will increase Department salary and benefits costs by S99,S10 in FY 2000- 
01 . With mandatory fringe benefits, the total impact will be SI 08,793 in FY 2000-01. 

Non personnel cost increases 

Contractor services funded through the Commission on Aging and funded by the City parking 
tax and State and Federal sources are proposed to increase by S809.143 in FY 2000-01. Other major 
non-personnel increases include professional computer consulting services for the Public Administrator 
Guardian program (according to the Department, this is not a new cost but was previously off-budget, 
funded by State-allowed excess interest earned on Public Administrator Guardian accounts), a cost of 
living adjustment for Commission on Aging program contractors of approximately 2.4 percent, and 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult and Aging Services 

purchase of computers in lieu of continuing more costly leasing of the same equipment for the Public 
Administrator Guardian program. 

Comment 

The Mayor's budget provides an increase of 53,195,725. Our recommended reductions, which total 
5126,630, would still allow an increase of S3, 069, 095 or 15.5 % in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult & Aging 



Page 
No. 



Obj 



Position/ 
Equipment Number 
Number Fxam la 



Commission on Ag in g Administration 



Amount 
Emm 



In 



iavino^ 



1704 001 Permanent Salaries 

* The recommended reduction in 
Permanent Salaries - Mtsc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



SI. 108,095 $1,049,823 



1712 Special Assistant X Villi 1377 S 

This new 1712 Special Assistant 
Willi, proposed as a subsirution 
for the existing 1712 Director. 
Aging Program position, would 
serve as the director of the new 
department at a total annual salary 
of SI 15.359 resulting in an 
additional annual cost of S30. 1 59 in 
salaries and benefits The new 
classification proposed is based on 
the salary level of directors of 
comparably sized City departments 
and to maintain appropriate internal 
salary differentials. We recommend 
approval of the substitution but a 
reduction in salaries and benefits 
costs for approximately two months 
before the position is filled The 
position for which this proposed 
new position is being substituted is 
currently vacant. 



1 0.83 



115.359 



92,287 S23.072 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult & Aging 



Position/ 
Page Equipment 

Njk OJy Number 

1712 Attrition Savings 9993M 

To reflect actual experience from FY 
1999-00 which will still be in effect in 
FY 2000-01 . The recommended 
reduction also includes the salary 
differential between a 1656 Head 
Accountant which was upgraded in FY 
1 999-00 to a 1 657 Senior Systems 
Accountant and funded with the 
existing FY 1999-00 budget without 
prior Board of Supervisors approval. 
The additional annual cost for the 
upwards subsitution is approximately 
S5.698 in salaries and benefits. 



Number Amount 

From Ifl From To Savings 

S (65,375) $ (100,575) S35,200 



1704 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



267,11 



252,944 



14.244 



Public Adminstrator Guardian 



1707 001 Permanent Salaries 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$2,656,402 S2.613,454 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult & Aging 



Position/ 

Page Equipment Number Amount 

No. Obj Number Exam Ifl From T_a Savings 

1714 Legal Secretary II 1460 N 0.75 0.0 S 42.948 SO S 42.94S 

This new position is requested to 
expedite case closures and to 
provide additional supervision of 
existing Legal Secretary staff 
Because the Department is just 
merging with programs previously 
located in two other departments, 
additional clerical positions should 
not be added until it is first 
determined how the staffs from 
the merged departments will 
integrate their services and what 
staffing efficiencies can be realized 
from the merger. Presently the 
Department has six Legal Secretary 
I positions. We are recommending 
approval of one new Estate 
Investigator position for the 
Department to help expedite case 
closures and increase fee recovery 



1714 Estate Investigator 

1715 Estate Investigator 
This position is requested to 
help reduce the case backlog 
and increase the number of 
cases closed each year, which 
will also increase Public 
Administrator Guardian fee 
revenue. We recommend that 
the position be approved as a 
limited term position and 
reassessed for permanent 
status after the current case 
backlog is reduced. 



4230 N 


0.75 





41,389 





41.389 


4230 L 





0.75 





41.389 


(41.389) 



BOARD OF SUPERVISORS - BUDGET ANALYST g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE Adult & Aging 



Position/ 
Page Equipment Number Amount 

Njl 0_bj Number From lo. Emm la Savings 

1707 013 Mandatory Fringe S 659,849 S 648.683 S 11,166 

Benefits 

Corresponds to reduction in 
salaries. 



Total Recommended Reductions $ 126.630 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



department: chf children, yolth & families 

Financial Data: 

The Department of Children, Youth & Families' proposed S28,850,662 budget for FY 2000-01 is 
54,524,145 or 18.60 percent more than the original FY 1999-2000 budget of S24.326.5 1 7. The net 
increase from the revised FY 1999-2000 budget is S4.506,645 or 18.51 percent. 

Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decreasii 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures 


Original 




Revised 




2000-2001 


Ori-4 


inal Badge! 


CHF- Administration 


S 851,000 


S 


936,804 


S 


821.000 


s 


(30.000) 


CHF-Children Programs 


18.622.25? 




18,778.949 




22. 191. "02 




3.569.449 


CHF-Health 


253.000 




253,000 




- 




.000) 


CHF-Library 


- 




- 




- 






Children's Baseline 


4.600.264 




4.375.264 




5.837.960 




1.237.696 


Total Expenditures 


S 24.326.51" 


s 


24.344.017 


s 


28.850.662 


s 


-.524.145 


Less Work Order Recoveries 


(2.275.372) 




(2.275.372) 




(2J21U72) 




64.000 



Net Expenditures S 22,051, 145 S 22.068,645 S 26.639.290 S J8.145 



Board of Supervisors - Budget analyst j q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CHF CHILDREN YOUTH & FAMILIES (continued) 
DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 27.68 FTEs, which is 
0.23 FTEs less than the 27.91 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 





Fiscal Year 


1999-2000 


Mayor's Budget 
Fiscal Year 


Proposed 

Increase (Decrease) 

From 1999-2000 


Full Time Equivalents 


Original 


Revised 


2000- 


■2001 


Original Budget 


Administration 


3.00 


3.00 




3.00 






Children Programs 
Children's Baseline 


17.91 
7.00 

27.91 


19.51 
7.00 

29.51 




17.68 
7.00 

27.68 




(0.23) 


Total 




(0.23) 


Department Revenues 















Department revenues have increased by S3, 3 16,449 or 19.5 percent and General Fund support 
has increased by SI. 27 1,696 or 25.1 percent compared to the FY 1999-2000 budget. The majority of the 
increase in revenue is due to an increase of S3, 169,976 from the Children's Fund, a Charter-mandated 
Property Tax set aside (Unallocated General Property Taxes). The monies in the Children's Fund have 
been set aside for specific program purposes in accordance with the City Charter. 

The total required appropriation for the Children's Fund for FY 2000-01 is S63,742,496. 
However, the Controller's Office reports that the actual amount included in the FY 2000-01 budget is 
S64,330,085, or S5 87,589 more of primarily General Fund revenues than required by the City's Charter. 
Therefore, reductions to the proposed budget can be counted as General Fund savings. 

A new Charter Amendment regarding the Children's Fund is currently pending before the Rules 
Committee of the Board of Supervisors to be on the November 7, 2000 ballot. The new Charter 
Amendment would extend the current Children's Fund for an additional 15 years, beyond the current 
expiration date of June 30, 2001, increase the allocation from the current S.025 to $.03 per one hundred 
dollars of assessed valuation each fiscal year and revise the specific program purpose allocations. 



Board of Supervisors - Budget Analyst 



1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CHF CHILDREN YOUTH & FAMILIES (continued) 

DESCRIPTION 

The significant changes in the proposed budget for Children, Youth and Their Families include a 
$1,300,677 increase for the City Grant Programs and a SI, 239,999 increase for the Children's Baseline, 
the majority of which will be applied to the High Quality Child Care Program. 

While the Department is not adding any new permanent positions, various substitutions, 
annualizations of existing positions and reclassifications along with cost-of-living adjustments and step 
increases result in an additional overall increase of S66,288 in Permanent Salaries, Misc. 

COMMENT 

The Mayor's budget provides an increase of S4.524, 1 45. Our recommended reductions, which 
total SI 7,737, would still allow an increase of S4, 506,408 or IS. 52% in the Department's budget. 



Board of Supervisors - Budget Analyst j 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



tepartment: CHF - Children, Youth and Their Families 



Page 

No. Object 



Position/ 

Equipment 

Number 



Number Amount 

From To From To 



Savings 



CBA 



CHF - Administration 



[730 001 Permanent Salaries - Misc 



51,066,039 SI, 05 1,962 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



37 9993M Attrition Savings - Misc 



(19,032) (33,109) S14,077 



30 



Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution of 
one 1367 Special Assistant VIII to a 1370 
Special Assistant XI that would result in 
increased salary and fringe benefit costs made 
during the past year, without budgetary approval 
by the Board of Supervisors. This 
recommendation will enable the Department to 
maintain the existing filled position at the higher 
salary and fringe benefit cost, but will not result 
in additional expenditures for the Department 
because an offsetting amount will be eliminated 
from the budget by this increase in attrition 
savings. 

013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent 
Salaries - Misc. 



261,965 258,305 



J.660 



Total Recommended Reductions 



SI 7,737 



Board of Supervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-0! 



DEPARTMENT: 



DSS Human Services 



Financial Data: 

The Department of Human Services' proposed $434,727,690 budget for FY 2000-01 is 
$27,666,719 or 6.80 percent more than the original FY 1999-00 budget of $407,060,971. The net 
increase from the revised FY 1999-00 budget is $16,901,818 or 4.05 percent. 



Si mm\rv of Program Expenditures: 



Pro gram h'.y 

Administration Support 

Adult Services 

i WAP 

1 'alworks 

Children's Baseline 

Departmental Fund Transfer 

Employment & Training Services 

Family and Children Services 

Food Stamps 

Homeless Services 

MEDI-CAL 

Program Support 

Refugee Resettlement Program 

State Special Projects 



Fiscal Year l<»99-2000 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2000-2001 



Proposed 

Increase (Decrease) 

From 1999-2000 

< )n<jinal Budget 



38.113.036 

51.131.503 

53,529.155 

92.472.958 

7,900.569 

1.431.999 

12.254.184 

93.303.875 

8.478,379 

19.260.005 

1 1 .936.962 

6.835,375 

2.150,170 

8.237.801 



38.377.846 

51.131.503 

1.869 

92.738.195 

8.100.569 

1,431.999 

12.099,670 

93.472,360 

8.978.289 

21,168.797 

19.606.429 

6.835.375 

2.150.170 

8.237.801 



44,797.987 
57,392,078 
43,644.519 
94,356.360 
7.959,832 

15,157,399 
100,935,355 
10.206,755 
22.183,959 
22.768.783 
6.663,606 

7,930,261 



6,684,951 
6.260.575 
(9,884,636) 
1.883.402 
59.263 
(1.431.999) 
2,903.215 
7,631.480 
!."28.376 
2.923.954 
10.831.821 
(1-1.769) 
(2.150.170) 
(307 



Total Operating Expenditures S 407,035.971 S 417,800.872 S 433.996.894 S 26.960,923 

' lpilal Improvements & Fac. Maim. 25.000 25.000 730.796 705.796 

Total Expenditures S 407.060.971 S 417.825.872 S 434,727.690 S 66,719 

Less Work Order Recoveries (5.093397 ) (5.093.397 ) (3J75.806) 1.51". 591 

Net Expenditures 



S 401.967.574 S 412.732.475 $ 431.151.884 S 



29,184.310 



Board of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2000-01 is 1,722.47 FTEs, which 
is 84.24 FTEs more than the 1,638.23 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 
















Proposed 








Mayor's 


Budget 


Increase (Decrease) 




Fiscal Year 


1999-2000 


Fiscal Year 


From 1999 


-2000 


Full Time Equivalents 


Original 


Revised 


2000 


-2001 


Original Bi 


jdget 


Administrative Support 


198.60 


198.94 




221.96 




23.36 


Adult Services 


140.31 


140.31 




147.44 




7.13 


C/VAP 


212.14 


212.14 




190.75 




(21.39) 


CalWorks 


212.49 


213.61 




246.37 




33.88 


Children's Baseline 


19.04 


19.04 




19.03 




(0.01) 


Employment & Training Service; 


55.00 


55.00 




58.73 




3.73 


Family and Children Services 


354.71 


355.38 




371.43 




16.72 


Food Stamps 


129.83 


138.66 




154.31 




24.48 


Homeless Services 


16.41 


16.41 




18.35 




1.94 


Medi-Cal 


192.14 


192.14 




192.88 




0.74 


Program Support 


98.81 


98.81 




94.51 




(4.30) 


State Special Projects 


8.75 


8.75 




6.71 




(2.04) 



Total 



1,638.23 1,649.19 



1,722.47 



84.24 



de»'\ rtment Revenues 

Department revenue for the Department of Human Services (DHS) in the FY 2000-01 budget is 
$315,872,151, which is 536,278,372 more than net department revenue of $279,593,779 in the original 
FY 1999-00 budget. General Fund support for DHS in the FY 2000-01 budget is SI 15,279,733, which is 
S5, 662,063 less than General Fund support of SI 20,94 1,796 in the FY 1999-00 budget. 



Board of Supervisors - Budget Analyst 



15 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 

DESCRIPTION 

The Department's proposed FY 2000-01 budget is increasing by $27,666,719, or 6.8 percent, 
from the original FY 1999-00 budget and by 84.24 FTES. Of the 84.24 additional FTEs, 47.25 FTEs are 
new FTEs in FY 2000-01, which represents 59.5 new positions on an annualized basis, and 36.99 FTES 
are annualization of positions added in the FY 1999-2000 budget and other adjustments. In total, we are 
recommending approval of the 35 new FTEs and disapproval of 12.25 of the 47.25 new FTEs. 

The major changes in the Department of Human Services (DHS) budget are described below, by 
program. 

CalWORKS 

DHS is requesting 30 new positions in the CalWORKS program to support the Department's 
efforts in providing job training and job placement to welfare recipients. The new positions would 
include 10 Employment and Training Specialists, plus one Employment and Training Specialist 
supervisor, to provide employment assessment, referrals and monitoring of participants in the welfare- 
to-work program. The new positions also include 17 Senior Social Workers, plus two Senior Social 
Worker supervisors, to provide a range of services to welfare recipients with housing, domestic violence, 
substance abuse, and other issues that serve as barriers to their entry to the workforce. According to 
DHS, CalWORKS caseload is declining, from an average caseload of approximately 8,900 cases per 
month in FY 1997-1998 to approximately 6,500 cases per month in FY 1999-00, a 27 percent decrease 
over the three-year period. The Department reports that Oie caseload for job retention for former 
CalWORKS recipients who are no longer eligible for cash aid is increasing, from an average of 
approximately 1,019 cases per month in FY 1999-00 to an estimated average of approximately 1,987 
cases per month in FY 2000-01. Additionally, the Department states that the current CalWORKS 
caseload comprises a larger portion of the harder-to-serve clients with multiple barriers to entry to the 
workforce. In total, we are recommending approval of 29 of the 30 new positions and disapproval of 1 
of the 30 new positions. 

Food Stamps 

DHS has requested one new Senior Eligibility Worker position in the Food Stamp program. 
During FY 1999-00, the Board of Supervisors approved a supplemental appropriation to fund 18 new 
positions in the Food Stamp program for one new Food Stamp intake unit to accommodate workload 
increases and a new outreach unit in response to expanded State eligibility for food stamps, particularly 
among immigrants (Files No. 99-1861 and 99-1862). Food Stamp caseload in FY 1999-00 averaged 
1 1,068 cases per month and projected Food Stamp caseload in FY 2000-01 will average approximately 
9,693 cases per month, a 12.4 percent decrease. We are recommending disapproval of this new position. 



Board of Supervisors - Budget analyst | g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 

County Adult Assisted Pro g ram CCAAP) 

DHS has reduced the proposed budget for CAAP by $9,827,350, from $53,471,869 in FY 1999- 
00 to $43,644,519 in FY 2000-01, an 18.4 percent decrease. According to DHS, average monthly 
caseload as of May of 2000 was 1,210 below FY 1999-00 budgeted estimate of approximately 10,183. 
Projected aid payment expenditures in FY 1999-00 are S3 1,877,659, which is $7,301,129 less, than the 
FY 1999-00 budgeted amount of $39,178,788. In FY 2000-01 DHS has budgeted $28,717,932 for aid 
payments, which is $10,460,856 less than the amount budgeted of $39,178,788 in FY 1999-00. 

Medi-Cal 

DHS has requested $22,768,783 in FY 2000-01 for the Medi-Cal program, which is S3, 162,354 
more than was included in the FY 1999-00 revised budget amount of $19,606,429. Of this amount of 
$3,162,354, $2,900,263 is for increased aid payments. According to DHS, Medi-Cal caseload is 
expected to increase slightly from an average of 36,010 per month in FY 1999-00 to an estimated 
average of 36,109 per month in FY 2000-01. Much of this increase results from a State-funded program 
that provides cash assistance and Medi-Cal benefits to immigrants who are not eligible for Federal 
benefits. 

Employment and Training Service 

DHS has requested three new Employment and Training Specialist positions for the Employment 
and Training Service program in FY 2000-01. This program provides intensive employment services to 
participants in both CalWORKS and the Personal Assisted Employment Services (PAES) program, 
which was created in 1998 to help very low-income adults become economically self-sufficient. We are 
recommending approval the three new positions. 

Family and Children Service 

DHS has requested 11.5 new positions in the Family and Children Service program in FY 2000- 
01, which includes 10.5 Protective Service positions and 1 Protective Service Supervisor position. DHS 
projects an increase in adoption caseload from 1,024 in FY 1999-00 to 1,094 in FY 2000-01 and a 
decline in foster care caseload from 2,703 per month in FY 1999-00 to 2,668 per month in FY 2000-01. 
According to DHS, the State Department of Social Services recommended increased Child Welfare 
System staffing levels in County Human Services departments. DHS reports that the FY 2000-01 State 
allocation to San Francisco includes additional funds to support increased staffing for Family and 
Children Service. We are recommending approval of the 1 1.5 new positions. 



Board of Supervisors - Budget Analyst ., - 

1 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department. DSS Human Services (continued) 

Adult Services 

DHS has requested 9 new positions in FY 2000-01, which include 8 new Senior Social Worker 
and 1 new Protective Services position. According to DHS, 2 of the 8 new Senior Social Worker 
positions would be allocated to San Francisco General Hospital (SFGH) to perform early discharge 
planning and alternative placement for SFGH patients who no longer require acute care hospitalization, 
and 6 of the 8 new Senior Social Worker positions would work with the In-Home Supportive Services 
(IHSS) program. DHS projects that IHSS caseload will increase by 639 cases per month, from a FY 
1999-00 average monthly caseload of 9,855 to an estimated FY 2000-01 average monthly case load of 
10,494. Additionally, DHS has proposed one Protective Services Supervisor to provide training and 
develop policies and procedures for Adult Protective Services. DHS states that the proposed training 
position is modeled after the Child Protective Service training position. We are recommending approval 
of the 9 new positions. 

Homeless Services 

DHS has requested two new Senior Administrative .Analyst positions in the Homeless program to 
administer the Federal Housing and Urban Development (HUD) Mc Kinney grant and to set up and 
administer the CalWORKS rent subsidy program. We are recommending approval of the two new 
positions. 

DHS is also proposing four new programs in the FY 2000-01 Homeless Services program 
budget, totaling S2, 025,000. S325.000 would pay for two programs which are losing Federal McKinney 
grant funds in FY 2000-01; S300.000 would pay for a professional services contract to coordinate 
homeless shelter services; S700.000 would pay for an additional hotel master lease for homeless clients; 
and S700.000 would pay for a professional services contract for additional homeless supportive services. 

Administration 

DHS is requesting two new positions in the Administration budget. DHS is proposing to create 
one new Program Support Analyst position, which is currently filled on a contractual basis. According 
to DHS, the costs of such contract have been deleted in the proposed budget. Additionally, DHS is 
proposing one new Senior Clerk Typist position to be assigned to the Family and Children Service 
program. We are recommending approval of the two new positions. 

The proposed Administration budget also includes requests for rental space for new or expanded 
programs, or to relocate from existing space. These budget requests include S462.000 for expanded 
Career Center space at 3120 Mission Street, S3 19.200 for space for the Family Assessment Center, 
S360,000 to replace space currently located at 1800 Oakdale Avenue, and SI 68,000 to expand space at 
3450 Third Street. 



Board of Supervisors - Budget analyst -. q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 

Program Support 

DHS is requesting one new Senior Collections Officer to improve collection of outstanding debt 
owed to DHS. We are recommending approval of this new position. 

Facilities Maintenance 

The proposed facilities maintenance budget has increased from $25,000 in FY 1999-00 to 
5730,796 in FY 2000-01. Funds for the proposed facilities maintenance budget would come from 1978 
municipal bond proceeds and accrued interest for maintenance, repairs, and upgrades of the City-owned 
property at 1 70 Otis Street and funds from Federal and State sources would be used for repairs at the 
City-owned property at 1001 Polk Street. 

Materials and Supplies 

DHS has requested 51,612,533 in the FY 2000-01 budget for materials and supplies, which is 
5578,157 more than the FY 1999-00 budget amount of 51,034,376. The FY 2000-01 DHS budget 
request is based on actual expenditures for materials and supplies in FY 1999-00, plus a proposed one- 
time increase of 5300,000 for materials and supplies, including computers, for new employees. 

Equipment 

The proposed DHS budget for equipment of 51,090,929 is unchanged from the FY 1999-00 
budget, and includes requests for 23 automobiles to replace aging vehicles, 68 new PC computers and 6 
laptop computers. 

Position Summary 

The proposed DHS budget includes 5109,752,604 for personnel costs, which is 56,978,979 or 6.8 
percent more, than the amount for personnel costs included in the revised FY 1999-2000 budget of 
S102, 773,625. These increased costs result from: (a) 53,294,666 for 47.25 proposed new FTEs (totaling 
59.5 new positions, with an annualized cost of 54,293,089), (b) S17,696 for substitutions, (c) S 1 9 1 ,908 
for temporary salaries, (d) 5618,503 for premiums, such as longevity pay and shift differentials, and (e) 
S2, 856,206 for MOU related increases in salaries and fringe benefits and other adjustments. In 
summary, we are recommending approval of 43.5 new FTES of the 47.25 FTEs requested in the FY 
2000-0 f budget. 



Board of Supervisors - Budget Analyst 1 q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 



COMMENT 



The Mayor's budget provides an increase of S27. 666,719. Our recommended reductions, which 
total 5796,021, would still allow an increase of 526,870,698 or 6.6% in the Department's budget. Of the 
5796,021 in recommended reductions, 598,660 would result in a savings to the General Fund. 



Board of Supervisors - Budget Analyst <-> ^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: DSS- Department of Human Services 



Page 

No. Object 

alWORKS - General Fund Non-Project 



Position/ 

Equipment 

Number 



Number 



From To 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
individual classifications. 



Amount 
From To 

SI 1,828,565 $11,604,830 



Savings 



001 Senior Social Worker 
001 Senior Social Worker 

Disapprove 0.75 FTE and approve 12.00 requested new FTEs. 
These positions are for a new program to provide intensive social 
services to CalWORKS recipients. According to DHS, the 
current CalWORKS caseload comprises a larger portion of 
harder-to-serve clients. The recommended 12.00 FTEs represent 
16 positions on an annualized basis, which would comprise two 
social work units of 8 Senior Social Workers. The Budget 
Analyst is recommending approval of the requested 12.00 FTEs 
as L or limited tenure positions, reflecting that these new 
positions are funded fully from State and Federal funds. In total, 
we are recommending approval of 43.5 of the 47.25 requested 
new FTEs. 



2912N 


12.75 0.00 


681,524 





681.524 


2912L 


0.00 12.00 





641,434 


(641,434) 



788 


001 


Protective Services 
Supervisor 


2944N 


1.50 


0.00 




001 


Protective Services 
Supervisor 


2944L 


0.00 


1.50 



Approve 1.5 FTE as L or limited tenure positions, which serve 
as supervisors to the Senior Social Worker positions noted 
above, reflecting that these new positions are funded fully from 
State and Federal funds. 



105,940 105,940 

105,940 (105,940) 



Board of Supervisors - Budget Analyst 



21 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



.Number 



Page 

IVfl, Object 

1789 001 Employment and 

Training Specialist II 
001 Employment and 

Training Specialist II 



Position/ 
Equipment 
Number From To 

9703N 10.00 0.00 



9703 L 



0.00 7.50 



1789 001 



001 



Reduce 10 new FTEs, which were included in the budget as full 
year positions to 7.5 FTE, to reflect a hiring date of October 1. 
2000. Approval of 7.5 FTEs represents 10 new positions on an 
annualized basis, which are in addition to 107 existing 
Employment and Training Specialist II positions in 
CalWORKS, for a total of 1 17 positions Approval of these 10 
new positions would reduce average caseload from 58 
CalWORKS recipients to 53 CalWORKS recipients per 
Employment and Training Specialist II position. According to 
DHS, of the average estimated monthly caseload of 6.200 in FY 
2000-01, approximately 1,350 participants will reach their 2 
year time limit, requiring intensive job training and placement 
Additionally, the Budget Analyst recommends approval of 7 5 
FTE as L or limited tenure posinon, reflecting that these new 
positions are funded fully from State and Federal funds In total, 
we are recommending approval of 43 J of the 47 25 new FTEs 
included in the FY 2000-0 i budget. 



Employment and 
Training Specialist IV 
Employment and 
Training Specialist IV 



9705N 0.75 0.00 

9705L 0.00 0.75 



Approve 0.75 FTE, which serves as supervisor to the 
Employment and Training Specialist II positions noted above, 
as L or limited tenure, reflecting that this new position is 
funded fully from State and Federal funds. 



Amount 



From 

$550,710 





SO 
413,033 



Saving 

S550, 



46.647 





46,647 






1789 001 Attrition Savings 9993M 

Increase attrition savings by S45.968 to offset new positions 
which were budgeted at Step 5. 



(606,513) (652.4S1) 






,9( 



Board of Supervisors - Budpet Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



>epartment: DSS- Department of Human Services 



Position./ Number Amount 

Page Equipment 

No. Object Number From lo From Ifl Savings 

1766 013 Mandatory Fringe Benefits $3,107,218 S3,049,047 S58,171 

Corresponds to recommended reduction in salaries. 

[766 037 Aid Payments 37,336,594 37,162,533 174,061 

Reduce aid payments by 5174,061 to reflect reduction in State 
cost of living adjustment for CalWORKS from 3.61 percent to 
2.96 percent This reduction would result in a savings of S4.351 
to the General Fund. 

>od Stamps - General Fund Non-Project 

768 001 Permanent Salaries - Misc. 7,656,047 7,614,300 * 

* The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
individual classifications. 

790 001 Senior Eligibility 2905N 0.75 0.00 38,954 38,954 

Disapprove 0.75 FTE 2905 Senior Eligibility Worker. DHS 
has not shown sufficient justification for this new position in 
the Food Stamps program, which received 1 8 new positions in 
FY 1999-00. DHS has projected a 12.4 percent decrease in 
caseload in FY 2000-01 from FY 1999-00. In total, we are 
recommending approval of 43. 5 of the 47.25 new t lbs 
included in the FY 2000-01 budget. 

791 001 Attrition Savings 9993M (319,279) (322,072) 2,793 

Increase attrition savings by 52,793 to offset the effect of the 
Department's upward substitution of two 2905 Senior Eligibility 
Worker to two 2913 Program Specialist, that would result in 
increased salary and fringe benefit costs made during the past 
year, without budgetary approval by the Board of Supervisors. 
This recommendation will enable the Department to continue to 
maintain the existing filled positions at the higher salary and 
fringe benefit cost, but will not result in additional expenditure 
for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



Board of Supervisors - Budget Analvst 23 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Page 

No. Object 

1768 013 Mandatory Fringe Benefits 



Position/ 

Equipment 

Number 



Number 
From To 



Corresponds to recommended reduction in salaries. 



Fmployment and Training Service - General Fund Non-Project 



[771 



.795 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications. 



001 Employment and 

Training Specialist III 

001 Employment and 

Training Specialist III 



I704N 2.25 0.00 

9704L 0.00 2 25 



The Budget Analyst recommends approval of requested 2.25 FTEs 
as L or limited tenure positions, reflecting that this position is fully 
funded from State and Federal funds. According to DHS. caseload 
for job retention services has increased from approximately 1,019 
in FY 1999-00 to an estimated 1.987 in FY 2000-01. 



Amount 
From 

SI, 98 1,005 



Ifl 

$1,970,151 



^N«\ in 



SI 0.8.' 



2,940.398 - '.398 

126.905 126.9* 

126,905 (126.90 



Board of Supervisors - Budget Analyst 



24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Position/ Number 

Page Equipment 

No. Object Number From To. 

'amily and Children Services - General Fund Non-Project 

1773 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
individual classifications. 



Amount 
From To 

SI 9,530, 105 519,474,550 



797 


001 


Protective Services 
Worker 


2940N 


8.00 


0.00 


502,581 




001 


Protective Services 
Worker 


2940L 


0.00 


8.00 






Approve 8.00 FTE as L or limited tenure, reflecting that these 
new positions are funded fully from State and Federal funds. 
According to DHS, the State Department of Social Services has 
recommended increased Child Welfare staffing levels to meet 
increased demand for Child Welfare services. 



797 


001 


Protective Services 
Supervisor 


2944N 


0.75 


0.00 


52,970 




001 


Protective Services 
Supervisor 


2944L 


0.00 


0.75 






Approve 0.75 FTE, which serves as supervisor to the positions 
noted above, as L or limited tenure, reflecting that this new 
position is funded fully from State and Federal funds. 



Savings 



502,581 

502,581 (502,581) 



52,970 

52,970 (52,970) 



798 001 Attrition Savings 

Increase attrition savings by $55,555 to offset new positions 
which were budgeted at Step 5 . 

773 013 Mandatory Fringe 
Benefits 
Corresponds to recommended reduction in salanes. 



(922,929) (978,484) 55,555 

4,950,377 4,935,933 14,444 



Board of Supervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Page 
No- 



Object 



Position/ 

Equipment 

Number 



Adult Services - General Fund Non-Project 



> umber 



From To 



1775 001 Permanent Salaries - 
Misc. 

• The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications. 



Amount 
From Iq Savin; 

S7.416.163 S7.415.667 



1S00 



001 


Senior Social Worker 


2912N 


6.00 


0.00 


320.717 





32 


001 


Senior Social Worker 


2912L 


0.00 


6.00 





320,717 


(32C 



Approve 6.00 FTE as L or limited tenure, reflecting that these 
new position are funded fully from State and Federal funds. 
4.5 FTEs, which represent 6 positions on an annualized basis, 
would provide discharge and placement services for SFGH 
patients and 1.5 FTE, which represents 2 positions on an 
annualized basis, would provide social service support to the 
IHSS program. 



801 


001 


Protective Services 
Supervisor 


2944 N 


0.75 


0.00 


52.970 




001 


Protective Services 
Supervisor 


:044L 


0.00 


0.75 






Approve 0.75 FTE, which serves as supervisor to the positions 
noted above, as L or limited tenure, reflecting that this new posmon 
is funded fully from State and Federal funds. 



52.970 i52.97( 



1801 001 Attrition Savings 9993M 

Increase attrition savings by S496 to offset the effect of the Department's 
upward substitution a 1444 Secretary 1 to a 1426 Senior Account Clerk, 
that would result in increased salary and fringe benefit costs made during 
the past year, without budgetary approval by the Board of Supervisors 
This recommendation will enable the Department to continue to maintain 
the existing filled position at the higher salary and fringe benefit cost, but 
will not result in additional expenditure for the Department because an 
offsetting amount will be eliminated from the budget by this increase in 
attrition savings. 



31 ".281 



316.785 



49 



Board of Supervisors - Budget Analyst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Number 


Amount 




From Ifl 


From To 


Savings 




$1,916,474 SI, 9 16,345 


$12 



Department: DSS- Department of Human Services 



Position/ 
Pag e Equipment 

No. Ohject Number 

1775 013 Mandatory Fringe Benefits 

Corresponds to recommended reduction in salaries. 



Homeless Services - General Fund Non-Project 

1776 001 Permanent Salaries - Misc. 725,612 715,247 

* The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
individual classifications. 



001 Senior Administrative 1823N 1.50 0.00 103,654 

Analyst 
001 Senior Administrative 1823L 0.00 0.75 51,827 

Analyst 
001 Senior Administrative 1823G 0.00 0.75 51,827 

Analyst 

Designate one of the new Senior Administrative Analyst 
positions as L or limited tenure, reflecting that this position is 
funded fully from State and Federal funds, and designate one 
of the new positions as G or Grant funded, reflecting that this 
position is funded fully by the McKinney Federal grant. One 
requested new position would work with the CalWORKS rent 
subsidy program and the other requested new position would 
administer the McKinney Federal Grant. 

001 Attrition Savings (45,319) (55,684) 

Increase attrition savings by 510,365 to offset new posinons 
which were budgeted at Step 5 . 

013 Mandatory Fringe Benefits 209,672' 206,977 

Corresponds to recommended reduction in salaries. 



Board of Supervisors - Budget Analvst A / 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Pos i tion/ Number Amojuil 

Page Equipment 

No. Object Number From la From Ifl Sjmnd 

1776 027 Professional and Specialized Services S20.994.829 S20.994.S29* 

Reserve $240,000 of the S300.000 requested for the new Homeless 
Services program to coordinate homeless shelter services, pending 
submission of a program plan and budget details to the Board of 
Supervisors. The Budget Analyst recommends approval of $60,000 
for staff development and training for staff of non-profit 
organizations providing homeless services ($50,000) and for an 
information technology consultant to develop a common database for 
homeless clients who access City emergency services ($10,000). 



Administration - General Fund Non-Project 

1778 001 Permanent Salaries - 10,746,151 10.737.897 

Misc. 

* The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications 

1S04 001 Senior Clerk Typist 14: 0.75 0.00 31.242 3 

001 Senior Clerk Typist 1426L 0.00 0.75 31.242 

Approve 0.75 FTE as L or limited tenure, lo reflect that this 
position is fully funded from State and Federal funds. This 
position would provide clerical support to the Family and 
Children Services program. 

1807 001 Attrition Savinas 9993M (399.351) (407.605) 

Increase attrition savings by SS.254 to (a) offset a new position which was budgeted at 
Step 5 , and (b) to offset the effect of the Department's upward substitution of four 
positions (1450 Executive Secretary I to 1452 Executive Secretary II. 1426 Senior Clerk 
Typist to 1450 Executive Secretary I; 1822 Administrative Analyst to IS23 Senior 
Administrative Analyst; and 1424 Clerk Typist to 1426 Senior Clerk Typest) that would 
result in increased salary and fringe benefit costs made during the past year, without 
budgetary approval by the Board of Supervisors. This recommendation will enable the 
Department to continue to maintain the existing filled positions at the higher salary and 
fringe benefit cost, but will not result in additional expenditure for the Department 
because an offsetting amount will be eliminated from the budget by this increase in 
attrition savings. 



Board of Supervisors - Budget Analyst 28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Page 
No. Object 



Position/ Number 

Equipm ent 
Number From To. 



1 778 1 3 Mandatory Fringe Benefits 

Corresponds to recommended reduction in salaries. 



Amount 
From To Savings 

S2,837,352 S2,835,206 S2.146 



035 Other Current Expenses 

* Reserve SI, 309, 200 for proposed new leases for relocation, 
expansion, or implementation of new programs for (a) 3120 
Mission Street , (b) 1 800 Oakdale Street , (c) Family 
Assessement Center , and (d) 3450 Third Street pending 
submission of budget details to the Board of Supervisors. 



10,632,367 10,632.367' 



040 Materials and Supplies 

Reduce materials and supplies by S 1 20,000. DHS included 
S300,000 in the proposed budget as a one-time expense to 
purchase computers and other supplies for 47.25 new FTEs. Our 
recommendation would allow SI 80,000 for materials and 
supplies for new employees. Of the recommended reduction of 
5120,000, S60,000 or one-half, would result in a savings to the 
General Fund. 



1,583,043 



1,463,043 



120,000 



060 Equipment 



* Reduce the amount budgeted for equipment by S68.593 as 
noted below. Of the recommended reducnon ofS68,593, 
S34.297 or one-half, would result in a savings to the General 
Fund. 



1,090,929 



1,022,336 



!13 060 Replacement Vehicles SS009R 23.00 23.00 529,000 

Reduce the amount budgeted for 23 replacement vehicles to the actual cost of 
23 vehicles at S20.809 



478,607 



50,393 



113 060 PC Systems SS013R 68.00 68.00 272.000 

Reduce the amount budgeted for 68 new computers to reflect the actual cost 
per computer of S3,750. 



25^.000 



17,000 



Board of Supervisors - Budget Analyst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS- Department of Human Services 



Position/ Number 

Page Equipment 

N_o_ Object Number From Tjj 

1813 060 Laptop Computers SS016N 6.00 6.00 

Reduce the amount budgeted for 6 new laptop computers to reflect the 
actual cost per computer of $4,800. 

1 779 08 1 Services of Other Departments 

Reserve S476.335 which is one-third of the Worker's Compensation 
budget of SI, 429,006, pending Departmental report to the Board of 
Supervisorson measures being taken to reduce Worker's Compensation 
costs and claims, including actions related to Light Durv 



\ mount 



From 


lQ 


S30.000 


S28.800 


14.3S1.137 


14,381,137* 



Program Support - General Fund Non-Project 



1781 00 1 Permanent Salaries - 
Misc. 

* The recommended reduction in Permanent Salaries • 
Misc. is the total of the following specific 
recommendations reeardinc individual classifications. 



11.S2S.565 11.824. — 5 



1S0S 



001 Attrition Savings 



993M 



Increase attrition savings by S3, 790 to offset new 
positions which were budgeted at Step 5. 



273,210 269.420 



1781 013 Mandatory Fringe Benefits 

Corresponds to recommended reduction in salaries. 



1.256.4S1 1.255.496 



Total Recommended Reductions 
Total Recommended Reserves 



Board of Supervisors - Budget Analyst 



30 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 



ENV ENVIRONMENT 



Financial Data: 

The Environmental Department's proposed SI ,430,999 budget for FY 2000-01 is S778,689 or 
119.37 percent more than the original FY 1999-00 budget of S652,3 10. The net increase from the 
revised FY 1999-00 budget is 5742,489 or 107.84 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures 




Original 




Revised 




2000-2001 


Orig 


nal Budget 


Environment 


S 


552,310 


S 


588,510 


S 


1,430,999 


S 


878,689 


Total Operating Expenditures 
Capital Improvements & Fac. Maint. 


s 

s 

s 


552.310 
100.000 
652.310 
(89.100) 
563,210 


S 
S 


588,510 

100.000 

688,510 

(125.300) 


s 


1,430.999 


s 


S78.689 
(100.000) 


Total Expenditures 

Less Work Order Recoveries 


s 

s 


1.430,999 
(491.400) 
939.599 


s 


7~S.6S9 
(402.300) 


Net Expenditures 


s 


563,210 


s 


376.389 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 13.29 FTEs, which is 
7.08 FTEs more than the 6.21 FTEs in the original FY 1999-2000 budget. The FTE allocations by- 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 
Full Time Equivalents Original Revised 2000-2001 Original Budget 

Environment 6.21 6.21 13.29 7.08 

Total 6.21 6.21 13.29 7.08 



Board of Supervisors - Budget Analyst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ENV ENVIRONMENT (continued) 

The FY 2000 01 budget contains 7.08 additional FTEs, including 6.0 FTEs transferred from the 
Department of Administrative Services (DAS) and the Public Utilities Commission (PUC), 0.5 ne3w 
FTE, and 0.25 FTE for the annualization of a position approved in the FY 1999-00 budget and other 

adjustments. 

Department Revenues 

General Fund Support for the Department of the Environment in the FY 2000-01 budget is 
$939,599 which is S376.389 or 66.8 percent more than General Fund Support of S563.210 in the original 
budget for FY 1999-00. 



Description 

The FY 2000-01 budget for the Department of the Environment is increasing by 1 19.37 percent over the 
original budget for FY 1999-00, resulting primarily from the transfer of the Clean Air Program from the 
Department of Administrative Services. The Clean Air Program is an umbrella program for several 
programs including the Commute Assistance Program, Cops on Bikes, and City Hall Parking. According 
to the Department, the request for increased funding is intended to provide the Department with the 
resources to improve delivery of environmental services and public outreach information regarding 
alternative transportation methods and efficient energy use. 

Personnel The Department of the Environment is proposing 6.5 additional FTEs as follows: 

• 5.0 FTEs transferred from the Department of Administrative Services as part of the Clean Air 
Program, which includes 3.0 FTE 1368 Special Assistant IX, 1.0 FTE 9910 Public Service Trainee. 
1.0 FTE 1373 Special Assistant XI 

• 1 .0 FTE 5633 Water and Power Specialist transferred from the Public Utilities Commission 

• New 0.5 FTE 99 1 Public Service Trainee 

The Department of the Environment has also proposed upward substitutions of 1.0 FTE 1366 Special 
Assistant VI to 1.0 FTE 1312 Public Information Officer, and 1.0 FTE 1366 Special Assistant VI to 0.75 
FTE 136S Special Assistant LX. 

Professional and Specialized Services The department is proposing an increase of S208.S62 in 
Professional and Specialized Services, from SI 1,000 in FY 1999-00 to S2 19,862 in FY 2000-01. 
The proposed funds would be used for consultants (a) to implement various facets of the Clean Air 
Program as discussed above, and (b) for the Integrated Pest Management Program (IPM). 



Board of Supervisors - Budget Analyst 3 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ENV ENVIRONMENT (continued) 

train City employees on the safe use of pesticides. The department would also use a portion of the funds 
for the cost of the City's annual IPM conference. 



087 Expend for Recovery for Services to Non-AAO Funds 

The department has budgeted for the recovery of S366,100, $266,646 of which comes from the San 
Francisco County Transportation Authority to reduce traffic congestion and improve air quality, and 
S99,454 of which comes from the Commuter Check Program to encourage the use of public 
transportation by City employees. 

COMMENT 

The Mayor's budget provides an increase of S778,689. Our recommended reductions, which total 
S8,l 13, would still allow an increase of S770,576 or 1 18 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 3 3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ENV Department of the Environment 



Page 
No. 



Object 



Position/ 

Equipment 

Number 



Number 



From To 



Amount 
From To 



Saving 



1815 001 Permanent Salaries - Misc. 



S753.716 S749,261 



1817 
1817 



1817 



* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations regarding individual classifications. 



001 Water and Power Specialist 5633R 
001 Water and Power Specialist 5633G 

Designate this position as 'G' for Grant funded 



001 Public Service Trainee 



99 ION 



Reduce this position from 0.5 FTE to 0.25 FTE to 
reflect the actual number of hours budgeted, which 
does not result in a savings. This position, which is 
an Integrated Pest Management program student 
intern, is budgeted for approximately 580 hours at 
S8.32 per hour. The Department of the Environment 
will be reimbursed on a work-order basis by City 
departments participating m the Integrated Pest 
Management program for the amount of $4,832 
budgeted for this position. 



1.00 
0.00 



0.00 
1.00 



0.50 0.25 



S2.778 

82,778 



4,832 4,832 






1817 001 Attrition Savings 



9993M 



; 16.240) (20,695) 



4,45 



Increase attrition savings to reflect the cost of the 
vacant 5633 Water and Power Specialist position, 
which is budgeted at Step 5 for an annual cost of 
S82.778. 



1 S 1 5 013 Mandatory Fringe Benefits 

The amount corresponds to the reduction in attrition 
and temporary salaries. 



187,176 186,018 



1.1: 



Board of Supervisors - Budget Analyst 



34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



>epartment: ENV Department of the Environment 



Position/ Number Amount 
Page Equipment 

No. Object Number From Iq From Tj2 Savings 

[815 060 Equipment Purchase 15,000 12,500 2,500 

Disapprove $2,500 for dataprocessing equipment. 
The Budget Analyst is recommending approval of 
$12,500 for the upgrade of 4 existing computers and 
the purchase of two new computers. 



Total Recommended Reductions S8,l 13 



*3^ 

Board of Supervisors - Budget Analyst "^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: HRC HUMAN RIGHTS COMMISSION 

Financial Data: 

The Human Rights Commission's proposed S4.289.237 budget for FY 2000-01 is S277.178 or 
6.91 percent more than the original FY 1999-00 budget of 54,012,059. The net increase from the revised 
FY 1999-00 budget is $277,178 or 6.91 percent. 



Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Human Rights Commission S 4,012.059 S 4.012.059 S 4.289.237 S 277,178 

Less Work Order Recoveries (2,193,709) (2,193,709) (2,484,654) (290.945) 

Net Expenditures S 1,818,350 S 1,818,350 S 1.804.5S3 S (13,767) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 42.64 FTEs, which is 
0.27 FTEs more than the 42.37 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Human Rights Commission 42.37 42.37 42.64 0.27 

Total 42.37 42.37 42.64 0.27 

Board of Supervisors - Budget Analyst 3 6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HRC HUMAN RIGHTS COMMISSION (continued) 

The net increase of 0.27 FTEs is due to 2.25 new FTE positions included in the FY 2000-01 
budget offset by reductions of 1.98 FTEs, resulting from substitutions, the termination of grant funded 
positions and other adjustments. 



Department Revenues 

General Fund Support for the Human Rights Commission budgeted for FY 2000-01 is 
51,804,583, which is S78,432, or 4.5 percent more than the General Fund Support of 51,726,151 in the 
original FY 1999-00 budget. 



DESCRIPTION 

Personnel : The Human Rights Commission has proposed 2.25 new Contract Compliance Officer 
positions in its FY 2000-01 budget. Two full-time positions are for monitoring compliance with the 
Equal Benefits Ordinance and one quarter-time position is for monitoring compliance with minority 
contracting procedures. However, a study commissioned by the Mayor released its findings in June of 
2000 and included the recommendation that the contract compliance function, currently performed by 
the Human Rights Commission, be transferred to the Controller's Office. 



Comment 

The Mayor's budget provides an increase of 5277,178 or 6.91 percent. Our recommended 
reductions, which total 538,194, would still allow an increase of 5238,984 or 5.96 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 3 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Pep 



artment: HRC Human Rights Commission 

2 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From T_q 



Saving s 



General Fund - Non Project 



1821 001 Permanent Salaries - 
Misc. 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following specific 
recommendation regarding individual 
classifications. 



S 1,014,169 S 1,006.444 



1824 001 Attrition Savings - Misc. 9993M 

Increase attrition savings by S7.725 to represent the 
same percentage of permanent salaries in the FY 
2000-01 budget as in the FY 1999-00 budget. 



(49.309) 



(57,034) 



7,72* 



1S21 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in permanent salaries. 



245.129 



2-13.120 



2.009 



Board of Snnprvi<;nr<; - Rndopf Analvsr 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HRC Human Rights Commission 



age 

\Sh Object 

neral Fund Work Order Fund 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



001 Permanent Salaries - 
Misc. 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



Sl.630,676 S 1,608,089 



001 Contract Compliance 
Officer I 



2992 



The requested new 2.25 FTE Contract 
Compliance Officer I positions are comprised of 
(a) 2.00 FTE for two positions to monitor the 
Equal Benefits Ordinance and (b) 0.25 FTE for a 
quarter-time position to monitor MBE/WBE 
compliance. We are recommending (a) reducing 
2.00 FfE for monitoring the Equal Benefits 
Ordinance by 0.33 FTE to 1.67 FTE to reflect the 
likely hiring date of September 1, 2000, and (b) 
approvmg 0.25 FTE for monitoring NfBE/WBE 
compliance, for a total of 1 .92 FTEs ( 1 .67 plus 
0.25). 



2.25 1.92 



152,463 



129,876 



22.5S7 



22 013 Mandatory Fringe 
Benefits 



Corresponds to reduction in permanent 
salaries. 



392,671 386,798 



5.S73 



Total Recommended Reductions 



S 38.194 



Board of Supervisors - Budget Analyst 



39 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



RNT Rent arbitration Board 



Financial Data: 

The Rent Arbitration Board's proposed S3.264.533 budget for FY 2000-01 is SI 08.533 or 3.44 
percent more than the original FY 1999-2000 budget of S3, 156,000. The net decrease from the revised 
FY 1 1 ")9-2000 budget is S49.941 or 1.51 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Program Expenditures 

Rent Board 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



S 3,156,000 S 3.314.4-4 S 



3.264.533 S 



108,533 



Total Expenditures 



S 3,156.000 S 3.314.4-4 S 



1,264,533 S 



108.533 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 30.79 FTEs, which is 
1.25 FTEs less than the 32.04 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



FnU Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Revised 2000-2001 Original Budget 



Rent Board 



32.04 



32.04 



30.79 



f 1.251 



Total 



32.04 



52.04 



30.79 



1 1.25 > 



Board of Supervisors - Budget Analyst 



40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: RNT RENT ARBITRATION BOARD (continued) 



DEPARTMENT REVENUES 

All rental units in the City, with specific exceptions, are subject to the provisions of the Rent 
Arbitration Board (Rent Board) Ordinance and the Rent Board's annual fees. The activities of the Rent 
Board are funded by these fees, which were increased from S10 to S16 for each rental unit, a 60 percent 
increase, in 1999. The Department has budgeted S3, 136,000 from this source for FY 2000-01, the same 
amount budgeted in the current fiscal year. 

Department revenues are projected to decrease by 549,941 or 1.58 percent, primarily due to 
carryforward revenues of 5108,533, which are reduced by the one-time 5175,000 appropriation of 
General Fund revenue in the current Fiscal Year to conduct a Socio-Economic Study, which will not 
occur in the next Fiscal Year. The Rent Board conducted a Public Hearing on the Socio-Economic Study 
in May of 2000, to obtain public comments on the issues of concern to be included in the proposed 
Study. In order to select the consultant to perform this Socio-Economic Study, the Rent Board 
anticipates issuing a Request for Qualifications (RFQ) in mid-July and awarding a contract during the 
Fall. The Socio-Economic Study is anticipated to take approximately one year to complete, or bv the 
Fall of 2001. 

DESCRIPTION 

Although the Rent Board is not adding any new full-time staff positions in the proposed budget, 
there will be an increase in Permanent Salaries - Misc. of S2 16,774 and related Mandatory Fringe 
Benefits of 545,694. This increase results from three substitutions: (1) one 1652 Senior Accountant to 
one 1654 Principal Accountant; (2) one 8176 Trial Attorney to one 8178 Senior Trial Attorney, and (3) 
one 1244 Senior Personnel Analyst to one 1270 Departmental Personnel Officer; which have been 
approved by the Department of Human Resources at an annualized additional cost of S23.200. The 
Budget Analyst notes that there is a 0.07 increase due to annualization of the 1244 Senior Personnel 
Analyst position, which is shared among four, small departments (Department on the Status of Women, 
Rent Board, Commission on Aging, and the Art Commission). During last year's budget cycle, the 
requested 1270 position had been cut to a 1244 position. According to the Department, a suitable 
candidate could not be procured at the lower 1244 position level. 

In addition, annualizations of six new positions added during the current year will result in 
increased costs in FY 2000-01 of 5124,523. The balance of the increased personnel costs is due to 
further step adjustments for existing staff. To offset a portion of these increased costs, Temporary 
Salaries will be reduced by 5125,000, eliminating the three temporary 8176 Trial Attorneys hired during 
the current year, to reduce the Rent Board's backlog of cases. The increased costs to pay for the recently 
approved SEIU contractual wage rates will be paid from the existing budget, through an increase in 
Attrition Savings. 



Board of Supervisors - Budget Analyst 



41 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: RNT RENT ARBITRATION BOARD (continued) 



Comment 



The Mayor's budget provides an increase of SI 08,533. Our recommended reductions, which total 
S16.692, would still allow an increase of S91.841 or 2.91% in the Department's budget. 



Board of Supervisors - Budget Analyst 



42 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



RNT - Rent Arbitration Board 



'age 

JVo^ Object 



Rent Board 

009 Premium Pav 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



S16,876 S14.026 S2.S50 



Reduce to reflect the Mayor's disapproval 
of two additional 1446 Secretary IIs,who 
would have otherwise qualified for this 
Premium Pay. 

013 Mandatory Fringe Benefits 



477,081 463,239 13.S42 



Adjust calculation for Fringe Benefits to 
reflect the substitution of three full-time staff 
for six part-time staff. 



Total Recommended Reductions 



S16.692 



Board of Supervisors - Budget Analyst 



43 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

\MENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



WOM Department of the Status of women 



Financial Data: 

The Department of the Status of Women proposed S2. "00,790 budget for FY 2000-01 is 
SI 02,269 or 3.94 percent more than the original FY 1999-00 budget of S2. 598. 521. The net increase 
from me revised FY 1999-00 budget is S74.969 or 2.86 percent. 



Summary of Program Expenditures: 



Program Expenditures 



Proposed 
Maj or's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Revised 2000-2001 



Original 



Original Budget 



Children's Baseline S 165.997 S - S 165.997 S 

Commission on Status of Women -.524 2.441.821 2.350,793 

Domestic Violence Proeram 1S4.000 184.000 184.000 



Total Expenditures 

Less Work Order Recoveries 

Net Expenditures 



S 2.598,521 S 2.625.821 S 2.700.790 S 
(27.300) (54.600) 



S 2.598.521 S 2.598.521 S 2.646.190 S 



102.269 



102.269 
(54.600) 



47.669 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 7.84 FTEs, which is 
0.07 FTEs more than the 7.77 FTEs in the original FY' 1999-00 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Commission on the Status of Women 
Total 



7.77 



14 



0.07 



7.77 



7.77 



" 84 



0.07 



Board of Supervisors - Budget analyst 



44 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WOM DEPARTMENT OF THE STATUS OF Women (continued) 

DEPARTMENT REVENUES 

The projected revenue for FY 2000-01 remains unchanged from FY 1999-00 at S2 16,000. 
General Fund support has increased by S47,669 or 1 .99 percent. 

DESCRIPTION 

The net increase in Department operating expenditures from the FY 1999-00 original budget is 
S47,669. The non-personnel, net increase in expenditures, totaling S3 8,974, is summarized below: 

• S346,l 14 net increase in 038 City Grant Programs, which totals SI, 842, 625 in the Mayor's proposed 
budget and represents the associated costs of the City's funding of domestic violence shelters and 
victim services. The net increase includes: 

S349,997 increase due to an expenditure reallocation from 027 Professional & 

Specialized Services (including SI 65,997 from the Children's Baseline and 
SI 84,000 from the Domestic Violence Program) and 

S 3,883 decrease in grant expenditures. 

• 5199,497 net decrease in 027 Professional & Specialized Services including: 

S349.997 decrease due to expenditure reallocation to 038 City Grant Programs, 

SI 00,000 increase due to an expenditure reallocation from 035 Other Current Expenses, 

and 
S 50,500 increase related to DHS work order expenditures pertaining to domestic 

violence prevention services for Cal WORKS clients (all of which is fully 

recoverable). 

• S 95,900 net decrease in 035 Other Current Expenses due to: 

SI 00,000 decrease due to an expenditure reallocation to 027 Professional &. Specialized 

Services 
S 4,100 increase related to DHS work order expenditures pertaining to domestic 

violence prevention services for CalWORKS clients (all of which is fully 

recoverable). 

• S 54,600 decrease in 086 Interdepartmental Recovery due DHS work order recoveries related to 
domestic violence prevention services for CalWORKS clients. 

• S 21,700 increase in 060 Equipment Purchase pertaining to the purchase of eight computers and one 
LaserJet printer. 

• S 1 7,578 increase in 081 Services of Other Departments due to the increase in work order 
expenditures as a result of increasing Telecommunication and Information Systems charges. 

• S 3,579 increase in 049 Other Materials & Supplies for economically correct furniture. 



Board of Supervisors - Budget analyst 45 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WQM DEPARTMENT OF THE STATUS OF WOMEN (continued) 

Personnel: The proposed budget includes a net increase of 0.07 full-time equivalent (FTE) positions 
over the FY 1999-00 original budget. The proposed budget includes salaries and fringe benefits costs of 
S5 7 1,091, a net increase of S8, 695 or 1.55 percent over the FY 1 999-00 original budget. 

The increase in FTEs is summarized below: 

• 0.07 increase due to the annualization of a 1244 Senior Personnel Analyst position, which is shared 
among four, small departments (Department on the Status of Women, Rent Board, Commission on 
Aging, and the Art Commission). 

• The proposed budget also includes a position substitution of the above 1244 position to a higher-paid 
1270 Departmental Personnel Officer position. During last year's budget cycle the requested 1270 
position had been cut to a 1244 position. According to the department a suitable candidate could not 
be procured at the 1244 position level. 

The increase in salaries and fringe benefits costs is summarized below: 

• S2.226 increase in salary costs, and 

• S6.469 increase in fringe benefits costs. 



Comment 

The Mayor's budget provides an increase of SI 02.269. Our recommended reductions, which total 
S907, would still allow an increase of S 101. 362 or 3.90 percent in the Department's budget. 



Board of Supervisors - Budget an.au yst 46 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: W'OM - Department on the Status of Women 



age 

<Jo_, Object 



Amount 



Position/ Number 

Equipment 
Number From To From To Savings 



mmission on Status of Women - General Fund Non-Project 

536 060 Equipment Purchase 

Reduce budget to actual purchase quote: S2.395 per 
unit including computer, monitor, speakers, 
software, tax and the Committee on Information 
Technology fee for a total of SI 9, 160 for eight units 
and SI. 633 for one LaserJet printer. 



S 21,700 S 20,793 S 907 



Total Recommended Reductions 



907 



Board of Supervisors - Budpet Analvst 



47 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



HCN Community Health Network 



Financial Data: 

The Community Health Network's proposed S525.519.912 budget for FY 2000-01 is 
S19.475.449 or 3.57 percent less than the original FY 1999-00 budget of S544.995.361. The net increase 
from the revised FY 1999-00 budget is S9.250.854 or 1 .79 percent. 



Summary of Program Expenditures: 



Program Expenditures 

CHF-Pubhc Health 
Children's Baseline 
Forensics - Ambulatory Care 
Lacuna Honda -Comm Support Care 
Laguna Honda Hosp -Acute Care 
Laguna Honda -Long Term Care 
Primary Care-Ambu Care -Health Cntr 
Primary Care-Comm Supp - IHSS 
SFGH- Acute Care-Forensics 
SFGH- Acute Care-Hospital 
SFGH- Acute Care-Psychiatry 
SFGH- Ambu Care-Adult Med Hlth Cntr 
SFGH- Ambu Care-Family Health Cntr 
SFGH- Ambu Care-Methadone Clinic 
SFGH- Ambu Care-Methadone Grant 
SFGH- Ambu Care-Occupational Health 
SFGH- Ambu Care-Women's Health Cntr 
SFGH- Early Prevention- Poison Control 
SFGH-Emergency- Emergency 
SFGH-Emergency- Psychiatric Services 
SFGH-Long Term Care- RF Psychiatry 



Total Operating Expenditures 

Capital Improvements & Fac. Maint. 

Total Expenditures 

Less Work Order Recoveries 

Net Expenditures 



Fiscal Year 199Q-2000 



Proposed 
Mayer's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Original 


Revised 


2000-2001 


Original Budget 


S 


S 257,762 


5 


S (257,762) 


11.699,699 


11.699.699 


12.013.500 


313.801 


21.396.862 


21.531.862 


21.545.368 


148,506 


991.451 


991.451 


997.795 


6.344 


1.616.082 


I.6I6.0S2 


1.624.089 


8.007 


117,849.918 


118.052.626 


121.127.618 


-.700 


39.030.961 


39.8-J 


38.545,776 


(4S5.185) 


828.918 


828.918 


747,698 


(SI. 220) 


2,008.055 


2.008.055 


2.014.256 


6.201 


253.675 


257,360.572 


258.292.560 


(26.961.115) 


21.614.806 


22.026.019 


22.607.840 


993.034 


2.885. ": 


2.88 r 


2.983.125 


9". 353 


2.891.703 


2.542.626 


1.838.919 


(1.0: 




890. 1 39 


1,605.908 


1.605. 90S 


541.061 


(1) 


- 


(541,061) 


2.269.109 


1.604.058 


1.607.248 


(661,861) 


1.959.S40 


1.959.S40 


2.0S4.478 


124.638 


10.324.S3 5 


10.32- 


11.080.375 


"55.540 


4,105,715 


4.105.715 


4.113.551 


7,836 


13,577,137 


13.577,137 


13743.577 


166.440 



S 541.103.361 S 514.106.923 S 518.5~3.681 S 22, 529.680) 

3.892.000 2.162.135 6.946.231 3.054.23! 

S 544.995.361 S 516269.058 S 525,519.912 S (19,475,449) 

(16.446.969) (16.086.744) (16.27S.883 ) 168.086 



S 528.548.392 S 500.182.314 S 509.241.029 S 



(19.30~.363 > 



Board of Supervisors - Budget analyst 



48 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 4,789.96 FTEs, which 
is 86.69 FTEs less than the 4,876.65 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

CHF-Public Health 
Children's Baseline 
Forensics - Ambulatory Care 
Laguna Honda -Long Term Care 
Laguna Honda Hosp -Acute Care 
Laguna Honda -Comm Support Care 
Primary Care-Ambu Care -Health Cntrs 
Primary Care-Comm Supp - IHSS 
SFGH- Acute Care-Forensics 
SFGH- Acute Care-Hospital 
SFGH- Acute Care-Psychiatry 
SFGH- Ambu Care-Adult Med Hlth Cntr 
SFGH- Ambu Care-Family Health Care 
SFGH- Ambu Care-Methadone Clinic 
SFGH- Ambu Care-Methadone Grant 
SFGH- Ambu Care-Occupational Health 
SFGH- Ambu Care-Women's Health Cntr 
SFGH-Emergency- Emergency 
SFGH-Emergency- Psychiatric Services 
SFGH-Long Term Care- RF Psychiatry 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 1999-2000 


Fiscal Year 


From 1999 


-2000 


Original 


Revised 


2000-2001 


Original Budget 


4.38 


4.38 






(4.38) 


144.12 


144.12 


147.27 




3.15 


208.71 


208.71 


202.98 




(5.73) 


1.480.81 


1,480.81 


1,495.43 




14.62 


18.23 


18.23 


18.25 




0.02 


15.57 


15.57 


15.09 




(0.48) 


450.50 


450.50 


444.09 




(6.41) 


8.84 


8.84 


8.25 




(0.59) 


24.74 


24.74 


24.73 




(0.01) 


1.868.43 


1.868.43 


1,782.42 




(86.01) 


182.18 


182.18 


182.54 




0.36 


41.93 


41.93 


41.49 




(0.44) 


27.77 


27.77 


22.45 




(5.32) 


- 


- 


13.91 




13.91 


8.58 


8.58 


- 




(8.5S) 


19.11 


19.11 


14.11 




(5.00) 


24.53 


24.53 


24.53 




- 


95.23 


95.23 


99.69 




4.46 


40.88 


40.88 


40.85 




(0.03) 


212.11 


212.11 


211.88 




(0.23) 



Total 



4,876.65 4,876.65 



4,789.96 



(86.69) 



Department Revenues 

Department revenue for the Community Health Network budgeted for FY 2000-01 is 
S559.359.581, which is S21.851.372 less than the department revenue of 5581,210.953 in the FY 1999- 
00 original budget. 



Board of Supervisors - Budget analyst 



49 



RECOMMENDATIONS OF THE BUDGET W \L\ ST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HCN COMMUNITY HEALTH Network (continued) 

General Fund support for the Community Health Network budgeted for FY 2000-01 is 
5155,200,811, which is $14,407,143 more than the General Fund support of SI 40.793,668 in the FY 
1999-00 original budget. 

Major revenue changes in the Community Health Network include, (a) increased insurance and 
non-Medicare and non-Medi-Cal patient revenues for San Francisco General Hospital (SFGH). (b) 
reduced Medicare revenues for SFGH and Laguna Honda Hospital (LHH) but increased Medicare 
revenues for Primary Care, (c) reduced Medi-Cal revenues for SFGH and Primary Care but increased 
Medi-Cal revenues for LHH, (d) decreased SB 855 revenues for SFGH, (e) increased State realignment 
revenues for SFGH, and (0 increased bad debts for SFGH and Primary Care. 



Description 

The decrease in Community Health Network (HCN) total expenditures from the FY 1999-00 
original budget is 519,475,449. Major expenditure changes in the proposed budget, as compared to the 
original FY 1999-00 budget, are summarized below: 

• S3. 1 million funding decrease for salaries due to the net decrease of 86.60 FTE positions. 

• S5.0 million funding decrease for materials and supplies due primarily to reduced SFGH 
pharmaceutical expenditures as a result of the proposed transfer of outpatient pharmacy 
services from SFGH to community pharmacies. 

• S30.0 million funding decrease for other fixed charges offset by funding increases of la> 
SI 2.4 million for professional and specialized services, (b) SO. 8 million for LHH and 
Forensic Services hospital, clinic, and laboratory supplies, (c) S2.6 million for new medical 
and computing equipment purchases, and (d) S3. 3 million for building improvements to 
ensure the seismic safety of SFGH and its Plant Building, and to improve patient care 
facilities at SFGH and LHH. 

• SO. 8 million funding decrease for equipment rental and lease, facilities maintenance, and 
utilities. 

The proposed budget includes a net decrease of 86.69 full-time equivalent (FTE) positions over 
the FY 1999-00 original budget. In the FY 2000-01 proposed budget, the Community Health Network 
has eliminated 1 16.59 FTE positions and added 2° 90 FTE new positions. The 29.90 FTE new positions 
are as follows: 

• 4.15 FTE new positions to generate clinical, administrative, and financial enhancements to 
the Trauma Program in order to maintain the SFGH Trauma Center's State of California 



Board of Supervisors - Budget analyst 

50 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
.AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 

[Title 22] and American College of Surgeons Level 1 Trauma Center designation. These 
4.15 FTE new positions represent 4.40 FTE positions on an annualized basis at a maximum 
annual salary cost of S3 10, 190 (exclusive of mandatory fringe benefits). 

• 8.30 FTE new positions to staff the enhanced Wound Care Service at SFGH Department of 
Surgery and the new outpatient Soft Tissue Wound Center. These 8.30 FTE new positions 
represent 8.30 FTE positions on an annualized basis at a maximum annual salary cost of 
S560,924 (exclusive of mandatory fringe benefits). 

• 5.70 FTE new positions to staff the new fourth behavioral unit at LHH. These 5.70 FTE new- 
positions represent 6.20 FTE positions on an annualized basis at a maximum annual salary 
cost of S333, 1 07 (exclusive of mandatory fringe benefits). 

• 6.50 FTE new nursing assistant positions at LHH to reduce nursing registry expenses. These 
6.50 FTE new positions represent 6.50 FTE positions on an annualized basis at a maximum 
annual salary cost of S306,566 (exclusive of mandatory fringe benefits). 

• 1.50 FTE new positions for the new Medicare outpatient billing reimbursement system's 
Ambulatory Payment Classifications. These 1.50 FTE new positions represent 2.00 FTE 
positions on an annualized basis at a maximum annual salary cost of S95,914 (exclusive of 
mandatory fringe benefits). 

• 1.50 FTE new positions to maintain the laboratory services provided at LHH by two Clinical 
Laboratory Technologists for whom funding but not designated positions were transferred 
from SFGH eight years ago. These 1.50 FTE new positions represent 2.00 FTE positions on 
an annualized basis at a maximum annual salary cost of SI 08,888 (exclusive of mandatory 
fringe benefits). 

• 0.75 FTE new position to maintain the counseling services provided by the LHH Substance 
Abuse Program by a Health Worker III who has been funded for the last two years by salary 
savings from two 0.5 FTE positions. This 0.75 FTE new position represents a 1.00 FTE 
position on an annualized basis at a maximum annual salary cost of 545,136 (exclusive of 
mandatory fringe benefits). 

• 1.50 FTE new positions to expand speech pathologist and occupational therapist services at 
LHH and to replace the use of registry services. These 1.50 FTE new positions represent 
2.00 FTE positions on an annualized basis at a maximum annual salary cost of 5141,544 
(exclusive of mandatory fringe benefits). 

Of the 29.90 FTE new positions proposed by the Department, we recommend (a) approval of 
18.90 FTE new positions, and (b) a reduction of attrition savings in the amount of 5775,578 to permit 
hiring of existing vacant positions to enable the Department to staff the functions of the remaining 1 1.00 
FTEs. 



Board of Supervisors - Budget Analyst 

5 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HCN - Community Health Network 



Page 

&SL Object 



Account Title 



Position/ 

Equipment 

Number 



^Liunhej: 



From 



Ifl 



Ameni 



From 



In 



Vnii 



SFC.H - Acute Care - Hospital ( D1 H) - SFCH Operating Non-Project 



1866 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 

•n individual classifications. 



S62.040.931 S62.040.931 



1912 001 Health Care Analyst 2119N 

Disapprove new position on basis 
that an existing vacant 2119 
position in HCN can be 
reallocated to staff this function. 
Attrition savings are decreased 
accordingly below. 

1915 001 Medical Social 2920 N 

Worker 

Disapprove new position on basis 
that an existing vacant 2920 
position in HCN can be reallocated 
to staff this function. Attrition 
savings are decreased accordingly 
below. 



0.50 



0.00 



30,421 



S 



30 



0.50 



0.00 



31.411 



1916 001 



Attrition Savings 
Misc. 



9993M 



(247.04) (245.74) (11.775.737) (11,713.905) 



(61,: 



Reduce attrition savings by S61.S32 to permit staffing of (1) an 
existing vacant 2119 position (a 1 0.50 FTE ($30,421) . and (2) an 
existing vacant 2920 position (2> 0.50 FTE (S3 1.41 1 ) 



Board of Supervisors - Budget Analyst 



52 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: HCN - Community Health Network 



'age 

[ So. Object Account Title 

866 004 Permanent Salaries - 
Nurses 



* The recommended reduction in 
Permanent Salaries - Nurses is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Position/ 


Number 


Amount 






Number 


From To 


From 


To 


Savings 






S 32,244,151 S 


32,244,151 


* 



004 Nurse Practitioner 



004 



2328 N 



Disapprove new 3.60 FTE positions 
on basis that existing vacant 2328 
positions in HCN can be reallocated 
to staff this function. Attrition 
savings are decreased accordingly 
below. 



Attrition Savings 

Nurses 



Reduce Attrition Savings - Nurses by 
S290,806 to permit staffing of 
existing vacant 2328 positions @ 3.60 
FTEs. 



011 Overtime 



Reserve 5939,976, which is one-third 
of the San Francisco General Hospital 
overtime budget of 52,819,928, as 
per the direction of the Finance and 
Labor Committee. 



5.60 



0.00 



290,806 



S 290,806 



9993M (44.92) (40.59) (3,015,598) (2,724,792) (290,806) 



2,724,721 2,724,721* 



Board of Supervisors - Budget Analyst 



53 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HON - Community Health Network 



Page 
No. Object Account Title 

1867 081 Services of Other 
Departments (AAO 
Funds) 



Position/ 

Equipment 

Number 



Number 



I r i.i m 



IQ 



Amount 

From 

14.535.868 



Ifl 

S14.535.868* 



S"\ in: 



Reserve SI, 155, 467, which is one-third of the 
Worker's Compensation budget of S3. 466. 402. 
pending Departmental report lo the Board of 
Supervisors on measures being taken to reduce 
Worker's Compensation costs and claims, including 
actions related to Light Duty 



SFGH - Acute Care - Psychiatry ( D1P1 - SFGH Operating Non-Proiect 



1872 004 Permanent Salaries - 
Nurses 

Reserve S800.000 for SFGH Acute 
Care Psychiatry in relation to a budget 
initiative to retain 22 psychiatric beds at 
SFGH pending submission of cost 
details to the Board of Supervisors. 



.S35 6,572,835* 



1S72 027 Professional and 

Specialized Services 

Reserve S400.000 for SFGH Acute 
Care Psychiatry in relation to a budget 
initiative to retain 22 psychiatric beds at 
SFGH pending submission of cost 
details to the Board of Supervisors. 



S.1S4.515 



S.1S4.515* 



Board of Supervisors - Budget Analyst 



54 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HCN - Community Health Network 



Position/ Number 

ige Equipment 

[Oj Object Account Title Number From To From 

GU - Emergency - Emergency ( D5E) - SFGH Operating Non-Project 



Amount 



To 



Savings 



001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



S 1,256,748 $ 1,256,748 



001 



Medical Social 
Worker 



2920 N 



Disapprove new positions on basis 
that existing vacant 2920 positions 
in HCN can be reallocated to staff 
this function. Attrition savings are 
decreased accordingly below. 



001 Attrition Savings - 
Misc. 



9993M 



Reduce Attrition Savings - Misc. by 
SI 06,799 to permit staffing of 
existing vacant 2920 positions (2) 
1.70 FTEs. 



1.70 



0.00 



106,799 



S 106,799 



(1.52) 



,1 ( ) 



(59,983; 



46,816 (106,799) 



004 Permanent Salaries - 
Nurses 

* The recommended reduction in 
Permanent Salaries - Nurses is the 
total of the following specific 
recommendations regarding 
individual classifications. 



4,117,710 



4,117,710 



Board of Supervisor s - Budpet Analyst 



55 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



i ^Dartment: HCN - Community Health Network 



L Object Account Title 

29 004 Nurse Practitioner 



Position/ 
Equipment 
Number Fro m 

2328 N 1.70 



> umber 



Ifl 

0.00 



Amount 

From 

S 137,325 



Is 



Saving 



so s 13: 



Disapprove new positions on basis 
that existing vacant 2328 positions 
in HCN can be reallocated to staff 
this function. Attrition savings are 
decreased accordingly below. 



1929 004 



Attrition Savings 
Nurses 



9993M 






1.94 



(20.459) 



116.S66 (137. 



Reduce Attrition Savings - Nurses 
by $137,325 to permit staffing of 
existing vacant 2328 positions >a 
1.70 FTEs. 



Laguna Honda - Long Term Care (DA5) - LHH Operating Non-Project 



1887 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendauons regarding 
individual classifications. 



58.564.921 



58,51" • 



1934 001 



Health Care Billing 
Clerk II 



I636N 



0.75 



0.00 



56,01 S 



36,01 



Disapprove new position on basis 
that an existing vacant 1636 
position in HCN can be reallocated 
to staff this function. Attrition 
savings are decreased accordingly 
below. 



Board of Supervisors - Budget Analyst 



56 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HCN - Community Health Network 



age 

'iSL. Object Account Title 

935 001 Medical Records 
Technician 



Position/ 


Number 




Amount 






Equipment 












IVumber 


From To 




From 


To 


Savings 


2112 N 


0.75 0.00 


S 


36,194 




SO S 36,194 



Disapprove new position on basis 
that an existing vacant 21 12 position 
in HCN can be reallocated to staff 
this function. Attrition savings are 
decreased accordingly below. 



00 1 Nursing Assistant 



2302 N 



Adjust salary for 10.70 FTE to 
reflect projected hire date of 
08/01/00. 



37 001 Occupational 
Therapist 



2548 N 



Disapprove new position on basis 
that an existing vacant 2548 
position in HCN can be 
reallocated to staff this function. 
Attrition savings are decreased 
accordingly below. 



10.70 



0.75 



9.81 



0.00 



506,596 464,458 42.13S 



52,068 



52,06S 



001 Clinical Psychologist 2574 N 0.75 



0.00 



54,536 



5-i.5?r^ 



Disapprove new position on basis that an 
existing vacant 2574 position in HCN 
can be reallocated to staff this function. 
Attrition savings are decreased 
accordingly below. 



011 Overtime 

Reserve $78,817, which is one-third 
of the Laguna Honda Hospital 
overtime budget of S236,452, as per 
the direction of the Finance and Labor 
Committee. 



236,452 236,452* 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HCN - Community Health Network 









Position/ 


Number 




Amount 


Page 






Equipment 










hSL 


Object 


Account Title 


Number 


From 


IQ 




1 rnrn 


1939 


001 


Attrition Savings - 
Misc. 


9993M 


(73.74) 


(70.14) 


S 


(3.564.629) S 



la Savin 

(3.390,648) S 



The sum of the following increases and decreases which sum to a 
total reduction in Attrition Savings - Misc. of SI 73.981. 

1. Reduce attrition savings by 5 1 78. S 16 to permit staffing of ( 1 ) 
an existing vacant 1636 position (a) 0.75 FTE (S36.01S) to reflect 
projected hire date of 10/01/00, (2) an existing vacant 2112 
position @ 0.75 FTE ($36,194) to reflect projected hire date of 
10/01/00, (3) an existing vacant 254S position a 75 FTE 
(S52.068) to reflect projected hire date of 10/01/00, and (4) an 
existing vacant 2574 position (a) 0.75 FTE (554,536). 

2. Increase attrition savings by 54,835 to offset the 0.75 FTE 
2574 position which was budgeted at Step 5 The amount of 
$4,835 represents an average two step reduction for that position. 
According to the Manager of DPH's Human Resources Services, 
job class 2574 "usually attract(s) large numbers of applicants as 
there is no lack of clinical psychologists." 



1SS7 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

1888 081 Services of Other 
Departments (AAO 
Funds) 



21.31 1.S24 21.299.611 



5.611.370 5,611,370* 



Reserve S945.348, which is one-third of the Worker's 
Compensation budget of S2.S36.045, pending 
Departmental report to the Board of Supervisors on 
measures being taken to reduce Worker's 
Compensation costs and claims, including actions 
related to Lisht Duty. 



Board of Supervisors - Budget Analyst 



58 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: HCN - Community Health Network 



Position/ Number 

'age Equipment 

No. Object Account Title Number From To From 

rimary Care - Ambulatory Care - Health Centers fDHP) - GF Non-Project 



Amount 



To 



Savings 



894 081 Services of Other 
Departments (AAO 
Funds) 

Reserve 587,962, which is one-third of the Worker's 
Compensation budget of 5263,887, pending 
Departmental report to the Board of Supervisors on 
measures being taken to reduce Worker's 
Compensation costs and claims, including actions 
related to Light Duty. 



785,310 



S7S5,310* 



rensics - Ambulatory Care fDMF) - GF Non-Project 



)00 



081 Services of Other 
Departments (AAO 
Funds) 

Reserve 5120,907, which is one-third of the Worker's 
Compensation budget of 5362,721, pending 
Departmental report to the Board of Supervisors on 
measures being taken to reduce Worker's 
Compensation costs and claims, including actions 
related to Light Duty. 



577,206 



577,206* 



Total Recommended Reductions 
Total Recommended Reserves 



S 59,186 
S 4.528,477 



Board of Supervisors - Budget Analyst 



59 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: HPH PUBLIC HEALTH 



Financial Data: 

The Department of Public Health's proposed 5334.676,871 budget for FY 2000-01 is 
SI 2.950,353 or 4.03 percent more than the original FY 1999-00 budget of S32 1,726,5 18. The net 
increase from the revised FY 1999-00 budget is S9.795.61 7 or 3.02 percent 



(See next page for summary of program expenditures.) 



Board of Supervisors - Budget Analyst £» q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH PUBLIC HEALTH (continued) 



SUTVPtARY OF PROGRAM EXPENDITURES: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures 


Original 


Revised 


2000-2001 


Ori 


ginal Budget 


CHF- Administration 


S 


S 


s 


S 




CHF-Mental Health 


324,468 


324,468 


335,581 




11,113 


Mental Health - Emergency Care 


987,964 


987,964 


996,925 




8,961 


Central Administration 


1 14,949,626 


115,061,977 


115,629,107 




679,481 


Community Hlth - Administration 


9,203.234 


9,223,567 


10,366,511 




1,163,277 


Mental Health - Early Intervention 


156,156 


156,156 


155,833 




(323) 


Substance Abuse - Early Intervention 


1.900,390 


1,900,390 


1,938,356 




37,966 


Mental Health - Long Term Care 


12,913,430 


12.913,430 


13.190,113 




276,683 


Mental Health - Community Care 


85,820,797 


86,315,586 


88,097,895 




2,277,098 


Substance Abuse - Community Care 


44,655,765 


44,800,783 


43,333,535 




(1,322,230) 


Community Health Prev - BEHM 


11,243,718 


11,947,849 


10,069,553 




(1,174,165) 


Community Health - Disease Control/AIE 


76,828,126 


77,293,859 


77,421,320 




593,194 


Community Health - Prevention EMSA 


1,624,520 


2,103,864 


1,553,449 




(71,071) 


Community Health - Health Education 


2,079,278 


1,941,172 


4,316,237 




2,236,959 


Community Health - Maternal & Child HI 


11,580,297 


10,835,480 


11,584,990 




4,693 


Community Health - OSH 


1.127,160 


1,210,462 


1,360,596 




233,436 


Mental Health - Acute Care 


5,300,395 


5,300,395 


5,644,258 




343, S63 


Substance Abuse - Acute Care 


2,551,620 


2,551,620 


2,602,597 




50,977 


Comm Hlth - Comm Support - EAP 


443.029 


498,527 


407,306 




(35,723) 


Mental Health - Community Support 


2,658,718 


2,658,718 


2,646,240 




(12.478) 


Comm Hlth - Comm Support - Housing 


3,494,412 


4,173,694 


4,996,946 




1,502.534 


Substance Abuse - Community Support 


1,342.675 


1,342,675 


1.369,499 




26.S24 


Substance Abuse 


1,198,978 


1,198,978 


1,222,931 




23.953 


Children's Baseline 


20,158,736 


20,659,461 


23.357,987 




3.199.251 


Mental Health - Children's Program 


7,327,684 


7,624,837 


10.203,764 




2.876,080 


Total Operating Expenditures 


S 419,871,176 


S 423,025,912 


$ 432,801,529 


s 


12,930.353 


Capital Improvements & Fac. Maint. 


80.000 


80.000 


100.000 




20.000 


Total Expenditures 


S 419.951,176 


S 423,105.912 


S 432,901,529 


s 


12,950.353 


Less Transfer Adjustment 


(98.224.658) 
$ 321,726,518 


(98.224.658) 
S 324.881,254 


(98.224,658) 
S 334,676,871 




. 


Subtotal 


s 


12,950.353 


Less Work Order Recoveries 


(9.428.468) 
$ 312,298,050 


(12.176.084) 
S 312,705.170 


(12.561.795) 
S 322,115,076 




(3. 133.32') 


Net Expenditures 


s 


9.817,026 



BOARD OF SUPERVISORS - BUDGET ANALYST 



61 



RECOMMENDATIONS OF THE BUDGET AN M.Wr FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH PUBLIC HEALTH (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1,274.00 FTEs, which 
is 19.35 FTEs less than the 1,293.35 FTEs in the original FY 1999-00 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Central Administration 
CHF-Mental Health 
Children's Baseline 
Community Hlth - Administration 
Comm Hlth - Comm Support - Housing 
Comm Hlth - Comm Support - EAP 
Community Health - Prevention EMSA 
Community Health - OSH 
Community Health Prev - BEHM 
Community Health - Disease Control AIDS 
Community Health - Health Education 
Community Health - Maternal & Child Hlth 
Mental Health - Children's Program 
Mental Health - Community Care 
Mental Health - Emergency Care 
Mental Health - Long Term Care 
Substance Abuse - Community Care 

Total 



Department Revenues 

Department revenue for Public Health budgeted for FY 2000-01 is $327,873,143, which is 
SI 30,534,908 less than the department revenue of S458,408.051 in the FY 1999-00 original budget. 

General Fund support for Public Health budgeted for FY 2000-01 is S92.466.591. which is 
S3, 792,409 more than the General Fund support of SS8.674.182 in the FY 1999-00 original budget. 



Board of Supervisors - Budget Analyst 6 2 



Original 


Revised 


2000-2001 


Original Budget 


82 46 


82.58 


85.07 


2 61 


4.50 


4.50 


4 50 


- 


112 34 


112 34 


11763 


5.29 


66.71 


6671 


78.04 


11.33 


2.97 


2.97 


2.97 


. 


5.51 


5 51 


5.01 


(0.50) 


11.82 


11.82 


11.12 


(0.70) 


11 .61 


11.61 




1.73 


10937 


109.37 


96.37 


(13.00) 


327 14 


332 12 


288.05 


(3909) 


14 14 


14 14 


2S.97 


14.83 


139 25 


13798 


138.81 


(044) 


- 


(0.28) 


800 


8.00 


346.70 


346.70 


334.13 


(12.57) 


12 .54 


12 54 


12.55 


0.01 


17.29 


17.29 


17.33 


0.04 


29 00 


29.00 


32.11 


3.11 


1.293.35 


1.296.90 


"4.00 


(19.35) 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
.AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH PUBLIC HEALTH (continued) 

Major revenue changes in Public Health between FY 1999-00 and FY 2000-01 include: (a) 
increased Medi-Cal revenues for Community Mental Health Services, (b) increased State realignment 
and SB90 revenues for Community Mental Health Services, and (c) decreased grant revenues, 
particularly Federal grant funds for HIV/AIDS services. 



DESCRIPTION 

The increase in Public Health (HPH) total expenditures from the FY 1999-00 original budget is 
SI 2,950,353. Major expenditure changes in the proposed budget, as compared to the original FY 1999- 
00 budget, are summarized below: 

• SI. 7 million additional funding for salaries and mandatory fringe benefits due to (a) the 
higher cost of the 46.48 FTE new positions being proposed in the FY 2000-01 budget than 
the 65.83 FTE positions being eliminated, (b) increased salary savings resulting in a 
reduction in some salary funds, (c) work order adjustments due to a changed mix of 
positions, (d) conversion of former grant-funded positions to General Fund positions, and (e) 
personnel transfers from the Community Health Network. 

• SI 2.9 million additional funding for professional and specialized services due to (a) new 
initiatives, (b) cost of living adjustments for contractors' employees, and (c) new grant and 
work order funding. 

• SI. 8 million reduction in funding for overhead costs, training, building rents and leases, 
equipment purchases, other current expenses, and services provided by other departments. 

The proposed budget includes a net decrease of 19.35 full-time equivalent (FTE) positions over 
the FY 1999-00 original budget. In the FY 2000-01 proposed budget, Public Health has eliminated 
65.83 FTE positions and added 46.48 FTE new positions. The 46.48 FTE new positions are as follows: 

• 20.99 FTE new positions which were formerly grant-funded. These 20.99 FTE new 
positions represent 26.34 FTE positions on an annualized basis at a maximum annual salary 
cost of SI, 575, 042 (exclusive of mandatory fringe benefits). 

• 3.15 FTE new positions for new work orders with the Department of Emergency Services 
(0.60 FTE), the Police Department (0.75 FTE), the Department of Juvenile Probation (1.50 
FTEs), and the Water Department (0.30 FTE). These 3.15 FTE new positions represent 3.40 
FTE positions on an annualized basis at a maximum annual salary cost of S22S,552 
(exclusive of mandatory fringe benefits). 



Board of Supervisors - Budget Analyst g 3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH PUBLIC HEALTH (continued) 

• 1.50 FTE new positions to expand family planning services to male Sexually Transmitted 
Disease Clinic clients. These 1.50 FTE new positions represent 2.00 FTE positions on an 
annualized basis at a maximum annual salary cost of SSI, 692 (exclusive of mandatory fringe 
benefits). 

• 0.75 FTE new position to improve the billing and accounts receivable function of Public 
Health Laboratory Services. This 0.75 FTE new position represents a 1.00 FTE position on 
an annualized basis at a maximum annual salary cost of S44.694 (exclusive of mandatory 
fringe benefits). 

• 1.50 FTE new positions to enhance the Tuberculosis Control Program. These 1.50 FTE new 
positions represent 2.00 FTE positions on an annualized basis at a maximum annual salary 
cost of $133,744 (exclusive of mandatory fringe benefits). 

• 1.50 FTE new positions to increase staffing of the Adult Immunization Clinic. These 1.50 
FTE new positions represent 1 .50 FTE positions on an annualized basis at a maximum annual 
salary cost of S66,866 (exclusive of mandatory fringe benefits). 

• 3.50 FTE new positions to provide specialized medical care and rehabilitation to indigent 
physically handicapped children under the California Children Services Program. These 3.50 
FTE new positions represent 4.00 FTE positions on an annualized basis at a maximum annual 
salary cost of S289,016 (exclusive of mandatory fringe benefits). 

• S.00 FTE new positions to expand mental health services for children, youth, and their 
families. These 8.00 FTE new positions represent 1 0.50 FTE positions on an annualized 
basis at a maximum annual salary cost of $676,403 (exclusive of mandatory fringe benefits). 

• 2.25 FTE new positions to enhance the revenue-generating capability of the Community 
Mental Health Services Pharmacy. These 2.25 FTE new positions represent 3.00 FTE 
positions on an annualized basis at a maximum annual salary cost of SI 71,990 (exclusive of 
mandatory fringe benefits). 

• 0.50 FTE new position to implement the Medical Marijuana ID card ordinance. This 0.50 
FTE new position represents a 0.50 FTE position on an annualized basis at a maximum 
annual salary cost of $20,644 (exclusive of mandatory fringe benefits). 

• 2.S4 FTE new positions funded by the Tobacco Settlement. These 2.84' FTE new positions 
represent 3.84 FTE positions on an annualized basis at a maximum annual salary cost of 
S224,899 (exclusive of mandatory fringe benefits). 



Board of Supervisors - Budget analyst g 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH PUBLIC HEALTH (continued) 

Comment 

The Mayor's budget provides an increase of SI 2,950,353. Our recommended reductions, which 
total $119,053, would still allow an increase of 512,831,300 or approximately 3.99 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst g 5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH - Public Health 



Page 

No. Object 



Position/ Number 

Equipment 
Number From Tjj 



Account Title 

Community Health - Administration (DHO - GF Non-Project 

2031 081 Services of Other 
Departments (AAO 
Funds) 

Reserve S 1 34,549, which is one-third of the Workers 
Compensation budget of S403.647, pending 
Departmental report to the Board of Supervisors on 
measures being taken to reduce Worker's 
Compensation costs and claims, including actions 
related to Light Duty. 



Amount 
From To 

S 1,683,022 SI. 68 



Saving s 



Mental Health - Community Care iDM.Vn - GF Non-Project 

2039 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



18,437,137 18.364.239 



2143 


001 


Clerk Typist 


1424 N 


0.75 


0.00 


25.898 


S 


25.8' 


2145 


001 


Senior Administrative 
Analyst 


1823 N 


0.75 


0.00 


47,000 








The Department has not adequately justified 
the conversion to new permanent Ciry 
positions of these positions under the 
Bayview Hunters Point Foundation (Clerk 
Typist) and Instituto Familiar de la Raza 
(Senior Administrative Analyst) contracts. 



Board nf Siinprvi<;ni-< - Rnrlopt Analr^f 



66 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HPH - Public Health 









Position/ 


Number 




Amount 






age 






Equipment 














*$L 


Object 


Account Title 


Number 


From 


TO 




From 


To. 




148 


001 


Senior Mental Health 
Clinician 


2932 N 


0.50 


0.00 


$ 


32,808 


$32, 


808* 



Savings 



The conversion of this SAMHSA grant- 
funded position to a new permanent City 
position, in order to maintain the current 
level of service, is a policy matter for the 
Board of Supervisors. 



1 3 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

027 Professional and 

Specialized Services 

Return (1) 32,631 (inclusive of mandatory fringe benefits) to the 
Bayview Hunters Point Foundation contract, and (2) S59.220 
(inclusive of mandatory fringe benefits) to the Instituto Familiar de 
la Raza, Inc. contract due to inadequate Departmental justification 
for converting these two contract positions to new permanent City 
positions. 



4,513,2! 



4,494,327 S 18,953 



49,244,511 49,336,362 



(91,851) 



081 Services of Other 
Departments (AAO 
Funds) 



2,573,552 2,573,552* 



Reserve $228,868, which is one-third of the Worker's 
Compensation budget of 5686,605, pending 
Departmental report to the Board of Supervisors on 
measures being taken to reduce Worker's 
Compensation costs and claims, including actions 
related to Light Duty. 



Board of Supervisors - Budget Analyst 



67 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH - Public Health 



Position/ [Number 

Page Equipment 

No. Object Account Title Number From Iq 

Substance Abuse - Community Care (DMS) - CF Non-Project 



Amount 
From To 



Savin; 



2046 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



S 1,660,575 S 1,660,575 



40,786 

51.827 

88.752 



2153 001 Executive Secretary II 1452 N 0.75 0.00 

2153 001 Senior Administrative 1823N 0.75 0.00 

Analyst 
2153 001 Health Program 2591 N 1.50 0.00 

Coordinator II 

The conversion to new permanent Ciry positions of these Haight- 
Ashbury Free Medical Ginic positions, which work on system of 
care issues for Substance Abuse Services clients, is a policy matter 
for the Board of Supervisors The five year Federal "Target Cities" 
demonstration project which originally funded these positions 
expired in FY 1998/99. The Department continued to fund these 
contract positions in FY 1999/00 from unspent grant funds and 
reallocated General Fund monies. Therefore, these proposed new 
positions represent the conversion of contract positions into 
permanent City positions fully funded by the General Fund. 



Community Health - Health Education (DPH) - Public Health Special Revenue Fund 



40,786* 

■ 

88.752* 



2099 001 Permanent Salaries - 
Misc. 

* The recommended reduction 
in Permanent Salaries - Misc. 
is the total of the following 
specific recommendations 
regarding individual 
classifications. 



177,384 



- 



icnr« - Rurfapf Anafvst 



6S 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HPH - Public Health 



Object Account Title 

001 Senior Clerk Typist 
001 Health Program 

Coordinator II 
001 Health Educator 



Position/ 
Equipment 



Number 



Amount 



2822 N 



Number 


From 


la 


From 


Iq 


Savings 


1426 N 


0.50 


0.00 


S 20,828 




SO S 20.82S 


2591 N 


0.50 


0.00 


31,025 




31.025 



1.00 0.00 



64,222 



Disapprove new positions on basis 
that existing vacant 1426, 2591, and 
2822 positions in HPH can be 
reallocated to DPH to staff this 
function. Attrition savings are 
decreased accordingly below. 

001 Attrition Savings - Misc. 9993M (1.34) 0.63 



64,222 



(78,908) 



37,167 (116,075) 



Reduce Attrition Savings - Misc. by SI 16,075 to permit 
staffing of (1) an existing 1426 Senior Clerk Typist 
position @ 0.50 FTE (520,828), (2) an existing 2591 
Health Program Coordinator II position @ 0.50 FTE 
(531,025), and (3) an existing 2822 Health Educator 
position @ 1.00 FTE (564,222). 



08 1 Services of Other Depts 

Reduce to reflect lower Department of 
Consumer Assurance workorder costs 
due to projected hire date of 10/01/00 
for a new 1424 Clerk Typist position 
and a new 6218 Inspector of Weights 
and Measures position. 



184,440 



168,342 



16,097 



Board of S n ppr-visors - Budget Analyst 



69 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH - Public Health 



Page 

No. Object 
Community Health 



Position/ Number 

Equipment 
Account Title Number From Ifl From 

Maternal and Child Health .PPM! - G¥ Non-Project 



AtlHUint 



1st 



Saving } 



2102 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



S 2,151.572 S 2,101,902 



2205 


001 


Audiologist 


2540 N 


0.50 


0.25 


38,466 


19,233 


S 


1 9.21 


2206 


001 


Nutritionist 


2846 N 


0.50 


0.25 


32.111 


16,055 




16.05 


2206 


001 


Program Specialist 


2913 N 


0.50 


0.25 


2S.762 


14.381 







Adjust salary for 1 .50 FTEs to 
reflect projected hire date of 
01/01/01. 



2102 013 



Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



736,981 



724.067 



12.91 



Mental Health - Children's Program (F\M) - C,F Non-Proj ect 



2128 001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



519,471 



487,43( 



Board of Supervisors - Budget Analyst 



70 




[Budget Analyst Report] 
Susan Horn 

City and County of San Francisco Main Library-Govt. Doc. Section 
Meeting Agenda 
Finance and Labor Committee 

Members: Supervisors Leland Yee, Sue Bierman, Tom Ammiano 

Clerk: Mary Red 
Wednesday, June 28, 2000 1 :00 PM City Hall, Room 263 

Budget Review Hearings 

Note: Each item on the Consent or Regular agenda may include the following documents: 

1) Legislation 

2) Budget Analyst report 

3) Legislative Analyst report 

4) Department or Agency cover letter and/or report 

5) Public correspondence 

These items will be available for review at City Hall, Room 244, Reception Desk. 

DOCUMENTS DEPT. 

AGENDA CHANGES 

JUN 2 9 2000 

p^riTT ap ArFMnA SAN FRANCISCO 

REGULAR AGENDA puBUC L|BRARY 

1. 000983 [Budget Hearing and Review, FY 2000-2001] 

Hearing to consider the Annual Budget for Human Welfare and Neighborhood Development; 
Community Health. 

(Human Welfare and Neighborhood Development: Adult and Aging Services; Children and Families 
Commission; Children, Youth &. Families; Department of Child Support Services; Human Services; 
Environment; Human Rights Commission; Rent Arbitration Board; Commission on the Status of 
Women.) 

(Community Health: Community Health Network; Public Health; companion to File 000979.) 

6/1/00, RECEIVED AND ASSIGNED. Scheduled for consideration on June 21 , 2000. 

6/21/00, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Damck Lam, Commission on Aging; 
Ricardo Hernandez, Public Administrator/Guardian; John Clark, Deputy Director, Public Administrator/Guardian. Mental 
Health Conservator; Steve Kawa, Mayor's Budget Office; Supervisor Yee; Debra Alvarez, Director, Department of Children, 
Youth and Families; Supervisor Ammiano; Supervisor Bierman, Will Lightboume, Executive Director, Department of Human 
Services; Milton Hyams, Department of Child Support Services; Francessca Victor, Director, Department of Environment; 
Virginia Harmon, Interim Director, Human Rights Commission (HRC), Larry Bnnkin, Manager. Equal Benefits Ordinance. 
HRC; Joe Grubb, Director, Rent Stabilization Board; Sonia Melara, Executive Director, Commission on the Status of 
Women, Dr. Mitchell Katz, Director, Department of Public Health; Ken Bruce, Budget Analyst's Office; Monique Zmuda. 
Department of Public Health. Continued to June 28, 2000. 

ADJOURNMENT 



City and County of San Francisco 1 Printed at 10:23 AM on 6/22/00 



Finance and Labor Committee Meeting Agenda Wednesday, June 28, 2000 

IMPORTANT INFORMATION 

NOTE: Persons unable to attend the meeting may submit to the City, by the time the proceedings 
begin, written comments regarding the agenda items above. These comments will be made a part of 
the official public record and shall be brought to the attention of the Board of Supervisors . Any 
written comments should be sent to: Committee Clerk of the Finance and Labor Committee, San 
Francisco Board of Supervisors, I Dr. Carlton B Goodlett Place, Room 244, San Francisco, CA 
94102 by 5:00 p.m. on the day prior to the hearing Comments which cannot be delivered to the 
committee clerk by that time may be taken directly to the hearing at the location above 



LEGISLATION UNDER THE 30-DAY RULE 



(Not to be considered at this meeting) 

Rule 5.42 provides that when an ordinance or resolution is introduced which would CREATE OR 
REVISE MAJOR CITY POLICY, the committee to which the legislation is assigned shall not consider 
the legislation until at least thirty days after the date of introduction The provisions of this rule shall 
not apply to the routine operations of the departments of the City or when a legal time limit controls 
the hearing timing. In general, the rule shall not apply to hearings to consider subject matter when 
no legislation has been presented, nor shall the rule apply to resolutions which simply URGE action 
to be taken. 



There are no items now pending under the 30-dav Rule. 



City and County of San Francisco 2 Printed at 10:23 .AM on V22/00 



Finance and Labor Committee Meeting Agenda Wednesday, June 28, 2000 

Meeting Procedures 

The Board of Supervisors is the Legislative Body of the City and County of San Francisco. The Board has 

several standing Committees where ordinances and resolutions are the subject of hearings at which members of 

the public are urged to testify. The full Board does not hold a second public hearing on measures which have 

been heard in committee. 

Board procedures do not permit persons in the audience at a Committee meetmg to vocally express support or 

opposition to statements by Supervisors or by other persons testifying. Thus applause and booing are both 

contrary to Board requirements. The Board does not permit signs to be brought into the meeting or displayed in 

the room. 

Citizens are encouraged to testify at Committee meetings and to write letters to the Clerk of a Committee or to 

its members, City Hall, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102. 

Agenda are available on the internet at www.ci.sf.ca.us/bdsupvrs.bos.htm. 

THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL, ROOM 244, RECEPTION DESK. 

Board meetings are televised on channel 26. For video tape copies and scheduling call (415) 557-4293. 

Requests for foreign language translation at a meeting must be received by the Clerk of the Board of Supervisors 

at least 48 hours before the meeting. For meetings on a Monday or a Tuesday, the request must be made by 

noon of the last business day of the preceding week. 

Disability Access 

Both the Committee Room (Room 263) and the Legislative Chamber are wheelchair accessible. The closest 

accessible BART Station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this 

location are: #42 Downtown Loop, and the #71 Haight/Noriega and the F Line to Market and Van Ness and the 

Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible 

services, call 923-6142. 

There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the 

War Memorial Complex. 

The following services are available when requests are made by 4:00 p.m. of the Friday before the Board 

meeting: 

For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, 
contact Violeta Mosuela at (415) 554-7704. 

For a large print copy of agenda or minutes in alternative formats, contact Annette Lonich at (415) 554-7706. 
In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various 
chemical based products. Please help the City to accommodate these individuals. 

Know Your Rights Under the Sunshine Ordinance 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils and other agencies of the City and County exist to conduct the people's business. The Sunshine 
Ordinance assures that deliberations are conducted before the people and that City operations are open to the 
people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San 
Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall; by mail to Clerk of 
the Board of Supervisors, 1 Dr. Carlton B. Goodlett Place, Room 244, by phone at (415) 554-7724, by fax at 
(415) 554-5163 or by email at Donna_Hall@ci.sf.ca.us 

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by 
printing Chapter 67 of the San Francisco Administrative Code on the Internet, at 
http://www.ci.sf.ca.us/bdsupvrs/sunshine.htm 



City and County of San Francisco 3 Printed at 10:23 AM on 6/22/00 



FINANCE AND LABOR COMMITTEE 
S.F. BOARD OF SUPERVISORS 

CITY HALL, ROOM 244 

1 DR. CARLTON GOODLETT PLACE 

SAN FRANCISCO, CA 94102-4689 

IMPORTANT HEARING NOTICE!:! 



DOCUMENTS DEPT. 

54 MH 2 3 2000 

^coc^ SAN FRANCISCO 

$mg& PUBLIC LIBRARY 

: ^ 0O ' CITY AND COUNTY ^K^BM^"/ OF £AN FRANCISCO 

fa/oc ^^P^ 

^BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 

June 27, 2000 

TO: ^Finance and Labor Committee 

FROM: Budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2000-2001 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance and Labor Committee 
budget review. 

Finance and Labor Committee Budget Review - June 29. 2000. 1:00 p.m. 

Page 
Culture and Recreation 

AAM Asian Art Museum 1 

ART Art Commission 4 

CFM Administrative Services - Convention Facilities Management 8 

FAM Fine Arts Museums 18 

LIB Public Library 23 

LLB Law Library 36 

REC Recreation and Park 38 

SCI Academy of Sciences 55 

USD County Education Office 57 

WAR War Memorial 61 



Memo to Finance and Labor Committee 
June 27, 2000 
Page 2 

Page 

Public Works, Transportation and Commerce 

AIR Airport 65 

CWP Public Utilities Commission - Clean Water 91 

DBI Building Inspection 96 

DPW Public Works 106 

ECD Emergency Communications Department 138 

ECN Business & Economic Development 143 

HHP Public Utilities Commission - Hetch Hetchy Project 150 

LHP Light, Heat and Power 159 

PAB Board of Appeals 163 

PRT Port 165 

PTC Parking and Traffic 177 

PUC Public Utilities Commission (PUC) 187 

TIS Telecommunications & Information Services 198 

WTR Water 205 

CAP Capital Projects 213 

San Francisco Redevelopment Agencv .. 216 

Harvey M. Rose 




Supervisor Yee 
Supervisor Bierman 
President Ammiano 
Clerk of the Board 
Controller 
Stephen Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: AAM ASIAN -ART MUSEUM 



Financial Data: 

The Asian Art Museum's proposed SI. 872.062 budget for FY 2000-01 is Si 09.365 or 6.20 
percent more than the original FY 1999-2000 budget of SI, 762, 697. The net decrease from the revised 
FY 1 999-2000 budget is S35,532 or 1 .86 percent. 



Summary of Program Expenditures: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Asian Art Museum S 1,762,697 S 1,907,594 S 1,872,062 S 109.365 

Total Expenditures S 1,762,697 S 1.907,594 S 1.872.062 S 109.365 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 10.00 FTEs, which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Asian Art Museum 10.00 10.00 10.00 



Total 10.00 10.00 10.00 



Board of Supervisors - Budget Analyst 



RECOMMl \D\I Ions OF THE BUDGET MS VLYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AAM ASIA.N ART MrsptM (continued) 

DEPARTMENT R.EVENT ES 

Department revenues have increased h\ 5109,365 or 6.2 percent. 

DESCRIPTION 

The Asian Art Museum is maintained and operated by the non-profit corporation, Asian .Art 
Museum Foundation, with a proposed budget in FY 2000-01 of S7. 999,000. Of the amount of 
S7, 999,000, the City contributes S and the remaining amount of 56,126.938 comes from 

private donations and admission revenues. The City provides 10 curatorial staff, funds to supplement 
education, conservation, and exhibition programs, and services of City departments, such as light, heat 
and power, and telecommunication services. 

The proposed FY 2000-01 budget is SI 09.365 more than the FY 1999-00 budget and contains 
<a) an increase of 538,859 for personnel costs, including the upward substitution of three positions plus 
MOL'-mandatcd salary and fringe benefit increases, (b) an increase of S~3.244 for education and 
conservation programs, (c) a decrease of S2.73S for services of other departments. 

The proposed FY 2000-01 budget includes the upward substitution of three positions, as follows: 

• 3556 Museum Registrar to 3558 Senior Museum Registrar 

• 3524 Principal Museum Preparator to 1368 Special Assistant IX 

• 3546 Curator IV to 354" Curator V 



Comment 

The Mayor's budget provides an increase of S109.365. Our recommended reductions, which total 
57.682. would still allow an increase of 5101.683 or 5.8% in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: Asian Art Museum 



Object 



Position/ 

Equipment 

Number 



Number 



From To 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc. 



S677,736 S671.639 



* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations reeardinc individual classifications. 



001 Attrition Savings 

Increase attrition savings by S6.097 to offset the effect of 
the Asian Art Museum's upward substitution of three 
positions (3524 Principal Preparator to 1368 Special 
Assistant IX. 3556 Museum Registrar to 3558 Senior 
Museum Registrar, and 3546 Curator IV to 3547 Curator 
V) that woudl result in increased salary' an dfnnge benefit 
costs made during the past year, without budgetary 
approval by the Board of Supervisors. Tins 
recommendatin will enable the Asian Art Museum to 
continue to maintain the existing filled positions at the 
higher salary and fringe benefit cost, but will not result in 
additional expendiutre for the Museum because an 
offsetting amount will be eliminated from the budget by 
this increase in attrition savincs. 



(6.097) 6,097 



013 Mandatory Fringe Benefits 

Corresponds with with recommended reductions in 
salaries 



155,496 153.911 1.585 



Total Recommended Reductions 



S7.682 



Board of Supervisors - Budget Analyst 



RECOMMl M)\l IONS OF THE BUDGl I ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



ART ARI ( oMMIsskin 



Financial Data: 

The Art Commission's proposed S7.344.451 budget for FY 2000-01 is S623,609 or 9.28 percent 
more than the original FY 1999-2000 budget of S<>r: ( '.S42. The net increase from the revised FY 1999- 
2000 budget is SI 28,950 or 1 .79 percent. 



Simm\rv of Program Expenditi res: 



Fiscal Year 1^4-2000 



Proposed 
Mayor's Budpel Increase- (Dcci 
Fiscal Year From 1OQO-2000 



Propram Expenditures 

Art Commission - Administration 

Civic Collection 

Community Arts & Education 

Cultural Equity 

Gallery 

Golden Gate Park 

Municipal Symphony Concerts 

Public Art 

Street Artist Program 

Turf Manacement 



Total Operating Expenditures 
Capital Improvements <fc Fac. Maim 
Total Expenditures 
Less Worker Order Recoveries 
Net Expenditures 





Original 




Revised 




2000-2001 


Oris 


nal Budget 


s 




S 


830.819 
30.000 


S 


935.106 


S 


81.687 




2.516.060 




-.660 




2.606.918 




90.858 




1.8! 1 




1. S54.0Q- 
12.000 




2.04 5.925 




190.928 




■70.000 




889.144 




889.144 




119.144 




414.866 




2.066 




590.987 




176.121 




155.500 




155.500 




141 




"20i 


s 


6,5< 


s 


6.018.186 


s 


'0.851 


s 


.009 




1 >6 000 




2Q- ;]< 




134.600 




'21.4001 


s 


20,842 


s 


-.215.501 


s 


7344,451 


s 


623.609 




1474.023) 


s 


.542.5.") 
6.672.964 


s 


(660.744) 
6.683.707 


s 


(186.721) 


s 


6.246.819 


S88 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ART ART COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY 



The number of full-time equivalent positions budgeted for FY 2000-01 is 22.76 FTEs, which is 
2.55 FTEs more than the 20.21 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Original Budget 

(0.45) 



.00 



Full Time Equivalents 


Ori 


ginal 


R 


evised 


2000-2001 


Art Commission - Admin 




9.71 




9.71 


9.26 


Community Arts & Education 




1.50 




1.50 


1.50 


Cultural Equity 




2.00 




2.00 


2.00 


Public Art 




5.00 




5.00 


S.00 


Street Artist 




2.00 




2.00 


2.00 



Total 20.21 20.21 22.76 2.55 

The increase of 2.55 FTEs results from 3.0 new FTEs included in the proposed FY 2000-01 
budget offset by an increase in attrition savings. 



Department Revenues 

Department revenues have increased by 5216,772 or 4.76 percent and General Fund support has 
increased by S220.1 16 or 13 percent. 



Description 



.Art Commission revenues in FY 2000-01 have increased due to increases in Hotel Tax revenues 
(5206,729), General Fund support (S220.1 16), and other adjustments. 

The major increases in the .Art Commission's non-salary expenditures are as follows: 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET VWI.YSJ I OR 
VMENDM1 M OF BUDGET ITEMS 

2000-01 



Department: ART ART Commission (continued) 

• The Community Arts and Education program budget has increased by S76.380. from S2. 44 1.060 to 
S2.5 17,440. This increase includes additional funding for the City's four cultural centers (Bayview 
Opera House, Mission Cultural Center, South of Market Cultural Center, and the Center for African 
and African-American Art) and for Youth .Arts Fund programs, offset by decreases in other 
programs. 

• The Municipal Symphony Concerts program budget has increased by SI 19.144, from S770.000 to 
S889.144. These funds are provided to the San Francisco Symphony to produce the Summer Pops 
series. 

• The Cultural Equity program budget has increased by S190.928. which includes increased grant 
funding to artists and art organizations. 

Increases in salary related expenditures in the proposed FY 2000-01 budget include upward substitution 
of three positions and 3.0 new FTEs 2292 Curator II. 

The Art Commission has proposed upward substitutions of three positions as follows: 

• 1450 Executive Secretary I to 1452 Executive Secretary II. 

• 1565 Assistant Director, .Art Commission, to 1372 Special Assistant XIII; and 

• 3556 Museum Registrar to 3544 Curator III. 

The requested three new Curator II positions in the Public Art program would be funded by the 2 percent 
surcharge for public art which is added to bonds or appropriations for City construction projects, as 
provided in Section 3.19 of the Administrative Code. These three new positions would be responsible 
for implementation of public art projects for (a) Moscone Center, (b) Airport expansion and (d) Third 
Street Light Rail projects. According to the .Art Commission, two of the three proposed positions were 
filled on a temporary part-time basis in FY 1999-00. 



Comment 

The Mayor's budget provides an increase of S623.609. Our recommended reductions, which total 
$51,934, would still allow an increase ofS571,675 or S.5% in the Department's budget. 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: Art Commission 



Position/ Number Amount 

'age Equipment 

No. Object Number From To From To Savings 

•ogram: Public Art 

[69 001 Permanent Salaries - Misc. S398.017 S356.800 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



192 001 Curator II 3542N 3.00 0.00 130,160 

Curator II 3542L 0.00 2.05 - 88.943 41.217 

Reduce the requested 3.0 FTE to 2.05 FTE to include (a I 0.5 FTE which 
is currently filled on a temporary, pan-time basis, (b) one 0.8 FTE 
which is currently filled on a temporary part-time basis, and (c) one 
0.75 FTE, which is vacant and budgeted as a full-year FTE, to reflect 
the likely hiring date of October 1, 2000. The Art Commission has not 
provided sufficient justification for three new full-time Curator II 
positions. The Art Commission is currently performing the Public Art 
curator work with two temporary pan-time positions and the Budget 
Analyst's recommendation would allow continuation of of these two 
pan-time positions on an L or limited tenure basis. The Budget Analyst 
is also recommending approval of one additional full-time Curator II 
position as an L or limited tenure position for additional Public An 
work resulting from the Moscone Center expansion, the Airpon 
expansion, and the Third Street Light Rail project. Thererore, the 
Budget Analyst recommends approval of 2.05 of the requested 3.0 
FTEs. 

The Budget Analyst recommends approval of 2.05 FTEs as L or limited 
tenure positions for one-year, so that these positions can be reviewed to 
determine if the level of funding will be maintained. 

!)9 013 Mandatory Fringe Benefits 98.249 87.532 10,717 

Corresponds to reduction in salanes. 



Total Recommended Reductions S 51,934 

7 



Board of Supervisors - Rudpet Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: CFM CONVENTION FACILITIES MANAGEMENT 

Financial Data: 

The Convention Facilities Management's proposed S58.395.589 budget for FY 2000-01 is 
S49.248.501 or 45.75 percent less than the original FY 1999-2000 budget of SI 07.644.090. The net 
decrease from the revised FY 1999-2000 budget is S49.260.501 or 45.76 percent. 



Summary of Program Expenditures: 



Program Expenditures 

Building Operations 

Convention Facilities Program 

Management 

Moscone Expansion Project 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



Proposed 
Mayor'l Budget Increase (Decrease) 
Fiscal Year 1 Q«Q-2000 Fiscal Year From 1W9-2000 





Original 




Revised 




2000-2001 


() 


riginal Budget 


s 


3.606.324 

48.987.766 
55.000.000 


s 


3.606.324 

48.90'. 
55.000.000 


S 


AX) 

54.0' 




S 


521 

79.978 

•0.000) 


s 


107.594.090 

50.000 
107.644.0Q0 


s 

s 

s 


107.606.090 

50.000 

10". 6 56.090 

(12.000) 

107.644.090 


S 

s 

s 


58.34 5.589 

50.000 

58.395.589 

(70.000) 

58.325.589 


S 


-S.50I) 


s 


s 


48.501) 

(70.000) 


s 


107.644.090 


s 


:s.50i) 



Board of Supervisors - Budget Analyst 8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

.AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONTENTION FACILITIES MANAGEMENT (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 68.83 FTEs, which is 
9.61 FTEs more than the 59.22 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Building Operations 42.83 42.83 44.84 2.01 

Convention Facilities 

Program Management 16 39 16.39 23.99 7.60 

Total 59.22 59.22 68.83 9.61 



DEPARTMENT REVENUES 

Department revenue for Convention Facilities Management budgeted for FY 2000-01 is 
$54,067,744, which is $62,720,022 less than the department revenue of $1 16,787,766 in the FY 1999-00 
budget. FY 1999-00 revenues included (a) $55.0 million funded from existing surplus Moscone Project 
funds for the initial capital outlay of the Moscone Center Expansion project which is not included in 
revenues for FY 2000-01, and (b) $11.5 million in Convention Facilities Management beginning fund 
balance which was not included in revenues for FY 2000-01. These reductions are offset by increases in 
Hotel Tax of $2.7 million and in other rental and concession revenues of $1.2 million. General fund 
support for this department has increased by $601,520 from $3,656,325 in the FY 1999-00 budget to 
$4,257,845 in the FY 2000-01 budget, or 16.5 percent. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM Convention Facilities Management (continued) 
DESCRIPTION 

1 . The Department transferred positions between Building Operations, funded by the General Fund, 
and the Convention Facilities Management in this department. The Department stated that the 
additional positions that were transferred to Convention Facilities Management are City Hall Event 
Management staff that should have been transferred to Convention Facilities Management in FY 
1999-00, but were not due to the uncertainty of the level of City Hall event revenues. Since revenues 
are much stronger than anticipated, these positions were transferred in FY 2000-01 . Additionally, 
new positions were added to the Department. A summary of the personnel transactions for the 
Department is shown below: 





Building 
Operations 


Convention 

Facilities 
Management 


Department Total 


Action 


Permanent 
Salary . 


FTE 


Permanent 
Salary 


1 FTE 


Permanent 
Salarv 


FTE 






Reclassifications 


(192.850) 


(4.0) 


192.850 


! 4.0 








Substitutions 


75,430 


1.0 


(70,094) 


1 (1.0) 


5.336 





New Positions 


91,068 


2.25 


102.466 


' 2.25 


193.534 


4.50 


Annualization new positions 


173,071 


3.0 


138,644 


i 2.75 


311.715 


5.75 


Subtotal all changes 


146,719 


2.25 


363.866 


8.0 


510.585 


10.25 








Adj — attrition, temp, other 


(.25) 




(.4) 




(.65) 


Total FTE Change 


2.0 




| 7.6 




9.6 



The new positions being requested represent 4.5 FTE in the 2000-01 Budget. These positions 
annualize to 6.0 FTE with permanent salaries of S25S.046 at top step. 

The Convention Facilities Program Management portion of the Department has a SI. 045, 301 (4.8%) 
increase in Professional and Specialized Sen-ices from S2 1.849.461 to S22. 894,762. This increase 
represents increased operating and maintenance costs for the City's convention facilities and a 
$350,000 (4.7%) increase in the operating costs of the San Francisco Convention &. Visitors Bureau. 
Additionally, this Program has a S3. 5 million unreserved fund balance representing excess revenues 
over current year expenditures. 

The Building Operations portion of the Department has an increase of S208,050 for planned 
equipment purchases. An exterior lift (S101.050) will be purchased to use in the exterior cleaning of 
City Hall. The Library and the War Memorial will share this lift, and recovery from these 
Departments will be S70.000. Additionally, the Department will purchase replacement light globes 
and heat pumps for City Hall. The purchases are being made because the manufacturer is 
discontinuing these products and models. 



Board of Supervisors - Budget An.au yst 



10 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CFM CONATNTION FACILITIES MANAGEMENT (continued) 
COMMENTS 

i . The Department has two specific divisions: 

• Convention Facilities Management is a special fund that receives Hotel Tax Revenues and is 
responsible for promoting San Francisco as a convention destination by marketing and 
managing the Moscone Center and the Bill Graham Civic auditorium. In FY 1999-00, event 
management staff for City Hall was moved to the Convention Facilities Management fund, 
along with all of the revenues related to City Hall events. 

• Building Operations is funded by the General Fund and is responsible for City Hall 
maintenance, including day-to-day janitorial operations and on-going facilities maintenance. 
Although most of the staff costs related to City Hall event management are being charged to 
the Convention Facilities Management fund, miscellaneous administrative costs related to 
this staff (e.g., training, some supervisory costs, materials and supplies, worker's 
compensations charges) are being charged to Building Operations. 

The Budget Analyst recommends moving all of the revenues and staffing related to the City' Hall 
event management from Convention Facilities Management (CFM) to the Building Operations 
division, which is funded by the General Fund. This will provide two benefits: 1) it will provide 
a more accurate and clear picture of the revenues and costs related to the operations of the 
Convention Facilities Management special fund, and 2) it will provide a more accurate and clear 
picture of the cost of total City Hall operations. We are increasing General Fund revenues bv 
Sl,083,000 and transferring expenses of S948.173 to the General Fund, resulting in a net savings 
to the General Fund of SI 34.287. 



1 Total To Be Moved From CFM 
to Building Operations 


Revenues 


$1,083,000 




Staff— FTE 


15.75 




Permanent Salaries, net of 
misc. salary adjustments 


635.399 


Temporary Salaries 


73.000 


Premium Pav 


15.000 


Overtime 


53.000 


Fringe Benefits 


171.774 


Subtotal, Expenses 


S948.173 






Revenues less Expenses- 
General Fund Benefit 


$134,827 



Board of Supervisors - budget Analyst 



1 1 



RECOMMENDATIONS OF THE Bl DGE1 ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 
2000-01 



Department: CFM Convention Facilities Management (continued) 

Including additional savings related to attrition savings for upward substitutions and the reduction of the 
salary for new positions from fifth to first step, the reduction of temporary salaries and the reduction of 
fringe benefits related to these salary issues, the total General Fund savings is S206.191 . 



Board of Supervisors - Budget Analyst 1 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



apa rtment: CFM - Convention Facilities Maintenance 
Hidin g Operations— General Fund Non-Project 



•age 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



1305 601 54 North Light Court Cafe Rentals 
!305 60155 City Hall Tours 
!305 60156 Event Fees 



SO S 25,000 S25,000 

8.000 8.000 

1,050,000 1,050,000 



The Budget Analysts recommends that the Revenues related to City Hall 
events and activities, as certified by the Controller, be moved back to the 
General Fund. In FY 1999-00, these revenues and other expenditures related 
to City Hall events and activities were recorded in the Convention Facilities 
Management special fund. The Budget Analyst recommends moving these 
revenues and the related expenses back to the General Fund to more 
accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund. 



001 Permanent Salaries - Misc. 



2.014.980 2.634,400 



* The recommended reductions in Permanent Salaries-- Misc. is the total of 
the following specific recommendations regarding individual classifications. 



317 001 Attrition Savings - Misc. 



9993M 



(2.54) (2.88) (120,113) (136,092) 15,979 



Attrition Savings-Misc. has been increased by $15,979 to reduce the funding for 
four positions from fifth step to first step since they are new positions. 



001 


Special Assistant VII 1367R 


0.00 


1.00 





56.017 


(56.017) 


001 


Special Assistant IX 1368N 


0.00 


0.75 





45.190 


(45,190) 


001 


Special Assistant XI 1 370C 


0.00 


2.00 





140,189 


(140,189) 


001 


Secretary II 1446C 


0.00 


1.00 





45,832 


(45.832) 


001 


Custodian 2708C 


0.00 


7.00 





267.290 


(267.290) 


001 


Custodian 2708R 


0.00 


1.00 





38,184 


(38.1S4) 


001 


Custodial Assistant 2716A 


0.00 


1.00 





41,943 


(41,943) 


001 


Stationary Engineer 7334R 


0.00 


1.00 





55,450 


(55,450) 


001 


General Laborer 7514R 


0.00 


1.00 





43.199 


(43,199) 




Board Of Supervisors 


- Budget Analyst 






13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



De partment: CFM - Convention Facilities Maintenance 
Building Operations— General Fund Non-Project 



Page 
Njl 
2315 

2315 



Ohject 

001 Step Adjustment, Misc 
001 Special Salary Savings 



2315 001 Attrition Savinss, Misc 



Position/ 


Numtu-r 


\mount 




Equipment 










Number 


From Jjj 

0.00 0.00 


From 

SO 


Ifi 

(S62.348) 


Savings 


STEPM 


S62.348 


999 1M 


0.00 0.00 





(2.664) 


2,664 


9993M 


0.00 (0.78) 





(32.883) 


32,883 



The Budget Analysts recommends that the above listed FTEs related to City Hall 
events and activities be moved back to the General Fund In FY 1999-00, the revenues 
and expenditures related to City Hall events and activities were recorded in the 
Convention Facilities Management special fund The Budget Analyst recommends 
moving these 14.97 FTEs representing $635,399 in permanent Salaries back to the 
General Fund to more accurately reflect the costs and revenues related to the 
Convention Facilities Management special fund 



2313 005 Temporary Salaries 
005 Temporary Salaries 

To reduce temporary salaries by S47.000. Temporary salaries in FY 
1999-00 included the cost for Filling new positions (which were only 
funded at .75 FTE each) that were added in FY 1999-00 and were 
already filled to support Building Operations between July 1 and 
October 1, 1999. Only S 50.000 of the temporary salaries from the 
previous budget were identified to provide "as needed" staffing to 
enable short term replacement of staff during vacancies or special 
events. Temporary salaries have been reduced to this level, including a 
cost of livinc factor. 



100,000 
53,000 



53,000 
126,000 



47,000 
(73,000) 



13 1: 



In addinon to the reductions recommended above, the Budget Analyst 
recommends the transfer of S~?.000 in Temporary Salaries from the 
Convention Facilities Management fund to the General Fund related to 
the City Hall events and activities 



009 Premium Pay 



Transfer SI 5.000 in Premium Pay to the General Fund from the 
Convention Facilities Management fund related to the City Hall 
events and activities. 



40.000 5,000 (15.000) 



Board Of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



par tment: CFM - Convention Facilities Maintenance 

ilriing Operations— General Fund Non-Project 

Position/ Number Amount 

age Equipment 

so. Object Number From To From To Savings 

313 Oil Overtime 530,000 S83.000 ($53,000) 

Transfer S53.000 in Overtime to the General Fund from the 
Convention Facilities Management fund related to the City Hall 
events and activities. 

313 013 Mandatory' Fringe Benefits 550,834 714.223 (163,389) 

Corresponds to reductions in 
Permanent and Temporary Salaries. 



Total Recommended Reductions-Building Operations— General Fund S206.191 

invention Facilities Management— Special Fund 

304 60154 North Light Court Cafe Rentals S25.000 SO (S25,000) 

304 60155 City Hall Tours 8,000 (8,000)"- 

304 60156 Event Fees 1.050.000 (1,050,000) 

The Budget Analyst recommends that the Revenues related to City Hall 
events and activities, as certified by the Controller, be moved back to the 
General Fund. In FY 1999-00, these revenues and other expenditures related 
to City Hall events and activities were recorded in the Convention Facilities 
Management special fund. The Budget Analyst recommends moving these 
revenues and the related expenses back to the General Fund to more 
accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund. 

09 001 Permanent Salaries - Misc. 1.011.622 318.947 * 

* The recommended reductions in Permanent Salanes—Misc. is the total of 
the following specific recommendations regarding individual classifications. 



Board Of Supervisor ? - Budget Analyst 



15 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Depart ment: CFM - Convention Facilities Maintenance 
Building Operations-General Fund Non-Project 



Page 
No. Object 



2315 



Position/ 

Fquipment 

Numher 



001 Custodian 



2708N 



Number 
From Ifl 

1.50 0.00 



Amount 
From To 

$57,276 



Department has not justified the addition of rwo 
Custodian staff. The Department has 27 Custodian 
staff. We are, however, recommending 4 of the 6 new 
positions requested by the Department 



The Budget Analysts recommends that the FTE related to City Hall events and 
activities be moved back to the General Fund. In FY 1999-00. the revenues and 
expenditures related to City Hall events and activities were recorded in the Convention 
Facilities Management special fund. The Budget Analyst recommends moving these 
14.97 FTEs representing S6?5.?°0 in permanent Salaries back to the General Fund to 
more accurately reflect the costs and revenues related to the Convention Facilities 
Management special fund. 



Sixjri^v 



SO S5".2~<. 



2315 


001 


Special Assistant VII 


1367R 


1.00 


0.00 


56,017 





56,017 


2315 


001 


Special Assistant IX 


1 368N 


0.75 


0.00 


190 





45,190 


2315 


001 


Special Assistant XI 


1370C 


2.00 


0.00 


140,189 





140.189 


2315 


001 


Secretary II 


1446C 


1.00 


0.00 


45.832 







2315 


001 


Custodian 


2708C 


7.00 


0.00 


267.290 





26^.290 


2315 


001 


Custodian 


2708R 


1.00 


0.00 


38.184 





38,184 


2315 


001 


Custodial Assistant 


2716A 


1.00 


0.00 


41.943 





41.943 


2315 


001 


Stationary Engineer 


7334R 


1.00 


0.00 


55.450 





55,450 "" 


2315 


001 


General Laborer 


7514R 


1.00 


0.00 


-•.199 





199 


2315 


001 


Step Adjustment, Misc 


STEPM 


0.00 


0.00 


348) 





(62.348) 


2315 


001 


Special Salary Savings 


999 1M 


0.00 


0.00 


(2.664) 





(2.664) 


2315 


001 


Attrition Savings, Misc 


9993M 


(0.78) 


0.00 


,883) 





2,883) 



Board Of Supervisors - Budget Analyst 



16 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: CFM - Convention Facilities Maintenance 
tidin g Operations—General Fund Non-Project 



age 

so. Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



005 Temporary Salaries 
005 Temporary Salaries 



S165.000 SI 15.000 S50,000 
115,000 42,000 73.000 



Reduce Temporary Salaries by S50.000. The recommended amount of 
SI 15,000 is 515,000 more than the estimated spending in FY 1999-00 
of SI 00,000. 

The Budget Analyst further recommends the transfer of $73,000 in 
Temporary Salaries to the General Fund related to the City Hall events 
and activities. 



309 009 Premium Pay 



33,319 



18.319 15,000 



Transfer 515,000 in Premium Pay to the General Fund related to 
the City Hall events and activities. 



309 01 1 Overtime 



53,000 



53,000 



Transfer $53,000 in Overtime to the General Fund related to the 
City Hall events and activities. 



509 013 Mandatory Fringe Benefits 



Corresponds to reductions in Permanent and Temporary 
Salaries. 



282.143 90,977 191.166 



Total Recommended Reductions— Convention Facilities Management 



(8.159) 



Board Of Supervisors - Budpet Analyst 



17 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: FAM FINE ARTS Ml SEl Mv 



Financial Data: 

The Fine Aits Museums' proposed S7. 804,784 budget for FY 2000-01 is S461.991 or 5.59 
percent less than the original FY 1999-2000 budget of S8.266.775. The net decrease from the revised FY 
1999-2000 budget is 5461,991 or 5.59 percent. 



Summary of Program Expenditi res: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1 ""9-2000 Fiscal Year From l""9-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Admissions S 2.038.000 S 2.038.000 S 2.038.000 S 

Oper& Maint of Museums 6,153,775 6,153,775 5.69 .991) 



Total Operating Expenditures S 8.191.775 S 8,191,775 S 7,729,784 S (461.991) 

Facilities Maintenance 75.000 "5.000 75.000 . - 

Total Expenditures S 8.266.775 S S i S (461.991) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 76.95 FTEs. which is 
4.94 FTEs less than the 81.89 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

Full Time Equivalents Original Revised 2000-2001 Original Budget 

Admissions 3.84 3.84 3.89 0.05 

Oper & Maint of Museums 78.05 78.05 73.06 (4.99 ) 

Total 81.89 81.89 76.95 (4.94) 



Board of Superyisors - Budget analyst q 

1 o 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FAM FINE ARTS MUSEUMS (continued) 

The reduction of 4.94 FTEs in the proposed FY 2000-01 budget results from an increase in 
attrition savings, plus other adjustments, offset by a new 0.5 FTE. 

DEPARTMENT REVENUES 

Department revenues have decreased by S46 1,991 or 5.6 percent. Hotel Tax revenue has 
increased by $275,686 and General Fund support has decreased by S737,677 or 41.3 percent. 

DESCRIPTION 

The Fine Arts Museums include the Palace of the Legion of Honor and the de Young Museum. 
Demolition and construction of the de Young Museum is scheduled to begin in FY 2001-02, and the 
new de Young Museum is expected to open July of 2005. The de Young Museum will close to the 
public on December 31, 2000, and the collection will be moved to an offsite facility. The proposed FY 
2000-01 budget contains decreases in the amount budgeted for (a) reimbursement to the Corporation of 
the Fine Arts Museum (COFAM) for educational programs and museum administrative and operating 
expenses, and (b) light, heat and power for the de Young. 

The non-profit COFAM provides most of the curatorial, conservation, education, exhibitions, 
fund-raising and administration staff for the de Young Museum and the Palace of the Legion of Honor. 
The positions funded in the Fine Art Museums budget include 65.5 security guards, 8 building 
maintenance staff, 5 curatorial staff, and 3 administrative staff. The Fine Arts Museums staff provide 
security and maintenance services for the Palace of the Legion of Honor, the de Young Museum, and the 
Asian Art Museum, which has been located in the same building as the de Young Museum since 1966. 
As noted above, the de Young Museum will close on December 31, 2000, and will not reopen until July 
of 2005. The Asian Art Museum will continue to operate at the present site until it moves into the new 
facility at Larkin Street and Golden Gate Avenue in late 2002. According to the Fine Arts Museums, 
closure of the de Young Museum, packing of the collection, and moving to the offsite facility will take 
place from January 1, 2001 through June 30, 2001, a six-month period. The Fine Arts Museums will 
require staff to pack and move the collection, to provide security at the de Young Museum during the 
packing (which is expected to take approximately four months), and to provide 24-hour security at the 
de Young Museum and at the offsite storage facility during the move of the collection (which is 
expected to take approximately two months). The Fine Arts Museums will also continue to provide 
security guard and building maintenance staff to the Asian Art Museum, as noted above. Currently, the 
Fine Arts Museums allocate 40 staff to the de Young Museum, of which 33 are security guards. 
Because the packing and moving of the collection is expected to take approximately six months, 
attrition savings have been increased by 5260,395, from S228,079 in FY 1999-00 to 5488,474 in FY 
2000-01, which is equal to approximately 5 FTEs. 



Board of Supervisors - Budget Analyst 



19 



RECOMMENDATIONS OF THE BUDGE I ^N VLYST FOR 

AMENDMENT OF BIDGET ITEMS 

2000-01 



Department: FAM FINE ARTS MUSEUMS (continued) 

The proposed budget contains upward substitution of 3 positions: 

1652 Senior Accountant to 1654 Principal Accountant 

3546 Curator IV to 3547 Curator V 

8209 Institutional Police Lieutenant to 8206 Institutional Police Captain 

Additionally, the proposed budget contains one new 0.5 FTE 1270 Departmental Personnel Officer. 
Currently, the Fine Arts Museums share a Departmental Personnel Officer position with the War 
Memorial, with the Fine Arts Museums reimbursing the War Memorial for 30 percent of the position. 
In the proposed FY 2000-01 budget, the shared position would become a full-time position solely 
responsible for the War Memorial, and the Fine Arts Museums would add one new 0.5 FTE 
Departmental Personnel Officer to their budget. We are recommending disapproval of the one new 0.5 
FTE to the Fine Arts Museums budget and recommending continuation of the existing shared position. 



Board of Supervisors - Budget Analyst 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: FAM - Fine Arts Museums 



age 

so. Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



53,294,338 53.267,953 



001 Departmental Personnel 
Officer 



1270N 



0.50 0.00 



39,880 



39.880 



Disapprove 0.5 FTE for the Departmental Personnel Officer. Due to 
the closure of the de Young Museum in December of 2000, the Fine 
Arts Museum expects staff to decrease by approximately 5 FTEs in 
FY 2000-01 and by an additional 4 FTEs in FY 2001-02. 
Additionally, the Fine Arts Museum has not yet determined if 
security positions currently in the Fine Arts Museum budget will be 
transferred to the Asian Art Museum budget in FY 2001-02. The 
Budget Analyst does not recommend creation of a new 0.5 FTE 
Departmental Personnel Officer due to the closure of the de Young 
Museum, staff attrition, and the possibility of reassignment of 
existing staff in FY 2001-02. This proposal would reinstate sharing 
of 70 percent for the War Memorial and 30 percent for the Fine Arts 
Museum of one full-time 1270 Department Personnel Officer 
included in War Memorial's FY 1999-00 budget. 



001 Estimated Project Funding 
Misc 



9996M 



22,450 (22,450) 



Increase the amount budgeted for Permanent Salaries by $22,450. 
The Estimated Project Funding - Misc. represents Fine Arts 
Museum's share of the cost for the shared 1270 Departmental 
Personnel Officer position. 



Board of Supervisors - Budget Analyst 



21 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FAM - Fine Arts Museums 



Page 
No. Object 

2327 001 



Attrition Savines 



Position/ 


Number 


Amojuni 




Equipment 








Number 


From To 


From To 


Savings 


9993 M 




3,474) (S497.429) 


S8.955 



Increase artnuon savings by S8. 95 5 lo offset the effect of the 
Department's upward substitution three positions ( 1 652 Senior 
Accountant to 1654 Principal Account. 3546 Curator IV ti 
Curator V, and 8209 Institutional Police Lieutenant to 8206 
Institutional Police Captain) that would result in increased salary 
and fringe benefit costs made during the past year, without 
budgetary approval by the Board of Supervisors This 
recommendation will enable the Department to continue to 
maintain the existing filled position at the higher salary and fringe 
benefit cost, but will not result in additional expenditure for the 
Department because an offsetting amount will be eliminated from 
the budget by this increase in attrition savings. 



2324 013 Mandatory Fringe Benefits 

Corresponds with reduction in salaries. 



915,051 908,191 



6,860 



Total Recommended Reductions 



$33045 



Board of Supervisors - Budget Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



LIB PUBLIC LIBRARY 



Financial Data: 

The Public Library's proposed 549,424,796 budget for FY 2000-01 is 53,358,791 or 7.29 percent 
more than the original FY 1999-2000 budget of 546,066,005. The net increase from the revised FY 
1999-2000 budget is 52,851,996 or 6.12 percent. 



Summary of Program Expenditures: 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Program Expenditures 


Original 


Revised 


2000-2001 


Original Budget 


Automation 


$ 3.353,004 


i 3.372,893 ! 


i 2.258.114 


$ (1.094.890) 


Branch Program 


11.245,790 


11.226,530 


11.079,189 


(166,601) 


CHF-Library 


431,687 


431,687 


434.214 


2,527 


Children's Baseline 


4.127.031 


4.627.031 


4,159.310 


32,279 


Community Arts & Education 


- 




- 


- 


Information and Resource Management 


4.687,374 


4,687.374 


5.097,700 


410.326 


Library Administration 


2,272,381 


2,323,547 


4,111,392 


1,839.011 


Main Program 


10,374,218 


10,374,218 


11.241,975 


867.757 


Operations and Maintenance 


5.174,849 


5,174,849 


5.946,499 


771,650 


Public Affairs 


785.399 


785.399 


831.992 


46,593 


Technical Services 


3,124.272 


3,124.272 


3,274.411 


150.139 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



$ 45,576.005 S 46.127.800 $ 48,434,796 S 2.858,791 

490.000 445.000 990.000 500.000 

$ 46.066,005 S 46.572.800 $ 49.424,796 $ 3.358,791 

(434.214) (434.214) 



S 46,066.005 S 46.572,800 S 48,990,582 S 



2.924,577 



Board of Supervisors - Budget analyst 



23 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PUBLIC LIBRARY (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 607.57 FTEs. which is 
13.51 FTEs more than the 594.06 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year l^^-ZOOO Fiscal Year From 1 ( "'«-2000 



Full Time Equivalents 


Original 


Revised 


2(100-2001 


Ori« 


nal B 


udget 


Automation 


15.11 


15.11 


12.31 






(2.80) 


Branch Program 


189.03 


189.03 


178.47 






(10.56) 


CHF-Library 


6.00 


6.00 


5.88 






(0.12) 


Children's Baseline 


58.78 


58.78 


58.81 






0.03 


Information and Resource 














Management 


8.13 


8.13 


9.56 






1.43 


Library Administration 


22.14 


22.14 


22.56 






0.42 


Main Program 


174.11 


174.11 


191.28 






17.17 


Operations and Maintenance 


64.21 


64.21 


69.81 






5.60 


Public Affairs 


10.01 


10.01 


11.54 






1.53 


Technical Services 


46.54 


46.54 


47.35 






0.81 


Total 


594.06 


594.06 


607.57 






13.51 


DEPARTMENT REUNITES 















Department revenues have increased by S3.389,577 or 7.28 percent and General Fund support 
has increased by SI. 148, 426 or 4.37 percent. 

The Public Library General Fund Baseline amount is dictated by Charter Section 16.109 
(Proposition E approved in June, 1994) which requires that Property Tax revenue equal to SO. 25 per one 
hundred dollars of total assessed valuation be set aside for the Library Preservation Fund. For FY 2000- 
01, the required General Fund Baseline for the Library Preservation Fund totals S28, 734.982. However, 
the FY 2000-01 budget includes a total appropriation of S29.333.557 for the Public Library, or a 
S598.575 greater contribution of General Fund revenues than is required by the City's Charter. 



Board of Supervisors - budget analyst 2 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PUBLIC LIBRARY (continued) 

Therefore, any reductions made to the Public Library budget, up to the amount of S598.575 would 
represent a General Fund savings. 

DESCRIPTION 

The Public Library's proposed FY 2000-01 budget includes 13.58 Full-Time Equivalent (FTE) 
new positions, including the following: 

0.70 FTE - 1840 Junior Management Assistant; 

- 4.84 FTE - 3602 Library Pages 

- 2.42 FTE - 3630 Librarian Is; 

- 0.75 FTE - 3634 Librarian Ills; 

1.5 FTE - 1012 IS Technician -Journey; 
0.37 FTE - 7334 Stationary Engineer; 
1 .5 FTE -7514 General Laborer; 

- 0.75 FTE - 8207 Building and Grounds Patrol Officer; 

- 0.75 FTE - 5322 Graphic Artist 

There is also an offsetting reduction of 0.07 FTEs, resulting in an overall net increase of 13.51 FTE 
positions for FY 2000-01. 

In FY 1999-00, the Library converted some of the Library Page positions from 15 hours to 20 
hours per week, without an overall increase in the number of 3602 Library Pages FTE positions. 
However as shown above, the Library is now requesting an additional 4.84 FTE 3602 Library Page 
positions, due to management and operational demands. In addition, the Department is requesting 
numerous substitutions and reclassification of positions, primarily to reconcile the Public Library's 
existing workforce with the budget document. As a result of these new positions, reclassifications, 
substitutions, annualizations of previously authorized positions, step adjustments and cost of living 
increases, the costs for Permanent Salaries - Misc, Temporary Salaries and Fringe Benefits is increasing 
overall by $975,943, as identified by the increases and decreases in the following eight Divisions: 

(1) Main Library is increasing by S6 19,787, 

(2) Branch Libraries are decreasing by $264,379, 

(3) Technical Services is increasing by $90,139, 

(4) Information and Resource Management is increasing by $62,898, 

(5) Public Affairs is increasing by $75,593, 

(6) Automation is decreasing by $145,855, 

(7) Operations and Maintenance is increasing by $409,991, and 

(8) Administration is increasing by $127,769. 



Board of Supervisors - budget Analyst 2 5 



RECOMMENDATIONS OF THE BUDGET AN \Li SI FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB PlBUC LIBRARY (continued) 

The proposed budget also provides an additional S500,000 for electrical upgrades for the Branch 
Libraries and 5600,000 for new technology improvements. This is in addition to the proposed S240.000 
for Facilities Maintenance and S250.000 for roof repairs, which were the amounts included for Facilities 
Maintenance and Capital Improvements for the current year. In addition, the book budget is proposed to 
increase from 54,143,026 in FY 1999-00 to 54,496,026, an increase of 5353,000, or 8.5 percent. 

A new Tool Lending Library, which was approved in the FY 1999-2000 budget, was not 
implemented during the past Fiscal Year. The Library has now decided to contract with a non-profit 
organization for operation of the new Tool Lending Library, at an estimated cost of approximately 
5359,000 in FY 2000-01. On June 12, 2000, the Public Library issued a Request for Proposal (RFP), 
with the proposals due by July 19, 2000, for this new Tool Lending Library. 

On June 19, 2000, the Board of Supervisors approved a resolution (File 00-1058) of public 
interest and necessity for the November 7, 2000 ballot for a SI 05,865,000 General Obligation Bond 
Measure to rehabilitate and modernize 19 Branch Libraries, acquire land in order to construct five new 
Branch Libraries, including one in Mission Bay, rehabilitate Brooks Hall and construct a system-wide 
support center for processing Library materials. If the Bond Measure is approved by the San Francisco 
voters on November 7, 2000, the Public Library estimates that it will take approximately ten years to 
complete the work. 

Comment 

The Mayor's budget provides an increase of 53,358.791 . Our recommended reductions, which 
total 5736,779, would still allow an increase of 52.622,012 or 5.69 percent in the Department's budget. 



Board of Supervisors - Budget analyst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB - Public Library 



Position/ Number Amount 

Equipment 
Number From To From To Savings 



EF Main Program 

342 005 Temporary Salaries - Misc. S155,034 S120.034 S35.000 

Reduce to reflect the Temporary Salary' expenditure 
rate in the Main Library over the past two years, 
adjusted for an anticipated increase in Fiscal Year 
2000-01. 

342 013 Mandatory Fringe Benefits 1,952.514 1,947,964 4.550 

Corresponds to the reduction in Temporary Salaries 
Misc. 

342 049 Other Materials & Supplies 121,309 93,309 28,000 

Delete 58,000 for ergonomic accessories which 
should be centralized with other ergonomic 
equipment under Equipment Purchase in the 
Operations and Maintenance Division's budget. 
Further reduce Other Materials & Supplies by an 
additional 520,000 to reflect historical expenditure 
patterns and to off-set a portion of the proposed 
increase for FY 2000-01. The proposed reduction 
of 528,000 will still provide an increase of 53,1 16 
in the Main Library's Other Materials & Supplies 
budget 

Subtotal Recommended Reductions - Main Program $67,550 



27 

Board of Supervisors - B udget Analyst ** 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



1363 1.00 


0.00 


42.073 







1367 1.00 


0.00 


56,017 





56,017 


3602 0.50 


0.00 


17,017 





17,017 



Department: LIB - Public Library 

Position/ Number Amount 

p a o e Equipment 

\ Q , Object Number From Iq From Ifl Savings 

FJLG Branch Program 

2344 001 Permanent Salaries - Misc S7.880.955 S7.765.S48 

'The recommended reduction in Permancni 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications. 

2364 Special Assistant IV 

2364 Special Assistant VIII 

2364 Library Page 

Eliminate these positions which were specifically 
added to the current Fiscal Year budget for the new 
Tool Lending Library. The Tool Lending Library is 
on hold until a non-profit manager is retained on a 
contractual basis and a plan for implementation is 
finalized. RFPs for this project will be accepted 
until July 19. 2000. 

2344 005 Temporary Salaries - Misc 289.891 1S9.891 

Although the Library charged their Temporary 
Salaries to the Permanent Salaries account, actual 
expenditure rates for both Permanent and 
Temporary Salaries in the Branches will result in a 
surplus of at least an estimated SI 39.000 in the 
current Fiscal Year. Therefore, reduce Temporary 
Salanes-Misc to reflect this underspending, adjusted 
for an increase in salaries. 



2344 013 Mandatory Fringe Benefits 289.891 246.963 42.928 

Corresponds to the reduction in both Permanent Salaries - 
Misc and Temporary Salaries - Misc. 

Board of Supervisors - Rnri pet Analvst ^ ^ 






RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB- Public Library 



'age 

No. Object 



Position/ 
Equipment 
Number From 



027 Professional &. Specialized Services 



Number 



To 



Amount 
From To 



Savings 

SO S359.724 (5359,724) 



The Public Library' is seeking a non-profit 
organization to manage the proposed Tool Lending 
Library. The deadline for RFPs is July 19. 2000. 
The Library estimates the total cost of this new Tool 
Lending Library to be S359.724. Therefore, this 
recommendation transfers such funds from the other 
line item accounts to the Professional & Specialized 
Services account. 



1344 030 Rents &. Leases - Buildines &. Structures 



262.052 242.852 19.200 



Reduce Rents &. Leases-Buildings & Structures by 
SI 9.200 for the Tool Lending Library. The Tool 
Lending Library is on hold until a non-profit 
manager is selected on a contractual basis and a 
plan for implementation is finalized. RFPs for this 
project will be accepted until July 19. 2000. We 
have recommended that funds for this Tool 
Lending Library be added to the Professional &. 
Specialized Services account. 



035 Other Current Expenses 



40,000 



40.000 



Reduce Other Current Expenses by S40.000 for the 
Tool Lending Library. The Tool Lending Library is 
on hold until a non-profit manager is selected on a 
contractual basis and a plan for implementation is 
finalized. RFPs for this project will be accepted 
until July 19, 2000. We have recommended that 
funds for this Tool Lendmg Library be added to the 
Professional & Specialized Services account 



Board of Supervisors - Budpet Analyst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Libran 







Position/ Number 


\m.iimt 


Page 




Equipment 




N^ 


Object 


Number From Ifl 


From 


2344 


040 Materials &. Supplies 




$140,000 



Io. Saving s 



SO SI 40,000 



Reduce Materials & Supplies by SI 40.000 for the 
Tool Lending Library. The Tool Lending Library is 
on hold until a non-profit manager is selected on a 
contractual basis and a plan for implementation is 
finalized. RFPs for this project will be accepted 
until July 19, 2000. We have recommended that 
funds for this Tool Lending Library be added to the 
Professional & Specialized Services account 



2344 049 Other Materials & Supplies 178,496 148.496 30,000 

Reduce Other Materials &. Supplies by S30.000 for 
the Tool Lending Library. The Tool Lending 
Library is on hold until a non-profit manager is 
selected on a contractual basis and a plan for 
implementation is finalized. RTPs for this project 
will be accepted until July 1°. 2000. We have 
recommended that funds for this Tool Lending 
Library be added to the Professional &. Specialized 
Services account. 



Subtotal Recommended Reductions - Branch Program SI 27.511 

EGE Public Affairs 

2349 001 Permanent Salaries - Misc 552.542 524.022 

"The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



30 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB - Public Library 



Graphic Artist 



Position/ Number Amount 

Equipment 
Number From To From 



5322 0.75 0.00 



$28,520 



To Savings 

SO S28.520 



Delete the proposed new position for an in-house 
graphic and web-page designer. The Public 
Affairs Division does not warrant the addition of 
one full-time permanent Graphic Artist. 
Furthermore, Reproduction Services in the 
Administrative Services Department is purchasing 
in-house color reproduction equipment and has 
added Graphic Artist positions in order to 
accommodate increasing City-wide graphic and 
web-page design needs. We are however 
recommending approval of 10.58 of the 13.5S new 
positions requested by the Department. 



49 013 Mandatory Fringe Benefits 



144,650 137.235 



7,415 



Corresponds to the reduction in Permanent Salaries 
Misc. 



Subtotal Recommended Reductions - Public Affairs 



S35.935 



Automation 



50 060 Equipment Purchase 



600,000 



335,000 



*The recommended reduction in Equipment 
Purchase is the total of the following specific 
recommendations regarding individual technology 
upgrades. 



Board of Supervisors - F»d?p* Analyst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



; 



Position/ Number Amminj 

p a o e Equipment 

No. Object Number From lo. Erflm Ifi SavJDgS 

2383 LB017N Technology Refreshment $265,000 SO S265,000 

Deny request for replacemeni of 133 computers. The 
Public Library received a S262.900 Bill and Melinda Gates 
Foundation Grant in February 2000. which enabled the 
purchase of 101 new computers, 16 printers, one network 
server and one overhead projector. Even with this 
reduction of $265,000, the Library will receive $335,000 
for the Main Library Network Upgrade and extending the 
w-ide-area network at nine branches If the General 
Obligation Bond Measure passes, the Library Foundation 
has agreed to raise SI 5.000,000 for furnishings and 
equipment, which should allow for the purchase of 
necessary personal computers for the Public Library 



Subtotal Recommended Reductions - Automation S265.000 

EGR Operations and Maintenance 

2351 001 Permanent Salaries - Misc 3,055.487 2.998.461 

'The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications. 

2371 General Laborer 7514 1.50 0.75 56.070 28.035 28.035 

Deny request for one of two new General Laborers because the 
workload does not justify such an increase. The Public Library 
currently has no General Laborers and the Budget Analyst is 
recommending the approval of one new General Laborer. In 
total, we are recommending approval of 10.58 cf the 13.58 new- 
positions requested by the Department. 



Board of Supervisors - Budget Analyst SZ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



jepartment: LIB - Public Library 



age 
No. Object 

371 



Building and Grounds Patrol C 



Position/ Number Amount 

Equipment 

Number From To From To Savings 

8207 0.75 0.00 $28,991 SO 528,991 



Deny request for one new Building and Grounds Patrol Officer. 
Public Library has 1 1 .5 FTE Building and Grounds Patrol 
Officers and workload does not justify' a further increase. We are 
however recommending approval of 10.58 of the 13.58 new 
positions requested by the Department. 



51 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries - Misc. 



839,827 



825,000 



14,827 



028 Maintenance Svcs-Buildings & Structures 

Reduce the requested increase by SI 0,500, which will 
provide funding of 5135,000 more than the current 
Fiscal Year's budgeted amount of $ 1 08,000. This 
reduction is for non-specified custodial equipment 
maintenance and repair. The remaining 5242,500 will 
allow sufficient money to cover all expiring warranties 
for machinery throughout the Library system. 



l'.'<\ 035 Other Current Expenses 

Reduce Other Current Expenses by 545,000. The 
remaining 5189,713, which is 589,300 more than the 
current Fiscal Year, allows the Library 540,000 for the 
Main Library office relocation. 



253,000 



242.500 



10,500 



234,713 



189,713 



45,000 



Subtotal Recommended Reductions - Operations and Maintenance 



SI 27.353 



Board of Supervisors - Budget Analvst 



33 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LIB - Public Library 



Page 
No. Object 



Position/ Number 

Equipment 
Number From Ie 



Ani'.'uoi 



From 



Efl 



S av ings. 



ELB Library Administration 

2354 005 Temporary Salaries - Misc 



570,000 



S3 5,000 



Reduce Temporary Salaries - Misc by $35,000 No 
expenditures in Temporary Salaries occurred in the 
current Fiscal Year. 



2354 013 Mandatory Fringe Benefits 



327.053 



322.503 



Corresponds to the reduction in Permanent Salanes • 
Misc. 



2355 022 Training 



13.880 



100.000 



13.81 



Reduce to reflect actual expenditure rates for the 
past two years adjusted for cost of living increase. 



2355 027 Professional &. Specialized Sen-ices 



67.000 



7.000 



Reduce Professional & Specialized Services by S60.000 
for Foundation for After Hours Events. The Library is 
recommending the elimination of the contract for 
Foundation for After Hours Events. 



Board of Supervisors - Budget Analyst 



34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



LIB - Public Library 



Object 



Position/ Number 

Equipment 
Number From To 



Amount 



From 



To 



Savings 



067 Buildings, Structures & Improvements 

•Reserve 5250,000 for Branch Electrical Upgrade 
projects pending outcome of November General 
Obligation Bond Measure. If Bond Measure is not 
approved, the Library should provide a plan for the 
reserved monies. If the Bond Measure is approved, the 
work should be delayed until bond funds become 
available. This money was included in the budget prior 
to the decision to place the 5105,865,000 General 
Obligation Bond Measure on the ballot in November 
2000. 



S500,000 S500,000 



Subtotal Recommended Reductions - Library Administration 
Subtotal Recommended Reserves - Library Administration 



S113,430 
S250.000 



Total Recommended Reductions 
Total Recommended Reserves 



S736,779 
S250,000 



Board of Su pervisors - Budget Analyst 



35 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: LLB LAW LIBRARY 



Financial Data: 

The Law Library's proposed S403.679 budget for FY 2000-01 is S9.966 or 2.53 percent more 
than the original FY 1999-00 budget of 5393,713. The net increase from the revised FY 1999-00 budget 
is S9.966 or 2.53 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 
Mayor's Badge! Increase (Decrease) 

Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Program Expenditures Original Revised 2000-2001 Original Budget 

Law Library S 393.713 S 393.713 S 403.679 S 9.966 

Total Expenditures S 393,713 S 393.713 S 403.679 S 9.966 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 3.00 FTEs. which is 
unchanged from the original FY 1999-00 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents Original Revised 2000-2001 Original Budget 

Law Library 3.00 3.00 3.00 



Total 3.00 3.00 3.00 



Board of Supervisors - Budget analyst 

36 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: LLB Law LIBRARY (continued) 



DEPARTMENT RE\~ENUES 



General Fund Support for the Law Library budgeted for FY 2000-01 is $403,679 which is S9.966 
or 2.53 percent more than the General Fund Support of 5393,713 in the original FY 1999-00 budget. 



DESCRIPTION 

The Law Library's proposed budget reflects an increase in personnel costs of $6,804 resulting 
from MOU-related salary and fringe benefit increases. 

The Law Library's proposed budget also includes an increase of $3,162 for services of other 
departments which results primarily from increased rates for the Department of Telecommunications and 
Information Services (DTIS). 



RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst 

37 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



REC Recreation and Park 



Financial Data: 

The Recreation and Park's proposed SI 23.949.499 budget for FY 2000-01 is S34. 156,694 or 
38.04 percent more than the original FY 1999-2000 budget of S89.792.805. The net increase from the 
revised FY 1999-2000 budget is S34.328.031 or 38.30 percent. 



Summary of Program Expenditures: 



Program Expenditures 

3Com Park 

CHF-REC Park 

Children's Baseline 

DEPT'L Admin-Business Office 

Family Camp Operations 

Golden Gate Park 

Maint & Oper of Golf Courses 

Manna Yacht Harbor 

Neighborhood Services 

Structural Maintenance 

Turf Management 

Urban Forestry 

Zoo Operations 



Total Operating Expenditures 
Capital Projects & Facilities Maint. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 











Proposed 








MlJ or'l Budget 


Increase (Decrease) 


Fiscal Near 


1999-2000 


Fiscal Year 
2000-2001 


From 1999-2000 


Original 




Revised 


Original Budget 




s 


r.339 


S 16,676 


S (1.397,108) 


246.915 




• 915 


246.915 


- 


12.181.926 




12,181.926 


12,339.059 


M33 


8.038.644 




8,461 


8,010,655 


.989) 


660.146 




660,146 


684.014 


23.868 


7.780,913 




7.854.576 


8.471.628 


690 


3.061.060 




3.061.060 


3.088.024 


26.964 


1.902.459 




1,407 


1.612.140 


(290.319) 


21.215.614 




20,960.546 


Zl.-22.107 


506.493 


7,711,711 




7,711,711 


7.787.819 


"6.108 


1.991.611 




1.991.611 


2.149.250 


J 639 


2.005.857 




2.005,857 


2,154,054 


148.197 


6.873.576 




6.873.576 


6.856.266 


17.310) 


S ~S.414.216 


s 


B.057 


S ~S.46S.607 


S 391 


1 1 vn <;P9 




11 46*411 


4<4S0S9? 


2.303 



S 89.792.805 S 89.621.468 S 123.949.499 S -"6.694 
'452.600) ( 538 ,100 1 <6S6~1M ,;.-- 



S 89.340.205 S 89.083.368 S 123.262.784 S 



33.922.579 



Board of Supervisors - Budget analyst 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

.AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND Park (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1.006.73 FTEs. which 
is 2.82 FTEs less than the 1.009.55 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 



Full Time Equivalents 




Original 


Revised 


2000-2001 


On 


ginal Bi 


idget 


3Com Park 


20.98 


20.98 


20.97 






(0.01) 


CHF-REC Park 




4.70 


4.70 


4.68 






(0.02) 


Children's Baseline 




245.31 


245.31 


245.70 






0.39 


DEPT'L Admin-Business 


Office 


55.82 


55.82 


54.28 






(1.54) 


Family Camp Operations 




5.43 


5.43 


5.43 






- 


Golden Gate Park 




135.92 


135.92 


138.19 






2.27 


Maint & Oper of Golf Courses 


43.68 


43.68 


43.69 






0.01 


Marina Yacht Harbor 




16.60 


16.60 


16.84 






0.24 


Neighborhood Services 




283.34 


283.34 


286.16 






2.82 


Structural Maintenance 




98.50 


98.50 


93.50 






(5.00) 


Turf Management 




33.00 


33.00 


33.00 






- 


Urban Forestry 




33.71 


33.71 


33.75 






0.04 


Zoo Operations 




32.56 


32.56 


30.54 






(2.02) 



Total 1,009.55 1.009.55 1,006.73 (2.82) 



DEPARTMENT REVENUES 

Department revenues have increased by 529.853,180 or 47.9 percent and General Fund support 
has increased from 534,464,494 to 539,442,294 for a total increase of 54,977,800 or 14.4 percent. Major 
changes in revenues include: 



Board of Supervisors - Budget Analyst 3 g 



RECOMMENDATIONS OK 'IMF HI IK. I I WM^S'I (Ok 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND PARK (continued) 

• Bond revenues increased by S33, 178,509 to provide funding for Zoo improvements and other 
Recreation and Park Improvements. 

• General Property Taxes increased by S 1 .7 million. 

• Parking revenues increased by approximately S540,000. 

• Hotel Tax revenues decreased by S5.4 million. These taxes were used to pay for debt service at 
3Com Park. Since the debt has been extinguished, no further revenues are required for this purpose. 

• 3Com Park revenues decreased by approximately Sl.l million related to the loss of the San 
Francisco Giant's baseball games in 3Com Park. These revenues were only related to the games 
played in the summer and fall of 1999. 

• Golf revenues are expected to decrease by approximately S520.000, related primarily to the closing 
of both Harding and Fleming golf courses in October 2000 for approximately a year for renovation. 
Golf revenues include SI, 000,000 that is expected to be paid by the management company that will 
renovate both courses and take over the operation of the courses after the renovations. The 
Recreation and Park Commission has given the Department authority to enter into negotiations with 
the Arnold Palmer Golf Management LLC related to the renovation and management of these golf 
courses, and the Department expects to bnng the related contracts to the Board of Supervisors for 
approval in August or September 2000. 

DESCRIPTION 

1 . The Department had a net decrease in staffing of 2.82 FTEs. Major changes in staffing included: 

• The addition of .75 FTE for an Executive Secretary and the reclassification of 1 .0 FTE from 
Departmental Administration — Business Office for a Special Assistant XVII, These 
positions, which annualize to 2.0 FTEs, have an annual permanent Salary- and Fringe Benefits 
of SI 97.270 at the top step. The Department states that these staff are required to provide 
construction oversight for the Golden Gate Park Concourse Authority, which was established 
under Proposition J in June 1998 to be responsible for the construction of an underground 
parking facility in Golden Gate Park. 



• 



The addition of .75 FTE for a Project Manager IV. This position will annualize to 1 .0 FTE 
with annual permanent Salaries and Fringe Benefits of 5156,467, which is SI. 229 more than 
the Salary and Fringe Benefits of the General Manager. The Department has stated that the 
new Program Manager will manage the Department's capital program and supervise the 
Capita] Division Team in coordinating all capital projects related m the Neighborhood 
Recreation Park Facilities bond of 2000, the Golden Gate Park Bond, the Park Improvement 
bond of 1987, and Open Space Funds. 

Additionally, there is a net reduction of 4.32 FTEs related to annualizations of prior year FTE 
offset by an increase in project funding and the elimination of 2.0 FTEs in the Zoo. 



Board of Supervisors - Budget Analyst 



40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND PARK (continued) 



2. Additionally, there is an addition of 27 new FTEs with FY 2000-01 Salaries and Fringe Benefits 
of 51,940,628, which will annualize to 36 FTEs with an annual permanent Salary and Fringe Benefits at 
the top step of $2, 587, 504, to be funded through the Capital Budget, including the Neighborhood 
Recreation and Park Facilities 2000 bond, Open Space funds, and Park Improvement 1987 bonds. Of 
these 36 FTEs, 16 (44%) of these positions representing SI, 348, 590 (52%) in permanent Salaries and 
Fringe Benefits are administrative financial management and planning positions that are intended to be 
used to create a new Capital Division which will be used to implement the Department's Capital Plan. 
The remaining 20 FTE (56%) positions representing SI, 238,9 14 (48%) in permanent Salaries and Fringe 
Benefits are field positions (gardeners, arbonst technicians, and truck drivers) that will complete capital 
projects. 

The Department has stated that they intend on using their contracting authority for capital 
projects, as authorized under the Charter amendment approved in November 1999. Instead of using only 
the resources and expertise of DPW to design projects, develop detailed plans and specifications, 
perform contract bid and award functions, perform construction management and inspection, and 
perform financial management, the Department intends on using available resources from DPW and/or 
proceeding with the process using their own Capital Division team. 

3. Of the total of 534,102,303 of the increase in the budget for the Department, major initiatives 
include: 

• Zoo Facility improvements of 517.337.277 funded by Zoo Facilities 2000 bonds. 

• Golden Gate Park improvements of 58.697,633 funded by Golden Gate Park Irrigation 1997 
bonds. 

• Neighborhood Recreation and Park Facility improvements of 56,143,599 funded by 
Recreation and Park Facility 2000 bonds. 

• Park Facility Improvements of 51,000,000 funded by Park Improvement 1987 bonds. 

4. Other operating expenses in the Department increased by only 554,391 . The increase in the 
Department's salaries and benefits expense of 51.360,515 (2.39%) was offset by a 51,397,108 decrease 
in operating expenses as a result of the San Francisco Giants no longer playing baseball at 3Com Park. 

5. The budget for current year equipment purchases has increased by 5347,500 (49.6%) to 
51,048,602, primarily because of plans to expend 5751,002 on new vehicles and equipment and 
5297,600 on replacement vehicles and equipment. Payments on leases for equipment purchased under 



Board of Supervisors - Budget Analyst 



41 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC RECREATION AND Park (continued) 

lease finance agreements in previous years have increased by SI 33,145. These increases are mostly 
offset by the S425,000 decrease in debt service requirements related to 3Com Park. 



COMMENT 

The Mayor's budget provides an increase of S34. 156,694. Our recommended reductions, which 
total S875,122 would still allow an increase of S33.2S1.5"2 or 37.1% in the Department's budget. 



Board of Supervisors - Budget analyst 



42 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



;partment: REC Recreation And Park Commission 



'age 

No. Ohject 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To. 



Savings 



\.\ Golden Gate Park— General Fund Non-Project 



001 Permanent Salaries 

*The recommended reduction in Permanent Salaries— Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



55,107,449 S5.022.449 



001 Attrition Savings— Misc 



9993M 



(8.8) (10.8) (372,438) (457,438) 



To increase Attrition Savings by SS5.000 to 8.3 percent. Actual attrition 
for this Division in FY 1999-00 was approximately 10.6 percent after 
reclassification of salaries related to the Workfare program from 
permanent salaries to temporary salaries. The Workfare program 
provides approximately 18.0 FTE for use by this Division. 



85.000 



403 013 Mandatory Fringe Benefits 

Corresponds to reductions in permanent salaries. 



1,434,884 1,412,784 22.100 



403 060 Equipment Purchase 



157,000 157.000 



* The recommended reductions in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



060 4 WD 3/4 Ton Pickup w/ RP056N 

Dump 

060 4 WD 3/4 Ton Pickup w/ RP056R 

Dump 

060 Crew Cab Pickup w/ Dump RP058N 

060 Crew Cab Pickup w/ Dump RP05SR 



Approve equipment identified above as 'R' or Replacement equipment. 
In both cases, the Department justified the equipment as replacements for 
1985 vehicles and not an "N" or new equipment 



1 





30,000 





30.000 





1 





30.000 


(30,000) 


1 






1 


35,000 




35,000 


35.000 
(35.000) 



Board of Supervisors - Budget Analyst 



43 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number 

Page Equipment 

No. Object Number From T_o 

F\\ Gold en Gate Pa rk Construction Overs ight-Annual Project 

2404 001 Permanent Salaries 

*The recommended reduction in Permanent Salanes--Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

2459 001 Special Assistant XVI I 1376S 1 

2459 001 Special Assistant XVI I 1375L 



To classify this 1 .0 FTE as 'L' or Limited Tenure since the Department 
stated that the position is intended to provide oversight assistance to the 
Concourse Authority. Based on the Department's representation that the 
work responsibilities related to this position will be completed in 
approximately three years, this position should be made an 'L' or Limited 
Tenure position. 



Amount 
From To 

$143,668 S143.668 



S av ings 



107.194 

1 





107.194 



107,194 
(107,1941 



EAE Neighborhood Services-General Fund Non-project 

2411 060 Equipment Purchase 

* The recommended reductions in Equipment purchase is the total of the 
following specific recommendations regarding individual items. 



2485 
2485 
2485 
2485 



060 7 Passenger Ford Winstar Van RP045N 

060 7 Passenger Ford Winstar Van RP045R 

060 Crew Cab Pickup with Dump RP079N 

060 Crew Cab Pickup with Dump RP079R 

Approve equipment identified above as 'R' or Replacement equipment. 
The Department has justified the equipment as replacement vehicles and 
not as 7s" or new equipment. 



370,000 351.000 



1 





25.000 





25.000 





1 





25.000 


(25.000) 


1 





30.000 





30.000 





1 





30.000 


(30.000) 



Board of Supervisors - Budget Analyst 



44 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



artment: REC Recreation And Park Commission 



L Ohject 

5 060 Greenmaster 

The Department has not provided adequate justification for this request 
of SI 9.000 for new equipment. The Department currently has 9 
Greenmaster Mowers, and one of them is located in a park that has no 
golf facilities. We are, however, recommending approval of SI. 000. 000 
in other replacement and new equipment as requested by the Department. 





Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To Savings 


100 Mower 


RP049N 


1 


519,000 SO S 19.000 



F Neighborhood Services-General Fund Annual Project 

1 001 Permanent Salaries 322,696 322,696 * 

* The recommended reduction in Permanent Salaries-- Misc. is the total 
of the following specific recommendations regarding individual 
classification. 

001 Project Manager IV 5508N 0.75 0.75 93,135 93,135 * 

* The Budget Analyst is recommending that this position ($1 17,350 in Salary and Fringe Benefits) be reserved until such 
time as the Department has performed a cost benefit analysis, and reports back to the Board of Supervisors, to determine 
that taking over the contract function that DPW performs could more effectively be performed by the Department and that 
there would not be any material duplication of efforts between the functions of the Department's Capital Division Team and 
the Department of Public Works (DPW). This Project Manager position is funded by the General Fund, and will annualize 
to 1.0 FTE with a permanent Salary and Fringe Benefits of SI 56,467 which is SI. 228 more than the Salary and Fringe 
Benefit cost of the General Manager. This Program Manager will manage the Department's capital program and supervise 
the Capital Division Team in coordinating all capital projects for the Department. 



Board of Supervisors - Rudget Analyst 40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Number Amount 

p a oe Equipment 

No. Object Number From Iq From la Savings 

The Department is recommending the addition of 27 new FTEs with FY 2000-01 Salaries and Fringe Benefits of 
SI. 940,628, which will annualize to 36 FTE with an annual Salary and Fringe Benefits at the top step of S2.5S7.504. to be 
funded through the Capital Budget, including the Neighborhood Recreation and Park Facilities 2000 bond, Open Space 
funds, and Park Improvement 1987 bonds. Of these new 36 FTEs, 16 (44%) of these positions representing SI. 348. 590 
( 52%) in Salaries and Fringe Benefits are administrative financial management and planning positions that are intended to be 
used to create a new Capital Division which will be used to implement the Department's Capital Plan. The remaining 20 FTE 
(56%) positions representing S1.23S.914 (48%) in Salaries and Fringe Benefits are field positions including gardeners, 
arbonst technicians, and truck drivers The Budget Analyst has recommended that these positions also be reserved pending a 
report back to the Board of Supervisors to present a plan that accounts for all of the costs of the addition of the Department's 
Capital Division Team, including determining that taking over the contract function that DPW performs could more 
effectively be performed by the Department. 

The Department has not performed any cost benefit analysis to determine that establishing this Capital Division will be cost 
effective. In addition to the cost of the 16 new administrative staff, the Department has not idennfied the other specific 
overhead costs that will be incurred as a result of establishing this new Division, such as any cost for increased space 
requirements, furnishings, computer equipment, and other administrative requirements Additional!), the Department 
currently has 12 existing positions (with annual Salary and Fringe Benefits of SI. 140. 078) funded by Open Space funding, 
bond funding and the General Fund to provide oversight and planning of existing capital projects. The Department has not 
explained how all current positions will be taken into account in this plan 

The Department has stated that they intend on using their complete contracting authority for capital projects, as authorized 
under the Charter amendment passed in November 1999. instead of only using the resources and expertise of DPW to design 
projects, to develop detailed plans and specifications, perform contract bid and award functions, perform construction 
management and inspection, and perform financial management. The Department intends on using available resources from 
DPW and'or proceeding with the process using their own Capital Division team. In the Budget .Analyst's judgement, without 
a well developed plan, using appropriate policies and procedures, the result of the addition of such administranve staff may 
be extensive duplication of DPWs administrative procedures or the inefficient and meffecnve management of these 
contracts. 

The Budget Analyst recommends the reserve of this Project Manager position until such tune as the Department has 
performed a cost benefit analysis, and reports back to the Board of Superviors. to determine that taking over the contract 
function that DPW performs could more effectively be performed by the Department and that there would not be any 
material duplication of efforts between the functions of the Department's Capital Division Team and DPW. Further, the 
Department should develop a plan that accounts for all of the costs of the addition of such personnel and accounts for the use 
of the current personnel the Department already has which perform similar functions for Open Space, the Park Renaissance 
Project and other bond funds. Additionally, the Department should compare their costs to DPWs cost for performing the 
same services. The Budget Analyst further recommends that this plan and all related mformanon be presented to the Board 
of Supervisors for review and approval. 



Board of Supervisors - Budpet Analyst 



46 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



REC Recreation And Park Commission 



Position/ 

Equipment 

Number 



Number 



Amount 



Object Number From To From 

013 Mandatory Fringe Benefits S71.189 

The Budget Analyst recommends a reserve of S24.215 in Fringe Benefits related to the 
Permanent Salaries reserved above. 



To Savings 

S71.189 * 



X) Structural Maintenance - General Fund Non-project 

53 001 Permanent Salaries 

* The recommended reduction in Permanent Salaries— Misc. is the total of the 
following specific recommendations regarding individual classification. 



3.942.958 3.938.835 



001 Secretary II 

001 Executive Secretary 



1446S 
1450S 



Disapprove this substitution since the Department has not obtained 
Department of Human Resources approval or provided adequate 
justification. 




49,955 



45,832 




(45.832) 
49.955 



001 Senior Clerk Typist 14260 

001 Senior Account Clerk 16320 

001 Senior Accountant 16520 

001 Principal Accountant 16540 

001 Junior Administrative Analyst 1820O 

001 Senior Administrative Analyst 18230 

001 Principal Administrative Anal) 1 8240 

001 Gardener 34170 

001 Park Section Supervisor 34220 

001 Arborist Technician 34350 

001 Tree Topper Supervisor 34360 

001 Landscape Architect Assoc 52720 

001 Senior Landscape Architect 52750 

001 Planner V 52830 

001 Planner IV, Transportation 52930 

001 Building Inspectors 63310 



1.5 


1.5 


62,483 


62.483 


0.75 


0.75 


33,982 


33.982 


0.75 


0.75 


38.563 


38.563 


0.75 


0.75 


46,882 


46,882 


0.75 


0.75 


33,649 


33,649 


1.5 


1.5 


100,890 


100.890 


0.75 


0.75 


58,960 


58,960 


7.5 


7.5 


326,120 


326.120 


1.5 


1.5 


79.200 


79.200 


3 


3 


162.003 


162.003 


0.75 


0.75 


42.634 


42.634 


1.5 


1.5 


107,467 


107,467 


0.75 


0.75 


72,016 


72,016 


0.75 


0.75 


71.312 


71,312 


1.5 


1.5 


120.269 


120.269 


0.75 


0.75 


56.259 


56,259 



Board of Supervisor s - Budget Analyst 



47 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Position/ 


Number 


Amount 


.quipment 






Number 


From Ifi 


From To Savings 


80 


0.75 0.75 


S47,000 S47.00* - 


50 


1.5 1.5 


80,492 80,4-. " 



Department: REC Recreation And Park Commission 



Page 

No. Object 

2470 001 Operating Engineer, Universal 73280 

2470 001 Truck Driver 

* The Budget Analyst recommends the reserve of these bond funded positions until such time as the Department has 
performed a cost benefit analysis, and reports back to the Board of Supervisors, to determine that taking over the contract 
function that DPW performs could more effectively be performed by the Department and that there would not be any 
material duplication of efforts between the functions of the Department's Capital Division Team and the Department of 
Public Works (DPW) 

The Department is recommending the addition of the above Iisied 27 FTEs with FY 2000-01 Salaries and Fringe Benefits of 
SI. 940,628, which will annualize to 36 FTE with an annual Salary and Fringe Benefits at the top step of S2. 587. 504, to be 
funded through the Capital Budget, including the Neighborhood Recreation and Park Facilities 2000 bond. Open Space 
funds, and Park Improvement 1987 bonds. Of these new 36 FTEs, 16 (44%) of these positions represennng S 1 .348,590 
(52%) in Salaries and Fringe Benefits are administrative financial management and planning positions that are intended to be 
used to create a new Capital Division which will be used to implement the Department's Capital Plan The remaining 20 FTE 
(56%) positions representing S 1,238.9 14 (48%) in Salaries and Fringe Benefits are field positions including gardeners, 
arborist technicians, and truck drivers. 

The Department has not performed any cost benefit analysis to determine that establishing this Capital Division will be cost 
effective. In addition to the cost of the 16 new administrative staff, the Department has not idennfied the other specific 
overhead costs that will be incurred as a result of establishing this new Division, such as any cost for increased space 
requirements, furnishings, computer equipment, and other administrative requirements Additionally, the Department 
currently has 12 existing positions (with annual Salary and Fringe Benefits of SI. 140. 078) funded by Open Space funding, 
bond funding and the General Fund to provide oversight and planning of existing capital projects, and has asked for the 
addition of a new project manager (with annual permanent Salary and Fringe Benefits of SI 56,467) this year to coordinate 
all of the Capital Projects in the Department. The Budget Analyst has recommended that the Project Manager posmon also 
be reserved pending a report back to the Board of Supervisors to present a plan that accounts for all of the costs of the 
addition of the Department's Capital Division Team, including determining that taking over the contract funcnon that DPW 
performs could more effectively be performed by the Department. The Department has not explained how all current 
positions will be taken into account in this plan. 

The Department has stated that they intend on using their complete contracting authority for capital projects, as authorized 
under the Charter amendment passed in November 1999, instead of only using the resources and expertise of DPW to design 
projects, to develop detailed plans and specifications, perform contract bid and award functions, perform construcnon 
management and inspection, and perform financial management. The Department intends on using available resources from 
DPW and/or proceeding with the process using their own Capital Division team. In the Budget Analyst's judgement, without 
a well developed plan, using appropriate policies and procedures, the result of the addition of such administrative staff may 
be extensive duplication of DP\Vs administrative procedures or the inefficient and ineffective management of these 
contracts. 



48 

Board of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: REC Recreation And Park Commission 



Position/ Number Amount 

Equipment 
Object Number From To From To Savings 

The Budget Analyst recommends the reserve of these bond funded positions until such tune as the Department has 
performed a cost benefit analysis, and reports back to the Board of Superviors. to determine that taking over the contract 
function that DPW performs could more effectively be performed by the Department and that there would not be any 
material duplication of efforts between the functions of the Department's Capital Division Team and DPW. Further, the 
Department should develop a plan that accounts for all of the costs of the addition of such personnel and accounts for the 
use of the current personnel the Department already has which perform similar functions for Open Space, the Park 
Renaissance Project and other bond funds. Additionally, the Department should compare their costs to DPW's cost for 
performing the same services. The Budget Analyst further recommends that this plan and all related information be 
presented to the Board of Supervisors for review and approval. 



013 Mandatory' Fringe Benefits S9S2,068 S980,996 SI, 072 

Reduction of SI. 072 corresponds to reductions in permanent salaries. In addition, the Budget 
Analyst recommends a reserve of S400.447 in Fringe Benefits related to the Permanent Salaries 
reserved above. 

060 Equipment Purchase 153,000 123,000 * 

* The recommended reductions in Equipment purchase is the total of the 
following specific recommendations regarding individual items. 

060 Model F250 Ford Pickup RP042N 1 30,000 30,000 

The Department has not provided adequate justification for this request of S30.000 
for new equipment. The Department has 203 assorted trucks in its fleet. The 
Department has informed us that vehicles are pooled and assigned by program need. 
Therefore, the Department should have adequate resources without the addition of 
this vehicle. We are, however, recommending approval of $1,000,000 in other 
replacement and new equipment requested by the Department. 



49 

Board of Supervisors - Budget Analyst ^ u 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 


REC Recreation And Park C 


ommission 




















Position/ 


Number 




Amount 






Page 






Equipment 














NjL 


Object 




Number 


I que 


Ifi 




From 


la 


Savings 




060 


Ford Econoline Commercial 
Van 


RP044N 


1 







S27,000 


so 


s : 


2487 


060 


Ford Econoline Commercial 

Van 

3/4 Ton Utility Pickup 


RP044R 







1 





27,000 


.27,000 


2487 


060 


RP047N 


1 







30,000 





30,000 


2487 


060 


3/4 Ton Utility Pickup 


RP047R 







1 





30,000 


(30,000 



Approve equipment identified above as 'R' or Replacement equipment 
The Department has justified the equipment as replacement vehicles and 
not as 'N" or new equipment 



FCG Maint & Oper Of Golf Courses-General Fund Non-Project 

001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salanes--Misc is the total 
of the following specific recommendations regarding individual 
classification. 



2.125.506 2.013.997 



>474 



001 Attrition Savincs - Misc 



9993M 



(2.31) (4.6) (112,268) (223,777) 111. 



To increase attrition savings in the Department to 10 percent Actual attrition for FY 
1999-00 is 14.8 percent. Further, the Budget Analyst notes that the Harding (IS holes) 
and Fleming (9 holes) golf courses will be closed in October 2000 for approximately a 
year. Although the staff responsible for the Harding and Fleming golf courses will be 
involved in the replanting of these courses, they will also be available to provide 
additional services in the other Cirv coif courses. 



2440 011 Overtime 



34.761 



23,261 



11.500 



To reduce overtime by SI 1.500. The Harding and Fleming golf courses, 
which represent approximately a third of the City's golf courses, will be 
closed in October 2000 for approximately a year. Additionally, the permanent 
staff assigned to these two courses will be available to provide additional 
services in the other City golf courses, which should also help defray 
overtime expenses. 



Board of Supervisors - Budget Analyst 



50 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



REC Recreation And Park Commission 



Position/ Number Amount 
Page Equipment 

No. Object Number From To From To Savings 

2440 013 Mandatory Fringe Benefits S555,935 S526.943 S28,992 

Corresponds lo changes in permanent salaries. 



:CH 3Com Park— General Fund Non-Project 

442 001 Permanent Salaries 1.023.584 889.562 

* The recommended reduction in Permanent Salaries— Misc. is the total 
of the following specific recommendations regarding individual 
classification. 



001 Gardener 3417L 3 134,022 134,022 

Reduce the three 3417 Gardener positions that were limited tenure positions. The 
Budget Analyst recommends this reduction because of the reduction in workload 
now that the San Francisco Giants will no longer be playing baseball at 3Com Park. 
The Department will still have 4.0 FTE Gardener positions at 3Com Park and a total 
of 287.5 FTE Gardener positions. 



011 Overtime 128,252 80,000 48.252 

Reduce the overtime for 3Com Park by S48.252. In FY 1999-00, the Department spent 
approximately SI 10,000 for overtime at 3Com Park to cover both the San Francisco Giant's 
evening and weekend games and the San Francisco 49er's football games in the Fall of 1999. 
Since the San Francisco Giants will no longer be playing at 3Com Park, required overtime 
should be reduced. Further, since the Department intends on marketing the facility for 
multiple use, any overtime that is incurred and which is related to these special events should 
be budget neutral and bome by the organization renting the facility. 



013 Mandatory Fringe Benefits 282,038 247,192 34.S46 

Corresponds to the reduction in permanent salaries. 

040 Materials & Supplies Budget 316,910 292,500 24,410 

Reduce to the amount justified by the Department. 

5 1 

Board of Supervisors - Budget Analyst " 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park Commission 



Position/ Numlur Amount 

Page Equipment 

No. Ohjeet Numher From la From Iq Savings 

2443 081 Services of Other Departments S793.361 S603.959 S1S9,402 

Reduce the budget for PUC Light. Heat, and Power from 5480.552 to S291.150. 
Major expenditures for Light. Heat and Power relate to the functions at 3Com Park, 
and are recovered from the organizations using 3Com Park In FY 1998-99 and FY 
1999-00, the Department recovered 100 percent of these PLC charges from the 
49ERS, Giants and the food concessionaire The budgeted recoveries for FY 2000- 
01 from the 49ERS and the food concessionaire are SI 16.000. This provides the 
Department with SI 75. 1 50 (approximately S22.000 per month for 8 months) for 
PUC charges in the Park during the remainder of the year when uses are minimal 
Since the Department intends on marketing the facility for multiple use. an\ 
charges incurred related to these special events should be budget neutral and borne 
by the organization renting the facih:\ 



. F.C.T I "rban Forestn -General Fund Non-project 

2445 001 Permanent Salaries 1.660.281 1.601.014 

* The recommended reduction in Permanent Salanes-Misc is the total 
of the following specific recommendations regarding individual 
classification. 



2477 001 Attrition Savings - Misc 9993 M (1-25) (2.5) (61.239) (120.506) 59.267 

To increase attrition savings tn the Department to 7 percent. Actual attrition savings 
for FY 1999-00 is 39.4 percent Further, the Budget Analyst notes that the Division 
has 3.0 FTE tree topper positions that were authorized in the 1998-99 budget cycle 
that have never been filled. Although the Department has upgraded tree topper 
positions in this budget to arbonst technicians, with an increase in base salary of 
S6.275 annually, the basic requirements of the job remain the same for this hard-to- 
hire position. 

2445 013 Mandatory Fringe Benefits 428,773 413.364 15,409 

Corresponds to the reduction in permanent salaries. 



59 

Board of Supervisors - Budget Analyst *" 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: REC Recreation And Park Commission 



Page 
No. Object 



Position/ Number 

Equipment 
Number From T_£ 



Amount 
Fr o m To 



Savin gs 



^.1 A Dept'I Admin-Business Office— General Fund Non-project 

2446 001 Permanent Salaries 

* The recommended reduction in Permanent Salaries-- Misc. is the total 
of the following specific recommendations regarding individual 
classification. 



52.959,152 S2.937.345 



2478 


001 


2478 


001 


2478 


001 


B79 


001 


>479 


001 


!479 


001 


!479 


001 


!480 


001 


480 


001 



446 



013 



Bus Analyst-Principal 1054S 

Information Systems Manager 107 IS 
Special Assistant XIII 1372S 

Executive Secretary III 1454S 

Supervising Fiscal Officer 1675S 
Senior Administrative Analyst 1823S 
Principal Administrative 1 824S 

Analyst 

Assistant Industrial Hygienist 6137S 
Estimated Project Funding 9996M 









1 


1 
1 


0.5 



Disapprove these substitutions since the Department has not obtained 
Department of Human Resources approval or provided adequate 
justification for the substitutions. 



Mandatory Fringe Benefits 
Corresponds to the reduction in permanent salaries. 



147 081 Services of Other Depts 



* To reserve $617,820 which is one-third of the Worker's 
Compensation budget of 51,853,462 pending Departmental report 
to the Board of Supervisors on measures being taken to reduce 
Worker's Compensation costs and claims, including actions related 
to Light Duty. 



Board of Supervisors - Budget Anatvst 





114,825 

79,975 


90,996 





61,105 




84,789 





60.254 



69,103 

80,767 


30,181 



743,118 737.448 



3,401.649 3,401.649 * 



(84.789) 
114.825 

79,975 
(60.254) 

90,996 
(69.103) 
(80,767) 

61,105 
(30.181) 



5.670 



53 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: REC Recreation And Park C ommission 



Page 
No. Object 



Position/ 

Fquipment 

Number 



Number 
From Ic 



p\I. Children's Baseline-General Fund Non-Project 



2454 001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salanes- 
Misc. is the total of the following specific 
recommendations recardinc individual classification 



Amount 
From To 

S8.579.361 S8.568.059 



Savings 



2481 



001 Special Assistant V 






56.51: 









To reduce the 1364 Special Assistant V by 25 FTE. 
which represents a clerical error The Department 
agrees with this reduction which will bring the number 
of FTE for this position to the intended total of 2 
FTE. 



2454 013 Mandator)' Fringe Benefits 

Corresponds to chances in permanent salanes. 



2.587.779 2.584.840 



."79 



2454 



022 Training 



The Department has not adequately justified training for recreational 
staff. This budget was increased from zero in FY 1998-99 to S36.500 in 
FY 1999-00. yet the Department had no training expenditures for the 
recreation staff in FY 1999-00. Further, the Department revised the 
training budget downward in the current year by S 1 7.900 so it could 
increase expenditures in other categories in the budget. The 
recommended reduction will still provide the Depanment with a total 
training budget of SI 22.390 that is approximately 10 percent more than 
actual FY 1999-00 expenditures. 



36.500 22.000 



14.500 



Total Recommended Reductions 
Total Recommended Reserves 



Board of Supervisors - Budget Analyst 



8-5.122 



:.b"5."98 



54 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



SCI ACADEMY OF SCIENCES 



Financial Data: 

The Academy of Sciences' proposed S2.056.051 budget for FY 2000-01 is SS.604 or 0.42 
percent more than the original FY 1999-2000 budget of S2,047.447. The net increase from the revised 
FY 1999-2000 budget is S8.604 or 0.42 percent. 



Summary of Program Expenditures: 



Program Expenditures 

Academy of Sciences 

Total Operating Expenditures 
Capital Improvements &. Fac. Maim. 
Total Expenditures 



Fiscal Year 1999-2000 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 



Original 




Revised 




2000-2001 


Original Budget 


S 1,947,447 


S 


1,947,447 


s 


1,956,051 


S S.604 


S 1.947,447 
100.000 


S 


1,947,447 
100.000 


s 


1.956.051 
100.000 


S 8.604 



S 2.047,447 S 2.047,447 S 2.056,051 S 



8,604 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 8.76 FTEs, which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 Original Budget 



Full Time Equivalents 

Academy of Sciences 
Total 



Original Revised 



8.76 



8.76 



8.76 



8.76 



8.76 



8.76 



Board of Supervisors - budget Analyst 



55 



RECOMMENDA I ions OF THE BUDGE I w \n ST FOR 

VM1 NDMENTOF BUDGET ITEMS 

2000-01 



Department: SCI ACADEMY OF SCIENCES (continued) 
DEPARTMENT REVENUES 

General Fund support has increased by S8.604 or 0.4 percent, from S2.047.447 in FY 1999-00 to 
S2.056.051 in FY 2000-01. 

DESCRIPTION 

The Academy of Sciences operates the Steinhart Aquanum. the Natural History Museum, and 
the Morrison Planetarium. The Academy of Sciences budget in FY 2000-01 is approximately 
S20,000,000 of which the City General Fund contributes S2.056.051 and remaining funds of 
approximately SI 8.000.000 come from private donations and admission revenues. The City funds nine 
positions, which include eight Stationary Engineers and one Chief Stationary Engineer, to maintain the 
1 1 buildings occupied by the Academy of Sciences, provides operating funds for the Steinhart 
Aquarium, and pays the saltwater and sewer discharge charges for the Academy of Sciences. 

The San Francisco voters approved General Obligation (GO) Bonds of SS7,445,000 for the 
renovation, seismic upgrades, and expansion of the Academy of Sciences on March 7, 2000. According 
to the Mayor's Office of Public Finance, the City plans to issue the first series of the Academy of 
Sciences GO Bonds in the Fall of 2000. The Academy of Sciences plans to fully provide its programs 
during FY 2000-01. The Academy will begin the planning and design of the renovation project but 
construction is not scheduled to begin in FY 2000-01 . 

The proposed FY 2000-01 budget includes (a) an increase of S2 1.743 for salary and mandatory 
fringe benefit costs due to MOU-related increases, (b) an increase of 534,664 for funding for the 
Steinhart Aquarium, and (c) a decrease of S47.803, primarily due to decreased saltwater and sewer 
discharce charges. 



Recommendations 

None. 



Board of Supervisors - budget Analyst 



56 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



USD County Education Office 



Financial Data: 

The County Education Office's proposed S2.62S.404 budget for FY 2000-01 is S907.089 or 
52.70 percent more than the original FY 1999-2000 budget of 51,721.315. The net increase from the 
revised FY 1999-2000 budget is S250,0S9 or 10.52 percent 

SUMMARY OF PROGRAM EXPENDITURES: 







Fiscal Year 


1999 


-2000 


Mayor's Budget 
Fiscal Year 
2000-2001 


Proposed 

Increase (Deer 

From 1999-2 

Original But 


ease) 
000 


Program Expenditures 




Original 


Revised 


get 


Administration 


S 


65.315 


S 


65.315 


S 


65,404 


S 




89 


Children's Baseline 
Music Program 




600.000 




600.000 




600,000 






- 


Elementary Arts 
Education Prosrram 








657.000 




907.000 






907.000 


San Francisco Unified 
School District Sports 
Proeram 




1.056.000 




1.056.000 




1.056.000 









Total Expenditures 


S 


1.721.315 


S 


2.378.315 


s 


2.628,404 


S 




907.089 


Less Work Order 
Recoveries 




(15.000) 
$ 1,706.315 


s 


n 5.000) 
2.363.315 


s 


(15.000) 
2.613,404 








Net Expenditures 


$ 




907,089 



Board of Supervisors - Budget Analyst 



57 



RECOMMENDATIONS OF THE BLOCK I ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: USD COFNTY EDrCATlON OFFICE (continued) 

Department Personnel Simmary: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 1.00 FTEs, which is 
unchanged from the original FY 1999-2000 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1 999-2000 

Full Time Equivalents Original Revised 2000-2001 Original Budget 

Country Education Services 1 .00 1 .00 1 .00 - 

Total 1.00 1.00 1.00 



DEPARTMENT REYENt ES 



The County Education Office's projected General Fund revenue for FY 2000-01 totals 
S2, 61 3,404. General Fund support has increased by S907.089 or 53.2 percent from the original budget 
for FY 1999-00 of SI. 706,3 15, and S250.089 or 10.6 percent from the revised budget for FY 1999-00~of 
S2,363,315. 



Description 

The County Education Office, which is pnmanly supported by State monies, provides athletic, 
arts, and cultural programs to high school and middle school students that contributes to their physical, 
social, and emotional development. 

In accordance with the City Charter and the State Education Code, the City and County 
government is required to compensate members of the Board of Education, pay a portion of the County 
Superintendents' salary, and pay certain fixed charges. Accordingly, this budget includes funds for the 
following items: 

S42.000 for the seven members of the Board of Education (S500 per member per month i: 

S22.279 of the Superintendent's salary and fringe benefit costs; and 

SI, 125 for materials and supplies, to provide for the expenses of the Superintendent of Schools. 

Such costs, totaling S65.404 for FY 2000-01, are S89 more than the budgeted amount of S65.315 in FY' 
1999-00. 



Board of Supervisors - budget Analyst . 

08 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: USD COUNTY EDUCATION OFFICE (continued) 

The proposed FY 2000-01 budget contains S600,000 for the Children's Baseline Music program, 
and SI, 056, 000 for the San Francisco Unified School District (SFUSD) Sports program, which is 
unchanged from the FY 1999-00 budget. 

The proposed FY 2000-01 budget also includes S907.000 in increased funding for the 
Elementary Arts Education Program. In October of 1999, the Board of Supervisors approved a 
supplemental appropriation of S657,000 to provide one-time funding for the San Francisco Unified 
School District (SFUSD) Elementary .Arts Education Program for FY 1999-00 (File 99-1723). 
According to SFUSD, in FY 1997-98 and FY 1998-99, the District was able to find one-time revenues to 
support the program, but in FY 1999-00 was not able to identify such revenues. The County Education 
Office is now proposing the continuation of the one-time appropriation of S657,000, plus an additional 
5250,000, totaling S907,000, to expand the Elementary Arts Education Program. 



COMMENT 

The Budget Analyst considers approval of S907,000 for the Elementary Arts Education Program 
to be a policy matter for the Board of Supervisors. 



Board of Supervisors - Budget Analyst 5 g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Depart ment: County Education Office 

Position/ Number Amount 

Page Equipment 

No. Ohject Number From Tjj From Ifi Savings 

2499 035 Other Current Expenses S 907,000 5907,000* 

* The Budget Analyst considers approval of City 
General Fund monies of S907.000 for the Elementary 
Arts Education Program to be a policy matter for the 
Board of Supervisors . In FY 1999-00 the Board of 
Supervisors approved one-time only funds of 5657,000 
for the Elementary Arts Education Program The 
requested amount of 5907,000 would continue 
5657,00 in funding, plus 5250,000 in increased 
funding for the expansion of the program It should be 
noted that the City is already contributing S 1.656.000 
to the County Education Office, including S600.000 
for the SFL'SD Music Program and 51 .056.000 for the 
SFL'SD Sports Program. 



Board of Supervisors - Budpet Analyst 



60 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

.AMENDMENT OF BUDGET ITEMS 

2000-01 



DEPARTMENT: 



WAR War Memorial 



Financial Data: 

The War Memorial's proposed 510,757,126 budget for FY 2000-01 is 5561,065 or 5.50 percent 
more than the original FY 1999-2000 budget of 510,196,061. The net increase from the revised FY 
1999-2000 budget is 5364,959 or 3.51 percent. 



Summary of Program Expenditures: 



Program Expenditures 

Operation & Maintenance 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less Work Order Recoveries 
Net Expenditures 



Fiscal Year 1999-2000 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 1999-2000 

2000-2001 Original Budget 



8,875,061 S 



9.071,167 S 



10,757,126 S 



1.882.065 



8,875,061 $ 9,071,167 S 10,757,126 $ 1,882.065 

1.321.000 1.321.000 : (1.321.000) 



S 10,196,061 $ 10.392,167 $ 10,757,126 S 561,065 
(487.500) (487,500) (487.506 ) (6) 



9,708,561 $ 9,904,667 S 10.269.620 S 



561.059 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2000-01 is 94.59 FTEs, which is 
0.32 FTEs more than the 94.27 FTEs in the original FY 1999-2000 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 1999-2000 Fiscal Year From 1999-2000 

2000-2001 Original Budget 



Full Time Equivalents Original Revised 

Operation & Maintenance 94.27 94.27 

Total 94.27 94.27 



94.59 



0.32 



94.59 



0.32 



^1 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: WAR War Memorial (continued) 

DEPARTMENT RENTNUES 

Department revenues appear to have decreased by S759.941, or approximately 6.9 percent, 
because of the omission of technical adjustments to the War Memorial's budget. Actually, overall 
revenues for the War Memorial are increasing, primarily as a result of a 5521,957 increase from Hotel 
Taxes allocated to the War Memorial. The remaining increases arc from rental of the Opera House, 
which is projected to increase by 523,672, rental of Herbst Theater, which is projected to increase by 
S8.885 and various smaller amounts of rental revenue increases. 

DESCRIPTION 

Although the proposed budget does not include any funds for Facilities Maintenance and Capital 
Improvements for the War Memorial, a technical adjustment adding SI. 560.500 for such Facilities 
Maintenance and Capital Improvements will be made, which is an increase of 5239,500 over the current 
Fiscal Year. Such Facilities Maintenance funds will be used primarily for Fire Alarm and HYAC 
Upgrades, Long-term Seismic Planning and routine facilities maintenance, such as painting and re- 
carpeting. The increased cost of these Facilities Maintenance and Capital Improvements will be covered 
by decreasing the amount of Unappropriated Revenue-Unreserved by the corresponding amount of 
SI. 560,500. 

Other major increases in the proposed budget for War Memorial include 589,700 more for 
Equipment Purchases and 5215,944 for Services of Other Departments, which is primarily due to an 
increase of 5254,798 for Workers Compensation. The increase of 0.32 in position count is primarily due 
to the transfer of the currently shared (70% and 30%) 1270 Departmental Personnel Officer position 
between the War Memorial and the Fine Arts Museum to be a full-time position solely responsible for 
the War Memorial. 

COMMENT 

The Mayor's budget provides an increase of 556 1,065. Our recommended reductions, which total 
545,985, would still allow an increase of S5 15.080 or 5.1% in the Department's budget. 



BOARD OF SUPERYISORS - BUDGET ANALYST B2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



gpartment: "WAR - War Memorial 



age 

io. Object 



Position/ Number Amount 

Equipment 
Number From To From Ifi Savings 



;ED Operations & Maintenance 

506 001 Permanent Salaries - Misc 



54,445,655 54,420,003 



*The recommended reduction in Permanent 
Salaries - Misc is the total of the following specific 
recommendations regarding individual 
classifications. 



510 



Special Assistant X 


1369 1.00 


0.00 


65,160 





565,160 


Senior Management Assistant 


1844 0.00 


1.00 





61,958 


(61,958) 



Reduce to reflect substitution for a lower 
classification that was approved by the 
Department of Human Resources. 



511 9996M Estimated Project Funding - Misc 



(22,450) 22,450 



Reinstate sharing of 70% for the War Memorial and 
30% for the Fine Arts Museum of one full-time 1270 
Departmental Personnel Officer included in the War 
Memorial's FY 1999-00 budget. The Estimated Project 
Funding - Misc. represents the Fine Arts Museum's 
share of the cost for this position. The Budget Analyst 
does not recommend creation of a new 0.5 FTE 
Departmental Personnel Officer for the Fine Arts 
Museum due to the closure of the de Young Museum, 
staff attrition, and the possibility of reassignment of 
existing staff in FY 2001-02. This reduction would 
therefore continue the existing 0.7 FTE position, rather 
than the proposed 1 .0 FTE, for the War Memorial. 



Board of Supervisors - Budget Analyst 



63 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



De partment: WAR - War Memorial 

Position/ Number Amount 

Pace Equipment 

No. Object Number From Ifi From Iq Savings 

2506 013 Mandatory Fringe Benefits SI. 2 11.727 SI, 2 10.894 S833 

Corresponds to the reduction in Permanent 
Salaries - Misc. 

2506 040 Materials & Supplies 265,185 260,185 5.000 

Reduce to reflect actual expenditure rates for the 
current year, adjusted by a cost of living factor 

2506 060 Equipment Purchase 103,700 89.200 * 

* The recommended reduction in equipment is the 
total of the following specific recommendations. 

2512 32" Automatic Floor Scrubbei WM003 1.00 0.00 9.200 9.200 

Delete the larger of the two new Floor Scrubbers 
proposed for the Department. 

Automated External 
2512 Defibrillators WM005 2.00 1.00 10.600 5,300 5.300 

Delete one of the two requested new defibrillators. 



Total Recommended Reductions C45.985 



Board of Supervisors - P\idr* et Analyst 



64 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
.AMENDMENT OF BUDGET ITEMS 

2000-2001 



DEPARTMENT: 



AIR AIRPORT COMMISSION 



Financial Data: 

The Airport Commission's proposed S496, 61 1,435 budget for FY 2000-01 is S44, 650.41 7 or 
9.88 percent more than the original FY 1999-00 budget of 5451.961,018. The net increase from the 
revised FY 1999-00 budget is 544,155,916 or 9.76 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



rogram Expenditures 



Fiscal Year 1999-00 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2000-01 



Proposed 

Increase (Decrease) 

From 1999-00 

Original Budget 



dministration and Business 

afety and Security 

acilities Maintenance, Construction 



5295,692,526 S295,692.526 5328,942.521 S33.249,995 

63,310,828 63,767.136 64,780.127 1,469.299 

83,528,410 83,566,603 93,329,655 9.801.245 



otal Operating Expenditures 

apital Projects 
ml Expenditures 



5442.531,764 5443,026.265 S487,052,303 S44,520,539 

9.429.254 9.429.254 9.559.132 129.S"S 

5451,961,018 S452,455.519 5496,611,435 544.650,417 



Board of Supervisors - budget Analyst 



65 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BIDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 

Of the S44.650.41 7 increase in the Airport's budget, major changes are as follows: 

FY 1999-00 FY 2000-01 Increase 

Expenditure Budget Budget (Decrease) 

Debt Service S171.928.524 S190.860.704 SIS.932,180 

Permanent Salaries - Misc 78,470,779 89,942,602 11.471.823 

Buildings, Structures (Capital) - 4,459,132 4.459.132 

Revenue Transfer to General Fund 24.000.000 28,327,877 ".877 

Mandatory' Fringe Benefits 19.877,758 23.659.623 ..865 

Service of Other Departments 3". 106.278 40,872,518 6,240 

Other Current Expenses 40,957.216 44,182,647 3.2: 

Utilities 2.571.250 4.013.050 1.441.800 

Building & Construction Supplies 3.799.935 1.135,090 

Equipment Purchase 3.635.950 1,720.900 (1.915,050) 

Budget Reduction - Not Detailed - (2.000,000) (2,000.000) 

Facilities Maintenance Project 9.429.254 5.100.000 (4.329.254 ) 

Subtotal S390.64! 4.938,988 

Other Changes 61.319,164 61.672.-U7 353.2S3 

Total S451.961.018 S496.61 1 -4.650.417 



As shown in the expenditure table above, the increases in Debt Service (SI 8.932.1 80), 
Permanent Salaries - Misc. (511,471.823), and Mandator. Fringe Benefits (S3. 781. 865). which total 
S34.1S5.868, account for 76.56 percent of the Airport's expenditure increase. Further, Debt Service, 
budgeted in the amount of S190.S60.704. constitutes almost 40 percent (38.43%) of the Airport's total 
budget, including capital improvements, of S496. 61 1 ,4 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2000-01 is 1.700.85 FTEs. which 
is 183.69 FTEs more than the 1.517.16 FTEs in the original FY 1999-00 budget. Included in its FTE 
count of 1.700.85, the Airport is requesting a total of 237 (171.0 FTE) new operating budget positions, 
as detailed in Attachment I to this report. On an annualized basis, the cost of salaries (S 11. 76 1.094) and 
mandatory fringe benefits (53,31 7,884) for the new 237 positions would be a total of SI 6. 13 1.263. 



Board of Supervisors - Budget analyst 



66 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 



Mayor's Budget Increase (Decrease) New Positions 
Fiscal Year 1999-00 Fiscal Year From 1999-00 included in 



Full Time Equivalents 


O 


riginal 


Revised 


2000-01 


Original B 


udget 


FTE Count 


Administration, Business 




353.10 


353.10 


398.29 






45.19 


46 


Safety and Security 




234.63 


234.63 


247.43 






12.80 


28 


Facilities Maintenance. 


















Construction 




92943 


929.43 


1.055.13 






125.70 


m 


Totals 




.517.16 


1.517.16 


1,700.85 






183.69 


237 



According to the Airport, of the 237 (171.0 FTE) new positions shown in Attachment I. 188 
positions are for the new International Terminal, which is scheduled to open on September 26, 2000. 
These 188 new positions include 62 custodians, 76 craft positions, 8 engineer/architect inspector 
positions, 9 storekeeper positions, 21 administrative and clerical positions, 6 AirTrain (Airport Transport 
Rail System) positions, one training officer, two property specialists, and three Aviation Library staff. 

The other 49 new positions not related to the new International Terminal are being requested are to 
support new and current programs. These positions include: 



Number of 
Positions 


Function 


11 


Develop and enhance Airport-wide information technology and 
telecommunications systems. These new systems include the SFO-Wide 
Area Network, the Museum database, the Police communications system, 
facilities planning, the computer-aided design system, Lotus notes database 
applications, and the telecommunication network. 


2 


Create a claims investigation unit for leeal services. 


15 


Enhance business and financial performance. 


7 


Assist with facilities upgrades (includes engineers, surveyors, staff to ensure 
Americans with Disabilities Act (ADA) compliance). 


2 


Enhance Airport safetv program. 


1 


Provide clerical support for the Operations program. 


3 


Handle increased responsibilities and reporting requirements for the 
Aircraft Noise Abatement Proeram. 


8 


Comply with Federal Aviation Administration (FAA) airfield regulations. 


49 


TOTAL 



We are recommending approval of 209 (152.75 FTE) of the 237 annualized new positions (171.0 
FTE) requested, including 185 positions (on an annual basis) related to the new International Terminal. 



Board of Supervisors - Budget Analyst 



67 



KM OMMI.MIVI IONSOFTHK Bl DGI I W VLYST FOR 
AMENDM1 M OF BUDGET ITEMS 

2000-2001 



Department: AIR- Airport Commission (continued) 

We are recommending disapproval of 28 (21.0 FTE) of the 23"" ( 171 FTE) requested new positions, 
including three (2.25 FTE) related to the new International Terminal. 

DEPARTMENT REVENUES 

Department revenue for the Airport is S632.313.126 for FY 2000-01, which is S46.752.362 or 
7.98 percent more than the department revenue of S5S5. 560,764 in the FY 1999-00 budget. 

DESCRIPTION 

1. The Airport has budgeted a revenue transfer of S28.327.877 to the City's General Fund from the 
Airport's concession revenues for FY 2000-01. which is S4.327.S77, or 18 percent, more than the net 
amount of S24.0 million transferred in FY 1999-00. In FY 1998-99. the City made its final loan 
repayment to the Airport related to the Airport's FY 1992-93 S25 million advance to the General 
Fund. 

2. According to the Airport, the new International Terminal is scheduled to begin operations on 
September 26, 2000, or approximately four months later than the originally estimated date of May 
21, 2000. The Airport reports that the new International Terminal is more than 93 percent complete. 
The Airport also reports that the two boarding areas of the new International Terminal are both more 
than 98 percent complete. Special teams are testing operating systems throughout the terminals, from 
baggage systems to the new electronic ticket counters. Spaces for the future retail and restaurant 
tenants are being designed and built. Outside of the main buildings of the new International Terminal 
there will continue to be construction activity on the AirTrainTBart station, which the Airport advises 
is 63 percent complete. Inbound and outbound traffic ramps are 84 percent complete, and the 
elevated circulation roads are 85 percent complete. According to the Airport, work also continues on 
the North and South Terminal Parking Garages, which are 69 percent and 91 percent complete, 
respectively, according to the Airport. 



Comments 

1. The Airport reports that as of June 26, 2000, the Department has an estimated, unadjusted, 
unappropriated fund balance of S50.256.221. According to the Airport, the reported amount does not 
include several revenues and expenditures since the .Airport has not yet received gross revenue and 
aircraft landing reports from its various concessionaires and airline tenants, nor has the .Airport 
received all invoices from its various suppliers or work order billings from other City departments. 

2. The Budget Analyst has reviewed the status of the Airport's previously appropriated funds. 
Attachment II to this report shows that the Airport's current balance for the SFLA Operating Fund: 
Non-Project Controlled is 599,532.222. and that the current balance for the Airport's Operating 
Fund: Annual Projects is S50.712.141, for a total of SI 50,244.363 in appropriated but unexpended 
and unencumbered funds. Although the SFIA Operating Fund: Non-Project Controlled current 

Board of Supervisors - Budget Analyst 6 8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 

balance of S99, 532.222 will be reduced significantly by expenditures for debt service in FY 1999- 
2000, the SFIA Operating Fund is projected to close out the FY 1999-00 fiscal year with a 
significant balance, including S18, 71 1,152 in salaries and mandatory fringe benefits, according the 
Controller's "Monthly Salary and Fringe Benefit Projection Report." 

3. With respect to the Airport's Operating Fund: .Annual Projects, the current balance of S50.712,141 is 
largely the result of carrying forward the balances in the previously appropriated Annual Projects 
continually, year after year, although such carry-forwards for "Annual" Projects are normally 
reserved for exceptional cases, or appropriated for "Continuing Projects." As shown in Attachment 
II, the current balances for some of the .Annual Projects, such as for the Airport Concession Program 
(PACA14), the Children's Museum (PACA21), and the Airport Systems Project (PACA46) far 
exceed and in fact are multiples of the Airport's FY 2000-01 budget request for the annual projects. 
Therefore, we recommend that the Board of Supervisors request that the Controller close out the 
Airport's .Annual Projects each year unless the Controller is provided valid justification to carry 
balances forward. 

4. The Mayor's budget provides an increase of 544,650,417 or 9.88 percent. Our recommended 
reductions, which total 59,435,058, would still allow an increase of 535,215,359 or 7.79 percent in 
the Department's budget. 



Board of Supervisors - Budget Analyst 6 9 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 

ATTACHMENT 1 
Nev* Positions 



CLASS 



TITLE 



NUMBER NUMBEROF 

(i| \\M M.l/I D 

POSITIONS POSITIONS 



M \\ \NM \l 
vMARV 



I <> I \| 
SALARIES 



PROG: ADMINISTRATION, BUSINESS (BGF) 

FUND: SFIA OPERATING NON PROJECT CONTROLLED Fire 

Department 



1021 


Administrator 1 


0.75 


1 


1022 


Administrator II 


1.50 


2 


1023 


Administrator III 


0.75 


1 


104? 


Enemeer-Senior 


3 00 


4 


1044 


Engineer-Principal 


1.50 


2 


1052 


Business Anaivst 


0.75 


1 


1053 


Business Analvst-Senior 


1.50 


2 


1373 


Special Assistant XIV 


0.75 


1 


1374 


Special Assistant XV 


0.75 


1 


1408 


Principal Clerk 


0.75 


1 


1424 


Clerk Typist 


0.75 


1 


1446 


Secretary 11 


2.25 


3 


1632 


Senior Account Clerk 




1 


1052 


Senior Accountant 


0.75 


1 


1684 


Associate Auditor 


1.50 


2 


1802 


Research Assistant 


0.75 


1 


1823 


Senior Administrative 
Analyst 


0.75 


1 


1824 


Principal Administrative 
Analvsl 


0.75 


1 


1844 


Senior Management 
Assistant 


0.75 


1 


9206 


Airport Property 
Specialist I 


1.50 


2 


9255 


Airport Economic Planner 


1.50 


2 


9920 


Public Service Aide-Asst. 
to Professional 


1.25 


2 




SUBTOTAL 


25.25 


34 



S46.930 


546,930 




114.088 


69.316 


69.316 


84.656 


338.624 


91.078 


182.156 


61.360 


61.360 


71.032 




83.876 


83.876 


90.220 


90.220 


49.764 


49.764 


37.882 


37.882 


45.656 


136.968 






51.220 


51.220 


65.364 


130.728 




48.542 


67.002 


67.002 


78.312 




61.958 


61.958 


69.810 


139.620 


83.018 


166.036 


26.104 


52.208 




S2.191.306 



Board of Supervisors - Budget Analyst 



70 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

.AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 



CLASS TITLE 

PACA04 Exhibitions, Museums & Cultural Exchange 

1042 Engineer-Journey 0.75 



NUMBER OF NUMBER OF 
POSITIONS ANNUALIZED MAX ANNUAL 
POSITIONS SALARY 



TOTAL 
SALARIES 



76.440 



76.440 



SUBTOTAL 
PACA08 Legal Services 

8151 Claims Investigator 

8152 Senior Claims Investigator 



0.75 



0.75 
0.75 



69.654 
76.778 



S76.440 



69.654 

76.778 



SUBTOTAL 
PAC.A19 Aviation Museum 



1840 
3610 



Junior Management Asst. 
Library Assistant 



1.50 



0.75 
2.00 



47.606 
41.496 



S146.432 



47.606 
82,992 



SUBTOTAL 



PAC.A37 Administration 



>.75 



1376 


Special Assistant XVII 


1.5 


2 


1377 


Special Assistant XVIII 


0.75 


1 


1450 


Executive Secretary I 


0.75 


3 



104,442 
112.398 
49.764 



S130.598 



208.884 
112.398 
149.292 



SUBTOTAL 
PACA47 Runway 2020 (Project 
Funded-Not Included in Totals) 



3.00 



AC27 


Director of Airport 
Runways 


0.75 


9258 


Airport Asst. Dep. 
Director. Bus &. Finance 


1.50 




SUBTOTAL 


2.25 



157,742 
95,914 



S470.574 

157,742 
191.828 



S349.570 



TOTAL ADMIN (BGF) 



33.25 



46.00 



S3.015J50 



Board of Supervisors - Budget analyst 



71 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR - Airport Commission (continued) 



CLASS 



TITLE 



NUMBI R M MHEROF 

ol \wi \t 1/1 I) 

POSITIONS POSITIONS 



M \\ US'Nl \l 
SALARY 



TO I \ I 
SALARIES 



PROG: SAFETY & SECURITY (BGG) 

1424 Clerk Typist 1.50 

1840 Junior Management Asst. 1.00 

5290 Transit Planner IV 0.50 

9204 Airport Communications 0.75 

Supervisor 

9212 Airfield Safety Officer 3 "5 



S37.882 


S75.764 


47,606 


95.212 


79.872 


79.872 


60.164 


60.164 






292.110 



SUBTOTAL 



7.S0 



S603.122 



PACA05 NOISE MONITORING PROCK \M 



1003 

1374 
1446 
5267 



Operator-Senior 
Special Assistant XV 
Secretary II 
Asst. Airport Noise 
Abatement Officer 



1.50 
0.75 
0.75 
0.75 



46.228 
90.220 
45.656 
74.932 



90,220 
45.656 



SUBTOTAL 



3.75 



S303.264 



PACA06 PARKING GARAGE MANAGEMENT 

5281 Planner III. Administrative 0.50 



67.314 



67.314 



SUBTOTAL 



0.50 



S67J14 



PAC.A46 AIRPORT SYSTEMS 

1370 Special Assistant XI 

1840 Junior Management 

Assistant 
1842 Manacement Assistant 



0.75 
0.50 



0.75 



67.964 
47.606 

54.054 



67,964 
47,606 



54.054 



SUBTOTAL 



.00 



SI 69.624 



PACA50 AIRPORT TRAIN 
OPERATION 

1371 Special Assistant XII 

1450 Executive Secretary I 

5240 Electrical Engineer 

5506 Project Manager III 



1.25 


5 


0.25 


1 


0.25 


1 


0.25 


1 



73.138 

49,764 

82.628 

105.326 



365.690 
49,764 
82.628 

105.326 



SUBTOTAL 



2.00 



S603.408 



TOTAL SAFETY (BGG) 



15.75 



SI. 746.732 



Board of Supervisors - Budget analyst 



72 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
.AMENDMENT OF BUDGET ITEMS 

2000-2001 



Department: AIR- Airport Commission (continued) 



CLASS 



TITLE 



NUMBER NUMBER OF 
OF .ANNUALIZED 

POSITIONS POSITIONS 



MAX ANNUAL 
SALARY 



TOTAL 
SALARIES 



PROG: FACILITIES, MAINTENANCE & CONSTRUCTION 

(BGH) 

SFIA-Operating Non Proj Controlled Fire 

Department 



1426 


Senior Clerk typist 


0.75 


1920 


Inventory Clerk 


2.25 


1922 


Senior Inventory Clerk 


0.75 


1929 


Parts storekeeper 


3.00 


1934 


Storekeeper 


0.75 


2618 


Food Service Supervisor 


1.50 


2619 


Senior Food Service 


0.75 


2706 


Housekeeper 


10.50 


2708 


Custodian 


29.25 


2716 


Custodial Assistant 
Supervisor 


1.50 


3417 


Gardener 


1.50 


5204 


Assistant Civil Engineer 


0.75 


5254 


Associate Mechanical 
Engineer 


0.75 


5302 


Traffic Survey Technician 


0.75 


5312 


Surveyor 


0.75 


5320 


Illustrator and Art Designer 


0.75 


5346 


Mechanical Engineer 
Associate I 


0.75 


6235 


Heat and Ventilation 
Inspector 


0.75 


6242 


Plumbing Inspector 


0.75 


6248 


Electrical Inspector 


0.75 


7220 


Asphalt Finisher 
Supervisor I 


0.75 


7226 


Carpenter Supervisor I 


0.75 


7238 


Electrician Supervisor I 


0.75 


7287 


Supervising Electronic 


0.75 


7313 


Automotive Machinist 


0.75 


7318 


Electronic Maintenance 
Technician 


0.75 


7328 


Operating Engineer, 
Universal 


0.75 


7333 


Apprentice Stationary 
Engineer 


4.50 


7334 


Stationary Engineer 


12.50 


7335 


Senior Stationary Engineer 


1.50 


7342 


Locksmith 


1.50 



39 



41,496 


41,496 


36,348 


109,044 


37,440 


37,440 


44,694 


178.776 


39,832 


39,832 


42,588 


85,176 


46,930 


46,930 


33,488 


468,832 


38,038 


1,483,482 


41,782 


83,564 


43,316 


86,632 


60,164 


60,164 


71,370 


71,370 


49,036 


49,036 


56,168 


56,168 


55,120 


55,120 


52,988 


52,988 


71,864 


71,864 


71,864 


71,864 


71,864 


71,864 


60,034 


60,034 


71,552 


71.552 


69,472 


69,472 


82,862 


82,862 


53,040 


53,040 


71,552 


71,552 


62,426 


62,426 


50,596 


303,576 


53,248 


905.216 


60,138 


120.276 


57,980 


115,960 



Board of Supervisors - Budget analyst 



73 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-2001 



Departn 


lent: AIR - Airport ( 


Commission ( 


continued) 








NUMBER 


M MBER OF 








OP- 


ANNUALIZED 


MAX \NNl M 


TOTAL 


CLASS 


TITLE 


POSITIONS 


POSITIONS 


SALARY 


SALARIES 


7344 


Carpenter 


3.75 


5 


57.980 


289.900 


7346 


Painter 


3.75 


5 


52.598 


262.990 


7347 


Plumber 


3 00 


4 


66.846 


267.384 


7348 


Steamfitier 


2.25 


3 


66.846 


200.538 


7349 


Steamfittcr Assistant 


0.75 


1 


73.710 




7355 


Truck Driver 


3.75 


5 


53.456 


267.280 


7372 


Stationary Engineer, 
Sewase Plant 


1.50 


2 


58,682 


117.364 


7376 


Sheet Metal Worker 


3 00 


4 


67.132 


268.528 


7381 


Automotive Mechanic 


0.75 


1 


52.234 


1 


7392 


Window Cleaner 


3.00 


4 


51.220 


204.880 


7404 


Asphalt Finisher 


1.50 


j 


44.148 


88.296 


7410 


Automotive Service 
Worker 


0.75 


1 


41.990 


41,990 


7457 


Traffic and Street Sign 
Maint Worker 


1.50 


2 


44.044 


SS.088 


7502 


Asphalt Worker 


0.75 


1 


42.692 


42.692 


7514 


General Laborer 


1 50 


2 


41.886 


83.772 


9345 


Sheet Metal Supervisor 


1.50 


2 


74.022 


148.044 




SUBTOTAL 


1 1 7.50 


157 




S7.635.298 



PACA12 ENVIRONMENTAL CONTROL 
PROGRAM 



6130 
8139 



Safety Analyst 
Industrial Injury 
Investigator 



0.75 
0.75 



78.702 
51.740 



78,702 



SUBTOTAL 



1.50 



SI 30.442 



PACA22 BUREAU OF PLANNING 

1446 Secretary U 0.75 

5289 Transit Planner III 0.75 

5298 Planner III Environmental 0.75 

Review 



45.656 


45.656 


67.314 


67,314 


67,314 


67,314 



5364 


Civil Engineering Assoc. I 


0.75 


1 


52.988 


52.988 




SUBTOTAL 


3.00 


4 




S233.272 




TOTAL FACILITIES BGF 


122 


163 




S7.999.012 




TOTAL AIRPORT 


171.0 


237 




SI 2.761.094 



BOARD OF SUPERVISORS - BUDGET ANALYST 



74 



n. i_ LdCLlIIieil t- -L J- 

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76 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: AIR - Airport Commission 



ige 

Ik Object Account Title 

Immigration. Business CBCF^ 



Position/ 
Equipment 
Number From 



Number 



Iffi 



Amount 



From 



14 



Savinps 



001 Permanent Salaries - 

Misc. 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



S 15.923.144 S 15.229.156 



001 


Special Assistant XIV 


1373N 


0.75 


0.00 


64,564 





64,564 


001 


Special Assistant XV 


1374N 


0.75 


0.00 


69.447 





69,447 


001 


Special Assistant XVII 


1376N 


0.75 


0.00 


80,395 





80.395 


001 


Principal Clerk 


1408N 


0.75 


0.00 


37,467 





37,467 


001 


Secretary II 


1446N 


2.25 


0.75 


103,122 


34,374 


68,748 


001 


Executive Secretary I 


1450N 


1.50 


0.75 


74,934 


37,467 


37,467 


001 


Associate Auditor 


1684N 


1.50 


0.75 


101,119 


50,560 


50,559 


001 


Research Assistant 


1802N 


0.75 


0.00 


36.547 





36.547 


001 


Senior Admin. Analyst 


1 S23N 


0.75 


0.00 


51,827 





51.827 


001 


Principal Admin. 


1824N 


0.75 


0.00 


60,575 





60,575 


001 


Senior Mgmt. Asst. 


1 844N 


0.75 


0.00 


46,647 





46.647 


001 


Airport Property Spec. 


9206N 


1.50 


0.75 


107,998 


53,999 


53,999 



To eliminate 13 new administrative position requests (9.75 FTE) not 
sufficiently justified. The Airport has multiple existing positions 
authorized in each classification listed, with the exception of the Associate 
Auditor, which the current authorization is for one. 



001 Engineer-Journey 
001 Engineer-C335Senior 
001 Senior Payroll and 

Personnel Clerk 
001 Principal Payroll and 

Personnel Clerk 
001 Special Assistant IX 
01 1 Assistant to the Director, 

Com Affairs 



1042S 


(2.00) 


0.00 


(157,672) 





(157,672) 


1043S 


2.00 


0.00 


174,619 





174,619 


1222S 


(1.00) 


0.00 


(51,156) 





(51.156) 



1224S 



1368S 
9254S 



1.00 

(1.00) 
1.00 



0.00 



0.00 
0.00 



56,402 

(60,254) 
66.900 



To deny position reclassifications not 
approved by the Director of Human 
Resources. 



56.402 

(60,254) 

66.900 



Bo2rd of Su pervisors - Budpet Analyst 



77 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 






Position/ 
Equipment 


Numb 


er 


Amount 


No. 


Object 


Account Title 


Number 


From 


la 


ttflm 


1032 


001 


Senior Administrative 
Analyst 


1823S 


1.00 


0.00 


S69.103 


1032 


001 


Senior Management 
Assistant 


1S44S 


(1.00) 


0.00 


(62,196) 



III 



so 



Savings 
S69.103 

(62.196) 



To deny position reclassifications not 
approved by the Director of Human 
Resources. 



954 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 

954 023 Employee Field Expense 

Reduce to 1999-00 budget 
level adjusted by a cost of 
living factor for 2000-01. 

954 025 Entertainment & 
Promotion 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 
01. 



4.505.567 



16.364 



108,500 



4.325.130 



13.300 



90.000 



1 80.437 



3.064 



18.500 



954 027 Professional & 

Specialized Services 

To eliminate funding for outside 
consultant services not sufficiently 
explained. Our recommendation of S4 
million would provide the Airpon with 
S588.652 more than was budgeted in FY 
1999-00 and S2, 1 34,470 more than actual 
expenditures in FY 1998-99. 



7.696.400 



7.000,000 



696,400 



954 028 Maintenance Svcs. - 
Building 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-0 1 . 



287.280 



250.000 



37.280 



Board of Supervisors . Rurlpet Analyst 



78 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: AIR - Airport Commission 



ige 

jk Object 



54 



Account Title 

029 Maintenance Svcs - 
Equipment 

Reduce to actual 1 999-00 
expenditure level adjusted by a cost 
of living factor for 2000-0 1. 



Position/ 

Equipment 

Number 



Number 
From la 



Amount 
From To 



S435.544 



S350.000 



Savings 

SS5.544 



54 054 Other Fixed Charges 

Nothing has been charged to 
this account in FY 1999-00, 
although SI 00,000 was 
budgeted. 

55 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the 
following specific 
recommendations. 



100,000 



823,500 



50.000 



523,500 



50.000 



72 060 Data Processing Systems AC001N 



823,500 



523.500 



^00.000 



To reduce the Equipment 
budget to the minimum 
essential. 



. hibitions. Museums. & Cultural Exchange (PACA041 



001 Permanent Salaries - 

Misc. 

* The recommended reduction 
in Permanent Salaries - Misc. is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



867,884 



808,756 



Board of Su pervisors - Budget Analyst 



79 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 

\a. Object 



Account Title 



Position/ 
Equipment 
Number From 



Numb er 



AilK'lUlI 



la 



Lrjim 



Ifl 



hint's 



1035 001 Engineer - Journey 



I042N 



0.75 



0.00 



S59.128 



SO 



559.128 



To eliminate a position request not 
sufficiently justified The position 
would have an annual salary of 
S76.440 at the top step The Airport is 
currently authorized eight Engineer - 
Journey positions We are how c\ cr 
recommending approval of 209 new 
positions including IS5 for the new 
International Airport 



957 001 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 



222,640 



207,267 






957 089 Budget Reduction - Not 
Detailed 

To reduce the budget for the 
Museum Program 
commensurate with 
expenditures in FY 1999-00 



(100.000) 



(200.000) 



1 00.000 



Personnel Services (PACA07) 



958 



089 



Budget Reduction - Not 
Detailed 



(100.000) 



100.000 



To reduce the S3. 124.831 budget 
for the Personnel Services unit to 
S3.024.83 1. The increase funds 
services provided by the 
Department of Human Resources 
to the Airport such as classification 
examinations and backgroun J 
checks, commensurate with FY 
1999-00 expenditures. A total of 
S3, 124.831 is budgeted for FY 
2000-01. 



Board of Supervisors - Bud°et Analyst 



80 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: AIR - Airport Commission 



'age 

\c Object 



Account Title 



Position/ 

Equipment 

Number 



Number 
From TlL 



Amount 



From 



la 



Savings 



. irport Concession Program fPACA14) 



960 



089 Budget Reduction - Not 
Detailed 

To reduce the S295.680 budget for 
the Airport Concession Program 
commensurate with FY 1999-00 
expenditures. The Airport Concession 
Program is responsible for collecting 
rents and managing the Airport's 
relations with concession tenants . 



SO 



(S50.000) 



S50.000 



viation Museum CPACA19) 



961 001 Permanent Salaries - 
Misc. 

* The recommended reduction 
in Permanent Salaries - Misc. is 
the total of the following 
specific recommendations 
regarding individual 
classifications. 



891.589 



834.919 



039 001 Junior Management 

Assistant 
039 001 Library Assistant 



1840N 


0.75 


0.00 


35,842 





35,842 


3610N 


2.00 


1.50 


83.311 


62,483 


20.828 



To eliminate one new Junior Management Assistant 
position (0.75 FTE) not sufficiently justified The 
Department's budget request includes a total of 40.75 
FTE positions for Senior, Junior and regular Management 
Assistants. Also, the Department has budgeted the 
requested 2 new FTE Library Assistant positions for full- 
year funding However, the Department did not receive 
approval to fill these positions during the interim period. 
Therefore, we recommend that each of the new positions 
be reduced from 1 .00 FTE to 0.75 FTE, for a total of 1 .50 
FTEs instead of 2 FTEs. 



Board of Su p f n i'"™ - Budget Analyst 



81 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Position/ K . . 

Numher Amount 

p a oe E (juipmcnl 

No. Object Account Title Number From Ifl From 1st. 



Savings, 



961 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries 



$231,972 $217,238 $14 



962 089 Budget Reduction - Not 
Detailed 

To reduce the SI, 3 1 1.069 
budget for the Aviation 
Museum Program, which is 
responsible for developing an 
aviation collection to be 
exhibited in the new 
International Terminal, 
commensurate with FY 1 999- 
00 expenditures 



(100.000) 



(200.000) 



100.000 



Administration (PACA37) 



963 001 Permanent Salaries - 

Misc. 

* The recommended reduction in 
Permanent Salaries - Misc is the total 
of the following specific 
recommendations regarding individual 
classifications. 



1.289.829 



1.165.842 



1041 


001 


Special Assistant XYII1 


1377N 


0.75 


0.00 


86,520 





86.520 


1041 


001 


Executive Secretary I 


1450N 


0.75 


0.00 


37,467 








To eliminate administrative positions not sufficiently 
tustified. The Airport is currently authorized 10.75 FTE 
Special Assistant XVIII positions, the salary for each of 
which at the top step is SI 12.398. 7.75 FTE positions are 
currently vacant The Airport is currently authorized 28.5 
FTE Executive Secretary I positions, the salary for each of 
which is $49,764 at the top step. 8.55 FTE positions are 
currently vacant. We are however recommending 
approval of 209 new positions, including 185 for the new 
International Terminal 



Board of Supervisors - Bud°et Analyst 



82 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



;partment: AIR - Airport Commission 



age 

so. Object 



Account Title 



Position/ 
Equipment 
Number From 



Number 



Ifl 



Amount 
From In 



Savings 



013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



5370,857 5338.621 S32.236 



089 Budget Reduction - Not 
Detailed 



(100.000) 100.000 



To reduce the S3.262, 1 S6 budget 
for the Administration Program, 
which is responsible for contract 
monitoring services for tenant 
employment, wage surveys, and 
prevailing wage programs, 
commensurate with FY 1999-00 
expenditures. The FY 2000-01 
Administration budget includes a 
total of 38.15 FTE, consisting of 
17.25 permanent positions, 14.9 
temporary positions, and six off- 
budget positions. 



jreau of F.mployment (PACA40) 



089 



Budget Reduction 
Detailed 



Not 



(100,000) 100.000 



To reduce the SI. 273,251 to S923.251 Bureau of 
Employment budget, which is responsible for 
outreach to all segments of the community to 
ensure access to employment opportunities at the 
Airport, commensurate with FY 1999-00 
expenditures. The Bureau of Employment is 
authorized a total of IS. 37 FTE positions, 
including 14 permanent positions. The Controller's 
expenditure reports show total expenditures and 
encumbrances of 5658,416 as of the end of May. 
Our recommendation would still provide the 
airport with an increase of an estimated 5200,000 
or over 28 percent of FY 1999-00 expenditures. 



Board of SuprniM>r> - Burtrel Analyst 



83 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object 



Account Title 



Position/ 
Equipment 
Number From 



Number 



Ifl 



Amount 
From To 



Savinps 



Safety & Security (BCG) 

968 00 1 Permanent Salaries - 

Misc. 



Sll.080.4l2 $10,956,073 



• The recommended reduction in 
Permanent Salaries • Misc is the total of 
the following specific recommendations 
regarding individual classifications 



1046 


001 


Clerk Typist 


N. ■ 


1.50 


000 







- 


1046 


001 


Junior Management 
Asst. 


1840N 


1 00 


000 


90 








To eliminate new positions requests 
not sufficiently justified. The 
Airport is authorized a total of 5 I 
Clerk Typists and Senior Clerk 
Typists, zero Junior Management 
Assistants (three requested in the 
FY 2000-01 budget), 20 
Management Assistants, and three 
Transit Planner IV positions We 
are however recommending 
approval of 1 85 new positions for 
the new International Terminal 



1046 001 Senior Administrative 1S23S 1.00 0.00 69,103 

Analyst 

1047 001 Senior Management 1S44S (2.00) 0.00 (124.392) 

Assistant 

1047 001 Radio Technician 7367S (1.00) 0.00 .951) 

1047 001 Senior RadioTechnician "368S 1.00 0.00 87,931 

1048 001 Airport Emergency °247S 1.00 0.00 62.816 

Planning Coordinator 

To deny requested 
reclassifications not 
approved by the Director of 
Human Resources. 



69,103 

il24.?92i 

62.816 



Board of Supervisor* - Budp et \nalvst 



84 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: AIR - Airport Commission 



Number Amount 



Position/ 
Equipment 
Recount Title Number From T_o_ From Iq Savings 



013 Mandatory Fringe S2.~~0.6S6 S2.738.358 S32.328 

Benefits 

Corresponds to reduction in 
salaries. 

021 Travel 36,000 28,500 7.500 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 
01. 

022 Training 126.070 110.000 16.070 

Reduce to actual 1 999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01. 

027 Professional & 157.700 125,000 32.700 

Specialized Services 

Reduce outside consulting 
services to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01. 

035 Other Cunent Expenses 312,697 275,000 37.697 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000- 
01. 

. ise Monitoring Program (PACA051 

i 001 Permanent Salaries - 871.017 783,311 

Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Board of Snppnisors - Bnrioft Analyst 



85 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
No. Object 



Account Title 



Position/ 

Equipment 

Number 



1049 001 Special Assistant XV 

To eliminate a new position 
request not sufficient!) justified 
The Airport is currently 
authorized nineteen Special 
Assistant XV positions We are 
however recommending approval 
of 209 new positions including 
1 85 positions for the new 
International Terminal 



Number 
From T_a 

075 



Amount 



From 






Ifl 



Sa\in£ s 



SO 



S69.447 



1049 001 Principal Project Analyst 1064S 



1049 001 Airfield Safety Officer 



970 



9212S 



To deny a requested reclassification 
not approved by the Director of 
Human Resources 

013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



1.00 
(100) 



000 
0.00 



•'6.906 
216.246 






'6.906 
(58.647) 

■ 



\irport Systems (PACA461 

974 001 Permanent Salaries - 

Misc. 

• The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
recommendations regarding 
individual classifications 



640.450 



563.984 



Board of Supervisors - Bnriprt Analyst 



86 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: 


AIR - Airport Commission 














age 




Position/ 
Equipment 


Number 




Amount 








N"o. .Object 


Account Title 


Number 


From Iffl 




From 


In 




Savings 


052 001 


Special Assistant XI 


1370N 


0.75 





552,571 




SO 


S52.571 


352 001 


Junior Mcmt. Asst. 


1 S40N* 


0.50 





23.895 







23.895 



To eliminate two new position requests 
not sufficiently justified. Tne Airport is 
currently authorized four Special 
Assistant XI positions. Although the 
Airport is authorized no Junior 
Management Assistant positions in the 
FY 1999-00 budget, the FY 2000-01 
budget includes a request for three such 
positions of which we are recommending 
approval of none. Further, the Airport is 
authorized 20 Management Assistant 
positions. We are however 
recommending approval of 209 new 
positions including 1S5 new position for 
the International Terminal. 



013 Mandatory Fringe 
Benefits 

Corresponds to reduction : 
salaries. 



153.047 



133,166 



19. SSI 



089 Budget Reduction - Not 
Detailed 

To reduce the budget for this project 
commensurate with the Department's 
expenditures and encumbrances, which 
for FY 1999-00, as of June 26. 2000, 
were 5387,713, although the FY 1999-00 
budget is S4.895.833. 

icilities Maintenance. Construction (BGH) 



001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



(350.000) 



350,000 



50,573.035 46.873,990 



Board of Supervisor? - Biiflprt Analyst 



87 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AIR - Airport Commission 



Page 
N_o_, Object 



Account Title 



Number 



Position/ 
Equipment 
Number From 111 



Amount 
From Ifl 



Sixinsi 



1055 001 Senior Clerk Typist 1426N 0.75 

1056 001 Parts StoreKeeper 1929N 3.00 
1058 00! Associate Mech. Eng. S2S4N 0.75 

To eliminate requested 3 00 FTE (4 on an 
annualized basis) new positions not 
sufficiently justified. The Airport is 
currently authorized 12 Senior Clerk Typist 
positions, two Part StoreKeeper positions, 
1 2 Assistant Civil Engineer positions, and 
eight Associate Mechanical Engineer 
positions. We are however recommending 
approval of 209 new position including 185 
new positions for the new International 
Airport. 

1057 001 Public Buildings Main! 5102S 3.00 

& Repairs 
1065 001 Airport Maintenance 9205S (3.00) 

Supervisor 
1065 001 Terminal Construction «26IR (1.00) 

Project Administrator 

To deny position 
reclassifications not approved 
by the Director of Human 
Resources. 



0.00 531.242 

1.50 134.598 

0.00 55.205 



SO 531.242 

67.299 67.299 

55.205 



0.00 

0.00 (185.649) 

0.00 (120.083) 



281,233 

(185.649) 

(120.083) 



1065 001 Attrition Savings 

To increase Attrition Savings 
commensurate with expected 
vacancies. 



9993M (94.89) (194.65) (4.874.997) (8.500.000) 3,625,003 



977 



001 Overtime 



To reserve S6 5 1.2 1 1, 
which is one-third of the 
Airports total Ovemme 
budget of SI, 953,634. as 
per the direction of the 
Finance and Labor 
Committee. 



1.051.237 



400.026 



Board of Supervisor * - Rurifet Analyst 



88 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: AIR - Airport Commission 



ige 

^ Object 



Account Title 



Position/ 
Equipment 
Number From 



N umb er 



Xa 



Amount 



From 



Ifl 



Saving s 



013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



513,351,344 511,999.592 51.351,752 



027 Professional & 

Specialized Services 

Reduce to actual 1999-00 
expenditure level adjusted by a 
cost of living factor for 2000-01 
for such outside consulting 
service. 



150,100 



22,000 



128,100 



reau of Design & Construction (PACA03) 



001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



450.804 



323,276 



57 001 



013 



Deputy Director 
Business Admin 



9270R 



To deny requested position 
reclassification not approved by the 
Director of Human Services. 

Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 



.00 



0.00 



127,528 



127.528 



119,668 



86.511 



33,157 



reau of Pl anning/Environmental Affairs (PACA22) 
001 Permanent Salaries - 
Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



940,399 



888.331 



Board of Supervisor * - Riirlpet Analyst 



89 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF